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Home My WebLink AboutCouncil Minutes - December 18, 2019 1 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Sally Smith City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Alan Parkinson – Planning & Zoning Administrator Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 7:00 A.M. City Hall Mayor Merrill said the prayer. Mikel Walker led the pledge. Roll Call of Council Members: Attending: Council Member Flora, Council Member Mann, Council Member Walker, Council President Smith and Mayor Merrill. Council Member Busby and Council Member Wolfe asked to be excused. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Items for Consideration 1. Downtown Rexburg District Strategic Vision and Development Blueprint 2050 – Scott Johnson Economic Development Director Johnson explained the purpose of the Strategic Vision and Development Blueprint through the year 2050 and indicated it is not a regulator document. Economic Development Director Johnson reviewed the questions the Sakeholders had at the November 2019 meeting. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x 2101 Fax: 208.359.3022 deborahl@rexburg.org www.rexburg.org City Council Minutes December 18, 2019 2 Economic Development Director Johnson reviewed the City Center Vision Statement and the City Center Vision Strategies. 3 Council Member Flora said part of the dicussion in the minutes she read was regarding the store facades in the City Center area. She was unable to determine if the store facades need to be update to their original state or updated in general. Economic Development Director Johnson explained the question asked during the November Stakeholder meeting was if the city is assisting with the costs of updating the store facades. The city does assist with some of the costs to update the facades and the city also encourages the businesses to update the stores façade if needed. Council Member Mann mentioned the Rexburg Police Department’s updated the buildings façade. The work completed on the façade is a great improvement to the building. Council President Smith said the City Center Stakeholders attended many meetings to give input for the strategic vision of the Downtown Rexburg District. She mentioned pages 24 and 25 have very important information. Economic Development Director Johnson said these were areas that they felt were impacted by public entit ies. There has been discussion to reduce the public entity footprint by combining some of the city and county offices. 4 5 Council Member Flora moved to approve the Downtown Rexburg District Strategic Vision and Development Blueprint for 2050; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Walker Council Member Mann Council President Smith The motion carried Committee Liaison Assignments for 2019: A. Council Member Mann: Golf Board · Emergency Services Board · Development Workshop Council Member Mann reported the Development Workshop held their Hero’s Luncheon in Idaho Falls at the Melaleuca building. The lucheon was held to honor the Development Workshops supporting businesses and clients. Council Member Mann reported Emergency Services Board did not met. The Golf Board meet to discuss future projects. B. Council Member Busby: Airport Board · Traffic & Safety · School Board Council Member Busby did not attend the meeting. C. Council Member Walker: MYAB · Parks & Recreation · Trails of Madison County Council Member Walker reported the Mayor’s Youth Advisory Board (MYAB) has had a busy month. The yourth assisted with the Shop with a Cop Program and the Holiday Festival at the Tabernacle. They also assisted with the Tree Lighting Festival. Council Member Walker reported the Recreation Department is with the opening of the winter park at Teton Lakes. The winter park will be opened on Monday, Thursday , Friday from 3:30 p.m. to 6:00 p.m. and Saturday all day. The Recreation Department is also busy with sign -ups for the winter recreation sports that will begin the 1st of January. Council Member Walker reported the Parks Committee will meet in January to review the Master Plan for the Barney Dairy Park and Steiner Park. The Trails of Madison County have not met. D. Council President Smith: Legacy Flight Museum · Beautification Committee · M.E.P.I. Council President Smith reported her committees have not met. E. Council Member Flora: GIS Oversight · Rexburg Cultural Arts / Museum of Rexburg Council Member Flora reported the Museum of Rexburg is doing well. A grant in the amount of $3,500 was received to conservation the Centennial Quilt. She commended City Grant Writer Mary Flanary for writing the grant to obtain the grant funds for the quilt. Mrs. Flanary will be work with Alisha Tietjen and Jackie Rawlins on the quilt conservation. Council Member Flora said once a week on Facebook the museum posts a fun picture about the museum. The marketing and public relations between the museum and community has improved drasticly. She said she is pleased with the work being completed to market the museum. Council Member Flora reported she has not met with the GIS Oversight Committee. F. Council Member Wolfe: Planning & Zoning/Building · Urban Renewal Agency · Police Council Member Wolfe did not attend the meeting. 6 Council Member Flora reported he attended the Shop with a Cop, she was very impressed with the amount of work Collecte Davidson and the Rexburg Police Department do to orgainize the event. Council Member Flora said she Staff Reports: Finance: - Matt Nielson 1. Budget Adjustment for Golf Capital Fiscal Year 2020 Finance Reports Finance Officer Nieslon reviewed the budget adjustment for the Golf Capital Fiscal Year 2020 Finance Reports. A park/golf mechanic was hired to work on maintenance on golf and parks vehicles. The golf course is in need of a storage building. The expenses for the golf storage building was reviewed. Council Member Mann moved to approve Resolution 2019 – 15 the Local Highway Technical Assistance Council Grant for Madison County Transportation Master Plan Update ; Council President Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Walker Council Member Mann Council President Smith The motion carried 2. Discussion on Refinancing of 2010 Wastewater Bond Finance Officer Nielson explained refinancing the 2010 Wastewater Bond. Because rates have dropped. There are three options you can have. Refinance on a or Tax exempt or 90 days before the bond is start the process to do a tax exempt within the 90 period net of fee we would pay to the 7 broker if the forward tax exempt the city would save… The broker would help us save … There is some risk with …. There currently an environment. His recommendation is to wait until April and if the rates are still the same the would fill in June. There are three fees associationed wit h the bond… Council Member Flora asked if the savings reflect the savings. Mayor Merrill said the chances of the rates increases. 3. Finance Report Finance Officer Nielson reviewed the Expenditures Report. The Street Repair Contracts is at 88% due to the Crabs project on a budget adjustment will be needed. Operation Revenues The 8 Cash and Investment Report. The LGIP Finance Officer Nielson said he is still 9 Public Works: - Keith Davidson 1. Resolution 2019 - 15 LHTAC Grant for Madison County Transportation Master Plan Update Public Works Director Davidson explained about every ten years the city completes a Resolution 2019 – 15 A Resolution to Request Funding From the Local Highway Technical Assistance Council (LHTAC) for the Update to the Madison County Transportation Master Plan WHEREAS, the City of Rexburg, Idaho, hereafter called the CITY, supporting the project identification submittal for updating the Madison County Transportation Master Plan to the Local Highway Technical Assistance Council (LHTAC), hereafter referred to as LHTAC; and WHEREAS, the total project cost estimate is eighty thousand dollars ($80,000.00), which will require 7.34% or five thousand eight hundred seventy -two dollars ($5,872.00) of matching funds available from the CITY; and NOW, THEREFORE, BE IT RESOLVED that the Mayor of Rexburg is hereby authorized and directed to sign the project application packet and submit to LHTAC for prioritization. PASSED AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF REXBURG this 18th day of December 2019. CITY OF REXBURG 10 Madison County, Idaho By: __________________________ Jerry L. Merrill, Mayor CERTIFICATE I, Deborah Lovejoy, City of Rexburg, do hereby certify that the foregoing is a full, true and correct copy of Resolution No. 2019 – 15 adopted at a regular meeting of the City Council, City of Rexburg, held on December 18, 2019, and that the same impressed the official Seal of the City of Rexburg, this 18th day of December, 2019. _________________________ Deborah Lovejoy, City Clerk Council Member Flora moved to approve Resolution 2019 – 15 the Local Highway Technical Assistance Council Grant for Madison County Transportation Master Plan Update ; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Walker Council Member Mann Council President Smith The motion carried 2. Wastewater Collections SCADA System Bid Acceptance Council President Smith moved to approve the low bid of $38,649.57 from Wheeler Electric for the Wastewater Collections SCADA System ; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Walker Council Member Mann Council President Smith The motion carried 3. Resolution 2019 – 16 Set Public Hearing Date for LID 48 Final Assessment Role Engineering Report – Proposed hearing date on January 15, 2020 Public Works Director Davidson RESOLUTION FOR SETTING THE TIME AND PLACE OF HEARING ON LOCAL IMPROVEMENT DISTRICT 48 ASSESSMENT ROLL 11 Resolution No. 2019 - 16 A RESOLUTION OF THE CITY OF REXBURG, IDAHO, FIXING THE TIME AND PLACE OF HEARING ON THE LOCAL IMPROVEMENT DISTRICT NO. 48 ASSESSMENT ROLL; PROVIDING FOR PUBLICATION AND MAILING OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Local Improvement District Number 48 ("L.I.D. No. 48") of the City of Rexburg (the "City") was created by Ordinance No. 1205 adopted by the City Council (the "Council") on February 20, 2019; and WHEREAS, in accordance with Ordinance No. 1205, the improvements within L.I.D. No. 48 have been completed, and the City Engineer, as engineer for L.I.D. No. 48, has submitted a report showing in detail the total cost and expenses of the improvements, the dollar amount thereof payable from assessments, and a form of assessment roll showing the amount chargeable to each lot or parcel of property subject to assessment within L.I.D. No. 48. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REXBURG, IDAHO, as follows: Section 1: The form of assessment roll for L.I.D. No. 48 prepared by the City Engineer shall be filed in the office of the City Clerk, where it shall be available for public inspection during normal business hours. Section 2: Wednesday, the 15th day of January 2020, at the hour of 7:00 pm, at the regular meeting place of the Council, City Hall, 35 N 1st E, Rexburg, Idaho, is hereby fixed as the date, time, and place when and where the Council will meet in open session for the purpose of considering the City Engineer's report on the assessment roll and hearing any objections to the assessment roll by the owners of property within L.I.D. No. 48. Section 3: The City Clerk shall give notice of the hearing specified in Section 2 above by publication of notice in the official newspaper of the City, once a week for two successive weeks, the first such publication being at least fifteen (15) days before the date fixed for hearing objections to the assessment roll. The City Clerk shall also, not less than fifteen (15) days before the date fixed for hearing objections to the assessment roll, mail notice of the hearing to each owner of property, if known, or his or her agent, if known, within the limits of L.I.D. No. 48, addressed to such person at his or her post office address, if known, or, if unknown, to the main post office in the City of Rexburg, Idaho. The mailed notice shall state the amount of the individual assessment as shown on the preliminary assessment roll. Section 4: The owner or owners of any property which is assessed in said assessment roll, whether named in said assessment roll or not, may, within the time specified in the notice before the date and time fixed for the hearing, file with the City Clerk his or her objections in writing to said assessment. Section 5: This resolution shall take effect and be in force from and after its passage and approval. DATED this 18th day of December 2019. CITY OF REXBURG CITY OF REXBURG Madison County, Idaho ________________________________ SIGNED BY: Jerry Merrill, Mayor __________________________________ ATTEST: Deborah Lovejoy, City Clerk Sally asked about the payment options for residents to pay for their portion of the Local Improvement District. Council Member Mann 12 Council Member Walker moved to approve Resolution 2019 – 16 to set a Public Hearing date for Local Improvement District 48 Final Assessment Role on January 15th 2020; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Walker Council Member Mann Council President Smith The motion carried Council Member Flora asked about the snow removal on the hill. She requested extra attention for snow removal be placed on the streets on the hill. Public Works Direcotr Mayor Merrill explained the Discussion regarding the location of the park, parking lot and the parkway corridior. Council President Smith asked for clarification of the property being purchased. Finance Officer Nielson clarified the area the city is requesting approval to purchase. Council Member Walker questioned the account the funds to purchase the property will be withdrawn from. Council Member Mann Council Member Flora moved to approve Resolution 2019 – 15 the Local Highway Technical Assistance Council Grant for Madison County Transportation Master Plan Update; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Walker Council Member Mann Council President Smith The motion carried Public Hearing: NONE Calendared Bills and Tabled Items: A. “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing Procedure (Recommend Suspension of the Rules): – NONE B. Second Reading: Those items which have been first read: - NONE C. Third Reading: Those items which have been second read: – NONE 1. Ordinance No. 1219 Rezone Certain Parcels in Sky Meadows Subdivision #19-00557 from Low Density Residential 1 (LDR1) to Low Density Residential 2 (LDR2) – Alan Parkinson Council Member Walker moved to approve Ordinance No. 1219 the Rezone of Certain Parcels in the Sky Meadows Subdivision from Low Density Residential 1 (LDR1) to Low Density Residential 2 (LDR2); and considered third read; Council President Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay 13 Council Member Flora None Council Member Walker Council Member Mann Council President Smith The motion carried Mayor’s Business: 1. Land Acquisition Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be remo ved from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from December 4, 2019 meeting B. Approve the City of Rexburg Bills Council Member Mann moved to approve the Consent Calendar containing the minutes and city bills; Council President Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay 14 Council Member Flora None Council Member Walker Council Member Mann Council President Smith The motion carried Adjournment 8:23 A.M. APPROVED: ________________________________ Jerry Merrill, Mayor Attest: _______________________________ Marianna Gonzalez, Deputy City Clerk