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HomeMy WebLinkAboutCouncil Minutes - July 03, 2019 -1- Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Sally Smith City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 7:00 A.M. City Hall Mayor Merrill said the prayer. Council Member Mann led the pledge. Roll Call of Council Members: Attending: Council Member Flora, Council Member Mann, Council Member Busby, Council Member Walker, Council Member Wolfe, Council President Smith and Mayor Merrill. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Presentations: Staff Reports: A. Finance: - Matt Nielson 1. Form Based Code Budget Adjustment – Scott Johnson Economic Development Director Johnson said City Staff has met with MGB+A to discuss their proposal to complete the Form Based Code for the city. The expense for the work completed by MGB+A will be funded from the Planning and Zoning budget. Council Member Flora asked if the reason why the city asked MGB+A to complete the Form Based Code is due to the city not having a City Planner at this time. Economic Development Director Johnson explained MGB+A would still be involved to ensure general provisions, other standards, and revisions are included in the code. Council Member Busby questioned the type of work the cost of the proposal will include. Economic Development Director Johnson explained some of the key pieces of public space are landscape standards, arbor plan, lighting plans, etc. and how they interact with Form Based Code. The proposal is an in depth collaboration between the City of Rexburg and MGB+A to integrate those pieces into the code. Council Member Mann asked if a Request for Proposal (RFP) was issued to other firms. Economic Development Director Johnson said an RFP was not issued to other firms because there are very few firms that work with both sides of the proposal for Form Based Code. Economic Development Director Johnson said MGB+A has worked with the city on the Center Street project and had a role in the City’s Park Plan. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x 2101 Fax: 208.359.3022 deborahl@rexburg.org www.rexburg.org City Council Minutes July 03, 2019 -2- Council Member Busby asked if there will be additional costs for travel and accommodations for meetings between city staff and MGB+A personnel. Economic Development Director Johnson said travel and accommodations are not expected. Finance Officer Nielson said the Budget Adjustment would come from the Planning and Zoning Budget. The funds are available from the savings of not having a City Planner for over six months. Council Member Smith moved to approve the Budget Adjustment of $22,000 to complete the Form Based Code using MGB+A Consulting Firm; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Busby Council Member Wolfe Council Member Walker Council President Smith The motion carried 2. Review Fiscal Year 2019 Amended Budget & Set Public Hearing Finance Officer Nielson reviewed the Budget Adjustment for the Parks from fiscal year 2019. -3- Council Member Busby asked if the funds for the Budget Adjustment are coming from the Park Impact Fees. He questioned the amount for funds that would remain in the Park Impact Fund to maintain the city parks. Finance Officer Nielson replied around $500,000. would remain in the Park Impact Fund. Mayor Merrill explained the park maintenance costs come from a different fund. Finance Officer Nielson mentioned the project will go out to bid in early fall. Council Member Busby moved to approve the Budget Adjustment of 2,280,000. for the Parks; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Busby Council Member Wolfe Council Member Walker Council President Smith The motion carried 3. Review Utility Rate Increases/Decreases & Set Public Hearing Finance Officer Nielson reviewed the budget amendments. The amendments include changes from the beginning of the year to current. The general fund went up $42,900. for a variation of items. The total contingency amount of $160,000. was used on various items; however, the majority of the funds were used for the new heating and cooling system at the Romance Theater. There were several grants the city received that caused an increase in revenues. Finance Officer Nielson said the Emergency Services had a Budget Adjustment of $45,000 for their share of the diesel fuel station. The Water Operation Fund had an amendment of $1,226,000. for the expansion of the Department -4- of Environmental Quality (DEQ) projects; however, the costs will be offset with the revenues from the DEQ loan. The Wastewater Operations had a reduction in costs of $1,160,000 because the gravity line project was pushed back. There were items added and subtracted from the Park Impact Fee Capital Fund. Finance Officer Nielson continued to review the budget amendments. The Romance Theater has an amendment for the increased scope of the HVAC system. The Water Capital Construction had an increase due to the construction side of the DEQ projects. There was an increase to the Street Repair Fund and the Street New Construction. The street repair had the carryover from the 2nd E. project and Local Improvement District (LID) project. The New Street Construction, Urban renewal is planning to fund the round-about on 7th S. and the railroad crossing; however, these projects were pushed back a year. The Golf Course had several capital items added to the budget. Madison County will pay half of the cost of the amendment which is about $30,000. Finance Officer Nielson said the LID Construction Funds increased due to the scope of the LID project instead of the project expenses being between $800,000 to one million dollars the actual costs were about 1.6 million dollars. The LID Debt Services account had a slight increase and so did the Rexburg Cultural Arts Fund. Finance Officer Nielson reviewed the percentage of the budget spent in each of the following categories: The city spent 58% in Public Works, 7% is Administration Overhead, 4% in the Building Department and Planning and Zoning, 12% for Parks, Recreation and Cultural Arts, 20% in Police and Fire Emergency Services. -5- -6- Council Member Wolfe moved to approve the Budget Amendment to the 2019 Fiscal Year Budget and to set a Public Hearing date for August 7th City at 7:00 P.M; Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Busby Council Member Wolfe Council Member Walker Council President Smith The motion carried Finance Officer Nielson reviewed the 2020 Utility Rate increases. He started with the Inflation graph because inflation is what drives the increases. The Construction Cost Indexes indicate an average increase of about 3.17% in the five year average and 2.97% in the last 12 months. The Cost of Living for 2020 is estimated at 2.97%. These are some of the drivers that really affect the rates. Finance Officer Nielson reviewed the Water increases. The interest costs for the DEQ loan were added in the increases. When considering the Water Reserves, the Mayor and City Staff are comfortable with the city taking 65% of the increases because the city can borrow at 1.75% from the DEQ loan. -7- Finance Officer Nielson continued to review the causes for the increases in the water rates. The personnel expenses have increased by 20.58% in the last two years in part because of the salary study. The salary study indicated the water salaries were below the average wage and for fiscal year 2020 there is a request to add a full-time position. Finance Officer Nielson reviewed the garbage rates. City Staff’s recommendation is to reduce the garbage rates. The tipping fees have not changed over the last 10 years. He contacted the recycling company and they did not foresee an increase in their fees for a few years. The city is currently negotiating a contract with the recycling company. The revenues are in a favorable position and even with the rate decrease the revenues should still increase. The city has purchased three new garbage trucks in the last two years so the city has a well-established fleet. He reviewed the estimated rate reduction for the different garbage containers and calculated 28% of the city’s garbage revenues are collected from the 90 gallon container with the majority of the revenues coming from high volume users. -8- Council Member Busby questioned the cost for the recycling program and asked if it would be more cost effective to discontinue the recycling program. Mayor Merrill explained the recycling program saves the city money on the tipping fees; however, there are expenses for the recycling program. Discussion regarding the recycling program, 11% of the items put in the recycling bins are non- recyclable. Finance Officer Nielson said the city pays Western Recycling $292,000. per year to pick up the recyclables. Council Member Busby asked if the large recycling container is still available at the Albertson’s parking lot for the residents to put their recyclable items in. Finance Officer Nielson replied the recycling container is still available at the Albertson’s parking and is picked up by BYU- Idaho University. Council Member Mann said he believes his neighborhood is in favor of the recycling program; however, every resident should be aware of the expenses for the program. Council Member Wolfe questioned the feasibility of decrease the garbage rates or if it would be wise to keep the rate as is for unforeseen costs. Council Member Flora asked about the cost for a new garbage truck. Finance Officer Nielson explained the cost for a new truck would be between $280,000 and $300,000. If a new garbage route was to be added he would not recommend a reduction because a new route would require a new driver and garbage truck. The Sanitation Department has been able to handle the growth with the current personnel and equipment. Council Member Mann expressed his concerns with the possibility of having to raise the garbage rates at a higher percentage in the future to offset the recommended reduction. He would also prefer to replace some of the older garbage containers and have them look more professional with a city logo. Council Member Busby said he has noticed some of the garbage containers full of snow in the winter. He asked if the added weight from the snow increases the tipping fees. Public Works Director Davidson replied yes, the additional weight is charged in the tipping fees. Council Member Busby said he has also noticed a lot of the garbage containers don’t have lids and asked if the city is responsible for replacing the lids. Public Works Director Davidson replied yes the city is responsible for replacing the lids on the garbage containers. -9- Finance Officer Nielson mentioned the calculations for the garbage rates last year indicated a reduction in rates and the rates were not decreased. The calculations this year also indicates a reduction in rates. Finance Officer Nielson reviewed the Wastewater increases. The costs for wastewater treatment are broken down between treatment and collections. He also has to determine the wastewater costs for Sugar City and Teton and expenses that they are not a part of cause the calculations to become complex. After, making the determinations and calculations for Sugar/Teton’s treatment and Rexburg‘s treatment the costs calculate to $2.54 per 1000 gallons. Rexburg’s collection only is an additional $.49. Sugar and Teton will not have to pay the $.49 because they have their own charge for their collection lines. He also had to separate the K-Mart lift station power and repair costs to give Sugar/Teton an idea of how much they are paying to use the lift station’s lines. The Rexburg Capital Treatment costs are only paid by Rexburg residents. The bulk of the expenses for treatment include the bond that is being paid back. The bond includes the depreciation for collections and treatment. Finance Officer Nielson said City Staff is recommending a zero percent increase for Sugar City and Teton for treatment expenses. The Rexburg cost for volume is going up .66% or $.03 and the base fee for Rexburg will go up to $16.12 from $15.70. The city’s reserves will decrease when the gravity line is replaced next year. Finance Officer Nielson mentioned there are other projects scheduled for the wastewater treatment plant such as a million dollar budget item for the blowers. Finance Officer Nielson reviewed the causes for the increases in Wastewater Rates. -10- Council Member Busby questioned the Rexburg Capital treatment expenses and the bond the city is paying. Finance Officer Nielson said the bond paid for two main items to address a maintenance issue and to add capacity to the treatment plant. The City of Rexburg owns 100% of the added capacity. Sugar City and Teton should not be charged because they did not receive added capacity. If these two cities need added capacity, they are going to need to purchase the added capacity. Mayor Merrill asked if the depreciation funds go back into the Capital Reserve Fund. Finance Officer Nielson said the funds go into the Operation Reserves; however, if the funds need to be transferred to a construction project that is possible. Council Member Busby expressed concern with Rexburg residents paying more for sewer charges than Sugar City and Teton. Finance Officer Nielson explained to be able to compare the rates charged to Rexburg residents and the other cities they would need to determine what they are actually paying for in the rate. Finance Officer Nielson reviewed the Utility Bill Sample that indicates the increases on an average bill. -11- -12- Council Member Flora moved to approve the Public Hearing on August 7th at 6:45 P.M. for the Utility Rate Increases/Decreases to be effective October 1st, 2019; Council Member Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Busby Council Member Wolfe Council Member Walker Council President Smith The motion carried Finance Officer Nielson said City Staff will need to meet with Sugar City and Teton to review the contract information. The graph below indicates the usage of wastewater for Sugar City and Teton. In 2018 Sugar City used 56% of their pre-capitalized amount and Teton was using about 64%. The plant capacity in 2011 was 3.6 million gallons per day. In 2017 the capacity was 5.4 million gallons per day. Finance Officer Nielson explained last year the city increased Sugar City and Teton’s rate by 8.75%. The reason for the increase was for hauling the bio-solids to the land fill; however, the hauling fees weren’t being used as much as they had anticipated. The city spent about $11,500 in hauling fees last year. This year the estimated amount the city will spend in hauling fees is $40,000. for fiscal year 2019 and 2020. He said instead of lowering Sugar/Teton’s rate because the hauling fees decreased, he increased their payback amount on the Capital Maintenance. -13- Finance Officer Nielson reviewed the Calculated Payback for Sugar City/Teton City. In 2009 the City of Rexburg started charging Sugar/Teton depreciation or capital maintenance expenses. The first year the cost was $53,000 once you add every year after the first year the costs increase a substanial amount and with Sugar City only paying 10% and Teton paying 2% of the capital maintenance; it’s going to take about 18 years for both cities to pay back their share. In fiscal year 2019 the capital maintenance was calculated at $230,000. and the costs are going up to $300,000. for fiscal year 2020. Finance Officer Nieslon said the city is charging Sugar City and Teton for their share of the sewer plant maintenance costs. He will continue to raise the capital maintenance expenses each year to be able to collect those costs. Sugar City and Teton will also be responsible to pay their share of the projected increase in capacity. -14- Finance Officer Nielson explained the study JUB Engineering is doing to predict future use of the sewer line. The sewer line replacement project is estimated to cost about four million dollars, they will need to determine how to divide the expenses with Sugar City/Teton. There are several ways to determine the portion each city will pay. Peak flow is one way to determine the proportionate share per city. He said based on a study that Forsgren Engineers performed in 2017 Sugar City would pay 55.5%, Rexburg, 25.8% and Teton 18.7%. for use of that sewer line. The second way to caluclate the portion of shares per city would be the actual use. The third way to determine the shares per city would be a hybrid cost based on 2 hours of peak day. If the city decides to use the hybrid method of calculating the shares Sugar City would need to pay $1,642,384 and Rexburg would pay $1,688,742. B. Public Works: - Keith Davidson 1. Nature Park Restrooms Bid Acceptance -15- Public Works Director Davidson reported the city did not receive any bids for the construction of the Nature Park Restrooms. He contacted Big D Construction to determine if they would be interested in completing the work for the restrooms. Big D Construction said they are interested in constructing the restrooms for Nature Park. The city will start the negotiation on the costs of the restrooms with Big D Construction. After those costs are determined, the figures will be presented to City Council. Council Member Busby questioned the projected costs for the Nature Park Restrooms. Public Works Director Davidson said there are many factors that will determine the cost of the restrooms. The costs for the restrooms at Evergreen Park were about $167,000; however, a water and sewer line was added that caused the increase in costs. Public Works Director Davidson reported on the street projects being completed in the city. For the Local Improvement District project on 2nd North, the paving of the street has started from 2nd West to the fairgrounds. They will continue to work on the portion starting on 2nd North down to the Madison Jr. High property and once the curb is installed they will pave that section of street. They will also be working near the Lincoln Elementary School and the work on Terra Vista will be completed at the end because they prefer to complete the work near the school’s first. Edstrom Construction is the company completing the work on the LID. Public Works Director Davidson said the water tank is being wrapped with metal to reinforce the walls. They also checked on the cost to paint the shotcrete. The cost to paint the outside of the tank is about $12,000. The Public Works Department’s recommendation is to not paint the shotcrete because water running down the tank will cause discoloration and they can’t guarantee the different sections of shotcrete will be exactly the same color. Council Member Busby asked if there were any flooding issues with the latest rain storm. Public Works Director Davidson indicated the system was overwhelmed and there was some flooding near the hospital, a medical facility off of East Main Street and Ash Street had some flooding. A weather report indicated .59 inches of rain fall in 15 minutes. C. Community Development: - Bret Stoddard Building Official Stoddard reviewed the Building Valuation Report for the month of June. There are several townhomes being constructed and permits are being issued. There will be a total of 96 townhomes when the project is complete. Building Official Stoddard mentioned he reviewed some historical data. In 2017 the valuation report for the entire year was $83,314,000; in 2018 the report indicated $102,281,000 and in the first six months of 2019 the valuation is at $65,000,000. There has been a lot of growth this year. When permits are issued there are delays because of the length of the project. He said when determining an average for the amount of growth and permits being issued it would be better to consider a five year length of time instead of three years. Mayor Merrill mentioned the city inspectors are assisting Madison County with their inspections because one of the county inspectors retired. Building Official Stoddard said the city has been assisting Madison County with the inspections including the Basic American Foods project. -16- D. Economic Development: - Scott Johnson 1. Community Block Grant Opportunity Approval – Rick Miller Economic Development Director Johnson explained the city has been researching how to fund the improvements on 7th N. and 2nd E. which will cost about four million dollars. The city received half a million dollars from the Department of Commerce to assist in funding the costs of the improvements. There is potential grant money from the US Department of Commerce. City Staff met with one of their representatives and the local Development Company. The potential amount of grant money the city may receive is three million dollars with a 20% match. City Staff decided to submit a draft of the project to see if they will approve the project. Mayor Merrill said the discussions are preliminary at this time; the city may or may not receive the grant money. Council Member Busby asked if the city is moving forward with the project without the grant money. Economic Development Director Johnson said the city is considering installing a traffic signal on 7th N. and still keeping the traffic signal at the intersection of 2nd E. and Highway 33 as a short term improvement to allow better traffic flow at the interaction of 7th N. and 2nd E. Mayor’s Report: Mayor Merrill reported the city is closer to hiring a new City Planner. Council Member Busby asked if the City Planner candidates have Form Based Planning experience. Mayor Merrill said the person would have some Form Based Planning experience; however, the study from MGB+A would still be needed. Discussion regarding floating the Teton River from the Barney Dairy property to Eagle Park on kayaks. City Staff is reviewing the possibility of creating accesses to allow people to float the river. Council Member Mann said the river is an untapped resource for walkways and recreation activities. Public Hearings: A. 7:30 A.M. (First Read BILL 1215) Appropriation Budget for Fiscal Year 2020. -17- ORDINANCE NO. 1215 Budget Fiscal Year 2020 Appropriation Ordinance AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF REXBURG, IDAHO, FOR THE FISCAL YEAR OCTOBER 1, 2019, TO SEPTEMBER 30, 2020, AND APPROPRIATING TO THE SEVERAL DEPARTMENTS, OFFICES AND FUNDS OF THE SAID CITY GOVERNMENT FROM THE REVENUE DERIVED FROM TAXES LEVIED FOR SAID FISCAL YEAR, AND ALL OTHER SOURCES, SUCH SUMS AS MAY BE NECESSARY OR DEEMED NECESSARY BY THE MAYOR AND CITY COUNCIL TO DEFRAY THE EXPENSES AND LIABILITIES OF SAID CITY FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2020; AND PROVIDING FOR THE EFFECTIVE DATE OF ORDINANCE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF REXBURG, IDAHO: SECTION I. This ordinance shall be, and is hereby termed the Annual Appropriation Ordinance of the City of Rexburg, Idaho, for the fiscal year October 1, 2019, to September 30, 2020. SECTION II. The revenue, fund balance carry-overs and transfers of the City of Rexburg, Idaho, for the fiscal year October 1, 2019, to September 30, 2020, derived from taxes levied for said year, and all other sources, in the amount in total of $68,912,000, as shown below by the budget of the City of Rexburg, Idaho, adopted and approved by the City Council on the 7th day of August, 2019, and duly printed and published as provided by law, is hereby appropriated to the several funds and purposes which are hereby declared to be necessary to defray all necessary expenses and liabilities of said City as shown by said Budget as hereinafter set forth. The City Treasurer is hereby authorized and directed to apportion all monies received on account of taxes on property within the City or Rexburg, Idaho, and from all other sources to the several funds as shown in said Budget and as hereinafter set forth. All other revenue of the City of Rexburg, Idaho, received during the fiscal year ending September 30, 2020, not hereby otherwise appropriated, is hereby appropriated to the General Fund of the City. SECTION III. This ordinance shall take effect and be in force from and after its passage and publication as required by law. PASSED AND APPROVED this 7th day of August, 2019. S E A L) _________________________________ Jerry L. Merrill, Mayor ATTEST: _______________________________ Deborah Lovejoy, City Clerk CITY OF REXBURG PROPOSED REVENUES AND EXPENDITURES 2018 2019 2020 ACTUAL BUDGET* BUDGET GENERAL FUND PROPERTY TAX 4,672,709 4,817,300 5,054,700 OTHER REVENUE 6,981,147 7,499,200 7,855,400 TOTAL REVENUE: 11,653,856 12,316,500 12,910,100 TOTAL EXPENSE: 11,222,360 12,316,500 12,910,100 STREET OPERATION FUND TOTAL REVENUE: 3,652,859 4,063,100 3,844,600 TOTAL EXPENSE: 3,652,918 4,063,100 3,844,600 RECREATION FUND TOTAL REVENUE: 299,803 315,000 315,000 TOTAL EXPENSE: 302,205 315,000 315,000 -18- TABERNACLE OPERATIONS FUND TOTAL REVENUE: 137,970 168,800 141,200 TOTAL EXPENSE: 128,000 168,800 141,200 REXBURG TABERNACLE ORCHESTRA FUND TOTAL REVENUE: 8,613 8,300 12,800 TOTAL EXPENSE: 2,802 8,300 12,800 POLICE IMPACT FEE CAPITAL FUND TOTAL REVENUE: 97,062 22,300 82,400 TOTAL EXPENSE: 88,173 22,300 82,400 D.A.R.E. ASSOCIATION FUND TOTAL REVENUE: 20,000 25,700 28,400 TOTAL EXPENSE: 17,045 25,700 28,400 DRUG ENFORCEMENT FUND TOTAL REVENUE: 10,177 12,700 7,500 TOTAL EXPENSE: 17,706 12,700 7,500 POLICE SMALL GRANTS FUND TOTAL REVENUE: 46,747 21,600 45,800 TOTAL EXPENSE: 46,747 21,600 45,800 ANIMAL CONTROL FUND TOTAL REVENUE: 182,346 205,900 221,500 TOTAL EXPENSE: 168,451 205,900 221,500 HIGH FIVE & OTHER GRANTS TOTAL REVENUE: 104,986 183,200 77,000 TOTAL EXPENSE: 99,454 183,200 77,000 FIRE DEPARTMENT OPERATIONS FUND TOTAL REVENUE: 3,424,759 3,790,100 3,891,100 TOTAL EXPENSE: 3,424,759 3,790,100 3,891,100 JOINT FIRE EQUIPMENT FUND TOTAL REVENUE: 432,280 609,600 1,089,300 TOTAL EXPENSE: 389,525 609,600 1,089,300 MADISON COUNTY FIRE DISTRICT TOTAL REVENUE: 824,725 1,709,800 1,837,800 TOTAL EXPENSE: 728,541 1,709,800 1,837,800 FIRE IMPACT FEE CAPITAL FUND TOTAL REVENUE: 100,148 127,800 135,100 TOTAL EXPENSE: 70,000 127,800 135,100 FIRE DEPARTMENT EMPLOYEE FUND TOTAL REVENUE: 6,064 31,800 30,000 TOTAL EXPENSE: 4,871 31,800 30,000 REVOLVING LOAN FUND TOTAL REVENUE: 111,224 60,500 61,800 TOTAL EXPENSE: 53,489 60,500 61,800 REXBURG RAPIDS FUND TOTAL REVENUE: 514,986 810,700 873,400 TOTAL EXPENSE: 477,569 810,700 873,400 LEGACY FLIGHT MUSEUM FUND TOTAL REVENUE: 117,028 142,000 167,100 TOTAL EXPENSE: 189,985 142,000 167,100 SANITATION OPERATIONS FUND TOTAL REVENUE: 2,385,034 2,235,000 2,299,300 TOTAL EXPENSE: 2,052,252 2,235,000 2,299,300 WATER OPERATIONS FUND TOTAL REVENUE: 4,977,185 4,614,200 5,391,000 TOTAL EXPENSE: 4,462,852 4,614,200 5,391,000 WASTEWATER OPERATIONS FUND TOTAL REVENUE: 5,764,885 7,545,300 8,673,100 TOTAL EXPENSE: 4,619,226 7,545,300 8,673,100 -19- COMMUNITY DEVELOPMENT FUND TOTAL REVENUE: 1,378,751 2,229,900 2,234,900 TOTAL EXPENSE: 1,252,260 2,229,900 2,234,900 GEOGRAPHIC INFORMATION SYSTEMS TOTAL REVENUE: 363,393 433,600 427,400 TOTAL EXPENSE: 363,026 433,600 427,400 DOWNTOWN REVITALIZATION FUND TOTAL REVENUE: 84,131 0 0 TOTAL EXPENSE: 205,792 0 0 STREET SHOP BLDG FUND TOTAL REVENUE: 115,754 0 0 TOTAL EXPENSE: 115,754 0 0 STREET IMPACT FEE FUND TOTAL REVENUE: 895,325 1,619,200 1,712,100 TOTAL EXPENSE: -528,253 1,619,200 1,712,100 WATER CAPITAL RESERVE FUND TOTAL REVENUE: 376,368 2,016,000 384,700 TOTAL EXPENSE: 103,391 2,016,000 384,700 SEWER CAPITAL RESERVE FUND TOTAL REVENUE: 1,125,469 760,500 834,000 TOTAL EXPENSE: 814,771 760,500 834,000 ARTS PROMULGATION FUND TOTAL REVENUE: 41,796 190,500 116,700 TOTAL EXPENSE: 97,354 190,500 116,700 ESD PARAMEDIC CARE UNIT FUND TOTAL REVENUE: 648,774 734,800 783,000 TOTAL EXPENSE: 656,878 734,800 783,000 PARKS IMPACT FEE CAPITAL FUND TOTAL REVENUE: 573,771 1,327,900 1,066,700 TOTAL EXPENSE: 473,264 1,327,900 1,066,700 TRAILS OF MADISON COUNTY FUND TOTAL REVENUE: 0 75,000 126,700 TOTAL EXPENSE: 0 75,000 126,700 ROMANCE THEATRE FUND TOTAL REVENUE: 120,600 253,000 357,400 TOTAL EXPENSE: 110,600 253,000 357,400 PARK CONSTRUCTION FUND TOTAL REVENUE: 152,554 1,600,000 1,650,000 TOTAL EXPENSE: 152,554 1,600,000 1,650,000 WATER CAPITAL CONSTRUCTION FUND TOTAL REVENUE: 1,658,703 905,000 1,638,000 TOTAL EXPENSE: 1,658,703 905,000 1,638,000 STREET REPAIR FUND TOTAL REVENUE: 1,434,926 3,573,600 1,687,400 TOTAL EXPENSE: 1,197,850 3,573,600 1,687,400 STREET NEW CONSTRUCTION FUND TOTAL REVENUE: 1,548,154 2,810,000 6,826,100 TOTAL EXPENSE: 2,017,658 2,810,000 6,826,100 MAYOR'S YOUTH COMMITTEE TOTAL REVENUE: 3,699 8,700 6,300 TOTAL EXPENSE: 3,157 8,700 6,300 AIRPORT OPERATIONS FUND TOTAL REVENUE: 34,087 30,900 34,800 TOTAL EXPENSE: 38,534 30,900 34,800 AIRPORT CONSTRUCTION FUND TOTAL REVENUE: 124,123 285,300 772,400 -20- TOTAL EXPENSE: 90,090 285,300 772,400 AIRPORT RELOCATION RESERVE FUND TOTAL REVENUE: 178,071 817,600 66,500 TOTAL EXPENSE: 0 817,600 66,500 GOLF COURSE FUND TOTAL REVENUE: 633,051 696,600 725,000 TOTAL EXPENSE: 580,722 696,600 725,000 GOLF COURSE CONSTRUCTION FUND TOTAL REVENUE: 319,896 100,100 100,100 TOTAL EXPENSE: 241,409 100,100 100,100 SEWER PLANT CONSTRUCTION FUND TOTAL REVENUE: 336,167 100,000 100,000 TOTAL EXPENSE: 336,167 100,000 100,000 LID CONSTRUCTION FUNDS TOTAL REVENUE: 455,838 1,150,000 1,900,000 TOTAL EXPENSE: 455,838 1,150,000 1,900,000 LID DEBT SERVICE FUNDS TOTAL REVENUE: 139,390 355,600 208,300 TOTAL EXPENSE: 242,866 355,600 208,300 REXBURG ARTS COUNCIL FUND TOTAL REVENUE: 108,185 99,700 131,000 TOTAL EXPENSE: 108,185 99,700 131,000 REXBURG BUSINESS COMPETITION FUND TOTAL REVENUE: 7,492 16,600 17,100 TOTAL EXPENSE: 13,477 16,600 17,100 NORTH 2ND EAST CONSTRUCTION FUND TOTAL REVENUE: 88,487 2,027,000 2,407,000 TOTAL EXPENSE: 88,487 2,027,000 2,407,000 COMMUNITY SAFETY LIGHTING FUND TOTAL REVENUE: 213,486 284,400 373,300 TOTAL EXPENSE: 136,580 284,400 373,300 VETERAN'S MEMORIAL TRUST FUND TOTAL REVENUE: 718 2,200 1,800 TOTAL EXPENSE: 5,449 2,200 1,800 SHOP-WITH-A-COP FUND TOTAL REVENUE: 13,701 43,000 56,000 TOTAL EXPENSE: 12,971 43,000 56,000 FIRE DEPT PIPES & DRUMS TRUST FUND TOTAL REVENUE: 4,351 29,300 0 TOTAL EXPENSE: 17,237 29,300 0 CITY 501 C3 FOUNDATION FUND TOTAL REVENUE: 2,000 10,000 32,000 TOTAL EXPENSE: 0 10,000 32,000 GRAND TOTAL REVENUE: 48,053,948 63,605,900 68,912,000 GRAND TOTAL EXPENSE: 43,281,701 63,605,900 68,912,000 * 2019 Proposed Amended Budget as of 6/5/19 Mayor Merrill opened the Public Hearing. Public Testimony in favor of the proposal (5-minute limit): NONE Public Testimony neutral to the proposal (5-minute limit): NONE Public Testimony opposed to the proposal (5-minute limit): NONE Mayor Merrill closed the Public Hearing. -21- Council Member Busby moved to approve the Appropriation Budget for Fiscal Year 2020 and consider Ordinance 1215 first read; Council Member Mann seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Busby Council Member Wolfe Council Member Walker Council President Smith The motion carried Items for Consideration: NONE Calendared Bills and Tabled Items: A. “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing Procedure (Recommend Suspension of the Rules): NONE B. Second Reading: Those items which have been first read: NONE C. Third Reading: Those items which have been second read: 1. Ordinance No. 1213 Annexation of 2 Locations: Location 1 – N Hill Road Enclave zoned Rural Residential 1 (RR1); Location 2: 829 S 5th W (Steiner Property) zoned Rural Residential 1 (RR1) #19-00169 – Stephen Zollinger ORDINANCE NO. 1213 Annexing N Hill Rd Enclave and Approximately 829 South 5th West AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF REXBURG, IDAHO; DESCRIBING SAID LANDS AND DECLARING SAME A PART OF THE CITY OF REXBURG, IDAHO; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. 22 Council Member Walker moved to approve Ordinance No. 1213 the Annexation of two Locations: Location 1 - N Hill Rd Enclave with the Planning and Zoning recommendation of keeping the zone Rural Residential 1 (RR1); Location 2 - 829 S 5th W (Steiner Property) zoned Rural Residential 1 (RR1) with no zone change and consider third read; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Busby Council Member Wolfe Council Member Walker Council President Smith The motion carried Mayor’s Business: Discussion regarding City Council driving golf cart at the 4th of July Parade. Council Member Mann mentioned a chalk line will be drawn along the parade route to keep people back off the street. The people in the parade throwing candy were instructed to throw the candy back behind the line so the children don’t run up into the street where they can get hurt. There will also be volunteers on golf carts making sure people are staying behind the chalk line. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from June 12, 2019 meeting B. Approve the City of Rexburg Bills Council Member Flora moved to approve the Consent Calendar containing the minutes and city bills; Council President Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Busby Council Member Wolfe Council Member Walker Council President Smith The motion carried Adjournment 8:29 A.M. APPROVED: ________________________________ Jerry Merrill, Mayor Attest: _____________________________ Marianna Gonzalez, Deputy City Clerk