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HomeMy WebLinkAboutCouncil Minutes - September 07, 2022 Mayor Jerry Merrill Council Members: Robert Chambers Jordan Busby Mikel Walker Tisha Flora Colin Erickson Bryanna Johnson City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Alan Parkinson – Planning & Zoning Administrator Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 5.00 P.M. Recreation Study Overview Work Meeting Mike Svetz reviewed the top priorities of investments for indoor Recreation Center Programs and amenities. One of the key factors is to recognize the medium and high priorities when designing a building, it would mainly focus on the experience patron’s desire. / / Mike Svetz reviewed the priorities for investments in aquatic programs and aquatic amenities. There weren’t any low priorities in these categories. / / Kevin Armstrong reviewed the concecpt program spaces such as athletic, aquatic , activity and community spaces. / / Kevin Armstrong reviewed the concept plan and project site options. / / Kevin Armstrong reviewed the location options for the recreation center at Riverside Park. They agreed the south option would be preferrable. / / Kevin Armstrong reviewed the building layout for the proposed options, keeping in mind the south option is preferred. / / Kevin Armstrong reviewed the key layout considerations. He explained the different rooms and spaces of the recreation center. A request was made for a partition curtain between the competition pool and recreation pool to not have to close down the recreation section of the pool when a swim competition is taking place. / / / / / / Kevin Armstrong reviewed the overall building form and massing. / / / / Mike Svetz reviewed the next steps for the creation of a recreation center. The next presentation meeting is scheduled for November 2nd. / Council President Busby asked how many basketball courts would be included in the facility. Kevin said there are two middle school size basketball courts for adult and youth leagues. There is one high school size basketball court. There are two volleyball courts and about six pickle ball courts. Council President Busby asked about the capacity of the center. The capacity is about 1,500 people. Discussion regarding the pool ventilation. They will address the ventilation system at the next meeting. The purpose of this meeting is to address the community member’s recreation priorities. Mayor Merrill said the Pro’s Consulting Group is assisting the city with concepts, the associated costs with a recreation center and if it is feasible to have a Recreation District. An audience member said there are facilities in the city that already have some of the proposed spaces. He felt like the recreation center is a duplication of the facilities already existing. Mayor Merrill said surveys were sent to residents asking if their recreational needs were being met. Many of the surveys came back indicating a lack of the items being proposed. Discussion regarding the multi-purpose areas such as gymnasiums; however, not any that could be changed to an ice-skating rink. A question was asked online regarding community memberships for the taxpayers funding the facility. This question will be addressed in the subsequent meetings. The child watch area will be gated. Discussion regarding the pool deck. 6:30 P.M. City Hall (video index 0:24:40) Council Member Chambers said the prayer Council Member Walker led the pledge Roll Call of Council Members: Attending: Council Member Flora, Council Member Johnson, Council Member Chambers, Council Member Walker, Council President Busby and Mayor Merrill. Council Member Erickson asked to be excused. Mayor Merrill asked for a motion to amend the agenda to move Item #10 Items for Consideration C. Planning & Zoning recommendation to approve a rezone for Parcel No. RPRXBCA0291271, Located South of Star View Dr. from Low Density Residential 1 (LDR1) to Low-Density Residential 2 (LDR2) zone #22-00420 after being remanded back to Planning & Zoning for the September 1st, 2022 meeting for additional consideration by the commission to the beginning of the meeting. Council President Busby moved to Amend the City Council Meeting Agenda; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. City Attorney Zollinger explained, city staff became aware yesterday of a loophole in the ordinance that could potentially be exploited. He said rather than moving forward with a decision tonight city staff has asked that the decision be tabled giving the Planning and Zoning Commission an opportunity to remove the loophole because it creates a couple of iterations allowing duplexes, which creates higher density in some sections. The original intention is that density is determined by zone and not by the configuration of the homes. The Planning and Zoning Commission and city staff will create a finite definition of what the density of a zone is independent of the type of structures. He said for example, if it is a connected home or two individual single homes then ultimately, they would be required to have a total sum amount of land whether it is a connected home or two single standalone homes. City Staff will present the proposed definition to City Council for consideration. Council Member Flora moved to table the Planning and Zoning Commission recommendation to approve a rezone for Parcel No. RPRXBCA0291271, Located South of Star View Dr. from Low Density Residential 1 (LDR1) to Low-Density Residential 2 (LDR2) Zone; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Mayor Merrill asked when the Planning and Zoning Commissioner’s recommendations of the proposed changes are going to be presented to City Council. City Attorney Zollinger explained the Planning and Zoning Commission is already working on a modification on how the densities would work between LDR1, LDR2 and LDR3 zones. They are also working on the rural residential designations. City Staff has asked them to emphasize the LDR1 and LDR2 densities. There is not a specific time frame; however, they will work as quickly as possible. Council Member Johnson asked is the fixing of the loophole tied to discussion at a previous Planning and Zoning/ City Council work meeting regarding changes to the Development Code. City Attorney Zollinger said to a certain extent. There was a sentence omitted from the Development Code about two years ago; however, the intention is always that the zone dictates how many units per acre. He said with the omission of the sentence instead of requiring a duplex to dedicate 16,000 square feet for that duplex, the developer could dedicate as little as 10,000 square feet in the parcel for that duplex and then set aside the other 6000 feet as open space or consistent with the Plan Unit Development (PUD) approach. Somewhere in the iteration that was lost and Public Works Director Davidson and himself were not aware of it so they kept evaluating on the 5.4 number until Mr. Richards with Headwaters Construction helped them to understand the 5.4 was about three points short of what you could really get to in density. Council Member Johnson expressed her concerns with the time it will take to resolve the changes to the Development Code. City Attorney Zollinger explained he does not believe the Planning and Zoning Commission wants to continue to be in conflict with the Building Department regarding the design for individual residential properties. When the properties that people can live in excluding apartments; however, including townhomes, twin homes, and duplexes, where individual ownership is a requirement. The treatment of these types of homes is different in our city and we are the only city around that treats them different. The other cities manage those forms of construction in other ways that remain consistent with the building code. He said he does not know how long it will take City Council to deliberate on the way these types of structures are treated; however, looking at it from the planning perspective, it should be about the number of doors and not about whether it is one type of construction or another. He said from a planning perspective, it's far too subjective to take a Brownstone in downtown New York which is 6000 square feet and because it's considered a town home under the IRC it would be not allowed anywhere in Rexburg where people would want to build a 6000 square foot house. As a city we are trying to get away from the “that type of people” mentality. Presentation: City of Rexburg Rebranding Guide – Shawn Randall, Studio 208 Economic Director Johnson said when he discussed the rebranding of the city’s logo, slogan, etc. he asked Mayor Merrill if the slogan should be kept the same, which is America's Family Community. The answer was overwhelmingly, yes! The city’s slogan was a guide for the rebranding decisions made. Mr. Randall reviewed a draft of the work in progress for the city’s rebranding. He said the draft version is quite robust and looks finished. As mentioned, a brand is more than a logo it is something everyone sees. A logo is a collective understanding of what Rexburg is as a community. A brand guide is a culture document meant to shape and form the culture of the city. / / // Mr. Randall said the family structure made a powerful introduction of the new logo. He said he refined the logo and made a few changes and pointed out families come in all shapes and sizes. The logo has geometric shapes to represent all types of people. The logo does not describe a specific ethnicity, culture, or anything; it is a way to say we are together. The overlapping of the shapes represents the interdependency that we have with each other. / / Mr. Randall reviewed the city’s vision statement and who we are as America’s Family Community. / / Mr. Randall said the slogan should be more than a catch phrase; it represents who we are and what we stand for as a city and the importance of our values as a community. / / / / Mr. Randall pointed out Rexburg is one of the youngest communities in the nation. He wanted to bring the identity of the branding to reflect a little bit about that community makeup, therefore there is multiple shapes and variations in the logo. The number of people in the logo can also change. Mr. Randall reviewed the logo variations and ink colors for the logo. The cyan color is a standard print color and economical. This color is also representative of the sky’s beauty, clarity, and cleanliness of Idaho. / / Mr. Randall reviewed the business card, letterhead, newsletter and form variations. / / / / Mr. Randall reviewed the look and feel of the website with the new logo and color scheme. He reviewed the streets signs, banners, and vehicle wraps. / / / / Mr. Randall reviewed the swag items and apparel items with new branding and color scheme. / / / / / / / Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Rick Robbins said he served on the city’s Traffic and Safety Committee for 12 years. There is a problem with streetcar racing on First East from the old Kmart parking lot to the south. There are side-by-side drag races taking over most weekends. He said law enforcement has been great about responding to phone calls regarding the races; however, the races have continued even after he called law enforcement. He believes there is a need for some traffic calming measures on this road. He was reviewing the Idaho Transportation Department (ITD) guidelines for the use of traffic calming measures. Mr. Robbins explained when looking at that street from the Kmart corner by the canal south, it looks like a drag strip. The road is wide open because most people do not park their vehicles on the road. At night, the street is dark, and he asked for the installation of another streetlight. He said about three weeks ago his children were coming home from a neighbor’s house and it was after dark. They were at the stop sign on 2nd North and were walking east when a racer came by fast enough and close enough through the stop sign and crosswalk that it blew his granddaughters headband off. He said his daughter said the racer was traveling about 60 miles per hour. He seen the racer come through that street many times at about 40 miles per hour when people are trying to cross by the corner coming from the canal. Mr. Robbins said he is recommending additional speed limit signs, clearly painted crosswalks, and the installation of speed bumps. There are different types of speed bumps that work for cold climates. The installation of a speed indicator sign with a camera to detour the use of excess speed. He said he understands a police officer cannot generate a ticket in Idaho based off a picture taken of a person speeding; however, the police officer can issue a warning to the person. He also recommended the installation of trespassing signs in the Kmart parking lot. He has seen a dramatic uptick in both the speeding and the frequency of street racing, and it is completely unacceptable. He encouraged the help from City Council regarding this issue. Mayor Merrill asked Mr. Robbins if he has been able to see the racers license plate numbers. Mr. Robbins replied it is difficult to see any numbers or letters in the license plate because the vehicles are going to fast. Staff Reports: (0:29:48) Finance: - Matt Nielson Resolution 2022 – 22 Amend and Restate the City of Rexburg Salary Reduction Plan Finance Officer Nielson explained every six years the city is required to restate the summary plan documents related to the regular salaried Action Plan, which is the 401K Plan. He has included all the documents related to the plan and has worked with the third-party administrator, which is Rudd and Company. There are a couple of changes to the loan documents. There is a vague paragraph in the loan document indicating a 20-year extension of a loan with the purchase of a residence. He said Rudd and Company finds the 20-year extension problematic because the 401K loan is at a higher rate than a conventional loan and if the person leaves employment at the age of 59 ½ years, they take the loan as disbursement with penalties. He recommended to not include that option. There is a paragraph he recommended be reinstated regarding the temporary suspension of payments if someone goes into the military. The other changes were not substantial such as the IRS limits. The city has had the plan since 1985. Finance Officer Nielson said he and Mayor Merrill are trustees; they will sign the updated documents and send them to the third-party administrator. After the updates are made to the plan, it will be sent out to all the city employees. Council President Busby moved to approve Resolution 2022 – 22 to Amend and Restate the City of Rexburg Salary Reduction Plan; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Public Works: ( 08:21) - Keith Davidson Fall Clean-up Days scheduled on October 18th to November 7th, 2022 Public Works Director Davidson recommended the Fall Clean-up Days starting October 18 to November 7th. He said it is difficult to predict when the leaves are going to fall and hope these days will work. Council Member Johnson moved to approve the Date for the Fall Clean-up of October 18th to November 7th, 2022; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Resolution 2022 – 21 Set a Public Hearing for Local Improvement District (LID) 50 Final Assessment Role on October 5, 2022 Public Works Director Davidson reviewed Resolution 2022 – 21 to set a Public Hearing for Local Improvement District (LID) 50 Final Assessment Role on October 5th. Resolution No. 2022 - 21 A RESOLUTION OF THE CITY OF REXBURG, IDAHO, FIXING THE TIME AND PLACE OF HEARING ON THE LOCAL IMPROVEMENT DISTRICT NO. 50 ASSESSMENT ROLL; PROVIDING FOR PUBLICATION AND MAILING OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Local Improvement District Number 50 ("L.I.D. No. 50") of the City of Rexburg (the "City") was created by Ordinance No. 1250 adopted by the City Council (the "Council") on February 2, 2022; and WHEREAS, in accordance with Ordinance No. 1250, the improvements within L.I.D. No. 50 have been completed, and the City Engineer, as engineer for L.I.D. No. 50, has submitted a report showing in detail the total cost and expenses of the improvements, the dollar amount thereof payable from assessments, and a form of assessment roll showing the amount chargeable to each lot or parcel of property subject to assessment within L.I.D. No. 50. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REXBURG, IDAHO, as follows: Section 1: The form of assessment roll for L.I.D. No. 50 prepared by the City Engineer shall be filed in the office of the City Clerk, where it shall be available for public inspection during normal business hours. Section 2: Wednesday, the 5th day of October 2022, at the hour of 7:00 pm, at the regular meeting place of the Council, City Hall, 35 N 1st E, Rexburg, Idaho, is hereby fixed as the date, time, and place when and where the Council will meet in open session for the purpose of considering the City Engineer's report on the assessment roll and hearing any objections to the assessment roll by the owners of property within L.I.D. No. 50. Section 3: The City Clerk shall give notice of the hearing specified in Section 2 above by publication of notice in the official newspaper of the City, once a week for two successive weeks, the first such publication being at least fifteen (15) days before the date fixed for hearing objections to the assessment roll. The City Clerk shall also, not less than fifteen (15) days before the date fixed for hearing objections to the assessment roll, mail notice of the hearing to each owner of property, if known, or his or her agent, if known, within the limits of L.I.D. No. 50, addressed to such person at his or her post office address, if known, or, if unknown, to the main post office in the City of Rexburg, Idaho. The mailed notice shall state the amount of the individual assessment as shown on the preliminary assessment roll. Section 4: The owner or owners of any property which is assessed in said assessment roll, whether named in said assessment roll or not, may, within the time specified in the notice before the date and time fixed for the hearing, file with the City Clerk his or her objections in writing to said assessment. Section 5: This resolution shall take effect and be in force from and after its passage and approval. DATED this ___ day of ____ 2022. CITY OF REXBURG Madison County, Idaho ________________________________ SIGNED BY: Jerry Merrill, Mayor ________________________________ ATTEST: Deborah Lovejoy, City Clerk EXHIBIT "A" (See attached Notice of Hearing on Assessment Roll) Council President Busby moved to approve Resolution 2022 – 21 to Set a Public Hearing for Local Improvement District (LID) 50 Final Assessment Role on October 5, 2022; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Acceptance of Altura Community Consulting for Headworks Project Grant Administrators Public Works Director Davidson explained the Request for Proposal (RFP) requesting grant administration for the Headworks Building dependent on the city receiving the grant. Only one applicant responded to the RFP. He recommended entering contract with Altura Community Consulting for the grant administration. Council Member Walker moved to approve the Contract with Altura Community for the administration of the grant; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Council Member Flora asked if there are other grant administrators in the state. Public Works Director Davidson said there are other grant administrators; however, Altura Community Consulting is the only local one in the area and other consulting companies have applied in the past. Council President Busby asked for an update on construction projects in the city. Public Works Director Davidson reported the work on LID 51 is on schedule. They are finishing the installation of the curbs this week. There are delays in the installation of the traffic signal near the High School because there are power poles in the way. He has contacted Rocky Mountain Power to remove the poles. Mayor’s Report: (24:49) Mayor Merrill reported he attended a meeting with a Medical Group proposing to help the city try to drive medical costs down. He attended the EICAP annual conference last week, it was a beneficial meeting, he learned a lot more about their mission. They are trying to help bring people out of the cycle of poverty to become self-sustaining. Public Hearing 7:00 P.M. – Fiscal Year 2023 Proposed Budget Changes for Tabled Ordinance No. 1284. Take from the Table Ordinance No. 1284 if motion passes, consider Ordinance No 1284 third read – Matt Nielson Finance Officer Nielson said there were a few changes to the original Fiscal Year Proposed Budget. There was a small change in property taxes and in the Fire District. / Mayor Merrill opened the public hearing Public Testimony in favor of the proposal (5-minute limit): None Public Testimony neutral to the proposal (5-minute limit): None Public Testimony opposed to the proposal (5-minute limit): None Mayor Merrill closed the public hearing. Council Member Johnson moved to approve Ordinance No. 1284 Fiscal Year 2023 Proposed Budget and consider third read; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Public Hearing 7:00 P.M. – Annexation of Approximately 1175 N 12th W and Rezone from Madison County’s Residential ® and Rural Residential 1 (RR1) Zones to Low Density Residential 1 (LDR1) Zone #22-00489. Designated as Ordinance No 1289 if motion passes, and considered 1st read – Kyle Baldwin Planner Baldwin reviewed a map of the proposed annexation property. The property is in the city’s Impact area. The applicant is requesting a Low Density Residential 1 Zone. There is capacity for water and sewer. All storm water will have to be handled on site. Council Member Johnson asked if Madison County has approved the change. Planner Baldwin said the county has not approved the Comprehensive Plan Map change; however, a public hearing is scheduled for next week. / Brian Winter said he is the applicant for the proposed annexation and rezone. The property is adjacent to the city limits. He was one of the developers of the Copper Heights subdivision. The annexation is a great opportunity to tie into the city utility services, which are already partly stubbed. There may be several connections to the property at the Northeast corner, and the second connection on 212 West. A traffic study was completed, and they will continue to complete more studies if needed. He is requesting one of the lowest zone densities. Council President Busby asked if there is going to be an entrance to the north of the property. Mr. Winter said there are only two entrances. Mayor Merrill opened the public hearing Public Testimony in favor of the proposal (5-minute limit): None Public Testimony neutral to the proposal (5-minute limit): None Public Testimony opposed to the proposal (5-minute limit): Brady Ward said he lives in the Sunrise Meadows subdivision, which is north of this proposed annexation. He has a few concerns about the annexation process and the letters sent to the surrounding property owners. There were three different letters about three different hearings and two different dates and at first glance they looked like the same letter. He believes not knowing the letters were each different, it caused confusion and affected people’s ability to attend the Planning and Zoning public hearing that was held on September 1st. Another concern he has is how confusing the process of the two separate proposals that were considered. The first proposal was to amend the Comprehensive Plan Map and the second proposal to annex and rezone the property. In the hearing, it was evident that the public did not necessarily understand the importance of the first hearing because there was very little comment or discussion about the Comprehensive Plan Map change. So, then the commissioners recommended approval of the Comprehensive Plan change, but when the commissioners deliberated on the second proposal which was the annexation and rezone, there was more discussion and public comments; however, by that point at least a few of the commissioners said, “well we've already recommended approval of the Comprehensive Plan Map change”. He said the commissioners thought by not approving the annexation and rezone it would be a contradiction of the Comprehensive Plan and that kind of discussion from the commissioners quashed any further discussion. Mr. Ward said he believes there were some valid points made in opposition to this request, so his third concern is about the proposal itself. When looking at Ferris Lane to the north of the proposed subdivision, those lots are 1.3 acres and if that road continues to the west, the rezoning will allow for .275-acre lots causing an abrupt change to the neighborhood. He said in his opinion the lot size variations are not orderly growth. He said he has reviewed several city-zoning maps and was unable to find another street in the city that continues in the manner that this street will continue with a RR1 Zone to LDR1 Zone on the same street. Mr. Ward recommended the rezone be denied and ask the developers to consider an RR2 zone request instead of LDR1. Ken Dunn said he agrees with everything Mr. Ward stated. He said when he addressed the Planning and Zoning Commission, he had indicated being in the neutral position because he was there to learn about the proposal, now he is opposed to this rezone for two main reasons. The first reason is the surrounding properties are one acre or greater including the development Mr. Winter recently finished in this area. He said the lot sizes are going from one third or as small as ¼ which is an abrupt change. The number of units that could be packed into that area could be as many as 140. The next question is what about the traffic, how will the residents enter and exit that area. He said he measured the road going into Pinewood and found Ferris Lane is 2/3 of the width of the road that goes into Pinewood. There would be more traffic coming through the two connecting roads. He said he completely agrees with the comments about the way this process happened and it being confusing. Most citizens are not planners or developers; they received notices that seemed to contradict one another. When he visited with his neighbors about the rezone proposal, there was confusion and many of them did not even understand the rezone. They were under the impression the LDR1 Zone was like the surrounding properties. They did not know the lot size was a third or 1/4 of the lot sizes that currently surrounds them. Once they understood the rezone change, many surrounding property owners were against the rezone. Mr. Dunn said he spoke with everybody whose property connects to this property and without exception; he did not find anyone that was supportive of this dramatic change surrounding his or her property. He said he looks to City Council to do what is best for the community and hopes they consider approving nothing that would be smaller than the RR2 Zone. He said he understands some may argue that because the utilities are existing it doesn't make sense to keep acre lots; however, to make such a dramatic change to the area so quickly seems to be fueled by only the desire for profit. He requested if the property cannot be zoned RR2. Then he would ask that the property west of Ferris Lane, which is likely going to attract all the traffic to 12 West, remain RR2 or greater to reduce the problems that are associated with trying to put that much traffic on a narrow road. Maria Nate said she is typically a property rights defender; however, she asked City Council to take into consideration the disruption of having smaller lot sizes in the middle of one-acre lots. She asked for the neighborhood to stay the way it feels and looks. As for traffic concerns, she drives down 12th West every day to go to work and that road is getting more congested. She said with the development of these new subdivisions in the surrounding areas and the only way to go into town is through 12th West, the traffic congestion will continue to grow. She asked if there are plans to address the traffic congestion on 12th West. She is also concerned about the narrowness of Ferris Lane and the possibility of having to take 15 feet of easement from her property to widen Ferris Lane. Her home is only 40 feet back from the road; they purposely built the home close to the road to feel more neighborly. She said having her property taken from her without compensation; it feels like a bit too much. The Comprehensive Plan Map is a tool; it is supposed to be used to keep like-minded communities together. Slamming quarter acre lots right next to larger lots is not the right thing to do for the community. She is against this proposal. Ryan Laird said he is the Zone 3 Board of Trustee for the Madison School District. He stated by saying how blessed we are as a community and as a school district. Many people care about how and where the youth of the community is educated. Over the past two years, the school district has had two levy votes and a bond for the new Hibbard Elementary School and for the addition to the Madison Junior High School. The margins that we are starting to see on these votes are getting very tight. On the bond for the elementary school, it only passed by 12 votes. The levy renewal from last week only passed by 31 votes and in comparison, the same levy renewal two years ago passed by over 600 votes. He believes residents are getting tired of having to fund new project after new project, it makes the whole School Board sick when we must continue to ask for more and more funding from the taxpayers. He spoke to Superintendent Lords, Board Chairman Powell, and the other trustees, and they all have the same concerns with the growth-taking place in the city and county. He does not agree that the taxpayer should be stuck with the costs of building new schools due to all the new housing developments. One of the developers, Mr. Francis, came around to each of their homes and said the city told him he could go as high as the LDR3 Zone on the property; however, he only asked for LDR1. Mr. Laird explained the potential impact the LDR1 Zone would have on the school district. He said based on the amount of land in this rezone, it would allow up to 140 homes to be developed. A neighboring development has the potential to add an additional 60 homes, so there is the potential of 200 additional homes. He spoke with the City of Rexburg Economic Development Director to ask for information that showed the average household with children in Madison County. The average household has approximately 2.8 children under the age of 18 and if you multiply that number by 200 new homes, it is just over 490 additional school aged children. To put the additional number of children into perspective, the capacity of a new elementary school is 375 students. The taxpayers in the Madison school district are paying about $20 million for the new school. Mr. Laird said the Madison School District tries to keep the classroom sizes as close to 25 students as possible. This development would require the school district to build a new school as well as adding on to other schools. He said to support the growth from this development another 20-million-dollar bond would need to pass. He said Mr. Francis will likely be successful with this development and that is great. He wants to see people succeed; however, not on the backs of the taxpayers of the City of Rexburg and Madison County. He asked City Council to consider keeping the zoning at the lowest density as possible and, speaking on behalf of the Madison School Board, he strongly recommends the RR2 Zone for this property like the Pine Brook Estates across 12 West. Mr. Laird said subdivision developers typically present their plans to the Superintendent and ask him about any implications the development might have on the school district. This meeting of course takes place before the developer meets with the Planning and Zoning Committee. They appreciate when developers are willing to work with the school district regarding growth. He said unfortunately, Mr. Francis did not contact the school district on either project. Laurie Cardon said she and her husband were out of the country when the notices went out. Upon returning, they were informed of all the different changes. They were also informed that the lots would not be smaller than a half-acre; however, once the zone is changed there is no going back. She urged the Councilmembers to deny the LDR1 Zone and recommended RR1 or RR2 zones for the property. She expressed her concerns with the Ferris Lane entrance. In the winter, the road is slippery and difficult to turn into the subdivision and adding more traffic would cause more of a hazard. She said her neighbor’s property on the corner by the entrance has had to replace their fence several times from people running into it during the winter and she does not believe the widening of the road will help mitigate the hazards. Mrs. Cardon said she is grateful as a community we can build and grow; however, she cannot trust the word of someone telling her this property is going to be developed a certain way. She said she did not attend the first meeting; however, in the meeting minutes she thought they said the lots were half an acre. Then later, come to find out, the minutes were not clear on the lot size and the lots are smaller than half an acre. She said approving the rezone without truly knowing how it will affect people is the wrong decision. The traffic down 12th West at 8:30 in the morning is very congested. She said she is concerned without widening 12th West before development occurs, there will be more traffic issues and vehicle accidents during the winter months. Rob Wood said he echoes the statements made already in opposition to the proposed zone change. One of the major concerns he has is regarding the added traffic the development will cause. He said he agrees with Maria Nate’s comments regarding Ferris Lane being in the county. If the development were to occur, the county has a 30-foot easement to widen Ferris Lane if need be and, from the centerline easement, an additional 15 feet on each side of the road. Some residents have developed in the easement such as trees, sprinkler systems, etc. The county is not required to compensate the property owner for the easement. There is a high possibility the existing property owners will lose some of their property from someone else’s development. The existing property owner would replace the items lost in the easement such as sprinklers at their expense even though they are not getting anything out of the development. Mr. Wood said he attend the Planning and Zoning meeting last week and spoke about the importance of Madison County’s agricultural heritage. He grew up working on farms, so he and his wife moved into Madison County to live in a rural area and to still be somewhat close to town. One of the Planning and Zoning Commissioners told him that because he had not lived in a teepee on his property, he really did not have the right to talk about agricultural heritage. He asked the Councilmembers to inform the commissioner, when people are concerned about losing their property, it is not appropriate to belittle the property owners. He said he thought that comment was odd in a public meeting. Mr. Wood said in terms of planning and zoning, he appreciates someone’s ability to try to better themselves. They have the right to try and develop the property; however, those who stand to lose something also have the right to be opposed to the cause of the loss. He believes this is important to remember, there are people who already live adjacent to the property and do not want to see this happen. There are people who would rather see similar lot sizes in place. The lot sizes under the requested zone are a jarring difference to the already existing lots. It looks like an in-town neighborhood in a rural area. McKay Francis said this is the fourth subdivision in the last three years that he has developed in Madison County. This is the first one in which he is asking the city to annex from the impact zone. The impact zone means the city declares this area a place that is open to growth in that corridor. Mr. Laird made a comment regarding developers informing the school district about a development to discuss the possible impacts the development may create on schools. There is a process both the city and county have in place to send letters to the taxing districts that includes the school district. The letters contain his contact information and not once has the school district responded. He understands a new Superintendent started in the middle of those proceedings; however, phone messages were left without reply. As for the taxation of the community members in forms of bonds that are voted upon for the school district, it has little to do with this development. He said if the average number of children in a household is 2.8 not all the children will be elementary school aged. The community members have voted to pass the bonds the school district has needed due to growth. Mr. Francis mentioned the population of Madison County is currently 50,000 residents and in 10 years, that number could double. He questioned where another 50,000 residents are going to live. Mr. Francis said he is a member of the Rexburg Planning and Zoning Commission and lives in the Impact Zone on the south end of town. There was a hearing last month in which the city was proposing to declare more Impact Zone to the north of the city in the Salem area. The Salem residents did not want to be in the city’s Impact Zone. The Sunrise Meadow area has been a part of Rexburg’s Impact Zone since 2002. He developed a 60-lot subdivision to the west of this area and those lots sold in three and a half months, meaning the demand of people trying to build single-family homes in our county and in this area is extensive. Many people want to move here; however, do not want one-acre lots. They want to be able to leave for a year and a half to two years, lock their door and not worry about taking care of a full acre of land. There is a market in the city/county for smaller lots; however, there are not many options available for people who want less than an acre lot. When he developed the subdivision to the west, there was opposition. They were having difficulty finding a way to bring sewer and water to that area. The major complaints from the surrounding property owners were the number of new wells and septic systems needing drilled to service the subdivision. There were concerns about wells drying up because the existing wells were drilled shallow. As much as he tried, it was not feasible to connect to city services at that time. The property was also not in the Impact Zone.  Mr. Francis said when this property became available, the utilities were already stubbed across the street, and it is in the city Impact Zone. The Comprehensive Plan Map change designation he requested was LDR1 to MDR1 with the lowest density of these two zones. He said he met with city staff and explained the proposed development is essentially Pine Brook phase three that did not happen because of the 2008-2009 recession. As a result of the recession, homes were developed across the street; however, the original plan for this part of the development would have twin homes, townhomes, and single-family homes. He said if the original plan were to continue, there is potential for a lot of density from a developer's perspective. When he developed the property to the west, many of those homes are $700,000 to $800,000 single-family homes and these same types of homes could still fit in the proposed rezone area. He mentioned everyone wants to see a plat map before a hearing; however, the expenses for a plat map are high and without a zone approval it would not be feasible. Mr. Francis explained several residents mentioned traffic concerns during this hearing. The fact that traffic is going to increase due to development is correct. There are engineers, who quantify the added traffic and how to mitigate the traffic flow on city roads. The highway is at 20% of its daily capacity and calculated through the number of trips per household. The general practices of civil engineering will tell you what these roads can handle. He said as part of the Pine Brook subdivision development agreement, they gave up more than an entire lane of easement in front for the subdivision. The proposed rezone would have the same easement requirement. The city and county would use the easement at their discretion. He believes the infrastructure is there to support the rezone of this property and there are many reasons connecting to city water and sewer is beneficial instead of drilling individual wells. Brian Winter mentioned in their original proposal they only had two connecting roads off 12th West and no connectivity to Ferris Lane. He said they had taken into consideration the entirety of the area and inter-connectivity is extremely important. As they consider the connecting roads, Ferris Lane was not intended to be a cul-de-sac; it is being used as a turnaround lane. The intent of this road is to continue for future growth. They have paid for traffic studies and for engineers to come to complete traffic studies at the roundabout and at the intersection by the church. One of the major challenges they encountered was the drilling of individual wells and septic in the nearby area. They are trying to resolve that problem respectfully and trying to do their diligence with connecting to city services. Mr. Winter said they have looked at many properties in the area and this is probably the best property they can possibly find to annex into the city to develop single-family homes and allow for the continued growth in Rexburg. Council Member Flora asked, if Ferris Lane needs to be widened, would the developer need an easement therefore having to go into the resident’s yard? Public Works Director Davidson explained the widening of Ferris Lane has not been contemplated because the volume of traffic does not warrant the widening of the road. He said now it is unlikely they will widen the road. Council President Busby asked, since the connecting road splits between city and county, who will maintain the road and remove the snow during the winter. Public Works Director Davidson replied when the roads connect the city and county work together to maintain and plow the roads. Council President Busby asked Mr. Winter about the connecting road through Hibbard Flats to Copper Heights. Mr. Winter replied he is required to have a stub and connectivity to the west and south. Council Member Flora asked, if there are plans for an additional road going through 12th or is all the traffic coming through Sunrise. Mr. Winters said Sunrise Road and 12 West are the primary roads. The additional roads cannot be constructed so close together, the roads need to be a certain distance away. The stub is on the south so there could be another road coming out of the subdivision. Council President Busby asked if the new road is going to be as wide as the roads in the Pine Brook subdivision. Public Works Director Davidson said the roads will be 68 feet right of way and 44 feet curb to curb. Council Member Johnson asked if the City Council did not approve this request, the zone would remain the same. In addition, even though the Comprehensive Plan would no longer match the zoning. City Attorney Zollinger said a city zone would need to be attached to the property when a property is annexed. The city has an RR1 and RR2 zone available so if City Council were to vote to annex and designate LDR1 and the county chose not to amend the Comprehensive Plan. It would be a very short-lived moment for the county because it would then immediately come to the city having been annexed. The city would be responsible for re-designating the Comprehensive Plan. Council Member Johnson asked if the decision were flip-flopped, and City Council approved the annexation would it stay the zone it is because she knows the county is changing their Comprehensive Plan. City Attorney Zollinger replied yes, the county’s re-designation of their Comprehensive Plan would have nothing to do with the City Council approval of the annexation and rezone. Council Member Flora explained in the last two to three months every single City Council meeting has been about growth. In addition, every part of the city has been touched by growth. As City Councilmembers, they are faced with the same decision and every single time everybody is against it. The question is, where does the city grow? She explained she lives in a RR2 Zone and the fields next to her subdivision were rezoned LDR3 and so now there are townhomes and twin homes, and it is a great neighborhood and yes, there were growing pains and more traffic with that development. She said she feels conflicted because the city is growing, there is nowhere else to grow inside of the city, and LDR1 is one of the city’s low-density zones. The City Council and city staff has been asking residents the question. How do you want the city to grow? The response has been the “city needs more affordable housing”. To have more affordable housing, the lot sizes must be smaller so then the question is where to put these smaller lot sizes? However, every time there are requests for a rezone that allows smaller lots the reaction from the surrounding residents is the same, “not in our backyard”. She said most developers are requesting MDR Zones and hardly any low density. Therefore, when a developer requests a low-density zone, to her it is more appealing because there is not the high density of twin homes and apartments, its single family residential.  Council Member Chambers said these are gut wrenching decisions; growth is a reality, so the issue becomes how we manage that growth most effectively. The transition to a lower density is good because if we do not do it here, it is going to happen further west. The transition in zones must go somewhere. He said if City Council approved this request, city staff would make sure that there is interconnectivity. The city will have an economic expansion of utilities in that area, which is positive because it is difficult to accommodate growth. Yet listening to these concerns and acting upon them is difficult; however, he is in favor of the annexation and rezone because this transition is necessary in this area and is in the best interest of the community. Council Member Johnson said she agrees the decisions have been difficult; however, she believes people want to have all different types of lot sizes and the city’s Comprehensive Plan indicates the city should have all different kinds of lot sizes. There are people that keep moving further and further out to have bigger lots and the growth keeps going further out to where developers want to put smaller lots next to them. She agrees that it is a major difference to go from one acre lots to having 3.6 homes per acre. One of her major concerns are the overcrowding of schools as America’s Family Community, she does not know how as a City Council they cannot take into consideration the crowding of schools. She said she has children and does not want them to attend an overcrowded school. Mayor Merrill said the City Council can listen to the concerns regarding the overcrowding of schools; however, the School Board has their job to do regarding schools and City Council has their job regarding growth in the city. Council Member Johnson said the city growth is out pacing what the schools can sustain and as City Councilmembers they should consider that maybe the growth is not the right time in that location. Mayor Merrill said something to consider when discussing school bonds with additional growth is there are more taxpayers to help shoulder that burden. Council Member Johnson said she would like to see the numbers of the new tax dollars to see if the taxes make up the costs that growth brings into the city. Council Member Flora said there is an obvious demand for 140 new homes and if these homes are not developed in this area, they are going to be developed somewhere else. It is still increasing the school load regardless of where the growth takes place in the city. She said the difficult part of this decision is people saying yes, we need growth just not by their property. There is a point Rob Wood made regarding residents not having to bear the burden of their land being taking away by having to widen the road even though there is an easement. Council Member Flora said 12th West is extremely busy, especially in the morning. If the vehicles coming from the Sunrise Subdivision do not make it through the traffic light; there is a vehicle back up. Public Works Director Davidson explained when a large development is being considered, a traffic impact study is completed. In the study, different intersections are reviewed to determine the needs in these locations in addition every 10 years a Transportation Master Plan update is prepared to determine which roadways are going to need capacity increases. He said 12th West is slated as a minor arterial so at some point the road will go to a five-lane configuration as traffic demands grow to that extent. The timing of intersections and highways are reviewed. Where the bulk of the traffic is going through, they look at how they can adjust the signal timing to get the best traffic flow through those signals. He said with more and more traffic, they start looking at adding lanes and additional turn lanes. The stack distance of vehicles waiting through a traffic signal is considered. He knows in Rexburg it seems like a big deal; however, as the city grows, there will be more times when you must wait through a traffic signal before you get to go again. That is normal with growth as the population grows in different areas. Council Member Walker said he agrees with Council Member Chambers and Council Member Flora in that growth is going to continue to occur and if it does not happen in this area, it will happen in a different area. This developer is only asking for an LDR1 zone when most developers are asking for LDR2, MDR1, and MDR2. He believes the annexation and rezone are a good transition for this area being so close to the city as it is.   Council President Busby asked if the annexation is going to require curb, gutter, sidewalks, and landscape strip. Public Works Director Davidson explained some of the challenges the Public Works Department encounters when going from one zone to another is that one zone may require curb, gutter, sidewalks, and landscape strip and the other does not. In the RR1 zone, setbacks go further back so most people park in their driveways and not on the street. He said generally, when city streets boarder up to the county road, the city cross section does not line up exactly with the county’s cross section. Council Member Walker moved to approve Ordinance No. 1289 Annexation of Approximately 1175 N 12th W and Rezone from Madison County’s Residential ® and Rural Residential 1 (RR1) Zones to Low Density Residential 1 (LDR1) Zone; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Item for Consideration: (26:50) City Staff Recommendation to approve destruction of Building Plans hard copies that have been archived digitally in the City’s designated records archive system. Designated as Resolution 2022 – 19 if motion passes – Deborah Lovejoy Council President Busby moved to approve Resolution 2022 – 19 the destruction of Building Plans hard copies that have been archived digitally in the City’s designated records archive system; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Planning & Zoning recommendation to approve a rezone at approximately 297 E 7th N from Public Facilities (PF) to Medium Density Residential 1 (MDR1) zone #22-00564. Designated as Ordinance No 1290 if motion passes – Alan Parkinson City Planner Baldwin reviewed the map of the proposed rezone property. In 2019, there was a citywide effort to designate city-owned, county-owned and school district-owned properties within the city limits. Bron Leatham has purchased this property from the city and is requesting the zone match the zone to the north of the property. City Attorney Zollinger clarified this was a piece of property the city purchased for the Water Department. There were concerns with this property having its own septic tank and its own well directly adjacent to a city well. The Water Department has no use for this property. The city sold the property to a private investor. For this reason, city staff is recommending the property no longer be zoned Public Facilities. / Council Member Flora moved to approve the Rezone at approximately 297 E 7th N from Public Facilities (PF) to Medium Density Residential 1 (MDR1) zone Resolution 2022 – 22 Amend and Restate the City of Rexburg Salary Reduction Plan; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Planning & Zoning recommendation to approve a rezone for Parcel No. RPRXBCA0291271, Located South of Star View Dr from Low Density Residential 1 (LDR1) to Low-Density Residential 2 (LDR2) zone #22-00420 after being remanded back to Planning & Zoning for the September 1st, 2022 meeting for additional consideration by the commission. Designated as Ordinance No. 1291 if motion passes – Alan Parkinson This item was tabled at the beginning of the meeting. D. Planning & Zoning recommendation to deny a rezone for 742 Nina Dr from Low Density Residential 1 (LDR1) to Medium Density Residential 1 (MDR1) zone #22-00520 – Alan Parkinson City Planner Baldwin said the applicant is requesting the zone change to be able to short-term rental her home. The Planning and Zoning Commissioner’s recommended denial of the request because it is considered spot zoning. City Attorney Zollinger explained there is only a limited number of spot zones in the city. There is a dim view regarding spot zoning and one of them is when the request is for a singular purpose. Council Member Flora asked if city staff has received any major complaints regarding Airbnb’s and if the Police Department has received or acted against the operator of an Airbnb in the city. She questioned if citizens are registering their Airbnb’s. City Attorney Zollinger said since changing the city ordinance regarding Airbnb’s, the demand for Airbnb’s has either completely dropped or not very many of them have been registered because city staff has not received many complaints. Council Member Flora asked for the Airbnb ordinance to be reviewed to possibly lower the stipulation of having an Airbnb in particular zones. City Attorney Zollinger explained the ordinance can be revisited anytime; however, it should not be revisited on a case-by-case basis. The Planning and Zoning Commission’s recommendation is very sounding, they were not confused about the zone, it simply does not meet the current requirements. Council President Busby said he is opposed to spot zoning because it creates a problem when the property is sold. A developer would be able to build to the maximum that zone allows. Council Member Flora questioned how this rezone request made it to the Planning and Zoning Commissioners because spot zones are not favorable. Council President Busby moved to deny a rezone for 742 Nina Dr from Low Density Residential 1 (LDR1) to Medium Density Residential 1 (MDR1) zone; Discussion: City Attorney Zollinger said with the determination if an error was made by city staff the $1000 fee be reimbursed to the applicant; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Calendared Bills: Second Reading: Those items which have been first read: NONE Third Reading: Those items which have been second read: Ordinance No 1288 Fiscal Year 2022 Amended Budget – Matt Nielson Council Member Johnson moved to approve Ordinance No 1288 Fiscal Year 2022 Amended Budget and consider third read; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried. Mayor’s Business: Mayor Merrill gave the heads up of a joint City Council and Planning and Zoning Commissioners meeting on Thursday. Consent Calendar: (30:14) the consent calendar includes items, which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. Minutes from August 17, 2022 Approval of 2023 Beer and Wine Licenses Approve the City of Rexburg Bills Council President Busby moved to approve the Consent Calendar containing the minutes, city bills, 2023 Beer and Wine Licenses; Council Member Walker seconded the motion; Mayor Merrill asked for a roll call vote: Those voting aye Those voting nay Council Member Flora none Council Member Johnson Council Member Chambers Council Member Walker Council President Busby The motion carried Adjournment 8:39 P.M. APPROVED: ________________________________ Jerry Merrill, Mayor Attest: _____________________________ Marianna Gonzalez, Deputy Clerk