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Home My WebLink AboutRexburg ID Rec Center Feasibility Study - December 7 City Council Presentation FINALCity of Rexburg, Idaho Recreation Center Feasibility Study Agenda •Community Need Prioritization Review •Preferred Concept Plan Review and Cost Estimate •Community Willingness To Fund Survey Results •Operational Assumptions and Pro Forma •Questions/Next Steps Priority Investment Rating Priority Program Spaces PRIORITY PROGRAM/SPACES Child Watch Community Rooms Fitness Center Game Room Group Exercise Studios Gymnasium Lap Pool - 8 Lane x 25 Yard Recreation Pool - Warm Water Spa/Whirlpool Walking Track Concept Plan Concept Program & Plan Recreation Center Program -Approx. 78,000 SF Recreation & Athletic Spaces •Gymnasium –2 Primary Basketball Courts •1 High School Size Basketball Cross Court •2 Volleyball Courts •4-6 Pickleball Courts •Elevated Walk / Jog Track •Open Fitness Area –Cardio / Circuit / Weights •Group Fitness Studios Aquatic Spaces •Indoor Recreation Activity Pool •Water Slide and Play Structure •Spa •8-Lane x 25 Yard Competition Pool w/ Spectator Area General Support Spaces •Lobby, Social Gathering, and Support Spaces •Welcome / Control Desk •Facility Administration •Locker Rooms –Men’s, Women’s, and Family Community Spaces •Large Event Hall / Multi-Purpose Rooms •Party Rooms / Classrooms / Dry Crafts •Catering / Teaching Kitchen •Games Room •Child Watch •Indoor Playground Concept Plan –Project Site Concept Plan –Project Site South Option KEY SITE CONSIDERATIONS: •Location in Coordination with Rexburg Rapids •Indoor | Outdoor Connection •Reduced Impact to Existing Park –West Sports Field •Vehicular & Pedestrian Connectivity •Coordination of public access to the Rec Center, Rexburg Rapids, Fields, Teton Trail, and Park •Service & maintenance access •Emergency access •Solar Orientation -Sustainability •Prime Visibility from West 2nd North SERVICE AREA PRIMARY PARKING SECONDARY & RELOCATED PARKING PRIMARY ENTRY & DROP OFF WEST 2ND NORTH RIVERSIDE PARK REXBURG RAPIDS Concept Plan MAIN LEVEL UPPER LEVEL TRACK OPEN FITNESS GROUP FITNESS GROUP FITNESS COMPETITION POOL RECREATION ACTIVITY POOL GYM LOCKERS MAIN ENTRY MULTI-USE ROOMS INDOOR PLAY Concept Plan MAIN LEVEL UPPER LEVEL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 COMPETITION POOL RECREATION ACTIVITY POOL LOCKER ROOMS POOL STORAGE POOL EQUIPMENT CLASSROOM/PARTY GAMES INDOOR PLAY RESTROOMS / SUPPORT GYMNASIUM ADMIN CONTROL DESK CHILD WATCH MAIN LOBBY 16 17 18 OPEN FITNESS GROUP FITNESS TRACK EVENT HALL / MULTI-USE ROOMS 19 CATERING KITCHEN 20 STORAGE 21 STAIR 1 2 13 3 3 3 18 5 4 12 10 14 7 8 9 66 6 6 11 19 20 20 21 17 16 16 15 21 Proposed Project Completion Schedule Project Budget Total Project Budget –All in Capital Costs $68,300,000 •All In Costs… •Construction Costs •Professional Services –Design, Construction Management, etc. •Furniture, Fixtures & Equipment •Permit fees •Contingencies •Other costs associated with the project •Based on a Midpoint of Construction of February 2026 Project Budget Comparison Between 2022 and 2026 Project Costs Cost Category 2022 Value 2026 Value Difference Building $39.5M ($504/SF)$48.6M ($620/SF)+ $9.1M Site $ 2.0M $ 2.4M + $0.4M Soft Costs $14.1M $17.3M + $3.2M Total Cost $55.6M $68.3M + $12.7M •Based on escalation at 6% per year for 3.5 years -anticipates tapering off from current market conditions observed across the region to normal market conditions •$4 -$4.5 Million in Annual Debt Service Payment for 30 years Community Survey #2 –Willingness to Fund Of the 661 respondents to the initial survey, a total of 324 respondents provided their contact information for the secondary survey. ETC Institute emailed a link to the online survey to the 324 respondents who opted‐in and provided their email address. Multiple follow‐ups occurred between October 17 and November 5, 2022 to encourage residents to participate in the follow‐up surveys. Total of 228 completed surveys or 70% response rate! 95% level of confidence with a margin of error of +/-3.54% Statistically-Valid Survey Funding the Recreation Center THREE STEP PROCESS Step 1: Creation of a County-Wide Recreation District -Voter Approval is Needed •Creates a new taxing district that will increase Madison County resident’s property tax Funding the Recreation Center The funds collected from the creation of a County-Wide Recreation District would be utilized for, but not limited to the following activities: •Administrative costs for the operations of the Recreation District •Lifecycle Replacement Fund for a new Recreation Center •Partially covering operational expenses of a new Recreation Center Establishment of Recreation District What it Means •$12.50 per month new property tax would generate: •$1.5 Million for the Recreation District Annually •Utilization of Funds Assumption o $ 200,000 –Management of Recreation District o $ 650,000 -Recreation Center Annual Operational Subsidy o $ 400,000 -Lifecycle Replacement of Recreation Center o $ 250,000 -Operational Contingency Funding the Recreation Center THREE STEP PROCESS Step 2: Creation of Recreation District Bonds for Construction of a Recreation Center -Voter Approval is Needed •Creates a new property tax above and beyond the establishment of the Recreation District •Pays for the construction of the Recreation Center •The new property tax would be in place for 30 years (30 years of debt service on bond used to construct facility) Construction of Recreation Center What it Means •$ 30 per month new property tax would generate: •$ 4.56 Million for the Recreation District Annually •Annual Utilization of Funds Assumption •$ 4.56 Million for Annual Debt Service Payment for the Full Cost to Design and Construct a New Recreation Center as Conceptualized •Based on 2022 assumptions/projections –subject to change Funding the Recreation Center THREE STEP PROCESS Step 3: Recreation District, once established, Sets User Fees and Charges for the Use of a New Recreation Center -Voter Approval is NOT Needed •No additional property tax •User fees and charges are only paid by users of the Recreation Center •Revenue from fees covers a portion of the Recreation Center operations •County residents receive a discounted rate for memberships, program fees, rental charges, and other activities Operations of a Recreation Center What it Means •$35-$44 per month in user fees to support operations of recreation center •Keep monthly user fees as low as possible •Annual Utilization of Funds Assumption •Offset 75% of annual operational costs through user fees •$500,000 of Recreation District Property Tax would be utilized to subsidize the annual operations of the Rec Center. Operational Assumptions and Pro Forma Creating Financial Sustainability Projected Recreation Center Operating Hours •Monday –Friday: 5:30am -10pm •Saturday: 7:00am -8:00pm •Sunday: CLOSED •95.5 hours per week •Holiday Hours will vary depending upon the holiday from being closed to reduced hours. Gymnasium and Aquatics Schedules •Gymnasium and Aquatic Center will be utilized for both programming and open use. •In addition to Normal Operating Hours, schedules for Gymnasium and Aquatic Centers will be posted and vary based on time of year. Membership/Daily Admission Includes: •Unlimited use of the Center during all open recreation times •Priority registration on most programs/classes •MOST Group Exercise Programs INCLUDED in price of membership/daily admission. •Child Watch for children ages 2-12 will be FREE for members of the Recreation Center •Child Watch is defined as up to 2 hours of babysitting while adult is utilizing the facility •Hours for Child Watch will be posted separately –morning and evening hours will be available. Projected Full time Staffing Levels (15 Total; 2 Existing) Recreation Center Facility Manager –(1) NEW Recreation Center Administrative Services Coordinator –(1) NEW Recreation Program Supervisor –(1) EXISTING Recreation Center Customer Service Supervisor –(1) NEW Facility Rental Coordinator -(1) NEW Aquatics Manager -(1) EXISTING Aquatics Supervisor (programs) –(1) NEW Fitness Manager –(1) NEW Facility Maintenance Manager –(1) NEW Facility Maintenance Supervisor –(1) NEW Custodians –(5) NEW Recreation Center Financial Plan Projected Monthly Membership Fees MEMBERSHIP TYPE MONTHLY FEE Monthly Passes - Resident Family $40.00 Monthly Passes - Resident Adult Individual $25.00 Monthly Passes - Resident Youth Individual $20.00 Monthly Passes - Resident Senior Individual $20.00 Monthly Passes - Non-Resident Family $80.00 Monthly Passes - Non-Resident Adult Individual $50.00 Monthly Passes - Non-Resident Youth Individual $40.00 Monthly Passes - Non-Resident Senior Individual $40.00 Punch Passes - 20 visits - Residents $100.00 Punch Passes - 20 visits - Non-Residents $200.00 Daily Guest Resident - Youth Individual $8.00 Daily Guest Resident - Adult Individual $10.00 Daily Guest Resident - Senior Individual $8.00 Daily Guest Non-Resident- Youth Individual $12.00 Daily Guest Non-Resident - Adult Individual $15.00 Daily Guest Non-Resident - Senior Individual $12.00 Projected Recreation Center Annual Revenue PROJECTION: 75% of All Revenue generated by membership/daily admissions SERVICE TITLE Revenues Passes $1,413,850.00 Administration $0.00 Building Maintenance $0.00 Fitness $11,250.00 Indoor Aquatics $172,000.00 Recreation $108,900.00 Parties $25,000.00 Rentals $39,550.00 Child Care $0.00 Concessions $112,500.00 Total $1,883,050.00 Projected Recreation Center Annual Operating Budget SERVICE TITLE PERSONNEL SERVICES SUPPLIES OTHER SERVICES TOTAL EXPENSES Passes $0.00 $0.00 $0.00 $0.00 Administration $400,192.90 $14,500.00 $332,970.00 $747,662.90 Building Maintenance $493,178.75 $20,500.00 $17,950.00 $531,628.75 Fitness $151,777.00 $6,000.00 $52,000.00 $209,777.00 Indoor Aquatics $553,770.05 $75,750.00 $12,000.00 $641,520.05 Recreation $116,252.50 $30,000.00 $1,500.00 $147,752.50 Parties $10,076.04 $0.00 $500.00 $10,576.04 Rentals $66,442.50 $5,000.00 $0.00 $71,442.50 Child Care $77,508.00 $1,000.00 $0.00 $78,508.00 Concessions $0.00 $56,250.00 $0.00 $56,250.00 Total $1,869,197.74 $209,000.00 $416,920.00 $2,495,117.74 75%8%17% Projected Recreation Center 6-Year Pro Forma Pro Forma Revenues & Expenditures REXBURG RECREATION CENTER BASELINE: REVENUES AND EXPENDITURES REVENUE TYPE 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Passes $1,413,850 $1,456,266 $1,499,953 $1,544,952 $1,591,301 $1,639,040 Fitness $11,250 $11,588 $11,935 $12,293 $12,662 $13,042 Indoor Aquatics $172,000 $177,160 $182,475 $187,949 $193,588 $199,395 Recreation $108,900 $112,167 $115,532 $118,998 $122,568 $126,245 Parties $25,000 $25,750 $26,523 $27,318 $28,138 $28,982 Rentals $39,550 $40,737 $41,959 $43,217 $44,514 $45,849 Concessions $112,500 $115,875 $119,351 $122,932 $126,620 $130,418 Total $1,883,050 $1,939,542 $1,997,728 $2,057,660 $2,119,389 $2,182,971 Expenditures 1st Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Administration $747,663 $766,618 $786,072 $806,040 $826,533 $847,568 Building Maintenance $531,629 $547,193 $563,217 $579,713 $596,697 $614,181 Fitness $209,777 $215,490 $221,363 $227,401 $233,607 $239,988 Indoor Aquatics $641,520 $659,888 $678,790 $698,240 $718,256 $738,854 Recreation $147,753 $151,870 $156,105 $160,460 $164,940 $169,547 Parties $10,576 $10,888 $11,210 $11,541 $11,882 $12,233 Rentals $71,443 $73,536 $75,691 $77,910 $80,194 $82,545 Child Care $78,508 $80,853 $83,269 $85,756 $88,318 $90,957 Concessions $56,250 $57,375 $58,523 $59,693 $60,887 $62,105 Total $2,495,118 $2,563,712 $2,634,239 $2,706,754 $2,781,314 $2,857,979 RECREATION DISTRICT SUBSIDY ($612,068)($624,171)($636,511)($649,095)($661,925)($675,008) Total Cost Recovery 75%76%76%76%76%76%