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HomeMy WebLinkAboutFY 23 Budget Meeting Council PacketsCITY OF REX13URG 2022 BUDGET PREPARATION CALENDAR 5/31/2022 FOR 2023 FISCAL YEAR BUDGET March 2 Wed. 6:30 PM Show First Draft of Budget Calendar and Meeting Schedule to Council March 3 Send Capital Improvement Plan (CIP) to Dept. Heads to update for 5 years Include new position requests due by March 18 Complete workmans comp billing and post to February & roll fwd March 16 Wed. 6:30 PM Regular Council Meeting Review and Finalize Budget Calendar Set Public Hearing date (by motion) for Budget (July 6, 2022) at 7:00 PM Notify County Clerk by April 30th of the Budget Public Hearing Date Review City Council Drive -around date Set Mayor & Council Salaries on odd years to take effect on Jan 1 of even year Set Proposed Cost of Living Adjustment (Jan to Jan-7.74%) March 18 FridayStart Payroll Budgeting-9.9% increase on health recommended 5:00 PM CIP and new position requests due from respective departments April 7 Thursday Redo forecasts using 6 months of data Roll forecasts to Proposed Budget Complete Payroll Budget May 2 Monday Budget screen &printouts available for year-to-date expenditures vs. budget as of March 31 (1st April 29th Friday6 months) and forecast of year end totals 3:00 PM :00 AM City Council Drive Around May 4 Wed 6:30 PM Regular Council Meeting May 9-13 by appt. Departmental Meetin s b a May 16-20 9 Y ppointment See Separate Schedule including Council Liaison Committee, Mayor, Na 25 Financial OfficerForeman , Department Head & F Y Wed• 9:00 AM Dept. Head review of General Fund budget- If Required CFO and Mayor will meet with individual department Heads first supported by the General Fund to review and recommend capital requests to council and une 1 balance the General Fund budget Wed. 5:00 PM Council Budget Work Meetings (agenda: budget only) Special Budget Review Meeting for Council Set Tentative Budget by Council Motion 6:30 PM Regular Council Meeting Advertise July 6th 7:00 PM Public Hearing in Newspaper-7 days apart-June14th $ 21st ily 6 Wed• 6:30 PM Regular Council Meeting 7:00 PM Public Hearing on Budget Review any Utility Rate Increases and set public hearing for August 3rd - Advertise on July 19th & July 26th (could review this on July 20th if needed) Review Amended Budget for FY 22 and set public hearing Advertise August 3rd Public Hearing in newspaper on July 19th & July 26th y-Preferably by Mid - Month 1st Reading of Appropriation Ordinance Meet 0 PM Regulart Y 20 Wed' 6:3on sewer rates Council Meting 2nd Reading of Appropriation Ordinance Gust 3 We 6:30 PM Regular Council Meeting 6:45 PM Public Hearing on Utility Rate Increases Approve Utility Rate Increases by resolution, if any 7:00 PM Public Hearing on Amended Budget 3rd Reading and Adoption of Appropriation Ordinance 1st Reading of Amended Budget ust 17 Wed. 6:30 PM Regular Council Meeting 3rd Reading & Adoption of Appropriation Ordinance, if not completed already 7 2nd Reading of Amended Budget Wed. 6:30 PM Regular Council Meeting 3rd Reading of Amended Budget send final appropriation budget to cr seetary of stat I MEMO TO ALL DEPARTMENT HEADS: a mason@sos.gov Please review this calendar closely and write in the dates that apply to you and your supervisors. City of Rexburg 2023 Budget Highlights Total Budget: $84,401,500 down $1,180,000 from the current 2022 amended budget. Operating Budget: $34,012,000 up $805,500 from the current 2022 personnel/operations expense forecast as of May 31, 2022. The increase came in part from a Cost of Living Adjustment (COLA) of 7.74% effective on the 10/28/22 pay check. The General Fund has $225,000 in Contingency budget for unforeseen increases in expenditures or reductions in revenues. A carryover of $673,400 was included in the general fund budgeted revenues to balance the budget. Property tax was budgeted at $6,161,400 to reflect the estimated new construction and effects of the new property tax House Bill 389. Revenue, including carryover, available for street maintenance, street reconstruction, and the construction of new streets is $9,781,400. The budget includes a significant increase (24%) in highway user funds (fuel taxes) over the prior two years to reflect the State of Idaho estimates. We project a carryover of over $2 million in the street impact fund that can be used for future qualified projects. We estimate a carryover in the street reconstruction fund of $413,900 as well. The Urban Renewal Agency (URA) is budgeted to contribute $780,000 towards the street projects. Major reconstruction street projects include the following: • 1st E (2nd N -2nd S)/ Center Street -1st N to 2nd N and 1st S to 2nd S (LID 52) $ 2,787,600 Major new street construction projects include the following: • E. Parkway ROW/Bridge Design-7 N to Barney (Federal Grant/DIF) $ 762,000 • 7th S Railroad Crossing Upgrade (URA) $ 780,000 • Traffic Signal Completion-12th W and University $ 200,000 • Storm Water Improvements -Main Street Interchange $ 100,000 • Miscellaneous Seal Coat/Chip Sealing $ 200,000 Street operating capital -Multiple items, including more brine/truck equipment ($75,000), Street Sweeper ($300,000), and rebuilding a salvaged storage shed ($60,000). Community Safety Lighting Fund will continue to replace and upgrade light poles throughout the City ($300,000). Urban Renewal Agency (35%) and City (65%) funded projects near 2nd East and Moody Road: • Extend Water & Sewer Services from 2nd East o Sewer Lines back to WWTP/Oversizing $2,281,000 o Sewer Lift Station $ 500,000 o Water Lines/Oversizing $ 150,000 o -City/URA Funded $ 500,000 Property tax revenues are estimated to increase about $294,300 over the total from 2022 fiscal year to a total of $6,161,400. The current city property tax levy rate is still one of the lowest for most cities in southeast Idaho and other similar size cities. A portion of the increase is coming from new construction ($116,700 approximately). Two new full-time personnel positions were included in the budget for Water and Streets/Sanitation. Utility rate increases are being recommended in water, sewer, and garbage. Rate changes would be effective October 1, 2021. The current suggested cumulative increase for all city services ranges on average between 4.6% and 6.1% (see Rexburg Utilities Sample Bills document), A typical residential resident would pay an additional 4.7 % or $ 5.28 per month. A public hearing will be held for any recommended rate changes. Major utility construction projects include the continuation of the major upgrade to our water facilities. The water project will provide needed production, storage, and delivery capacity to meet the current water demands and future water de our population grows. The water upgrades will be funded going forward from reserves. The past projects were funded w'th aas loan from the Department of Environmental Quality which currently has a balance owing of just over $7.4 milli Included in the water budget is a 121, line extension through Hidden Valley area ($730,000) and well #10 building on. booster construction for $1.2 million. g and Included in the fiscal year 2023 budget is $300,000 for the Wastewater Treatment Plant Construction Fund. Also included is $6.2 million for replacement of a gravity fed sewer line and lift station and the addition of a pressure line to provide improved collections and expand capacity for the North West side of the city. The contributions for the sewer lineprovide are still being determined and will include claw back fees to be paid by future development and contributions from other ciiti sect that use that infrastructure as well. Revenue contributions in the budget of over $3.4 million are included for this project. ct. The water Department plans to complete construction of a new storage building shop ($500,000) as well and purchase an additional garbage truck. ($350,000). Sanitation plans to finish a new The Airport Environmental Assessment for $300,000 is in the budget and will not begin until the Feasibility Studyis complete and permission to move forward has been granted by the FAA. These projects are funded approximately 90% b FAA, up to 5% by the State of Idaho, and the rest by the City and the County. The City is setting aside reserve funds y the their portion of any match if a final decision to relocate the airport is made. The city projects to have $1,010,400 of reserve meet aside by the end of Fiscal Year 2023. erve set The budget includes a transfer to a reserve fund from the general fund of $400,000 to continue saving for a future municipal building and police station. icipal The Parks Impact Fund has budgeted the following project: • Design/development of the New Park on the Teton River between Barney Dairy Road and 7th North $160,000 The Trails of Madison County Fund has budgeted the following projects: • New Trail design from 2nd East to Riverside Park along Railroad -TAP Grant • New Trail design -underpasses on 2nd East along the Teton River -TAP Grant $120,800 The budget for capital improvements at the Romance Theatre includes new wall lights/chandeliers ($33,000) in the auditorium, HVAC Set aside ($10,000), and Baseboards and floor repair ($10,000). The Tabernacle capital budget includes restoring the towers/replacing windows on tower ($40,000), Masonry/repointin of the building gUpgrading the Lighting/Sound System ($80,000), and a few other smaller capital projects. g g ($605,000), Upgrading Golf has the following items in their capital budget ($146,000): continue to rebuild mainline at Legacy Golf Course and carpet in the Legacy clubhouse. Purchase two new greens mowers and some sand pro equipment, remodel the lockerd room at Teton Lakes, and complete the parking lot/lighting expansion project. The city plans to use the American Rescue Plan Act Federal Grant Dollars (over $6 million) to complete the buildout of Fiber Ring to connect city assets. We anticipate this project taking several years. Once the ring is constructed t ity will a continue with the buildout of the Fiber system and allow vendors to connect to the ring through an open access network will be made available to residents and businesses in Rexburg and the surrounding area. This project will be funded that contributions from other entities as well as one time and recurring fees and a General Fund Transfer of $500,000 be inning i the 2023 fiscal year. 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Q Q SZ 0 C O Q N CD Ln lD Lri l0 l0 In l0 'O Li N Q OO V (n V LD n n cD rD O (D (D C --`. rp O v, O O O Q O ¢� O O (D -0 0- N "O Q O rr (D to J C n - O rt O• -0 �' O = 7 rOif = O - v'-ri :r r) 7 O 0 rD 3 'a (D rD y 0) oo a) 6 O O �' rr. v O 1 n h 3 -< — C (n S n� p = 5' 0 r_DrD Q O rD � W n O tnr l0 C O , C rt O -s C n Oq rt O rr CD rr 3 N (D -V O Ol N Q p I C M a o Q° M ° 0 0 O Oo N Capital Assets from Fiscal Year 2023 Budget 2023 Adopted Department Org Object Account Description Budget 501 C3 95438 5837 CAPITAL $5,000 Airport Construction 48447 5780 ENVIRONMENTAL ASSESSMENT $300,000 Airport Construction 48447 5777 INHOUSE ENGINEERING/GRANTAUDIT $8,000 Building Maintenance 01408 5511 BUILDING MAINT ADDITION-40% $40,000 Building Safety 28418 5041 VEHICLES $85,800 Economic Development 83454 5350 SMALL EQUIP-ENTRPR MAKER SPACE $3,200 Fiber 82412 5813 FIBER INITIATIVE CONSTRUCTION $5,237,000 Fiber 82412 5812 FIBER INITIATIVE DESIGN $100,000 Fire Dept 18480 5020 FIRE ENGINE -to replace #12 $650,000 Fire Dept 37480 5511 STORAGE SHOP -ARCHER $100,000 Fire Dept 18480 5531 TRAINING TOWER-50/50 FIRESPLIT $60,000 Fire Dept 17480 5622 ASPHALT/CONCRETE 3WAY $40,000 Fire Dept 19480 5025 PURCHASE ENGINE 13- CITY SHARE $40,000 Fire Dept 17480 5562 BUILD REMODEL -SLEEP AREA/BAYDR $16,000 Fire Dept 19480 5623 SEAL COAT SUGAR & ARCHER STAT $15,500 Fire Dept 17480 5190 FIRE HOSE/ROLLER FIRE $14,000 Fire Dept 17480 5359 THERMAL IMAGER FIRE $13,000 Fire Dept 17480 5199 ROPE RESCUE EQUIP FIRE $5,000 GIS 29419 5356 GPS DEVICE $8,000 Golf Legacy 50436 5785 REBUILD MAINLINE $15,000 Golf Legacy 50436 5570 NEW CARPET AT CLUBHOUSE -LEG. $5,000 Golf Teton Lakes 50437 5334 GREENS MOWER $70,000 Golf Teton Lakes 50437 5789 TL-EXPAND PARKING LOT SOUTH $36,000 Golf Teton Lakes 50437 5352 Sand Pro Equipment $10,000 Golf Teton Lakes 50437 5540 BUILDING REMODEL -LOCKER ROOMS $10,000 High Five Grant 15449 5186 CAPITAL-TBD $70,200 IT 01414 5104 IT -RENOVATION -/EXPANSION $18,000 IT 01414 5105 VIRTUAL SERVER CLUSTER/MAINT $15,600 IT 01414 5152 IT-FIREWALL $10,000 IT 01414 5224 IT -NETWORK MAINT/UPGRADE $9,000 Legacy Flight Museum 24465 5584 INTRUSION ALARM SYSTEM $20,000 New Street 44431 5762 7TH S RR CROSSING UPGRADE URA $780,000 New Street 44431 5749 E.PARKWAY-DESIGN-7N-BARNEY-DIF $600,000 New Street 44431 5771 CONTRIBUTED CAPITAL OFFSET $500,000 New Street 44431 5840 TRAFF SIG/WIDEN 12TH W - UNIV $200,000 New Street 44431 5750 ROW/EAST PARKWAY-DIF $162,000 Parks 01438 5847 BURY POWER LINE -PORTER $30,000 Parks 01438 5008 LAWN MOWERS $28,000 Capital Assets from Fiscal Year 2023 Budget 2023 Adopted Department Org Object Account Description Budget Parks 01438 5242 FOUR WHEELER/GATOR $18,000 Parks Impact 38438 5703 BARNEY DAIRY PARK DEVELOPMENT $160,000 Planning & Zoning 01417 5673 COMPREHENSIVE PLAN UPDATE $30,000 Planning & Zoning 01417 5010 VEHICLE $20,000 Police Admin 01421 5127 E-FORCE SITE LICEN-CARES GRANT $5,000 Police Admin 01421 5246 CONNEX STORAGE BOXES $5,000 Police Admin 01421 5505 SECURITY SYSTEM FOR BLDG $5,000 Police Animal Shelter 01423 5004 VEHICLE $18,500 Police Detective 01422 5116 CAMERA EQUIP -COVERT POLE CAM $12,700 Police Detective 01422 5109 IT -FORENSIC COMPUTERS $6,000 Police Patrol 01420 5122 I(9-DRUG DOG -CONTRIBUTED $20,000 Police Patrol 01420 5153 SOLAR SPEED SIGN/TRAILER $20,000 Recreation Admin 01449 5536 REC DIST CONSULTANT $18,000 Rexburg Rapids 23440 5213 TOWER STAIR REPAIR $107,500 Rexburg Rapids 23440 5511 BUILDING MAINT ADDITION-25% $25,000 Rexburg Rapids 23440 5846 GARBAGE ENCLOSURE $12,000 Romance 40464 5571 ROM LIGHTING-WALLS/CHANDELIERS $33,000 Romance 40464 5563 HEAT/AC UPGRADE SET ASIDE $25,000 Romance 40464 5567 NEW AUDITORIUM CARPET/BASE BRD $10,000 Safety Lighting 85431 5830 MISC SMALLLIGHT PROJ./PLANNING $300,000 Sanitation 25433 5543 NEW FLOOR/SHOP $500,000 Sanitation 25433 5032 TRUCK $285,000 Sanitation 25433 5219 2 AND 3 YARD BINS $55,000 Sanitation 25433 5218 90 GAL BINS $26,000 Street Operations 02431 5012 STREET SWEEPER $300,000 Street Operations 02431 5042 BRINE EQUIPMENT/TRUCK $75,000 Street Operations 02431 5511 BUILDING ADDITION/STORAGE SHED $60,000 Street Operations 02431 5015 TRUCK/BED $45,000 Street Operations 02431 5159 ELECTR READER BOARD/SPEED SIGN $25,000 Street Operations 02431 5616 PEDESTRIAN CROSSING SIGNALS $20,000 Street Reconstruction 43431 5728 SEAL COAT/CHIP OR SLURRY SEAL $220,000 Street Reconstruction 43431 5784 STORM DRAIN REPLACEMENT $100,000 Streets LID 55431 5794 CONSTR. COSTS -CONTRACTOR $2,817,600 Tabernacle Auditorium 04462 5521 MASONRY (REPOINTING) $605,000 Tabernacle Auditorium 04462 5175 LIGHTING/SOUND SYSTEM $80,000 Tabernacle Auditorium 04462 5520 RESTORE TOWERS/WINDOWS $40,000 Tabernacle Auditorium 04462 5519 NEW HVAC SYSTEM -SET ASIDE $10,000 Tabernacle Auditorium 04462 5540 BUILDING REMODEL -ANNEX $10,000 Capital Assets from Fiscal Year 2023 Budget 2023 Adopted Department Org Object Account Description Budget Trails 39438 5853 2 E UNDERPASS-TAP-7.34 MATCH $120,800 Trails 39438 5852 2E TO RIVERS IDE-TAP-7.34 MATCH $80,500 Wastewater Collections 27475 5658 GRAVITYLINE REPLACE -LIFT -MOODY $5,000,000 Wastewater Collections 84435 5828 SEWER LINES/OVERSIZING $2,281,000 Wastewater Collections 27475 5848 PRESS-LINE-WW PLANT TO LIFT ST $1,200,000 Wastewater Collections 84435 5829 SEWERLIFTSTATIONS $500,000 Wastewater Collections 27475 5851 LIFT ST -US 20 $400,000 Wastewater Collections 27475 5659 LID/DWTWN (30) WW PROJECTS $283,000 Wastewater Collections 27475 5850 WW EXT-HIDDEN VALLEY $260,000 Wastewater Collections 27475 5849 WW EXT-E ON UNIV FROM 5TH W $200,000 Wastewater Collections 27475 5287 PUMP REFURBISHING $18,000 Wastewater Collections 27475 5291 LIFT STATION PUMP REPLACEMENTS $17,000 Wastewater Collections 27475 5661 MANHOLE REHAB PROJECTS $15,000 Wastewater Treatment 52435 5791 PLANT UPGRADE(split w/maintYE) $300,000 Wastewater Treatment 27435 5284 PASTEUR-AIR COMP/HEAT EXCHANGE $180,000 Wastewater Treatment 27435 5357 LOW LIFT REPLACE-WWTPPUMP STAT $120,000 Wastewater Treatment 27435 5358 GBT-PANEL UPDATE $40,000 Wastewater Treatment 27435 5260 LAB EQUIPMENT $34,000 Wastewater Treatment 27435 5511 BUILDING MAINTADDITION-15% $15,000 water 42434 5726 WELL#10, BLDG, BOOSTER,#5 ROOF $1,200,000 Water 42434 5725 HIDDEN VALLEY H2O LINE EXT-12" $730,000 Water 26434 5545 BUILDING PURCHASE/STORAGE BLDG $350,000 Water 26434 5669 WATERLINE REPLACEMENT PROJECTS $250,000 Water 26434 5668 WATER LINE EXTENSION PROJECTS $150,000 Water 84434 5826 WATER LINES/OVERSIZING $150,000 Water 26434 5632 LID/DWNTWN(30) WATER PROJECTS $129,800 Water 26434 5255 METERS $100,000 Water 26434 5854 HYDRANT FILL STATION $75,000 Water 26434 5651 WATER FACILITIES STUDY $70,000 Water 26434 5252 MAG/HYDRANT FLOW METERS $60,000 Water 26434 5256 CHANGE TO RADIO READS $50,000 Water 26434 5239 HYDRANTS $40,000 Water 26434 5511 BUILDING MAINT ADDITION-20% $20,000 Water 26434 5242 FOUR WHEELER $10,000 Water 26434 5243 SECURITY SYS/CAMERA/GATE CAM $10,000 Total $29,912,700 Rexburg Utilities Sample Bills REXBURG RESIDENT -SAMPLE BILL New Fiscal Year Effective Date 2022 10/1/2022 3/4 Inch Meter AVERAGE OLD NEW INCREASE INCREASE SEWER (Gallons x 1000) 8 53.75 58.36 4.61 8.6% WATER (Gallons x 1000) 21 35.92 35.70 -0.22 -0.6% GARBAGE 90 G Weekly 21.13 22.01 0.88 4.2% LIGHTING 1 1.65 1.65 0.00 0.0% TOTAL 1 1 112.451 117.72 5.281 4.7% REXBURG APARTMENT COMPLEX -SAMPLE BILL 2 Inch Meter AVERAGE OLD NEW INCREASE INCREASE SEWER (Gallons x 1000) 48 330.74 359.34 28.60 8.6% WATER (Gallons x 1000) 63 186.75 187.10 0.35 0.2% GARBAGE 3 yd Bin x 2 Weekly 166.04 181.60 15.56 9.4% LIGHTING 1 28 46.20 46.201 0.00 0.0% TOTAL 729.73 774.241 44.511 6.1 % REXBURG BUSINESS -SAMPLE BILL 3/4 inch Meter AVERAGE OLD NEW INCREASE INCREASE SEWER (Gallons x 1000) 27 142.29 153.36 11.07 7.8% WATER (Gallons x 1000) 87 112.01 108.96 -3.05 -2.7% GARBAGE 3 yd Bin Weekly 83.02 90.80 7.78 9.4% LIGHTING 1 3.301 3.301 0.00 0.0% TOTAL 1 340.621 356.421 15.801 4.6% Each utility account is unique. The above sample bills are based on a 5 year average for account types. To see a change in rates for a specific property, please contact the Utility Billing Clerk in the City of Rexburg Finance Department Fiscal Year Calculation Staff 2022-10/1/21 Recommendation Recommendation 2.88% increase in rate change to Sugar/Teton Sewer treatment fees & 7.30% increase to Rexburg Take Calculated Recommendation volume fees for treatment. 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JACCT NAME EXPENSES EXPENSES EXPENSES SHARE COSTS COSTS PERSONNEL COSTS 4100 SALARIES 452.599 507,000 546,000 30% 30% 30% 30% 30% 30% 30% 30% 30% 30% 30% 30% 30% 30% 30% 163,800 4106 CERTIFICATION RAISES 0 0 4,000 1,200 4107 MERIT RAISES 0 0 0 0 4109 HIRE NEW EMPLOYEE 0 0 80.200 24,060 4150 FULLTIMER OVERTIME 2,474 3,500 3,500 1,050 4159 BUILDING MAINTENANCE 0 0 0 0 4160 PART-TIME WAGES 18,617 18,000 20,000 6,000 4190 ACCRUED LEAVE 11,816 3,900 6,500 1,950 4200 BENEFITS 299,070 338,000 344,000 103,200 4240 PERSI PENSION EXP ADJ -48.815 0 17,000 5,100 4250 W/C SURCHARGE 3,583 16.100 7,300 2,190 4251 WIC REFUND 1.620 42,000 -3.100 -930 4260 UNEMPLOYMENT BENEFITS 357 0 0 4270 UNIFORMS 1,332 2.000 2,000 600 4290 WELLNESS/REC.PROGRAM 1,616 1.500 1,600 480 TOTAL PERSONNEL 744,269 932,000 1,029,000 308,700 720,300 OPERATING COSTS 4300 SUPPLIES 16,069 15,000 16,000 30% 0% 30% 30% 30% 30% 0% 80% 0% 72% 30% 50% 80% 50% 30% 0% 60% 30% 100% 0% 0% 0% 0% 80% 30% 95% 30% 100% 80% 100% 30% 72% 50% 0% 0% 0% 72% 0% 30% 50% 68% 0% 0% 30% 72% 72% 0% 72% 4,800 4330 JANITOR SERVICE 1,204 1,200 1,300 0 4350 GAS & OIL 15,151 17,500 18,000 5,400 4360 POSTAGE 352 300 300 90 4390 SMALL TOOLS 9,618 10,000 8,000 2,400 4400 DRUG TEST & BACKGROUND 91 100 100 30 4414 STATE FEE-SDWA 11,949 12,000 12,000 0 4415 WATER DISTRICT FEES 4,128 4,600 4,600 3,680 4416 CITIES SETTLEMENT-RECHA 420 400 400 0 4426-4427 INTEREST PAYMENTS -only us 372,727 24,900 48,400 34,848 4430 HIRED WORK 25,875 25,000 25,000 7,500 4431 HIRED WORK-ENG/SMALL PRI 71,692 50,000 45,000 22,500 4432 HIRED WORK -TESTING 1 25,543 20,000 20,000 16,000 4446 HIRED WORK-SHERRIFF DISPATCH 5,000 2,500 4451 BACKFLOW TESTING EXP 3,510 5.000 5,000 1,500 4454 HIRED WORK -ODD YR.AERIAL PH. 2,161 2,600 2,700 0 4460 INSURANCE 10,550 16,500 43,900 26,340 4470 TRAVEL & TRAINING 6,785 7,000 7,000 2,100 4480 DUES & MEMBERSHIP 7,318 7,500 7,700 7,700 4490 BANKING CHARGES 14,379 14,400 14,500 0 4495 STATEMENT BILLING 7,617 8,200 8,300 0 4496 AUTO -PAY DISCOUNT 7,105 7,200 7,200 0 4500 ADVERTISING/PUBLISHING 72 200 200 0 4510 TELEPHONE 107141 12,300 12,400 9,920 4520 HEAT & LIGHTS 2.709 2,800 2,900 870 4532 PUMPING POWER 361,494 380,000 380.000 361,000 4580 WATER/SEWER/GARBAGE 1,562 1,600 1,700 510 4590 REP-PUMPS/WELLS 16,367 13,000 13,000 13,000 4600 REP-BUILDING/GROUNDS 1,231 1,200 1,200 960 4601 REP -WATER TANK BUILDING 0 1,000 1,000 1,000 4610 REP -EQUIPMENT 10,063 15,000 16,000 4,800 4624 REP -PARTS AND PIPE 21,792 16,000 18,000 12,960 4625 REP -LINES AND STREET 0 2.500 2,500 1,250 4626 FIRE HYDRANT & REPAIRS 6.588 5,500 6,000 0 4627 METER MAINTENANCE 84.463 40,000 65,000 0 4640 COMPUTER MAINT. 26,459 26,500 30.700 0 4677 DEPRECIATION 746,339 760,000 790,000 568,800 4679 BAD DEBT 3,384 3,500 4,000 0 4680 LIABILITY LOSS 4,038 23,600 5,000 1,500 4690 MISCELLANEOUS 0 0 0 0 TOTAL OPERATING COSTS 1,910,945 1,554,100 1,650,000 1,113,958 536,042 OTHER COSTS 4830 GIS OVERHEAD 35,405 48,500 56,800 0 4840 RIGHT-OF-WAY CHARGE 185.000 198,000 209,500 0 4850 SHOP EXPENSES 20,804 26,500 27,000 8,100 4860 ASSET SECURITY 227,300 255,300 257,900 185,688 4870 ASSET DISPOSAL 702 2,000 2,000 1,440 4872 CONTRIBUTED ASSETS 0 150,000 150,000 0 4873 IPRIN PAYMENTS-MAINT 0 35,800 72,900 52,488 2 Year Percent Increase 21% 38% -3% 5% 6% -14% WATER RATE CALCULATION Effective: 10/01/22 CITY OF REXBURG 26434 2021 2022 2023 VOLUME VOLUME ACTUAL FORECAST BUDGET RELATED RELATED CUSTOMER ACCT # ACCT NAME EXPENSES EXPENSES EXPENSES SHARE COSTS COSTS 4876 PRIN PMT-CAPACITY-reduced 0 58,400 118,900 72% 50% 0% 50% 41% 49% 85,608 4890 GEN.OVERHEAD 355,200 394,200 389,700 194,850 4942 TRANSFER TO CAPITAL 414,017 0 0 0 6000 CONTINGENCY 0%*OPERATI 0 0 —01 0 TOTAL OTHER FIXED COSTS GRAND TOTAL 1,238,428 1,168,7001 1,284,700 528,174 756,526 3,893,642 3,654,8001 3,963,700 1,950,832 2,012,868 3,844,800 2022 Less Other Revenues, Parts Less Transfer from Fund 34 for Principle on Loan for Capacity Projects Less Principal Payment and Interest Payment for DEC Loan -Not to be included in rate calculations Less Trnsfr to Capital -being paid with loan Contributed Assets Revenue Shift NET BASE COSTS 2022 FORECAST REVENUE 2022 PER UNIT CHARGE 2022 BILLED UNITS -30,000 -93,600 -85,608 -33,292 -87,336 -33,964 0 -150,000 13,500 -13,500 1,761,388 1,688,512 1,830,000 1,650,000 1.153 18.62 (000) GAL. EQ. METERS 1,587,164 7,385 CALCULATED COST PER THOUSAND GALLONS/EQUIVALENT METERS 1.110 19.05 Volume Rate Base Rate Old Rate 1.153 18.62 Recommend to take the full increase. No charge on DEQ Loan Principle and Interest Increase % -3.7% 2.3% (Maint Share due is about $2.82 Million) calculated in Rate. Increase $ ($0.0432) $0.43 2 Year Percent Increase -100% 0% 4% 2% -118,900 -121, 300 Cont Cap Other Volume Customer Total Total Revenue 150,000 242,500 1,761,388 1,688,104 3,841,992 100% New Staff Old Adopted Calculated Recommende Dollar Rate Rate d Rate Increase % Increase WATER (10 Th. GAL) 1 23.231 23.491 23.491 0.261 1.1% WATER (20 Th. GAL) 1 34.771 34.591 34.59 -0.19 -0.5% What caused the increases in rates? Expenses 2021 2023 % Change Personnel 744,269 1,029,000 38.26% Operations 1,910,945 1,650,000 -13,66% Depreciation 746,339 790,000 5.85% Other Fixed Costs (Includes Depreciation) 1,016,211 1,134,700 11.66% Less Contributed assets and transfers to capital Forecast Forecast Water Reserve 9/30/2022 9/30/2023 Operating Reserves $ 6,716,726 $ 6,076,326 Capital Reserves $ 2,321,600 $ - Water Capital Construction $ - $ - Total $ 9,038,326 1 $ 6,076,326 FY 23 Cap Projects $ 1,314,800 $ 2,321,600 $ 3,636,400 JANITATION RATE CALCULATION CITY OF REXBURG 25433 ACC # 2021 2022 Effective: 10/1/2022 ACCT NAME A 2023 CTUAL FORECAST ESTIMATED --..______ BILLING OPERATING COSTS EXPENSES EXPENSES 4100 SALARIES EXPENSES VOLUME----__ & PICKUP 4107 SHARE COSTS COSTS MERIT RAISES 272,732 276,000 4109 ADD NEW POS.-50% 285,400 10% 4150 0 OVERTIME FT p 0 10% 0 4160 PART-TIME WAGES-F/S CLEANUP 19,861 0 42,000 10% 4180 ACCRUED LEAVE 15,000 13,000 0 1,300 4200 6,500 6,500 10% 1,300 BENEFITS 6,350 7,000 10% 700 4240 PERSI PENSION EXP ADJ 160,020 2,800 4,000 0 4250 162,000 10% 400 W/C SURCHARGE-30,935 163,200 10% 16,320 0 12,000 10% 4251 W/C REFUND 486 100 1,200 270 UNIFORMS _4 5,400 776 100 10% 10 4290 WELLNESS PROGRAM 3,600 10% 310 400 -360 TOTAL PERSONNEL 197 300 400 1000 40 4300 SUPPLIES 430,345 300 10 0 30 4330 457,700 5231800 10% 52,380 JANITOR &SUPPLIES 1,413 471,420 4350 FUEL & OIL 1,800 1,800 0% 4360 1 � 299 1, 300 0 POSTAGE 41,419 1,300 0% 4400 DRUG TESTING/BACKGROUND 52,200 53,200 0 0 4430 141 200 50% 26,600 HIRED WORK p 200 0% 0 4431 ENGINEERING -SMALL PROJECTS 14,444 0 0 10% 4452 MADISON CO. TIPPING FEES 2,800 3,500 p% 0 4453 0 0 RECYCLING CONTRACT 902,361 990,000 0 0% 0 4470 INSURANCE 191,568 1,173,800 100% 1.173,800 4470 TRAVEL/MEETINGS 227'900 264,200 100% 4490 8,072 9,100 264,200 BANKING FEES 1.786 9,400 25% 2,350 4491 CREDIT CARD FEES 12,887 , 800 1,800 0% 4495 STATEMENT BILLING 3,800 3'800 0% 0 4500 PUBLISHING 11,200 11,300 0% 0 4510 7,616 8,300 0 PHONE & INTERNET 126 8,400 0% 4520 HEAT & LIGHTS 100 100 0% 0 4600 2,369 2,700 0 REPAIRS -BUILDINGS 1,677 3,000 10% 300 4610 REP -EQUIPMENT 2,500 4,500 p% 4623 1, 790 800 0 BIN REPAIR 93,090 1,000 p% 4640 COMP. PROG. REPAIR 58,000 60,000 75% 0 2,827 4,000 45,000 TOTAL OPERATING COSTS 11,172 4,000 100% 4,000 FIXED COSTS 11,600 12 800 p% 4677 1,296,013 1,389,900 0 DEPRECIATION 1,618,100 94% 1,516,250 4679 BAD DEBT WRITEOFF 228,590 101,850 4680 LIABILITY LOSS 230,000 260,000 75% 4830 2,240 2,000 195,000 GIS OVERHEAD 2,521 2,000 50% 1,000 4840 RIGHT OF WqY CHARGE 2.500 2,500 0 4850 11,359 12,300 50% 1,250 SHOP EXPENSE 143,300 14,000 p% 4860 ASSET SECURITY 152,800 0 4870 163'008 165,600 150,000 75% 135.675 AS ET DISPOSAL 23,499 75/0 112,500 4890 GE OVERHEAD 218,455 24,500 24,100 75% 6000 CONTINGENCY 0 18,075 387.699 423,100 0 0% 0 TOTAL FIXED COSTS 0 412,000 0% 1,180,671 0 75% 0 GRAND TOTAL 1,012,800 1,045,500 0 0 2'907,029 2'860,400 44/0 463,500 582,000 LESS SALE OF EQUIPMENT 364% 2,032,130 1,155,270 County Charge per Ton LESS MISC. & B NSALES Yards per Ton Billed $80 ANNUAL COSTS TO RECOVER-47,800 22.53 2022 FORECAST REVENUE 1,984,330 1,155,270 39,600 2022 PER UNIT CHARGE 1'752,200 1,195000 3,139,600 2022 BILLED UNITS 5.30 2,947,200 4n increase in COST PER: 330,604 4.83 Personnel expense and hired work 2 CU. YARD/ PICKUP 247,412 ipping fees) are driving the increase in rates. year increase of 38 /o for recyclyin ° $6•00 Iffective October 1 2022. We are recommendin g and 30% for $4.67 g passing the rate increase OLD INCREASE T B 90 CAN $10.80 G 90 CAN $5.40 100% 90G 1xmo $2.70 50% 1.5 Yd BIN $36.09 25% 2 Yd BIN $48.08 334% 3 Yd BIN $72.12 4450, 66800 2534511 OTAL TOTAL MONTHLY MONTHLY ON Pickup is u Factor RATE RATE OLD RATE 611.21 $7.47 100.0% $22.01 $21.13 $3.83 66.7% $12.87 $12.50 4.16% $0.88 18.68 34.2% 166.7% $6.53 $6.35 2.96% 2.83% $0.37 18.68 166.7% $54.78 $6080 $51.20 6.99% $0.18 $3.58 18.68 166.7% . $9 ..04 $61.79 $83.02 8 0 /o $4.97 34510 9.37% $7.78 5.73% 2 YE PerCE ncrea: 5 2 0/ 22% 30% 38% 25% 14% u O C o 0 0 0 0 O r N V 00 u U � � 0' �� rn 0 rn N O O 6 O U a r) (o N y CO — O r M O C O 00 O) Lo O y O.� O CD0)00 coo0)m N > U polo oioo U N � 61) (fT EA Qf l ®U o a rw m c) co CO O O OO 41 f) 0 W W m a N C al 00 N O O O 7 N (D 'V OD m O O V (n N E EA ER fA ca fA lA Q N 7 m LO OO r., O O O v f� N Cl)00 O? U L O O N O O N U-) (0 CO a0+ N (U O N N O � a � U m m n co co 0 voco r-r-0 U n >N CN v- (OO O 0 3126N9 V; �� a L) zz0zzz U U x m m m c pa C, } � Q) a) p UA N M Ca0a)_ L �x 4-- Z O N O tM U N m i N O d -�' o Z04 d U) = a) O E 00 -F' Q N m 04 O C Q N LL O m O N -0 O N E 'Q N a) -U) W E (D Q N d O tM N m m O a) L_ M c- CL i� N O v U 0 C: d v M CN G LL W N _ (6 U O O O CDN 4- N O Ln > O co o O O (0 O .� V) O O LL LO Ct a) A > O O L 2f N L O "O O = N C (B fn C N O �. aO CE 3 Q) O O C- O N L ) aNO > C m �-0 O aL) O N Q) U C -- a) N C) 64 0) 0 M M N O L O ~ C) p } C U 'O N - 'a O -� -0 O W O C-0- () M Q) U N M O � O X- O � Q p0 M O Q X O - .O }, " E O C cu N N N m N ca N u0i — N O m L� c O La L _ o m L` 0 C "M 0 E> a) r- 00 O O N O N o O O >, O-C a) E O O C L, O O C C O 0 0 U 0 Uo -0 3 L[) f- EA ? 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O LO O� CD Cl R City of Rexburg For the 2023 Budget (Year Ending 9/30/23) STATEMENT OF UNDERSTANDINGS ON BUDGET MANAGEMENT 1) Expenditures, including all capital items, will be managed so that short falls in total revenues are offset by cutbacks in expenditures in the General and Street Funds. 2) All capital purchases over $100,000 and construction projects over $100,000 and their related operating and maintenance costs must be in the budget and will be reviewed and approved by the City Council before any funds will be committed to the project. 3) All hiring of employees to fill a previously existing position that was vacated must have approval from the Mayor. The Mayor and/or Department Head should still continue to report these vacancies and rehires to the City Council under their respective department report or the Mayor's report. 4) All new employee positions, if not approved in the normal budget process, must be pre -approved by the City Council. NOTICE OF PUBLIC HEARING CITY OF REXBURG, IDAHO PROPOSED BUDGET FOR FISCAL YEAR ENDING 9130/23 (FY 2023) A public hearing will be held for the consideration of the proposed budget for the fiscal year from October 1, 2022 to September 30, 2023, at the City Hall, 35 North 15t East, Rexburg, Idaho, at 7:00 p.m., on July 6, 2022. All interested persons are invited to appear and show cause, if any, why such budget should or should not be adopted. Copies of the proposed City budget in detail are available at City Hall during the regular office hours (7:30 a.m. to 5:30 p.m. Monday — Thursday and 7:30 a.m. to 12:30 p.m. on Friday). City Hall is accessible to persons with disabilities. Anyone desiring accommodations for disabilities related to the budget documents or to the hearing should contact City Hall, 359-3020 at least 48 hours prior to the public hearing. This Notice can be provided in a format accessible to persons with disabilities and/or persons with limited English proficiency upon request. Se le puede proveer esta notificaci6n en un formato accesible para las personas discapacidades y/o personas con conocimientos limitados del ingles a pedido. The proposed total expenditures and revenues for each fund for FY 2023 have been tentatively approved by the City Council and entered in detail in the minutes of their meeting. 2021 2022 2023 ACTUAL BUDGET* BUDGET GENERALFUND PROPERTY TAX 4,383,888 5,867,100 6,161,400 OTHER REVENUE 14,476,525 15,300,700 10,618,700 TOTAL REVENUE: 18,860,413 21,167,800 16,780,100 TOTAL EXPENSE: 18,160,560 21,167,800 16,780,100 STREET OPERATION FUND TOTAL REVENUE: 4,340,407 4,171,300 5,139,100 TOTAL EXPENSE: 4,340,407 4,171,300 5,139,100 RECREATION FUND TOTAL REVENUE: 311,920 377,100 395,500 TOTAL EXPENSE: 309,684 377,100 395,500 TABERNACLE OPERATIONS FUND TOTAL REVENUE: 145,258 357,400 975,400 TOTAL EXPENSE: 134,778 357,400 975,400 POLICE IMPACT FEE CAPITAL FUND TOTAL REVENUE: 50,130 268,800 50,100 TOTAL EXPENSE: (67) 268,800 50,100 D.A.R.E. ASSOCIATION FUND TOTAL REVENUE: TOTALEXPENSE: DRUG ENFORCEMENT FUND TOTAL REVENUE: TOTAL EXPENSE: POLICE SMALL GRANTS FUND TOTAL REVENUE: TOTALEXPENSE: HIGH FIVE & OTHER GRANTS TOTAL REVENUE.- TOTALEXPENSE: FIRE DEPARTMENT OPERATIONS FUND TOTAL REVENUE: TOTALEXPENSE: JOINT FIRE EQUIPMENT FUND TOTAL REVENUE: TOTALEXPENSE: MADISON COUNTY FIRE DISTRICT TOTAL REVENUE: TOTALEXPENSE: FIRE IMPACT FEE CAPITAL FUND TOTAL REVENUE: TOTALEXPENSE: FIRE DEPARTMENT EMPLOYEE FUND TOTALREVENUE: TOTALEXPENSE: 20,000 42,300 20,000 14,596 42,300 20,000 1 5,600 2,400 6,763 5,600 2,400 38,792 28,300 26,300 38,792 28,300 26,300 194 52,500 70,200 - 52,500 70,200 3,922,628 4,350,700 4,815,000 3,922,628 4,350,700 4,815,000 417,414 1,518,500 710,000 - 1,518,500 710,000 1,016,566 2,337,700 1,036,400 789,714 2,337,700 1,036,400 29,115 87,600 40,000 70,000 87,600 40,000 4,143 21,900 4,000 96 21,900 4,000 REVOLVING LOAN FUND TOTAL REVENUE: TOTAL EXPENSE: REXBURG RAPIDS FUND TOTAL REVENUE: TOTAL EXPENSE: LEGACY FLIGHT MUSEUM FUND TOTAL REVENUE: TOTAL EXPENSE: SANITATION OPERATIONS FUND TOTAL REVENUE: TOTAL EXPENSE: WATER OPERATIONS FUND TOTAL REVENUE: TOTAL EXPENSE: WASTEWATER OPERATIONS FUND TOTAL REVENUE: TOTAL EXPENSE: COMMUNITY DEVELOPMENT FUND TOTAL REVENUE: TOTAL EXPENSE: GEOGRAPHIC INFORMATION SYSTEMS TOTAL REVENUE: TOTALEXPENSE: JOINT CITY HALL/POLICE ADDITION RESERVE FUND TOTALREVENUE: TOTAL EXPENSE: 45,429 41,800 99,000 30,158 41,800 99,000 649,295 590,600 659,400 535,186 590,600 659,400 241,954 208,200 197,600 226,729 208,200 197,600 3,084,924 2,696,700 3,187,400 2,907,046 2,696,700 3,187,400 4,300,555 5,453,700 3,963,700 3,893,642 5,453,700 3,963,700 8,017,013 8,722,400 11,598,900 4,839,945 8,722,400 11,598,900 892,423 2,290,600 970,700 843,010 2,290,600 970,700 342,024 449,600 488,900 342,024 449,600 488,900 400,000 400,000 400,000 - 400,000 400,000 STREET IMPACT FEE FUND TOTAL REVENUE: TOTALEXPENSE: WATER CAPITAL RESERVE FUND TOTAL REVENUE: TOTALEXPENSE: SEWER CAPITAL RESERVE FUND TOTAL REVENUE: TOTALEXPENSE: ARTS PROMULGATION FUND TOTAL REVENUE: TOTALEXPENSE: ESD PARAMEDIC CARE UNIT FUND TOTAL REVENUE: TOTALEXPENSE: PARKS IMPACT FEE CAPITAL FUND TOTAL REVENUE: TOTALEXPENSE: TRAILS OF MADISON COUNTY FUND TOTAL REVENUE: TOTALEXPENSE: ROMANCE THEATRE FUND TOTAL REVENUE: TOTALEXPENSE: PARK CONSTRUCTION FUND TOTAL REVENUE: TOTALEXPENSE: 165,550 2,065,200 210,000 - 2,065,200 210,000 325,442 2,831,300 2,525,400 42,534 2,831,300 2,525,400 1,326,227 3,617,900 3,786,800 1,801,249 3,617,900 3,786,800 48,286 138,500 186,600 15,754 138,500 186,600 1,282,769 688,800 1,274,900 1,121,834 688,800 1,274,900 205,453 592,200 200,400 96,923 592,200 200,400 194,778 201,300 247,500 141,594 201,300 247,500 354,218 121,100 155,300 354,218 121,100 155,300 709,791 50,000 50,000 852,269 50,000 50,000 WATER CAPITAL CONSTRUCTION FUND TOTAL REVENUE: TOTALEXPENSE: STREET REPAIR FUND TOTAL REVENUE: TOTAL EXPENSE: STREET NEW CONSTRUCTION FUND TOTAL REVENUE: TOTALEXPENSE: AIRPORT OPERATIONS FUND TOTAL REVENUE: TOTAL EXPENSE: AIRPORT CONSTRUCTION FUND TOTAL REVENUE: TOTALEXPENSE: AIRPORT RELOCATION RESERVE FUND TOTAL REVENUE: TOTALEXPENSE: GOLF COURSE FUND TOTAL REVENUE: TOTAL EXPENSE: GOLF COURSE CONSTRUCTION FUND TOTAL REVENUE: TOTAL EXPENSE: SEWER PLANT CONSTRUCTION FUND TOTAL REVENUE: TOTAL EXPENSE: 414,017 1,530,000 1,930,000 414,017 1,530,000 1,930,000 1,788,884 2,076,500 3,531,500 1,027,446 2,076,500 3,531,500 1,381,794 3,511,500 2,242,000 1,200,078 3,511,500 2,242,000 81,352 45,400 57,900 85,794 45,400 57,900 18,851 607,700 355,900 22,739 607,700 355,900 31,951 22,600 22,700 - 22,600 22,700 1,329,348 1,077,100 1,232,000 1,167, 046 1,077,100 1,232,000 100,500 115,800 115,000 50,096 115,800 115,000 - - 300,000 - - 300,000 LID CONSTRUCTION FUNDS TOTAL REVENUE: 2,577,909 1,210,000 3,390,400 TOTAL EXPENSE: 2,577,909 1,210,000 3,390,400 LID DEBT SERVICE FUNDS TOTAL REVENUE: 230,509 766,000 527,000 TOTAL EXPENSE: 1,737,039 766,000 527,000 REXBURG CULTURAL ARTS FUND TOTAL REVENUE: 67,412 93,100 113,800 TOTAL EXPENSE: 67,412 93,100 113,800 FIBER INITIATIVE CONSTRUCTION FUND TOTAL REVENUE: 3,191,900 7,190,800 5,944,300 TOTAL EXPENSE: 28,380 7,190,800 5,944,300 REXBURG BUSINESS COMPETITION FUND TOTAL REVENUE: 77,500 71,300 21,900 TOTAL EXPENSE: 86,640 71,300 21,900 NORTH 2ND EAST CONSTRUCTION FUND TOTAL REVENUE: 1,394,662 500,000 2,931,000 TOTAL EXPENSE: 1,394,662 500,000 2,931,000 COMMUNITY SAFETY LIGHTING FUND TOTAL REVENUE: 248,950 733,500 651,500 TOTAL EXPENSE: 86,683 733,500 651,500 FIBER OPERATING FUND TOTAL REVENUE: - - 747,500 TOTAL EXPENSE: - - 747,500 SHOP -WITH -A -COP FUND TOTAL REVENUE: 14,861 62,800 15,100 TOTAL EXPENSE: 12,344 62,800 15,100 CITY 501 C3 FOUNDATION FUND TOTAL REVENUE: TOTAL EXPENSE: 1,239 20,000 - 20,000 GRAND TOTAL REVENUE: 64,694,751 GRAND TOTAL EXPENSE: 55,790,351 * 2022 Proposed Amended Budget as of 5/16/22 85,581,500 85,581,500 5,000 5,000 84,401,500 84,401,500