HomeMy WebLinkAboutCouncil Minutes - March 16, 2022
Mayor Jerry Merrill
Council Members:
Robert Chambers Jordan Busby
Mikel Walker Tisha Flora
Colin Erickson Bryanna Johnson
City Staff:
Stephen Zollinger – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Alan Parkinson – Planning & Zoning Administrator
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
6:30 P.M. City Hall
Council Member Merrill said the prayer
Council Member Flora led the pledge
Roll Call of Council Members:
Attending: Council Member Flora, Council Member Johnson, Council Member Chambers, Council Member Erickson, Council Member Walker and Mayor Merrill.
Council President Busby asked to be excused.
Presentation:
Idaho National Laboratories (INL) Grant Presentation for Entrepreneurial Maker Space – Marsha McDaniel
Economic Development Director Johnson said the city applied for a $15,000 grant for the Business Maker Space from the INL. The grant was awarded to the city.
BIG Idea Competition Winner Presentations – Dan Torres and Scott Johnson
Economic Development Director Johnson introduced the winners of the BIG Idea Competition. The first-place winners were Creations DIY Workshop. They received a prize of $500.00. The second-place
winners were Connected Inc, they received a prize of $300.00. The third-place winners were Core Locations. The audience choice winner went to Grow Together and they received a prize
of $300.00. Economic Development Director Johnson mentioned there were a total of 12 participants in the BIG Idea Competition.
Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
Committee Liaison Assignments for 2022:
A. Council Member Chambers: M.E.P.I. · Cultural Arts Events · Grants
Council Member Chambers reported the M.E.P.I. has not met; however, there has been discussion regarding rebranding the organization to focus more on entrepreneurship. They will begin
the rebranding process after more discussion with Mayor Merrill and City Council and hopefully complete the process this summer.
Council Member Chambers reported on Cultural Arts Events taking place this month. The Tabernacle Orchestra Concert had an attendance of 500. The Ted X Rexburg event had a capacity crowd,
and the Tabernacle Quilt Show had a couple hundred visitors. He mentioned the public is invited to the Romance Theater on March 28th at 5:00 P.M. for a surprise media announcement.
Council Member Chambers reported there will be a grant meeting on March 21st at City Hall. He commended grant writer Mary Flanary for assisting the city in obtaining so many grants.
B. Council President Busby: School Board · M.U.S.I.C.
Council President Busby did not attend the meeting. Mayor Merrill reported the M.U.S.I.C. group met to discuss a Potato Box Derby event this summer.
C. Council Member Walker: MYAB · Traffic & Safety · Emergency Services Board
Council Member Walker reported the MYAB will meet tomorrow to hold a mock City Council Meeting. Mayor Merrill invited the Councilmembers to attend the mock City Council meeting. The
Traffic and Safety Committee will meet next month, and the Emergency Services Board has not met.
D. Council Member Johnson: Trails · Beautification · Grants
Council Member Johnson reported the Trails Committee has not met; however, city staff is actively searching ways to obtain funds for additional trails. The Beautification Committee is
planning a spring clean-up event.
E. Council Member Flora: Parks Committee · Recreation Committee · Urban Renewal Agency
Council Member Flora reported the Parks Committee has not met; however, they are excited about the installation of the new park equipment at Nature Park. The equipment will hopefully
be installed next month. The Recreation Committee held the first zoom community meeting as part of the process of forming a recreation district. There were 220 household’s participating
in the meeting.
Council Member Flora reported the Urban Renewal Agency met today to discuss the North Interchange District and other projects they are working on; several decisions need to be made on
those projects. Council Member Chambers asked if a date for another media forum has been scheduled. Council Member Flora replied, a date has not been set for another media form because
the next step in the process is to send a sample survey to the community members. Once the survey responses are received a report will be created to review at the next forum.
F. Council Member Erickson: Airport Board · Golf Board · Legacy Flight Museum
Council Member Erickson reported the Airport Board did not meet. The Golf Board met to discuss the upcoming season. The Teton Lakes club house will be opened next week. The deck project
will be completed at the end of May. The Legacy Flight Museum board did not meet.
Staff Reports:
Finance: - Matt Nielson
Financial Reports
Finance Officer Nielson reviewed the Expenditures by Fund Budget Report. A new fund was created numbered 86 for Fiber Operations. He as seen operation type costs for this fund and felt
it was prudent to keep the construction operations costs separate. This fund may also be used as debt service fund. An Operating Fund will also be created. The funds in the report
now have reoccurring overhead type charges on a monthly basis.
Finance Officer Nielson mentioned the Street Fund is slightly over budget due to a purchase order for a trackhoe. The Golf Construction Debt Service Fund is over budget due to the golf
carts that were ordered over a year ago have been delivered. The Cultural Arts Fund is also over budget due to part-time wages and the Bar J Wrangler Show. This show was not in the
budget.
Finalize Department of Environmental Quality (DEQ) Water Loan Terms and Agreement
Finance Officer Nielson reviewed the DEQ Drinking Water Facility Loan.
Project Details:
Payoff Terms and Options:
Staff Payoff Recommendations:
Finance Officer Nielson requested a motion to have Mayor Merrill sign a Promissory Note and Accept the proposed amortization schedule ( $2 Million to be wired by March 18th, 2022.
Council Member Walker moved to approve Mayor Merrill to sign a Promissory Note and Accept the proposed amortization Schedule; Council Member Johnson seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council Member Walker
The motion carried.
Public Works: - Keith Davidson
TO Engineers Contract Approval for Crack Sealing Airport Runway Project and Budget Adjustment
Public Works Director Davidson reviewed the budget adjustment for crack sealing the airport runway.
Council Member Erickson moved to approve the Budget Adjustment for the Crack Sealing Airport Runway Project; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council Member Walker
The motion carried.
Public Works Director Davidson said he is seeking City Council approval to enter into a contract with TO Engineers for the design and construction management of the crack sealing the
airport runway project. The total contract amount of $62,199.42.
Council Member Flora moved to approve the Contract with TO Engineers for the Crack Sealing Airport Runway Project in the amount of $62,199.42; Council Member Walker seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council Member Walker
The motion carried.
Council Member Flora thanked the Idaho Transportation Department (ITD) for the road work they completed last fall on Main Street and 2nd East. There was less potholes this winter due
to the work completed last fall. Public Works Director Davidson said ITD was able to pull funding from other areas to allow the work to be completed.
Bid Acceptance for Well Abandonment
Public Works Director Davidson reported a city well is being drilled near the Burton reservoir. They have encountered some challenges when drilling the city wells. On well #9 a depth
of 340 feet was drilled and the basalt layer being at 230 feet. He said when drilling city wells, they want to get to the basalt layer because the water is cleaner. The bid amount for
this new well is over the estimated amount by $100,000. Currently, the basalt layer was at 435 feet, and they have drilled to a depth of 620 feet. The amount of water at the 620-foot
depth is at 1,000 gallons per minute. They prefer 2,000 gallons per minute.
Mayor’s Report
Mayor Merrill congratulated Britt Raybould on her candidacy for District 34 Representative. Mayor Merrill reported he and several city staff members traveled to Blacksburg, Virginia
to meet with a Company named WideOpen Networks. The company was the sole bid for the third-party administrator for the city’s Broadband Project. They held a two-day meeting with the
company’s staff members and toured some installation areas the company completed in the city of Blacksburg.
Mayor Merrill reported he attended an emergency training for elected officials. The training was beneficial to understand the elected official’s responsibilities during an emergency.
Mayor Merrill reported the Madison Boys’ Basketball Team won the consolation trophy and the Sportsmanship Trophy at the state tournament. He commended the community for supporting the
high school students.
Mayor Merrill reported he met with a County Commissioner regarding the relocation of the Madison County Fairgrounds and the Flood Plain dikes. He attended the Golden West Credit Union
Ribbon cutting. He also met with Mr. and Mrs. Coleman regarding a fundraiser for the Dahlia’s Hope Complete Care for sex trafficking survivors. The fundraiser will consist of a color
run and 5K run.
Items for Consideration: NONE
Calendared Bills:
Second Reading: Those items which have been first read:
Ordinance No 1278 Rezone Approximately 18 N 2nd E, 220 & 248 Ricks Ave and 227 E Main St from Central Business District (CBD) and High Density Residential 1 (HDR1) to Community Business
Center (CBC) #21-00773 – Alan Parkinson
ORDINANCE NO. 1278
Rezone Approximately 18 N 2nd E, 227 E Main St, 220 Ricks Ave and 248 Ricks Ave from Central Business District (CBD) and High Density Residential 1 (HDR1) to Community Business Center
(CBC) Zone
AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN
REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE.
Council Member Johnson moved to approve Ordinance No 1278 the rezone at approximately 18 N 2nd E, 220 & 248 Ricks Ave and 227 E Main St from Central Business District (CBD) and High
Density Residential 1 (HDR1) to Community Business Center (CBC) and consider second read; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council Member Walker
The motion carried.
Ordinance No 1279 Amend Development Code Ordinance No 1200 to Remove the Central Business District (CBD) Zone #21-00582 – Alan Parkinson
ORDINANCE NO. 1279
AN ORDINANCE AMENDING THE CURRENT DEVELOPMENT CODE (PLANNING AND ZONING ORDINANCE NO. 1200) CONCERNING SUBSTANTIVE AND NON-SUBSTANTIVE ITEMS; REPEALING CHAPTER 5.2 CENTRAL BUSINESS DISTRICT
(CBD) ZONE FROM THE CITY OF REXBURG DEVELOPMENT CODE; ENCOMPASSING ALL AMENDMENTS TO OTHER CHAPTERS THAT REFERENCE THE CENTRAL BUSINESS DISTRICT (CBD) ZONE; AND PROVIDING FOR THE EFFECTIVE
DATE OF THE ORDINANCE.
Council Member Flora moved to approve Ordinance No 1279 an amendment to the Development Code Ordinance No 1200 to remove the Central Business District (CBD) zone, it’s been replaced
by the City-Center Form Based Code for the Downtown District and consider second read; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council Member Walker
The motion carried.
Third Reading: Those items which have been second read:
Ordinance No 1276 Annex into the City of Rexburg Property Located at Approximately 1022 and 1040 W Main St, Parcels MHMH03410, RP06N39E244821, RP06N39E246001, RP06N39E244825, and RP06N39E244803
and for all Locations to be Rezoned from Community Business Center (CBC) to Mixed Use (MU) Zone with the Exception of Parcel No RP006N39E246001 which shall remain as Transitional Agriculture
(TAG) Zone #21-00973 – Alan Parkinson
ORDINANCE NO. 1276
AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF REXBURG, IDAHO; DESCRIBING SAID LANDS AND DECLARING SAME A PART OF THE CITY OF REXBURG, IDAHO; AND AMENDING AND CHANGING THE ZONING
MAP OF THE CITY OF REXBURG, IDAHO, AND THE CLASSIFICATION OF THE SAME UNDER THE ZONING ORDINANCE OF THE CITY OF REXBURG, IDAHO; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE.
Council Member Chambers moved to approve Ordinance No 1276 to Annex into the City of Rexburg Property Located at Approximately 1022 and 1040 W Main St, Parcels MHMH03410, RP06N39E244821,
RP06N39E246001, RP06N39E244825, and RP06N39E244803 and for all Locations to be Rezoned from Community Business Center (CBC) to Mixed Use (MU) Zone with the Exception of Parcel No RP006N39E246001
which shall remain as Transitional Agriculture (TAG) Zone and consider third read; Council Member Flora seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council Member Walker
The motion carried.
Ordinance No 1277 Rezone at approximately 358 S 3rd W from Commercial Business Center (CBC) to High Density Residential 1 (HDR1) #21-01033 – Alan Parkinson
ORDINANCE NO. 1277
Rezone Approximately 358 South 3rd West from Community Business Center (CBC) to High Density Residential 1 (HDR1)
AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN
REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE.
Council Member Walker moved to approve Ordinance No 1277 the rezone at approximately 358 S 3rd W from Commercial Business Center (CBC) to High Density Residential 1 (HDR1) and consider
third read; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council Member Walker
The motion carried.
Mayor’s Business:
Discussion regarding the City Council Drive Around scheduled on April 29th at 9:00 A.M. Council Member Johnson suggested the completed Local Improvement District projects be reviewed
by City Council on the drive around.
Consent Calendar: The consent calendar includes items which require formal City Council action; however, they are typically routine or not of great controversy. Individual Council members
may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding
these items.
Minutes from March 2, 2022, Meeting
Approve the City of Rexburg Bills
Council Member Johnson moved to approve the Consent Calendar containing the minutes and city bills; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council Member Walker
The motion carried
Adjournment 7:22 P.M.
APPROVED:
________________________________
Jerry Merrill, Mayor
Attest:
_______________________________
Deputy City Clerk, Marianna Gonzalez