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HomeMy WebLinkAboutCouncil Minutes - March 18, 2020 1 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Bryanna Johnson City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Alan Parkinson – Planning & Zoning Administrator Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 5:00-6:00 P.M. Work Meeting – Review and Accept Impact Fee Study with Consultants Recommendations – Set Public Hearing Date Roll Call of Council Members: Attending: Council Member Flora, Council Member Johnson, Council Member Mann, Council Member Wolfe, Council Member Walker, Council President Busby and Mayor Merrill. Mayor Merrill welcomed the Council Members joining the meeting using the GoToMeeting program. Finance Officer Nielson reviewed the list of Impact Fees Committee Members, Consultants, Elected Officials and City Staff. Finance Officer Nielson explained the different aspects of impact fees and their purpose. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x 2101 Fax: 208.359.3022 deborahl@rexburg.org www.rexburg.org City Council Minutes March 18, 2020 2 Finance Officer Nielson introduced Susan Becker and Megan Weber with Zions Bank, they joined the meeting via the GoToMeeting program. Susan Becker reviewed the Level of Service and a list of the city parks. 3 4 Finance Officer Nielson said there is a significant change in the impact fees currently being charged for Multi-Family Community Housing and Multi-Family Dormitory Housing. The city is currently charging impact fees per the number of units for both community and dormitory housing. The new impact fee calculations are based on the number of beds in the unit for those two categories; it will allow a lower fee for a four bed unit. Susan Becker reviewed the Transportation Growth in Demand and the facilities needed by new development charts. 5 6 Susan Becker reviewed the Institute of Transportation Engineers (ITE) Codes listed in the chart above. The chart only shows a few of the codes available. She explained the impact fee for transportation will be calculated by taking the cost per trip multiplied by the trip rate. The trip rate fees are calculated by the ITE. Finance Officer Nielson indicated if a new development is not in the list of category codes, the city will have the ability to go back to this version of ITE codes and Horrocks Engineers is willing to give the city the amounts to be able to charge the development their specific use. Megan Weber reviewed the Public Safety Police Existing Equipment/Facilities Chart. Megan Weber reviewed the Police Future Facilities Chart. These are estimated cost for the new Police Station proposed to be built in the year 2026. Finance Officer Nielson said the plan is to add about 5,000 square feet. The decision to purchase an existing building or to build a new facility has not been determined. There isn’t room to expand the existing Police Station. Megan Weber reviewed the police level of service per call/proportionate share calculations chart. 7 Megan Weber reiterated the impact fee for Multi-Family Community and Dormitory Housing is being calculated based on the number of beds in the unit. Council Member Busby questioned how the city will monitor a development indicating they are building a unit with only four beds and then later changes the number of beds to six. Finance Officer Nielson replied the city will follow up with BYU-Idaho University. The developer will need BYU-I’s approval to rent the units to the students and specify the number of beds in each unit. Council Member Wolfe said the square footage could be used to determine the number of beds in each unit as well. Megan Becker reviewed the Fire Existing Equipment/Facilities and data to determine the fire impact fee. 8 9 Finance Officer Nielson noted the difference in call value between commercial and institutional in the chart above. The institutional call load is double the commercial call load per 1,000 square feet. Council Member Walker clarified the number of calls does not include ambulance calls only fire calls. Finance Officer Nielson said the number of calls are fire calls only. The Fire District calls were also not included. Finance Officer Nielson reviewed the Capacity and Impact Fees Comparison Chart. Council Member Busby expressed concerns with reducing the street impact fee because of the conditions of the current roads. Finance Officer Nielson replied impact fees cannot be used to maintain current roads the impact fees can only be used to increase capacity such as adding new roads, lanes and traffic lights. The increase to street capacity projects were listed in the study. Finance Officer Nielson reviewed the Commercial Impact Fees. The water and sewer rates are based on use. Park Impact Fees are not assessed to the Commercial or Institutional. There is a decrease for Police 10 Impact Fees and Fire Impact Fees and an increase for the Street Impact Fees. He also reviewed the Institutional Impact Fees. Finance Officer Nielson reviewed the Street Comparison Old Versus Proposed Chart based on the use. Council Member Flora expressed her concerns with decreasing the Street Impact Fees. Finance Officer Nielson replied development drives the need for infrastructure. 11 Council Member Busby asked Richie Web, if impact fees discourage development in Rexburg. Richie Web indicated higher fees cause developers to hesitate building in that particular location; however, there are other variables that should be considered, he for one prefers to build and live in Rexburg. Council Member Busby questioned the difference in costs to build in other cities. Finance Officer Nielson reviewed the Cost Comparison – Sorted by Initial Cost graph for property tax levies and new home costs. Finance Officer Nielson reviewed the Cost Comparison Sorted by 10- Year Cost. The most expensive cities to live in are Pocatello, Blackfoot and Rigby. One of the reasons more people are preferring to build in Rigby is due to the job market south of Rigby. Discussion regarding Madison County’s tax levy compared to surrounding cities. Richard Horner said Madison County’s total tax rates are the lowest compared to the surrounding counties except for Fremont County. 12 Finance Officer Nielson reviewed the Cost Comparison – Sorted by 20 Year Cost graph and the Additional Property Tax Comparisons graph. 13 Finance Office Nielson reviewed the Property/Sales Tax Comparison per person. Finance Officer Nielson reviewed the Impact and Capacity Fees for a Single Family Residence in 2019. 14 Council Member Mann said the Impact Committee was diligent and spent a lot of time in reviewing the calculations for each impact fee being assessed. He said making adjustments to any of the impact fee categories may cause biased results. Council Member Walker said the results of the studies determined the fee calculations and they can be defended. If changes to the fee calculations are made those changes cannot be defended. Impact Fee Committee Member Sally Smith said there was a lot of discussion between the committee members, consultants and city staff and agrees with Council Member Walker’s comment. She recommended the impact fee calculations be accepted as of the results of the studies or be denied completely. Council Member Wolfe asked Sally Smith if the committee members were in favor or against the end results of the impact fee studies and calculations. Mrs. Smith replied several of the committee members were developers and they understood there would be an increase to the dormitory housing based on use; however, there was a consensus by the end of the meeting. The committee members appreciated that the fees were determined by real facts and figures based on studies. Council Member Busby moved to approve to set a Notice of Public Hearing on April 15th for the proposed Impact Fees; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried 6:30 P.M. City Hall Stephen Zollinger said the prayer. Police Chief Shane Turman led the pledge. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. 15 Introduce New Employees: Marion McBride – Office Manager Police Dept., Dianne Bullock – Customer Service Police Dept., Jed Platt – Cultural Arts Director, Cameron Garn – Golf Pro. Mayor Merrill said the introduction of the new city employees have been rescheduled. Presentations: 1. Resolution No 2020 – 06 March 21, 2020 World Down Syndrome Day – Rochelle Larsen Rochelle Larsen presented on the Eastern Idaho Down Syndrome Family Connect and on World Down Syndrome Day set for March 21st, 2020. Mike Carroll the Mayor of Blackfoot was the 1st Mayor in Idaho to recognized the date as World Down Syndrome Day. She explained the reason why the March 21st date was chosen. When a Down syndrome infant is born they are born with all or part of the third copy of chromosome 21. Ms. Larsen shared the purpose, history and statistics of the Eastern Idaho Down Syndrome Family Connect Organization. She also mentioned the many programs the organization offers to individuals with Down syndrome and their families. Council Member Flora commended Rochelle Larsen on the accomplishments this non-profit organization has completed and all they do to promote awareness about Down syndrome. Mayor Merrill read Resolution No. 2020-06. Recognizing March 21, 2020 as World Down Syndrome Day in Rexburg, Idaho Resolution No. 2020 – 06 16 WHEREAS, in 2011, the United Nations General Assembly designated March 21 as World Down Syndrome Day; and WHEREAS, 3/21 is symbolic because individuals with Down syndrome are born with three sets of the 21st Chromosome; and WHEREAS, one in every 700 babies in the United States is born with Down syndrome and approximately 250,000 people in the country live with Down syndrome; and WHEREAS, the Rexburg community has many valued residents with Down syndrome; and WHEREAS, those Individuals have a wide range of abilities and should be afforded equal inclusion into our community while they endeavor to reach their fullest potential; and WHEREAS, community partners have made significant strides to assist students with Down syndrome by integrating them into the classroom and supporting innovative programs. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rexburg, does hereby recognize World Down Syndrome Day in Rexburg and encourages residents and community organizations to promote inclusion of individuals with Down syndrome and mutual respect of our citizens. PASSED by the City Council and approved by the Mayor on March 18, 2020. ________________________________ SIGNED BY: Jerry Merrill, Mayor ATTEST: (Seal) ________________________________ Deborah Lovejoy, City Clerk Council Member Flora moved to approve Resolution No. 2020 – 06 Recognizing March 21, 2020 as World Down Syndrome Day; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried Committee Liaison Assignments for 2020: A. Council Member Mann: M.E.P.I. · Legacy Flight Museum · Planning & Zoning Council Member Mann said his committees have not met. B. Council Member Busby: Cultural Arts/Museum · School Board · M.U.S.I.C. Council Member Busby reported his committees have not met. C. Council Member Walker: MYAB · Emergency Services · Traffic & Safety Council Member Walker reported the Mayor’s Youth Advisory Board has cancelled their meetings until the High School is back in session. The Emergency Services Board has met. Their first priority is to protect the first responders and the general public from the Covid-19. They have implemented some of the following safety measures: 17 1. Anyone entering the Fire Station will complete a screening process and enter through the front doors only. 2. All emergency calls are being pre-screened by dispatch to inform the first responders if they are dealing with a possible Covid-19 patient. 3. For any unknown calls they have implemented universal precautions of using glove, mask and gown when responding. 4. The EMT and Fire classes are being streamed online. Council Member Walker reported the emergency services call volume has decreased slightly compared to last year. They responded to 179 EMS calls and 66 fire calls in the last thirty days. The Fire Department responded to a call at Walmart. The cause of fire was a faulty heater. The Walmart in Ammon had a similar situation the same night. Mayor Merrill questioned if Walmart suffered extensive damage from the fire. Council Member Walker replied the damage was not extensive. D. Council Member Johnson: Trails · Beautification · Free Clinic Council Member Johnson reported the Trails Committee is scheduled to meet in the spring. The Beautification Committee was going to meet next week; however, they have postponed the meeting. The Free Health Clinic Board met last Thursday and she was unable to attend the meeting because she attended the Farmer’s Merchant Banquet. E. Council Member Flora: Parks & Recreation · Urban Renewal Agency · GIS Oversight Council Member Flora reported the Parks Department has ordered cleaning solution for the playground equipment. They will be cleaning the equipment as soon as the solution arrives. They are also cleaning up all of the city parks for the summer season use. The Parks Committee met to discuss the dog park and a city ordinance associated with the dog park. Council Member Flora reported she met with Race Coordinator, Jon Faldmo to discuss the Foamy 5K Run scheduled for this summer. She met with City Employee Maegan Scholes to discuss different ideas for Kidsburg to attract more patrons. She also met with Urban Renewal Agency Member, Richard Horner, he will be presenting later in the meeting on the goals and plans for each urban renewal district. The GIS Oversight Committee has not met. Council Member Flora reported she attended the Smithsonian at the Museum of Rexburg and they are taking the necessary precautions amidst the Covid-19 Pandemic. Mayor Merrill mentioned Museum Curator Alisha Tietjen contacted a Smithsonian representative to ask if an extension could be applied to keep the Smithsonian display longer than the planned date. He said the representative said unfortunately the extension could not be applied. Mayor Merrill said the Smithsonian can be viewed by appointment only and they are only taking groups of eight people or less. The museum staff is disinfecting all of the surfaces after each group. F. Council Member Wolfe: Airport Board · Golf Board · Police Council Member Wolfe reported the Airport Board and Golf Board did not meet. He expressed his heartfelt affirmation for those with Down syndrome. His grand-daughter has Down syndrome and she is the most loving person he has ever met. He mentioned people with Down syndrome are susceptible to respiratory conditions and their parents are concerned about the Covid-19 Pandemic because they are a high risk group. Staff Reports: A. Finance: - Matt Nielson 1. Finance Reports 2. Approve Fiscal Year 2021 Budget Calendar Finance Officer Nielson reported he will not review the Finance Reports tonight. The reports were included in the City Council packets for their review. 18 19 20 Finance Officer Nielson reviewed the Fiscal Year 2021 Budget Calendar. Council Member Busby moved to approve the Budget Calendar for Fiscal Year 2021; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried B. Public Works: - Keith Davidson 21 2. Baseball Quad Bid Award Public Works Director Davidson reported he has met with Jerome Bowen Construction regarding different options to value engineer some of the items on the bid. He said there are two options to consider and reviewed those options with City Council. 22 Finance Officer Nielson reviewed the funding sources for the baseball quad. Council Member Busby asked if the soil has been tested to determine if it will grow a healthy lawn. Public Works Director Davidson replied the soil has not been tested due to the amount of snow covering the ground; however, he spoke with the pervious property owner and he indicated the soil to the north of the property can be dug down about three feet without much rocks. Council Member Busby asked if the dirt is going to be screened to remove the rocks. Public Works Director Davidson said the city doesn’t have the capability of screening the dirt. Discussion regarding the expense to screen the dirt to remove the rocks. Council Member Mann expressed his concerns with the amount of funds being allocated from the General Fund to pay for the baseball quad. He said he is currently more concerned with the situation the county is facing because of the Covid-19 Pandemic. The economic toll could take longer to recover from and using the city’s reserves when state funding may be affected as well, is concerning. Mayor Merrill said he shares the same concerns as Council Member Mann; however, he remains optimistic about the future. If the baseball quads are postponed the Urban Renewal Funding could be in jeopardy because of the new state legislation. Mayor Merrill said residents have made donations with the expectation that the baseball fields will be built. If they are not build those funds will need to be returned. Council Member Mann suggested using the Urban Renewal funding and the donations received to begin building the baseball quads. Some of the other items and the lighting could be postponed until more funding is available. Council Member Wolfe said he spoke with a lighting supply company out of Boise, Idaho. The company will be sending him their cost of the lighting for the baseball quad and the amount they will be donating which he believes is a considerate amount. He spoke with two electrical contractors and one electrical supplier to ask for donations with labor, material or a donation. There is another company desiring to donate $100,000 to have one of the baseball fields named after the company. Council Member Wolfe said his recommendation is to move forward with building the baseball quad. He is confident the donations will be made to offset the remaining amount needed to complete the project. Council Member Walker said his recommendation is to approve the $2,406,863 and to continue seeking donations to pay down the total expense of the baseball quad. He indicated postponing the project could cost more money in the end. Council Member Flora said she agrees the baseball quad needs to be built. She is recommending all of the necessary items to play the game of baseball be constructed and to postpone the luxury items such as the restrooms and concession building. There are concerns with the possible economic strain suffered by the Covid-19 Pandemic. The funds the city has saved may be needed to offset the economic downturn. She said she has received comments from residents displeased with the amount of money being spent on the baseball quad. She recommends approving option two with the lights and postpone the concession and bathroom building until more funds are available. Mayor Merrill said several of the interested donors have asked if restrooms are included in the project. Council Member Johnson asked for clarification, last month City Council approved 2.1 million dollars for the baseball quad project and now a month later they are reconsidering that decision. She said residents have also contacted her upset about the amount of money being spent on the baseball quad. The residents asked instead of using money from the General Fund to build baseball fields, why can’t that money be used for snow removal instead. She said it has been mentioned, there are 23 few people in the community who care about snow removal and the same can be said about baseball. She believes it is irresponsible to take that amount of money from the General Fund during these times of uncertainty. Council Member Wolfe indicated he understands Council Member Johnson’s concerns; however, there are different interests in the community. Some groups are interested in a dog park others in soccer fields, or golf courses. These different interests are what help build a community and not every interest will appeal to the entire community. He said the question should be is it prudent to spend the amount of money needed to build the baseball quad. Council Member Johnson said the resident’s concerns are the sheer amount of money the baseball quad is going cost. They don’t understand the reasons why the expense is so high. Mayor Merrill said all of the different points discussed so far are valid. He explained the amount of infrastructure needed to build the baseball quad is the driver of the expense. In order to award the contract, the city would need to guarantee the funds are available and this is the reason why City Council is reconsidering the 2.1 million dollar decision. Council Member Walker indicated the baseball quad will be used from early afternoon into the evening if there are lights. He said residents have contacted him to ask why the 2.6 million dollars was not approved. He said he recommends the baseball quad be built to its entirety because they have the opportunity to complete the project now and if postponed it may never be built. Council Member Flora said the ultimate goal is to completely build the baseball quad project. By approving option two there would only be $158,000 remaining. The concession building will probably be the last item built, giving more time to aggressively seek donation to complete the concession building. Public Works Director Davidson explained if the concession building is removed or the building is delayed he will need to discuss those changes with the Jerome Bowen Construction. The concession building is a large part of the bid and without it Jerome Bowen Construction may not desire to move forward with the contract. He said another thing to keep in mind, there are materials for the concession building needing to be ordered as soon as possible so the material arrives on time. There will be changes in pricing for the fencing due to the delays and further delays will cause more price changes. Council Member Mann said he would prefer restrooms over porta potties. He believes the lights could be postponed until the funding is available. The possible economic downturn will also be known at a later date and the expense of the lights could be reassessed. Council Member Wolfe said he disagrees with postponing the lights because the lights are intricate part of the baseball quad. Council Member Wolfe indicated there is less money coming from the city budget than people may realize. The majority of the funds are from Urban Renewal and other sources. He said he is committed to seeking donations for the remainder of the funds needed to complete the project. Council Member Walker said he agrees with Council Member Wolfe to approve option one and continue to seek donations. Council Member Johnson asked if it would be wise to wait for a month to determine how the economy is doing. Council Member Wolfe replied the cost could continue to increase by delaying the project and by not awarding the contract. Council Member Johnson replied the prices could also decrease. Council Member Busby expressed his concerns with the possible economic impact related to jobs. There is an uncertainty with the economy, the prices for labor and material could increase or decrease. He said the project should be completed correctly and he mentioned the funding sources for the baseball quad. Mayor Merrill said he understands Council Member Johnson’s concerns; however, even now the new positions the city was going to hire have been postponed to mitigate cost increases. He said with the Recreation Department canceling the recreation programs until further notice will cause city employee to assist other departments to fill in the gaps of the postponed positions. His hope and commitment is to approve the contract so the contractor has sufficient time to order the material for the project. In the meantime donations will be sought out to minimize the funds coming out of the General Fund. Mayor Merrill asked if City Council would agree to postpone the lights until the donations are collected. Public Works Director Davidson replied the actual bid cost of the installation of the lights has not been received. The $300,000 is an estimated amount for the installation of the lights. 24 Council Member Busby requested the lights be postponed until a bid is received for the installation. Public Works Director said the lights do not have to be awarded until the next City Council meeting. Council Member Wolfe moved to approve the contract with Jerome Bowen Construction and Option Number Two the amount of $2,406,863 for the Baseball Quad Project with the following condition: the bid for the installation of lights not be awarded until further discussion with City Council; Discussion: Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Johnson Council Member Wolfe Council Member Walker Council President Busby The motion carried 3. Surplus Items – Trucks Public Works Director Davidson reported on the trucks needing to be surplused. The only beneficial parts of the trucks are the engines the frames are cracked and shot. He is seeking City Council approve to surplus these two trucks. Council Member Busby asked if the trucks are being surplused as salvage titles or as operable vehicle and if so, is the city accepting the liability. Public Works Director Davidson replied after discussion with the city mechanic, the engine is being sold and the body of truck is being added for free. Council Member Busby asked if the trucks are being auctioned off or are sealed bids being accepted. Public Works Director Davidson replied a decision has not be made to auction or do a sealed bid. Council Member Busby moved to approve the Surplus of the two Trucks; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried 4. Slurry Seal Project Bid Award Public Works Director Davidson reported on the Slurry Seal Project Bid Award. 25 Council Member Flora moved to approve the low bid of $134, 004. from American Pavement Preservation for the Slurry Seal Project; Council Member Mann seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried 5. Local Improvement District (LID) 49 Construction Bid Award Public Works Director Davidson reported on the Local Improvement District 49 construction bid award. He said there was a total of four bids received and Depatco had the low bid. Depacto’s bid came in lower than the engineers estimate. All of the properties will see a reduction in their assessments with the exception of one property which will see a slight increase due to the amount of sidewalk on their property. Council Member Walker moved to approve the low bid of $1,185,888.77 from Depatco for the Local Improvement District 49; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried 6. T-O Engineers Airport Snow Removal Equipment Contract Acceptance Public Works Director Davidson reported on applying for a grant from the Federal Aviation Administration in the amount of $37,027 to procure snow removal equipment for the Airport. Council Member Busby asked what type of equipment is being procured. Public Works Director Davidson replied 26 the equipment in need of procurement is a tractor with a plow blade, snowplow attachment and broom attachment. He said the equipment being procured can be relocated to the new airport location this is one of the benefits of procuring the equipment. Public Works Director Davidson reported on the contract with T-O Engineers to complete the many processes to procure the snow removal equipment. The cost of the contract will be $34,026.93 Council Member Wolfe asked about the cost of the equipment and if the grant will cover those costs. Public Works Director Davidson replied the grant only covers the T-O Engineers contract expense. The equipment would be purchased through a different grant and that grant would only pay 90% of the expense for the equipment. The state would pay about two percent and the city would still need to pay seven percent of the cost for the equipment. Council Member Busby asked if the county would be participating in the cost for the contract with T-O Engineers. Public Works Director Davidson replied yes, the county is participating in the cost of the contract by 50%. Council Member Busby moved to approve the T-O Engineers Airport Snow Removal Equipment Contract; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried Council Member Wolfe moved to approve City Staff to pursuit a grant with the Federal Aviation Administration; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried 7. Ratify Budget Adjustment for Street Snow Blower Public Works Director Davidson reviewed the Budget Adjustment for the Street Snow Blower. 27 Council Member Busby moved to ratify the Budget Adjustment for Street Snow Blower; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried Public Hearing NONE Items for Consideration: A. Ratify 2020 City Council Committee Liaison Assignments as Outlined in Agenda Item 7 Council Member Walker moved to ratify the 2020 City Council Committee Liaison Assignments as follows: Council Member Mann: M.E.P.I. · Legacy Flight Museum · Planning & Zoning Council Member Busby: Cultural Arts/Museum · School Board · MUSIC Council Member Walker: MYAB · Emergency Services · Traffic & Safety Council Member Johnson: Trails · Beautification · Rexburg Free Clinics Board Council Member Flora: Parks & Recreation · Urban Renewal Agency · GIS Oversight Council Member Wolfe: Airport Board · Golf Board · Police Council Member Busby seconded the motion; Mayor Merrill asked for a vote: 28 Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried Calendared Bills: A. Second Reading: Those items which have been first read: 1. Ordinance No 1224 Rezone (19-00767) 814 N Yellowstone Hwy from Community Business Center (CBC) to Medium Density Residential 1 (MDR1) Zone – Alan Parkinson ORDINANCE NO. 1224 Rezone Approximately 814 North Yellowstone Hwy from Community Business Center (CBC) to Medium Density Residential 1 (MDR1) Zone AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. Council Member Mann moved to consider Ordinance No 1224 the Rezone at approximately 814 N Yellowstone Hwy from Community Business Center (CBC) to Medium Density Residential 1 (MDR1) Zone second read; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried B. Third Reading: Those items which have been second read: NONE Mayor’s Business: A. Presentation & Discussion of Potential Creation of New Urban Renewal Districts – Richard Horner a. Review Potential Projects & Map – Richard Horner Urban Renewal Representative Richard Horner reviewed the map of the proposed Urban Renewal District and a list of the proposed projects in the district. Council Member Busby asked if the dollar amounts listed are an estimated cost of the projects or the amount Urban Renewal is going to participate in. Richard Horner replied if the proposed district is approved it is the amount of funds Urban Renewal will participate in. Council Member Busby asked Public Works Director Davidson if the amounts shown will 29 cover the cost of the projects. Public Works Director Davidson said there are potential changes that could cost more than the amount of funds received by Urban Renewal. Urban Renewal Representative Richard Horner explained the list also indicates who will benefit for completing the projects, the city or county. He said the majority of the projects benefit both the county and the city. Council Member Busby asked about the sewer line project were the City of Sugar City has purchased capacity. He asked Public Works Director Davidson if Sugar City is paying their fair share of capacity. Public Works Director Davidson replied in the study Forsgreen Associates completed in connection with Sugar City determined the potential growth in that area of Rexburg would out stripe the sewer lines capacity. Urban Renewal Representative Richard Horner explained one of concerns the county mentioned is the area of the proposed district is too large. The list of projects and the proposed area is a starting point of creating the district. He said by June 1st Urban Renewal will need the city’s and county’s approval of the list of projects. He asked City Council to keep in mind some of the projects can be removed; however, once the Urban Renewal District and the list projects are approved they will not allow additional projects. 30 Council Member Mann mentioned BYU-Idaho has announced the spring semester will only have online classes. The students were asked not to return to campus. Mayor Merrill reported he attended a conference call with Governor Little, County Commissioner Weber, a representative from the Health and Welfare and a representative with the Office of Emergency Preparedness to discuss mitigation plans for the state due to the Covid-19 Pandemic. Council Member Mann expressed his appreciation for Mayor Merrill during this difficult time with the Covid-19 Pandemic. The Mayor’s encouragement for businesses and residents to stay safe while promoting the slogan “We are Rexburg Strong”. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from March 4, 2020 meeting B. Approve the City of Rexburg Bills Council Member Wolfe moved to approve the Consent Calendar containing the minutes and city bills; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council Member Walker Council President Busby The motion carried Adjournment 8:35 P.M. APPROVED: ________________________________ Jerry Merrill, Mayor Attest: _______________________________ Marianna Gonzalez, Deputy City Clerk