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Home My WebLink AboutCouncil Minutes - May 04, 2022 Mayor Jerry Merrill Council Members: Robert Chambers Jordan Busby Mikel Walker Tisha Flora Colin Erickson Bryanna Johnson City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Alan Parkinson – Planning & Zoning Administrator Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 6:30 P.M. City Hall (video index 08:21) Council Member Chambers said the prayer Council Member Erickson led the pledge Roll Call of Council Members: Attending: Council Member Flora, Council Member Johnson, Council Member Chambers, Council Member Erickson, Council President Busby, and Mayor Merrill. Council Member Walker asked to be excused. Presentation: (09:27) Mayor’s University Student Involvement Committee (MUSIC) Potato Box Derby Event. Caleb Ward M.U.S.I.C. Chairman reported they have been busy planning the Potato Box Derby Event. The proposed date of the event is July 15th from 10:00 a.m. to 2:00 p.m. The carts would be gravity powered with 1-4 passengers. The street they would use for the event is 7th South from the temple to the 5th West intersection. M.U.S.I.C. Chairman Ward said they are working with City Staff on establishing rules, regulations, and designs of the carts. They are also designing the racetrack for the event. One of the committee members will start to work on an advertising campaign for the event using social media outlets, radio and T.V. Council Member Chambers asked about the braking mechanism for the carts. Chairman Ward explained there are two types of braking systems that will be allowed. One of the braking systems would be like a bicycle’s braking gears or a block braking system on the cart tires. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Staff Reports: (019:01) Public Works: - Keith Davidson Surplus Wastewater Collections 1994 Ford Van Ambulance Public Works Director Davidson recommended the surplus of a 1994 Ford van ambulance, it was used to carry the camera equipment to check the sewer lines. The van has been leaking oil and has other problems. Council Member Erickson moved to approve the surplus of a 1994 Ford Van Ambulance; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Flora Council Member Chambers Council Member Erickson Council President Busby The motion carried. Approval of Railroad Construction Agreement for AAR/DOT Crossing No. 811989M Public Works Director Davidson reviewed the Railroad Construction Agreement for AAR/DOT Crossing. The railroad crossing is on Pioneer Road and 7th South where the roundabout will be constructed. The cost of the project is estimated at $683,980. Council Member Chambers asked if there are change orders on the project who would be responsible for the additional costs. Public Works Director Davidson explained the additional costs would be paid by the city for unforeseen or different work than what was listed in the contract. Council Member Johnson moved to approve the Railroad Construction Agreement for AAR/DOT crossing No. 811989M; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Flora Council Member Chambers Council Member Erickson Council President Busby The motion carried. Resolution 2022-10 LHTAC Memorandum of Understanding to Enter Into the Leading Idaho Local Bridge Program (LILB) for Bridge Repairs to the 1st North Bridge over the Rexburg Canal Public Works Director Davidson explained the city has applied for a grant for the bridge repairs to the 1st North Bridge over the Rexburg Canal. Resolution for Leading Idaho Local Bridge Program (LILB) Memorandum of Understanding with the Local Highway Technical Assistance Council (LHTAC) Resolution No. 2022-10 WHEREAS, SB 1359 became law on March 16, 2022, appropriating funding for the repair and replacement of local bridges in poor and posted condition; and WHEREAS, the City of Rexburg has presented the Leading Idaho Local Bridge Program Memorandum of Understanding at an open meeting in accordance with the Idaho Open Meetings Law; and WHEREAS, the City of Rexburg has prepared and presented the listed applications in Attachment A at an open meeting in accordance with the Idaho Open Meetings Law; and NOW, THEREFORE, BE IT RESOLVED, that the City of Rexburg is granted authority by the Rexburg City Council to enter in the Leading Idaho Local Bridge Program Memorandum of Understanding with the Local Highway Technical Assistance Council. I hereby certify that the above is a true copy of a resolution passed at a public meeting held in accordance with the Idaho Open Meetings Law, by the City of Rexburg on ______day of ____________, 2022 ________________________________ SIGNED BY: Jerry Merrill, Mayor CERTIFICATION: I hereby certify that the above is a true copy of a Resolution passed at a regular meeting of the Rexburg City Council, City of Rexburg, held on May __, 2022. (Seal) ________________________________ Deborah Lovejoy, City Clerk Council Member Flora moved to approve Resolution 2022-10 LHTAC Memorandum of Understanding to Enter Into the Leading Idaho Local Bridge Program (LILB) for Bridge Repairs to the 1st North Bridge over the Rexburg Canal; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Flora Council Member Chambers Council Member Erickson Council President Busby The motion carried. Council President Busby expressed his concerns with the handholes boxes for the fiber ring not being placed high enough near flood irrigated fields. Public Works Director Davidson said he will discuss the potential issue with IT Director Smith who is overseeing the project. Council Member Johnson asked if the crosswalks near the highway interchanges will be painted. Public Works Director Davidson replied the crosswalks will be painted at the interchange locations this year. Mayor’s Report: (24:49) Council President Busby reported the Eagle Park Community Clean-up Event went well; however, there is more work to be completed. The highway clean-up projects have been well attended and a lot of garbage has been removed. He thanked City Employee Natalie Powell and county resident Sicily Clark for their efforts in organizing the clean-up projects. Council President Busby invited everyone to the Cinco de Mayo Celebration on May 7th from 12:00 to 4:00 P.M. on Center Street. There will be food vendors, Dance Performers, and a piñata drop. The event was sponsored by Sun Glo of Idaho. Council President Busby reported the presentation with the Idaho Department of Correction (IDOC) went well. The Mayor was able to engage a structural engineer to design the backstage of the Romance Theater and Leo Castano with Premier Powder Coding offered to supply the labor to assist in building the stage free of charge. Council President Busby said the Mayor, Economic Director Johnson, and Planning and Zoning Planner Kyle Baldwin attended a Planning and Zoning Conference in San Diego, California. They were able to network and learn more about planning. Council President Busby said the budget meetings have begun. He asked the Councilmembers to review the budget meeting schedule. Item for Consideration: (26:50) City Staff Recommendation to approve destruction of Building Plan hard copies that have been archived digitally in the City's designated records archive system. Designated as Resolution 2022 – 09 if motion passes - Deborah Lovejoy Discussion regarding the destruction of Building Plan Hard copies. Attachment: Records for Destruction List: SCANNED PLANS 1983 to 2016 1983 – HOMESTEAD CONDO – ADDITION 2 – PLANS 1983 1984 – LDS CHURCH CENTER STAKE – 2ND & 5TH WARD ADDITION - PLANS 1984 – LDS CHURCH EAST STAKE CENTER – VESTIBULE ADDITION – PLANS 1984 1985 – BEEHIVE BOOK STORE – PLANS 1985 – CAREFREE LIVING – HEALTH CARE CENTER - PLANS 1985 – CAREFREE LIVING – HEALTH CARE CENTER – PLANS (2) 1986 – FIRST FEDERAL SAVINGS AND LOAN – REMODEL – PLANS 1986 1986 – MAVERIK COUNTRY STORE AND GAS – PLANS 1986 1989 – ULTIMATE DIRECTION OFFICE AND DAYCARE – PLANS 1989 91-00001 – Apollo Apartments – 9 Units - PLANS 92-00001 – K Mart – Addition/Remodel - PLANS 92-00002 – Dr. Max Crouch Medical Office – Addition – PLANS 2 92-00003 – Walmart – New Building – PLANS 92-00003 – Walmart – New Building – DEVELOPMENT PLAN 92-00009 – Albertsons – New Building – PLAN 92-00015 – Payless Shoe Source – Tenant Finish - PLANS 92-00017 – Job Service Government Offices – New Building – PLANS 92-00020 – Colonial House Apartments – 33 Units – PLANS (2) 92-00024 – Farm Bureau Insurance – Remodel – PLANS 1992 – Lost Souls – 1992 CAMBRIDGE COURT PLANS – 02-00015 – Cambridge Court Apartments - PLANS 1992 – Lost Souls – MADISON MEMORIAL HOSPITAL – PARKING EXPANSION – 1992 1992 – Lost Souls – STANDARD PLUMBING – REECE REALTY & INVESTMENT – PLANS - 1992 93-00008 – Arby's Restaurant – New Building – PLANS 93-00015 – Erickson Pontiac – New Auto Body Shop – PLANS 2 93-00016 – Fashion Bug - Remodel – PLANS 1993 – Lost Souls – ASCS OFFICE – ADDITION – PLANS - 1993 94-00005 – ECIPDA (The Development Company) - Remodel – PLANS 94-00007 – Teton Lakes Golf Course – New Pump House – PLANS - (Club House Plan) 94-00009 – Comfort Inn – New Hotel – PLANS 94-00018 – Tri-Country Equipment – Addition – PLANS 94-00020 – Heaven’s Best – Addition – PLANS 95-00012 – Madison Memorial Hospital – Expansion Phase 1 – SITE DEVELOPMENT 95-00012 – Madison Memorial Hospital – Expansion Phase 1 – PHASE ONE PLANS 1995 - Lost Souls – HIBBARD 1,2,3 WARD CHURCH – PLANS 1995 – Lost Souls – HORTENSE/ ARTCO BLDG – PLAN 1995 – Lost Souls – MADISON COUNTY SHOP – ADDITION - PLAN 96-00009 – Cal Ranch Stores – Addition (2) - REDLINED PLANS 96-00009 – Cal Ranch Stores – Addition – DOOR SCHEDULE 96-00012 – Arbor Cove – Addition/Remodel - PLANS 96-00014 – Oakey Car Wash – New Building - PLANS 96-00018 – Grease Monkey – New Building - PLANS 96-00030 – Assisted Living Center – New Building – SITE PLAN 96-00030 – Assisted Living Center – New Building – PLANS 96-00030 - Assisted Living Center – New Building – PLANS – pg A0.1 96-00035 – Madison School District – Storage Addition – PLANS 97-00005 – Erickson Pontiac – Sales Office & Car Lot - PLANS 97-00011 – US Cellular – Remodel (2) - PLANS 1993 97-00021 – Madison Memorial Hospital – Maternity Center Addition – T.C.U. PLANS 97-00021 – Madison Memorial Hospital – Maternity Center Addition – PHASE 2 PLANS 97-00031 – Floyd Wilcox & Sons – Potato Packing Facility – ELEVATION PLANS 99-00033 – Cresthaven LDS Church – Remodel – PLANS 02-00003 – Beehive Homes – Assisted Living Facilities – PLANS 02-00004 – Peaks Plaza – New Commercial – PLANS 02-00014 – Valley River Center – Commercial Remodel – PLANS 02-00016 – College Park Apartments - PLANS 02-00077 – Cougar Court Apartments – 7 Buildings (149 Units) - REDLINED DRAINAGE PLANS 02-00079 – Dr Heiner Office – Addition – PLANS 02-00083 – University Courtyard – 6 Buildings (90 Units) - PLANS 06-00184 – Madison Memorial Hospital – Addition – PLANS (2 of 3 – pg 252-342) 10-00114 – Nauvoo House ll Bldg #5 – PLANS 10-00162 – Ray's Chevron Car Wash – PLANS 10-00310 – Henderson Apartments – Site Plan – PLANS 11-00159 – Bountiful Place, LLC - PLANS 11-00170 – BYUI Taylor – Quad - PLANS 11-00378 & 11-00379 – Birch Legacy Apartments – PLANS 11-00390 – Beaumont – New Building – PLANS 12-00036 & 12-00037 – Ashbury Meadows Apartments - PLANS 13-00024 – 850 University Blvd – McDonald's – PLANS 1 13-00142 – NorthPointe Apartments – Bldg B; 69 Units - PLANS 70. 13-00199 – The Mountain Lofts Parking Garage – ENGINEERED PLANS 71. 13-00324 & 13-00325 – Mountain Lofts Apartments – Welcome Center – PLANS 14-00216 & 14-00217 – Maverik – Site Remodel – STAMPED PLANS 73. 15-000563 – 150 S 3RD W – Smith Rentals Deck Remodel - PLANS 74. 16-00289 – Hemming Cedars II – Bldg A – 75 Units – PLANS 75. 16-00358 – Sonic – Remodel – SITE PLANS 76. 16–00576 – Mattson Apartments – BLDG A 25 Units – STRUCTURAL CALCULATIONS Plans for Museum These plans will be held and displayed at the Museum: 1977 - MADISON Council Member Chambers moved to approve Resolution 2022-09 destruction of Building Plan hard copies that have been archived digitally in the City's designated records archive; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Flora Council Member Chambers Council Member Erickson Council President Busby The motion carried. Resolution 2022 - 11 Urban Renewal District Conveying a Section of Property at approximately 167 W 1st N to the City of Rexburg – Scott Miller City Controller Miller said the intent for the 167 W. 1st N. property was to find a developer; however, they were unable to find anyone interested in developing the property. The property will be conveyed to the city and in exchange for the property the city will waive $281,695.17 in invoices that were owed to that district. Council Member Flora moved to approve Resolution 2022-11 Urban Renewal District Conveying a Section of Property at approximately 167 W 1st N to the City of Rexburg; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Flora Council Member Chambers Council Member Erickson Council President Busby The motion carried. Calendared Bills: Second Reading: Those items which have been first read: NONE Third Reading: Those items which have been second read: NONE Consent Calendar: (30:14) the consent calendar includes items, which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. Minutes from April 20th & 29th, 2022 Approve the City of Rexburg Bills Council Member Johnson moved to approve the Consent Calendar containing the minutes and city bills; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Flora Council Member Chambers Council Member Erickson Council President Busby The motion carried. (41:56) Roll call vote for motion to enter into an Executive Session according to Idaho State Statute §74-206(1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general Council President Busby moved to enter into Executive Session per Idaho State Statute §74-206(1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; Council Member Flora seconded the motion; Mayor Merrill asked for a roll call vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Chambers Council Member Erickson Council President Busby The motion carried Executive Session started at 7:07 P.M. Executive Session Ended at 10:00 P.M. Adjournment 10:01 P.M. APPROVED: ________________________________ Jerry Merrill, Mayor Attest: _____________________________ Marianna Gonzalez, Deputy Clerk