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HomeMy WebLinkAboutCouncil Minutes - April 06, 2022 Mayor Jerry Merrill Council Members: Robert Chambers Jordan Busby Mikel Walker Tisha Flora Colin Erickson Bryanna Johnson City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Alan Parkinson – Planning & Zoning Administrator Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 6:30 P.M. City Hall Council Member Busby said the prayer Wyatt Edwards led the pledge Roll Call of Council Members: Attending: Council Member Johnson, Council Member Chambers, Council Member Erickson, Council Member Walker, Council President Busby, and Mayor Merrill. Council Member Flora asked to be excused. Welcome New Employees: Jake Linford – Recreation Department; Nelson Moak – Water Department; Jason Schauers, Jackson Packham, and Garret Dunn – Fire Department Presentation: By Mrs. Godfrey’s and Mrs. Wheeler’s 5th grade class at Madison Middle School on the Teton River. The class is presenting facts & ideas they learned about the river this school year. They would like to partner with the city to create signs with the links to the Podcasts they created about the Teton River so the public can view them. Wyatt said hello City Council Members, we represent a Teton River Impact Project designed by 5th-grade students at Madison Middle School. We are grateful for all you do for the city of Rexburg. Thank you for having us today. Emree said Last year our teacher (Mrs. Barton) introduced us to National Geographic Explorer, Rosa Vasquez. As a class, we zoomed with her 2 or 3 times a month,  learned about her work with extremophiles, were introduced to multiple explorer teams working on the Boiling River project in the Peruvian Amazon, went to Yellowstone National Park where we got to explore with Rosa!!! and, started a rigorous study of our own backyard, the Teton River Last year we learned a lot about science. This year we decided to improve our Science Communication skills and share what we’ve learned. This led us to our essential question: / / / Karston said in order to build background knowledge about the Teton River’s riparian area, we had to see the ecosystem for ourselves. Last fall, our teacher’s Mrs. Godfrey and Ms. Wheeler took us to spend a day along the Teton River. We explored in teams and saw the habitat through different lenses.  / We even captured our experience through art. After spending first-hand experience with incredible mentors, we each chose one lens to research in depth. All 50 students choose one topic to analyze more deeply. We wanted to know how we could make a positive impact on the Teton River.  / / Jill said Dr. Rosa Vasquez and other serious scientists rely on facts, data, and accuracy. Each of the Teton River Impact Groups researched from primary sources and by interviewing professionals such as: Spencer Weshie and Brent High, with Idaho Fish and Game David Weskamp, Henry’s Fork Foundation program manager Denise Lock, from Idaho Department of Environmental Quality Alisha Tietjen, curator Museum of Rexburg Aaron Dalling, executive director of Fremont & Madison Irrigation District Invasivespecies.Idaho.gov And multiple BYU-Idaho professors We wanted to get it right! / Caden said what would have happened if Thomas Edison created the lightbulb and never told anyone about it? What if Alexander Graham Bell hadn’t shared his research? We might still be using telegraphs. Science communication shares research to help others and the environment. In our groups, we created podcasts to share what we’ve learned with a desire to teach others more about the Teton River. Here is the first 30 seconds of the podcast about microorganisms. https://www.youtube.com/watch?v=PD6_Cs8BfHE  / / We’ve emailed you a link to all 9 podcasts and hope you can find time to listen to them. Link to podcast http://www.exploreyourimpact.org/teton-river-project.html Our next question was, how can we inform the community about our podcasts? Well, I’m glad you asked. We are creating an app that connects to signs we’d like to place along the Teton River. These signs will share scientific information, encourage others to keep the Teton River clean, and help the community understand the interconnected habitat. The podcasts created by our peers during the Teton River Impact Project will be a great resource for everyone. Jill said we have partnered with Kofi Eshuan, a student at BYUI, to help create an app called The Teton River Explorer. This app will be similar to a scavenger hunt. Community members will scan a QR code on signs posted along the river linking them to our podcasts. When a citizen completes all 9 podcasts, they will be awarded an explorer certificate along with a special prize! That prize is a private link to a music video students from our class created, along with singer/songwriter Samuel Beck.  / / Wyatt said we have researched the cost of signs, types of materials that are weather-proof, and how to make them a temporary setup for summer learning.  We propose the sign to be made much like a parking sign, 12x18 inches. We just found out today that SIGN-PRO is sponsoring our project and donating the signs for free!!! The sign would be mounted on a 6-foot garden T-post using bolts to attach them, at a cost of about $10 per post. As the Teton River Explorer Team, the five of us are committed to posting the signs along the river this spring and taking them down in the fall. We will also manage the setting up and taking down in 2023. After two years, if the Teton River Explorer experience has positive reviews, the app has many visitors, and you as the City Council would like to continue the project, we will give you the signs and app to continue community involvement. This brings us to the reason we are here tonight. We would like to ask if you would please partner with our Teton River Explorer project and support the cost of $90 for the posts and bolts? Thank you for considering this proposal. Do you have any questions?    / Council Member Johnson and Council Member Erickson thanked the students for presenting their projects. Council Member Erickson moved to approve to partner with the Madison Middle School 5th Grade Class’s Teton River Impact Project; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Eric Wills expressed his concerns regarding the Bird Scooters. There have been several incidents involving scooters near his business Crumble Cookie located in Hemming Village. He spoke with the city’s code enforcement officers and was informed the scooters had geofencing; however, he doesn’t believe the geofencing is working. He has found scooters in the hallways of his apartment complexes. There is a map on the Bird Scooters website indicating the geofencing perimeter. He noticed a wide sidewalk overhang on the map which would allow the scooters to operate in the hallways of the apartment complexes located along the sidewalk overhang. Mr. Wills said he is not opposed to scooters; however, he believes additional controls need to be put in place when operating a scooter in a heavily trafficked pedestrian areas due to the speed in which the scooters can operate. There are incidents involving scooters impacting vehicles and pedestrians. There are people tripping over them because they are left in front of business and not at their specified locations. They are not being maintained causing the scooter to breakdown while people are using them. There is potential for physical damage involving scooters. Ben Hyde said he has some ideas for community lead cleanup projects along the Teton River. The grass along the river near Fat Cats grows so tall that it is difficult to see the river in some locations. Mayor Merrill mentioned Council Member Johnson is the City Council liaison for the Beautification Committee. They have a community event planned to cleanup Eagle Park and could possibly include the pathway along the Teton River near Fat Cats. Discussion regarding the grass clippings from the soccer fields being dumped near the Teton River pathway causing a foul odor. Kim Wheeler reported the traffic lines on the road coming from the Madison Memorial Hospital onto Main Street do not line up. If you are in the left lane coming down from the hospital it lines up with the right lane onto Main Street and you must veer over to be in the correct lane. Public Works Director Davidson said Main Street is a state highway, he is meeting with one of the Idaho Transportation Department’s representatives and will mention the lane issue to them. Colton Ricks said he is a BYU-Idaho student and has lived in Rexburg for two years. A couple of months ago his roommate’s friend was killed in a pedestrian crosswalk and two weeks ago another pedestrian was hit by a vehicle in a poorly lit crosswalk. There are many crosswalks in the city that have poor lighting. There are some crosswalks with lighting; however, the light is positioned in a way that doesn’t shine sufficient light onto the crosswalk. He asked for additional lights in crosswalks with poor lighting. Mayor Merrill said city staff is working with university representatives on an awareness campaign for divers and pedestrians. Staff Reports: Finance: - Matt Nielson Budget Adjustment Wastewater Treatment Pasteurization Calibration Finance Officer Nielson gave an update on the Fiscal Year Budget process. He has received all the Capital Improvement Plans (CIP) from the department heads for each department. The CIP’s will be placed into the budget process. They hope to complete the payroll budget process within two weeks. There were several requests for additional personnel. He said he will email a summary of the personnel request to the Councilmembers. He will reforecast all the accounts to project the amounts for this year which will also give a starting point amount for the next Fiscal Year. Finance Officer Nielson reviewed the Budget Adjustment for the Wastewater Treatment Pasteurization Calibration. The initial calibration was completed by city staff. They have experienced issues with the calibration, so it is prudent to hire a professional to calibrate the system. The funds are available in the budget. / Public Works Director Davidson said with the growth of the city the capacity of the pasteurization process expands and having the correct calibration will maximize the pasteurization process. Council President Busby moved to approve the Budget Adjustment for the Wastewater Treatment Pasteurization Calibration; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Public Works: - Keith Davidson Approval for Spring Cleanup Dates – April 11th – May 2nd, 2022 Public Works Director Davidson said the proposed dates for the City Spring Cleanup are April 11th through May 2nd. Council President Busby asked for information of the acceptable items being picked up for the spring clean-up be advertised in the Mayor’s Newsletter and city website. Council Member Johnson moved to approve the City Spring Cleanup date of April 11th through May 2nd; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Resolution 2022-07 Amendment to Engineering Standards to Provide for Fiber Conduit in Property Development Public Works Director Davidson reviewed Resolution 2022-07. Council President Busby asked about other changes being made to the Engineering Standards. Public Works Director Davidson replied, the cross-street section was another change and minor changes to signal lights. Engineering Standards Amendment to Provide for Fiber Optic Infrastructure Resolution No 2022 - 07 BE IT RESOLVED by the Mayor and City Council of the City of Rexburg, Idaho that effective April 6, 2022, the City of Rexburg adopts the standards and specification set forth in the current edition of the Idaho Standards for Public Works Construction and Supplemental Conditions - Standard Drawings & Specifications, as the City of Rexburg’s minimum Standard Drawings & Specifications and any additions, amendments or addenda thereto established by the City Engineer. FURTHERMORE, ANY SUBDIVISION WHICH SHALL REQUEST ANNEXATION INTO THE City of Rexburg or any subdivision which is in the Rexburg Impact Zone and all lots less than one acre in size, must be in substantial compliance with the Rexburg Standard Drawings & Specifications prior to being annexed or approved, unless modified by an annexation or development agreement. The terms of this resolution, if in conflict with any existing Ordinances or Resolutions, shall be controlling. Specifically, this Resolution applies to Appendix B of the City of Rexburg Development Code. ADDITIONALLY, the City establishes the following policies and guidelines. The City of Rexburg reserves the right to place on hold / shut down any project due the springtime thaw. STREETS – Streets shall have as a minimum: 7’ Landscape Strip followed by 5’ wide Portland Cement concrete sidewalks on both sides of street per City of Rexburg Standards. Curb & Gutter (as required per zoning) Portland Cement Concrete Curb & Gutter on both sides. Minimum grade = 0.30%. Fiber. See applicable standard drawing. Asphalt Chip Seal of street surfaces to be placed within 2 years of the date the street surface is constructed or may be included in a City Seal Coat project if such is approved in the Annexation/Development Agreement.treet rightofway widths, street ballast, and curbtocurb widths shall be as per City of Rexburg Standards for the street type, unless otherwise approved by the City Engineer. At or above ground utility facilities must be 2 feet behind parcel line in easement. Testing of street construction to be in accordance with current ISPWC. PED (Pedestrian Emphasis District) Minimum of a 7’ Landscape Strip followed by an 8' wide Portland Cement concrete sidewalk per City of Rexburg Standard Drawings. Back of sidewalk to be installed at property line unless otherwise approved by City Engineer. STREET LIGHTING All street light wiring installed for the City of Rexburg shall be in an approved method of electrical conduit according to the currently adopted National Electrical Code (NEC). No direct burial cable without conduit shall be accepted by the City of Rexburg if owned by or proposed to be owned by the City of Rexburg. All installations of electrical wiring for the purpose of street lighting shall meet the current NEC adopted by the City. All new conduits installed shall also be inspected by a City of Rexburg designated official prior to covering. Junction boxes must be placed at finished grade elevation. Parcel owner is responsible for adjustments to junction boxes due to landscaping. As-built electronic drawings must be submitted to City of Rexburg. All street lighting to comply with City of Rexburg Standard drawings and Appendix B of the City of Rexburg Development Code. Streetlights at intersection shall be American Electric Lighting number ATBM P20 MVOLT R3 P7 AO with Hapco RTA30D8B4T1E or as approved by City Engineer. A light as defined in g. above may also be required mid-block if the spacing between intersections exceeds 400 feet. PED (Pedestrian Emphasis District) Street lighting to have a maximum spacing of 100 feet on each side of the street. Street light model to be EH22 FT 63LED 525MA 4K GCF R2 MVOLT ANDB/EAE5-1 FINISH ANDB/ EPSX-20-S5 FINISH ANDB or as approved by City Engineer. STORM SEWER Minimum storm drainpipe size shall be 12-inch diameter. Manholes shall be spaced per IDAPA. At manholes, pipes of differing diameters shall be located (vertically) so as to match their 0.6 diameter points. Minimum pipe grades shall be per the IDAPA. Storm Sewer mains shall be stubbed out to the edges of developing property to allow for future storm sewer main line service to adjacent property. Storm Sewer mains shall be kept as deep as practical beyond development to provide the possibility of storm sewer service. Developers are financially responsible for a minimum twelve (12) inch diameter storm drain main, or such larger size storm drain size as may be needed to provide for storm drainage run off from the proposed new development. Developers are financially responsible for storm drain line depth up to sixteen feet (16') to pipe flow line. Deeper depths that are necessitated to serve adjacent yettobe developed property will be participated in by the City as such may be approved in the Annexation/Development Agreement. Storm Runoff Storm drainage rainfall values and run off coefficients shall be as established in accordance with State of Idaho Catalog of Storm Water Best Management Practices. The peak flow rate and maximum water surface elevations must be calculated for the 100-year/1-hour storm event. The overflow route shall direct the 100-year/1-hour post-development flow safely towards the downstream conveyance system. Facilities that do not have an adequate overflow location or bypass path must be sized to fully infiltrate/drain the 100-year/1-hour event. The City of Rexburg uses the 25-year/1-hour event for sizing of on-site runoff storage facility if it can be shown that downstream facilities can safely accommodate flows in excess of the 25-year/1-hour event. Discharge into existing facilities must be restricted to the pre-development level unless otherwise approved by City Engineer. Catch Basins must be designed to accept peak runoff flow rate. Acceptance of the storm sewer facilities are based on the following criteria: Bedding and backfilling of trenches shall be constructed in accordance with current ISPWC, unless otherwise specified by City Engineer. Perform all testing in the presence of the city Engineer or his assigned agent. Testing per ISPWC Specifications. Final Testing: Perform final testing after backfilling and compaction and following installation of other utilities, but prior to surface restoration. On-site runoff storage facilities must be inspected prior to final surface restoration. A signed “Letter of Acceptance” from the city will be required prior to final surface reconstruction (i.e.: paving, landscaping, etc). WATERLINES Water lines shall be Class 50 Ductile Iron. Minimum water main size shall be 8-inch diameter, unless a 6-inch line is specifically approved by the City Engineer. Water service stub outs are to be placed at corner of the lot where practical. Water meters and curb stops are to be placed within the landscaping strip. The water service lines are to be extended to the back of the utility easement. Refer to Utility Location Standard Drawing. Fire flow requirements, fire hydrant spacing, and related waterline size(s) shall be as required in the International Fire Code for zones or developments. Gridded and/or looped water mains are to be installed whenever possible. Six (6) inch mains may have up to three hundred (300) feet of dead end service with one standard fire hydrant; eight (8)inch or larger mains, up to five hundred (500) feet of deadend service with up to two (2) standard fire hydrants or one standard fire hydrant and one fire sprinkler system on the deadend. Flush hydrants are not allowed in place of standard fire hydrant. Minimum depth of cover over water mains shall be 5 feet unless otherwise approved by the City Engineer. Water mains shall be valved at intersections and other locations so that not more than 600-foot-long segment of water main has to be taken outofservice to provide needed maintenance / repair work. Additional valving may be required for construction and testing purposes. Water mains shall be stubbedout to the edges of developing property to allow for future water main service to adjacent property and to provide the required looping / gridding of the overall water main system. Individual house/business water service lines shall be stubbedout to lots adjacent to new streets to eliminate the need for future excavation work in new streets. Developers are financially responsible for a minimum eight (8) inch diameter water main or such larger size water main as may be needed to provide the required fire flow for the proposed new development. (See Item 3 above and International Fire Code requirements.) Water line stub-outs to be ball-type corporation and curb stop adapter, poly-by-female metal pipe, and rated at 300 psi minimum working pressure. Approved water line materials are class 200 psi polyethylene pipe. Fire Hydrant to be Mueller, Waterous, or Clow Brands with Storz adapter Kochek model SZMC5045-3-Y. Water main valves to be Resilient Wedge Gate Valves for 10” and smaller diameter pipes and Butterfly Valves for larger diameter pipes rated at 250 psi or more working pressure. Double disc gate valves will not be accepted. Fire hydrant must be installed per ISPWC and other applicable codes. Parcel owner is responsible for required adjustment due to landscaping. Acceptance of the water lines are based on the following criteria: Bedding and backfilling of trenches shall be constructed in accordance with current ISPWC, unless otherwise specified by City Engineer. Perform all testing in the presence of the city Engineer or his assigned agent. All testing in accordance with ISPWC Specifications. A signed “Letter of Acceptance” from the city will be required prior to final surface reconstruction (i.e.: paving, landscaping, etc). SANITARY SEWER Minimum sanitary sewer main size shall be 8-inch diameter. Sanitary sewer lines to be ASTM D3034, SDR 35, or ASTM F679 or engineers accepted equivalent for gravity sewer and ANSI/AWWA C900, Class 150, or engineers accepted equivalent for pressure sewer lines. Manholes shall be no more than 400 feet apart or per ISPWC. At manholes, pipes of differing diameters shall be located (vertically) so as to match their 0.6 diameter points. Minimum pipe grades shall be per the IDAPA. Sewer mains shall be stubbed out to the edges of developing property to allow for future sewer main service to adjacent property. Sewer mains shall be kept as deep as practical so as to provide the possibility of sewer service to as large an area as possible. Individual house/business sewer service lines shall be stubbedout to lots adjacent to new streets so as to eliminate the need for future excavation work in new streets. Service lines to be near the center of the lots and 10’ horizontally from the water service. Developers are financially responsible for a minimum eight (8)  inch diameter sewer main or such larger size sewer main as may be needed to provide sewer service for the proposed new development. Developers are financially responsible for sanitary sewer or storm drain line depth up to sixteen feet (16') to pipe flow line. Deeper depths that are necessitated to serve adjacent yettobe developed property will be participated in by the City as such may be approved in the Annexation/Development Agreement. In an area where city sewer services are unavailable, a house sewer service line shall be constructed and marked anywhere from 10' from the side of the house facing the street to the edge of the utility easement to facilitate an easy connection to a future sanitary sewer main in the street. Acceptance of the sanitary sewer are based on the following criteria: Bedding and backfilling of trenches shall be constructed in accordance with current ISPWC, unless otherwise specified by City Engineer. Perform all testing in the presence of the city Engineer or his assigned agent. Testing per ISPWC Specifications. Pipe Cleaning After the pipe ends have been grouted according to ISPWC Division 500 Section 502.3.5 and prior to CCTV inspection, the completed pipeline will be cleaned with a hydro cleaner by a city crew according to ISPWC Division 500 Section 501.3.4. Closed Circuit Television (CCTV) Inspection Acceptance criteria: No visible standing water in pipeline caused by grade defects No pipeline structural defects observed No pipeline installation defects observed No infiltration observed CCTV sewer line inspection will be done by a city crew CCTV sewer line inspection is to be done after backfill and compaction, but prior to surface construction (i.e.: paving, landscaping, etc). Uncover and repair or reinstall sections of pipe found to have defects as directed by the city engineer or his agents. Notify the City Wastewater Dept. @ (208) 359-3035 at least ten working days prior to final surface reconstruction to allow for CCTV inspection to be done, reviewed, and repairs to be done if necessary. Any repairs will need to be re-inspected after the repair is completed. The cost for pipe cleaning and CCTV Inspection of the lines will be billed to the owner at approved City of Rexburg Billing rates. A signed “Letter of Acceptance” from the city will be required prior to final surface reconstruction (i.e.: paving, landscaping, etc). WATER RIGHTS Lands that are developed within the City of Rexburg and are, prior to development, irrigated with surface water must be irrigated with the existing surface water right where feasible. This may require the development of a secondary irrigation system or special systems as conditions dictate. Exceptions must be approved by City Engineer. Lands that are developed within the City of Rexburg and are, prior to development, irrigated with surface water and a secondary irrigation system is not feasible shall transfer to the City of Rexburg the surface right or portion of that water right prior to the issuance of a will serve letter or provide a method of transfer acceptable to the city. All subsurface rights tied to property to be serviced by the City of Rexburg shall be transferred to the City of Rexburg. This resolution shall take effect and be in force from and after its passage and approval. DATED this ___ day of April 2022. CITY OF REXBURG Madison County, Idaho By ____________________________ Mayor Jerry Merrill ATTEST: ____________________________ City Clerk Deborah Lovejoy Attachment: Standard Drawings 2022 Edition Council President Busby moved to approve Resolution 2022-07 Amend Engineering Standards to provide fiber conduit in property development; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Accept Bid for Airport Sealcoat Contract Public Works Director Davidson reviewed the bids received for the airport sealcoat contract. The second amount relates to the city not being able to obtain the grant through the state to do maintenance on the section of runway the federal government isn’t interested in helping with. He said 90% of the cost of the project is funded through FFA grants. The state would also pick up some of the costs. The city and county would pay the remainder of the costs. / Council Member Chambers moved to approve the low bid of $163,579.70 from Maxwell Asphalt for the Airport Sealcoat Contract; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Accept Bid for Local Improvement District 51 (LID 51) Contract Public Works Director Davidson reviewed the bids received for LID 51. The sidewalks, curb and gutter costs came in higher than estimated; however, the sewer connections came in at a lower cost than estimated. The percentage range is .9% to a 4% increase to a property owner. Council Member Johnson said she will vote aye for this LID; however, she would like to continue to have discussion on how city can assist the property owners with the costs of their LID assessment. Council Member Erickson suggested plenty of notice be given to the property owners of when the LID work will begin and where they can park their vehicles when the work is taking place. / Council Member Walker moved to approve the low bid of $1,682,725 from Edstrom Construction for Local Improvement District 51; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Accept Bid for Roundabout at Pioneer Road Public Works Director Davidson reviewed the bids received for the Roundabout at Pioneer Road. This bid does not cover the railroad crossing. A map of the roundabout was reviewed. The sections highlighted in red will be islands and the blue will be open with traffic stripes. Finance Officer Nielson mentioned this project is an Urban Renewal project. Once the project is complete it will be billed to Urban Renewal. / / Council Member Chambers moved to approve the low bid of $1,191,863 from Sunroc dba Depatco for the Roundabout Project on Pioneer Road; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Public Works Director Davidson reported the work on University Boulevard will begin this week. They will be widening University Boulevard to allow a left turn lane onto Mikan Drive and hope to complete the work before the university student return for the spring semester. Mayor’s Report: Mayor Merrill invited all youth to join and attend The Tandem Tour Event. Where they will learn to work in tandem to shine a light on: Mental Health Awareness Drug and Alcohol Abuse Prevention Suicide Prevention Youth Leadership Building Community Capacity Tools and Resources This event is sponsored by The League of Idaho Cities, and it will be held on April 13th from 5:00 p.m. to 6:30 p.m. at the Romance Theater. Mayor Merrill reported on the Idaho Department of Water Resources National Flood Insurance Program Community Assistance. He also reported he toured their different recreation centers in Utah to have a better understanding of the programs they offer and their type of revenue streams. The recreation centers he toured were the South Davis, Provo Recreation and Lehi Legacy. Mayor Merrill reported he and Council Member Chambers attended the T-Mobile grant acceptance party. The grant was in the amount of $50,000 to be used for community involvement. Discussion regarding the T-Mobile grant funds. The funds will be used for a stage/gathering area on the back of the Romance Theater. Council Member Johnson reported on the Eagle Park Cleanup on Thursday April 21st. Council Member Chambers mentioned Council President Busby has been elected as Public Servant of The Year. The award will be presented to him at the Farmer’s Merchant Banquet. Item for Consideration: City Staff Recommendation to approve destruction of Building Plan hard copies that have been archived digitally in the City's designated records archive system. Designated as Resolution 2022 - 06 if motion passes - Deborah Lovejoy Council Member Johnson moved to approve Resolution 2022 - 06 the destruction of Building Plan hard copies that have been archived digitally in the City's designated records archive system; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Condo Plat Approval for Brigham’s Mill at 431 S 3rd W #22-0002 – Alan Parkinson Planning and Zoning Administrator Parkinson reviewed the Condo Plat for Brigham’s Mill. Council Member Johnson expressed her concerns with this proposal of turning university dormitory housing into condos and the possibility of them becoming short-term rentals. City Attorney Zollinger explained additional parking would be needed for the proposed condos to be rented as a short-term rental. An additional parking stall per door would be needed for a short-term rental use. Planning and Zoning Administrator said to operate a short-term rental in the city an application needs to be submitted. After, the application is submitted, it is reviewed to determine if the requirements can be met. Council Member Chambers said he understands Council Member Johnson’s concerns; however, this property has met the parking requirements, green space, and all other requirements to change to condo style housing. He said he spoke with a university representative and was informed there are 16,000 beds within the Pedestrian Emphasis District. Brigham’s Mill has a total of 180 beds. He is concerned this request could cause a domino effect with other dormitory style housing. He was also concerned the condo owner would rent the rooms to students; however, the university tracks the student’s addresses to insure they live in university approved housing. Council Member Erikson asked about the amount of visitor parking available at Brigham’s Mill. Planning and Zoning Administrator Parkinson said there is sufficient visitor parking. By changing from dormitory housing to condominium housing they have an excess amount of parking. All the planning and zoning requirements have been met to allow the change to condominium housing. Council Member Erickson recommended tabling the request to address some of the Councilmember’s concerns. Ryan Nielson said he is the owner of Brigham’s Mill. He mentioned out of the 16,000 beds 5,000 of those are sitting vacant; however, there is a waiting list for community members trying to find housing. There is a demand in the market for single family housing. The concerns with other dormitory housing units desiring to change is very difficult because of the requirements having to be met. He said the amount of debt a dormitory complex has, will cause difficulties when wanting to change to a condo style housing. Most lenders will not approve loans in which there is collateral on the other properties. Council Member Chambers moved to approve a Condo Plat for Brigham’s Mill at approximately 431 S 3r W; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Chambers Council Member Johnson Council Member Walker Council Member Erickson Council President Busby The motion carried. Accept Contract for Comprehensive Plan Update from Logan Simpson – Alan Parkinson Planning and Zoning Administrator Parkinson explained a Request for Proposal was submitted to request assistance in rewriting the city’s Comprehensive Plan. City Staff has been working on the changes for quite some time; however, they have reached a point where it is difficult to continue making progress with the amount of workload needing to be completed. Logan Simpson was the sole bid. Their bid was in the amount of $55,500. A grant was received for this project from the Blue Cross Foundation in the amount of $50,000. He said Logan Simpson has completed several Comprehensive Plans in the State of Idaho including the City of Driggs. Council Member Erickson moved to approve to award the Comprehensive Plan Update Contract to Logan Simpson; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Calendared Bills: Second Reading: Those items which have been first read: NONE Third Reading: Those items which have been second read: Ordinance No 1278 Rezone Approximately 18 N 2nd E, 220 & 248 Ricks Ave and 227 E Main St from Central Business District (CBD) and High Density Residential 1 (HDR1) to Community Business Center (CBC) #21-00773 – Alan Parkinson ORDINANCE NO. 1278 Rezone Approximately 18 N 2nd E, 227 E Main St, 220 Ricks Ave and 248 Ricks Ave from Central Business District (CBD) and High Density Residential 1 (HDR1) to Community Business Center (CBC) Zone AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. / Council Member Walker moved to approve Ordinance No 1278 the rezone at approximately 18 N 2nd E, 220 & 248 Ricks Ave and 227 E Main St from Central Business District (CBD) and High Density Residential 1 (HDR1) to Community Business Center (CBC) and consider third read; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Ordinance No 1279 Amend Development Code Ordinance No 1200 to Remove the Central Business District (CBD) Zone #21-00582 – Alan Parkinson ORDINANCE NO. 1279 AN ORDINANCE AMENDING THE CURRENT DEVELOPMENT CODE (PLANNING AND ZONING ORDINANCE NO. 1200) CONCERNING SUBSTANTIVE AND NON-SUBSTANTIVE ITEMS; REPEALING CHAPTER 5.2 CENTRAL BUSINESS DISTRICT (CBD) ZONE FROM THE CITY OF REXBURG DEVELOPMENT CODE; ENCOMPASSING ALL AMENDMENTS TO OTHER CHAPTERS THAT REFERENCE THE CENTRAL BUSINESS DISTRICT (CBD) ZONE; AND PROVIDING FOR THE EFFECTIVE DATE OF THE ORDINANCE. Council Member Johnson moved to approve Ordinance No 1279 an amendment to the Development Code Ordinance No 1200 to remove the Central Business District (CBD) zone, it’s been replaced by the City-Center Form Based Code for the Downtown District and consider third read; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Mayor’s Business: Proclamation 2022-02 Fair Housing Month April 2022 PROCLAMATION No. 2022 – 02 April 2022 Fair Housing Month Proclamation WHEREAS, April 2022 marks the 53rd anniversary of the passage of Title VIII of the Civil Rights Act of 1968, commonly known as the Federal Fair Housing Act; and WHEREAS, the Idaho Human Rights Commission Act has prohibited discrimination in housing since 1969; and WHEREAS, equal opportunity for all-regardless of race, color, religion, sex, disability, familial status or national origin-is a fundamental goal of our nation, state and city; and WHEREAS, equal access to housing is an important component of this goal-as fundamental as the right to equal education and employment; and WHEREAS, housing is a critical component of family and community health and stability and WHEREAS, housing choice impacts our children’s access to education, our ability to seek and retain employment options, the cultural benefits we enjoy, the extent of our exposure to crime and drugs, and the quality of health care we receive in emergencies; and WHEREAS, the laws of this nation and our state seek to ensure such equality of choice for all transactions involving housing; and WHEREAS, ongoing education, outreach and monitoring are key to raising awareness of fair housing principles, practices, rights and responsibilities; and WHEREAS, only through continued cooperation, commitment and support of all Idahoans can barriers to fair housing be removed; NOW, THEREFORE: I, Jerry Merrill, Mayor of the City of Rexburg do hereby proclaim April 2022 to be FAIR HOUSING MONTH In the City of Rexburg, State of Idaho. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Rexburg to be affixed this 6th day of April in the year of our Lord two thousand twenty-two. APPROVED: SEAL _____________________________ Jerry Merrill, Rexburg Mayor ATTEST: ______________________________ Deborah Lovejoy, Rexburg City Clerk Council President Busby  moved to ratify Proclamation 2022-02 Fair Housing Month April 2022s; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Consent Calendar: The consent calendar includes items, which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. Minutes from March 16th & 30th, 2022 Approve the City of Rexburg Bills Council Member Walker moved to approve the Consent Calendar containing the minutes and city bills; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Chambers Council Member Erickson Council Member Walker Council President Busby The motion carried. Adjournment 8:11 P.M. APPROVED: ________________________________ Jerry Merrill, Mayor Attest: _____________________________ Marianna Gonzalez, Deputy Clerk