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HomeMy WebLinkAboutResolution 2022 - 30 Destruction of Records Resolution Authorizing Destruction of Records Resolution No 2022 - 30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REXBURG, IDAHO, AUTHORIZING DESTRUCTION OF RECORDS. WHEREAS, Idaho Code 50-907 requires the City Council to authorize destruction of semi-permanent and temporary public records that have met the minimum retention period provided by the city’s records retention schedule and are no longer required by law or for city business; and, WHEREAS, the City Clerk of the City of Rexburg, Idaho has requested that certain records be authorized for destruction; and, WHEREAS, approval for the destruction of the below listed records has been obtained from the Idaho State Historical Society and the City Attorney, as provided by Idaho Code 50-907. See Attachment “Resolution 2022-30 for Destruction List” NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF REXBURG, IDAHO, THAT THE FOLLOWING RECORDS ARE AUTHORIZED TO BE DESTROYED. The administrative staff of the City is authorized to take all necessary steps to carry out the authorization provided by this Resolution. PASSED BY THE CITY COUNCIL December 7, 2022 SIGNED BY THE MAYOR December 7, 2022 ___________________________________ Jerry Merrill, City of Rexburg Mayor ATTEST: ___________________________________ Deborah Lovejoy, City Clerk Attachment: Resolution 2022-30 for Destruction List Scanned Building Plans 1995 - 2015 95-00019 – Ricks College (BYUI) - Taylor Building - PLANS  99-00021 – Ricks College – Cinder Storage – FLOOR PLAN  99-00021 – Ricks College – Cinder Storage – MASTER PLAN  02-00022 – BYUI Austin Bldg – Addition – PLANS PHASE 2  02-00063 – BYUI Benson Building – Addition – PLANS (6-28-02)  02-00063 – BYUI Benson Building – Addition – PLANS  02-00063 – BYUI Benson Building – Addition – PLANS Set 5  03-00005 – BYUI – Student Health & Counseling Building – PLANS (9-20-2002)  03-00005 – BYUI – Student Health & Counseling Building – PLANS  03-00028 – BYUI Ricks Building – New Building – PLANS – RECORD DOCUMENTS  05-00099 – BYUI Snow Building – Addition – ADDENDUM 3  05-00099 – BYUI Snow Building – Addition – DOCUMENT REVISIONS  05-00099 – BYUI Snow Building – Addition – PLANS  05-00271 – Rexburg LDS Temple – Structure – FIRE ALARM PLANS  05-00271 – Rexburg LDS Temple – Structure – PLANS VOL 1  08-00296 – Hemming Properties – Phase 1A Bldg – PLANS 2  08-00413 – BYUI 9th Stake Center – New Building – STAMPED & REDLINED PLANS  08-00495 – Walmart Remodel – SITE PLANS  15-00100 - Walmart - Gas Station - New Building – DOCUMENTS  15-00100 - Walmart - Gas Station - New Building – ENERGY CODE COMMENTS  15-00100 - Walmart - Gas Station - New Building – PRODUCTS INFORMATION 2  15-00100 - Walmart - Gas Station - New Building – STRUCTURAL CALCULATIONS  Hard Copies of Golf Receipts Hard Copies of Golf Reports Hard Copies of 2017 to 2021 Accounts Payable Invoices and Check Copies Hard Copies of Business Registration Applications Terminated Employee Files 2014 and Older Payroll Records and Payroll Check Copies 1997 Employment Applications 2016 and Older Employee Timecards 2016 and Older Insurance Claims 2011 and Older Bankruptcy Notifications 2013 and Older Semi-Permanent Legal Files 1991 and Older Rexburg Rapids Receipts Bond Records Utility Remittance Stubs 2017 and Older