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HomeMy WebLinkAboutCouncil Minutes - February 05, 2020 1 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Bryanna Johnson City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Alan Parkinson – Planning & Zoning Administrator Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 6:30 P.M. City Hall Kevin Shiley said the prayer. Ethan Garner led the pledge. Roll Call of Council Members: Attending: Council Member Flora, Council Member Johnson, Council Member Mann, Council Member Wolfe, Council President Busby and Mayor Merrill. Council Member Walker asked to be excused. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Alec Parker said he is a student at BYU-Idaho University and has noticed an issue when the students are crossing the street. The students are not paying attention or they are looking down at their phones. Mr. Parker proposed the city have crossing guards similar to the crossing guards at the elementary schools. When the roads are covered in snow and ice, it becomes difficult for drivers to stop immediately. The pedestrians should be mindful of the road conditions and they need to make sure to look both ways before starting to cross the road. Mayor Merrill mentioned the city has a no-texting ordinance prohibiting the use of a cell phone when crossing the road. Mr. Parker said the university has the responsibility of informing their students of the city ordinances. Mayor Merrill replied there are videos on the city’s and BYU-Idaho’s websites educating the students regarding pedestrian crosswalk safety. BYU-Idaho University Public Affairs Director, Brett Sampson mentioned the university has a campaign in place to educate the students regarding city ordinances. Presentations: Idaho Association of Building Officials (IDABO) Code Official of the Year Award 2020 – Larry Beesley Mayor Merrill announced City Building Inspector, Larry Beesley has been awarded the Code Official of the Year Award from the Idaho Association of Building Officials. Mayor Merrill read a congratulatory letter from the Madison County Commissioners. Mayor Merrill also presented Building Inspector Beesley with a plaque for his outstanding service. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x 2101 Fax: 208.359.3022 deborahl@rexburg.org www.rexburg.org City Council Minutes February 05, 2020 2 Staff Reports: A. Community Development: - Bret Stoddard Building Official Stoddard reviewed the Building Valuation Report for January 1st to January 31st, 2020. The Building Department continues to assist the county with their building inspections until March when the county’s personnel will have the proper certification to take over the county’s inspections. Council Member Busby asked how this January’s Valuation Report compares to last January. Building Official Stoddard said he did not compare the number of permits issued this January with last January’s report. When comparing month to month the average number of permits will be inaccurate because the permit could have been issued in December; however, the inspections were not completed until January. He believes the number of permits issued this month are about average for this time of year. Discussion regarding the New Multi-Family Residence being built on 591 Turin Way. B. Finance: - Matt Nielson 1. Financial Reports Finance Officer Nielson reported the Fiscal Year 2019 Audit is being finalized. He is sending an invitation to Council Member Johnson, Council Member Mann and Council Member Walker to meet with the auditors on March 2nd at noon. The audit will be presented to the full City Council on the following Wednesday for a decision. Finance Officer Nielson reviewed the Finance Dashboard Report. The Cash Investments and Reserves graph was viewed. The city's investments are at about 24 million dollars in cash through the month of December. The city is operating on a 37 million dollar operating budget. The money in the Reserves are used for all types of functions the city provides, such as water, streets, wastewater and the General Fund to name a few. Finance Officer Nielson explained the largest shift in the city’s investments portforilo was in the State Diversified Bond Fund; about half of the funds in this account were moved to a new managed account and into Certificates of Deposit. 3 Finance Officer Nielson reviewed the Operating Expenses and Revenues graph. In the Operating Revenues the city is waiting for revenues to be received; for example, property taxes were not received in December. The first property tax payment wasn’t received until January and another payment of property taxes should arrive in July. Finance Officer Nielson said the Water Fund is at 22% and Wastewater is at 18% which are low percentages; however, this is typical for those accounts this time of year. Finance Officer Nielson said the purpose of the line graph for the Operating Expenses and Revenues is to compare the difference between the actual revenue and actual expenses through the year. When the city’s revenues are lower than the expenses, the city cashflows the difference. In the first quarter the city is cashflowing about three to five million dollars. 4 Finance Officer Nielson reviewed the Infrastructure Fees graph. The impact fees and capacity fees are at a slower start for Fiscal Year (FY) 2020. He mentioned the total amount of funds collected for FY 2019 and FY 2018 in impact and capacity fees. Finance Officer Nielson reviewed the Community Growth graphs. 5 Council Member Mann questioned if the number of building permits being issued decreased, how will it affect the budget. Finance Officer Nielson explained the city has been budgeting less over the last few years in anticipation of the decline in commercial growth. The decline in issuing permits for Multi-Family Dwellings is noticeable when compared to the last two years. Finance Officer Nielson reviewed the Inflation graph. 6 Finance Officer Nielson reviewed some of the major construction projects in the graph below. Council Member Busby questioned the cost shares for the Moody Line and Lift Station project. Finance Officer Nielson replied the share costs for the line will come from Sugar City, Teton and Rexburg. All three of these cities use this line for wastewater. Finance Officer Nieslon reviewed most of the minor construction projects listed on the graph. The Combined Heat and Power System at Rexburg Rapids has been installed. This project was slightly over budget. Council Member Busby questioned the expenses for Airport Feasability Study. Finance Officer Nielson said the FAA will cover 90% of the cost of the study, Fleet will cover a miniumum of 2% , the remaining expenses will be split between the city and the county. 7 Mayor Merrill explained there are several million dollars in the reserve funds; however, those funds will be spent on the construction projects. The reserves are built up to be able to fund these construction projects. He said another reason it’s important to build up the reserves is so the city doesn’t have to borrow money and have to pay for interest. Mayor Merrill commended the Finance Department for being fiscally astute in the manner in which the city saves money. C. Public Works: - Keith Davidson 1. Baseball Quad Bid Award Public Works Director Davidson reported the city received bids for the Baseball Quad. There were nine bids submitted. Jerome Bowen Construction was the low bid for the Baseball Quad Project. He said the city also received a bid for the baseball quad lighting several months ago. There were only two bids received for the lighting from Musco Lighting and Qualite Sports Lighting, LLC. Both bids came in at the same price of $385,000. They discussed using LED lights and Musco Lighting said they would retain their bid at the $385,000 for the LED lights. Public Works Director Davidson explained the soil analysis needs to be completed before the lighting can be installed because the location of the baseball quad was an old gravel pit turned into a landfill after the Teton Dam Flood. In March, the firm specializing in this type of soil analysis will come in to complete the study. The study will determine the type of foundation needed for the light posts. Finance Officer Nielson reveiwed the cost projection for the Baseball Quad project. 8 Finance Officer Nielson reviewed the Funding Sources for the Baseball Quad. The city’s policy is to maintain the 25 to 33 percent reserve. The city ended last year’s fical year well with an excess of about one million dollars. The $570,000 from the General Fund could be used to complete the Baseball Quad project; however, he doesn’t recommend going over that amount. The additional transfer from the Parks Impact Fund of $300,000 will cause the items budgeted in the Capitial to be postponed a year. He said budget adjustments will be needed for the additional transfers. If grants or other contributions are received the budget adjustment transfers can be reduced. Council Member Busby asked if the Urban Renewal Contribution of $800,000 is still available given the new law the state issued. Finance Officer Nielson replied the Urban Renewal Contribution was a request the city made to Urban Renewal many years ago. If the city decided not to move forward with the project, his recommendation would be to refund Urban Renewal’s contribution. 9 Finance Officer Nielson explained if there was another project that came forward the city would need to go through a recommendation process. There may also be a component of a vote depending on the type of project because of the new state law in place as of July. Urban Renewal funded the baseball quad before the new law was implemented. The city funded the quad last fiscal year. Council Member Mann questioned if Madison County has been contacted to determine if they will assist with the costs for the Baseball Quad Project. Finance Officer Nielson said he spoke with County Commissioner Todd Smith regarding the county’s participation in the expense for the baseball quad. Finance Officer Nielson said Commissioner Smith would discuss the contribution option with the other county commissioners. Council Member Mann questioned the maintenance expenses such as hiring new employees to maintain the baseball quad. Council Member Flora clarified the grandstands for the baseball quad are not included in this bid. Finance Officer Nielson indicated city staff determined portable bleachers could be purchased out of contingency. Council Member Flora said she understands the baseball quad would be a great improvement for Rexburg and the plan to build the baseball quad has been in place for a long time. The city has also been budgeting for the baseball quad. She explained she would prefer to go forward with the project; however, her main concern is the bids have come in over a million dollars from what the city has budgeted. She asked if the purchase of the lights and installation could be postponed for a few years. The baseball tournaments could start earlier during the day to have enough daylight for all the baseball games played. Council Member Busby recommended a work meeting be scheduled to discuss the lighting for the baseball quad with the baseball patrons. Council Member Mann mentioned the importance of waiting for the county commissioner’s response to participate in the costs for the baseball quad. Discussion regarding the time and date to schedule a work meeting. Mayor Merrill set the work meeting date for Tuesday, February 11th at 5:30 P.M. Brian Pyper said he is the Vice Chairman for the Madison School District Board of Trustees and has been serving on the board for the last eight years. The first year he served on the board was back in 2011, the Madison School District had made an offer to the Madison Baseball Association to lease them the ground where the baseball quad is going to be built for a dollar a year. The Madison Baseball Association was going to build baseball fields to host tournaments; however, the association realized they did not have the funds available to build the baseball fields. He said two years later the city approached the Madison School District to deed the land to the city. The school district was unable to use the land to build a structure on because it was used as a landfill. Brian Pyper urged City Council to move forward as quickly as possible with building the baseball quad because the material and work becomes more expensive with time. He asked City Council to install the underground power lines so that when they decide to install the power poles it can be done quickly without tearing out the ground. Council Member Flora asked Mr. Pyper if tournaments could be scheduled during daylight hours to avoid needing to use lights. Mr. Pyper replied when tournaments run late into the evening from 8:30 P.M. to 9:00 P.M. in July and August they can make it work without the lights. He mentioned he has been coaching the little league baseball for about 15 years and they have been using a makeshift field at the corner of Smith Park. There is a need for the baseball quad in the city. Council Member Flora said the intent is to have the baseball quad built as quickly as possible and budget for the installation of the lights in the future with the hope that Madison County will participate in the costs. She asked Mr. Pyper if they could wait for the lights to be installed later. Mr. Pyper replied they could wait for the lights to be installed at a later date. County Assessor, Shawn Boice explained the two year legal battle between Rexburg Medical Center, the Madison School District and city. There has been a lot of ground work to get the baseball quad to this point. There are hundreds of children desiring to play baseball. He questioned if there was discussion between the city and community regarding the lights installed at the soccer fields. Mayor Merrill indicated yes there was discussion and budget considerations when deciding to install lights at the soccer fields. Mr. Boice indicated he and Zach Sutton completed an economic study to determine the amount of revenue a tournament can generate. In their study they estimated 10 one tournament alone can generate about $750,000 in economic revenue. There is a lot of potential for the community and economy for having the baseball quad. Council Member Johnson questioned if there is any way to estimate how many city residents would be using the baseball quad. Mayor Merrill said it will be difficult to determine the number of city residents that would use the quad. Council Member Busby moved to table the bid award for the Baseball Quad until the next City Council Meeting; Discussion: Council Member Wolfe said he is favor of moving forward with bid acceptance to begin the building of the baseball quad. Council Member Busby said he prefers the community members using the baseball quad have input about the proposal for the quad. Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council President Busby The motion carried Mayor’s Report: Public Hearings 7:00pm: A. Ordinance No 1222 Intent to Create Local Improvement District (LID) 49 – Keith Davidson Public Works Director Davidson mentioned the streets included in LID 49: W 2nd N, Main Street, W 4th S/Yellowstone Highway, and a city parcel. After some review, city staff is recommending Park Street not be included in LID 49. A work meeting with City Council will be scheduled to discuss options for Park Street and other similar streets throughout the city. Some sidewalk replacement on Yellowstone Hwy has also been removed from LID 49. Council Member Busby said some of the sidewalks included in LID’s appeared to be in fairly good condition. Public Works Director Davidson explained the sidewalks do not meet the Americans with Disabilities Act (ADA) cross slope requirements and need to be replaced. Council Member Wolfe asked if LID 49 is approved when the work will begin. Public Works Director Davidson replied if approved the work would go out to bid and begin this spring. Council Member Busby asked when the last LID was completed on the Yellowstone Highway section in LID 49. Public Works Director Davidson replied it has been over 20 years. Council Member Flora thanked the residents who wrote letters expressing their concerns and input regarding LID 49 to City Council. She said great concern and care are placed over the city resident’s comments. City Council also desires to make sure LID’s are fair and equitable. Council Member Busby asked if Yellowstone Hwy would be a complete reconstruction of the road. Public Works Director Davidson replied no Yellowstone Hwy will not be completely reconstructed; it will be a Cement Recycle Asphalt Base Stabilization (CRABs) project. Mayor Merrill opened the Public Hearing. Public Testimony in favor of the proposal (5-minute limit): Public Testimony in neutral to proposal (5-minute limit): Rory Kunz said several of his clients and his father were under the impression that LID 49 was going to be postponed. There may be some confusion due to Park Street being removed from LID 49. His father informed him that he specifically spoke with City Engineer Joel Gray and Mr. Gray informed him a decision was not going to be made at tonight’s meeting. Mr. Kunz requested City 11 Council allow everyone the opportunity to speak regarding LID 49. The miscommunication will not allow for everyone to have the opportunity to address his or her concerns. City Attorney Zollinger explained Mr. Kunz father’s property was also removed from the LID 49 and the other two clients sidewalks will be checked in the spring. Public Testimony opposed to the proposal (5-minute limit): Woody Smith mentioned he doesn’t understand the reason why his property needs to participate in LID 49. Public Works Director Davidson explained there is criteria the city follows to determine if the curb and gutter needs to be replaced when the road is being reconstructed. When the road is being reconstructed, the city makes sure the drainage is adequate so water doesn’t pond in the curb. If the drainage is not adequate, the excess water will get into the newly constructed road and cause damage. The property owner is responsible for the costs for the curb, gutter and sidewalk and the city participates in a portion of the cost for curb, gutter and sidewalk. Mr. Smith asked if it is premature to vote to create LID 49. Public Works Director Davidson explained the city engineers examined the curb and gutter for all of the parcels included in LID 49. The curb, gutter and sidewalks will be re-examined in the spring to make sure no mistakes were made; however, it’s important to make a decision now to create LID 49 to keep the costs low. Cort Miller asked if an LID is a state statute requiring property owners to pay for curb, gutter and sidewalks or is it a city ordinance. Mayor Merrill said LID’s are city ordinances allowed by state statute. One of the purposes for the LID is to help the street budget go further. Mr. Miller said the last sidewalk reimbursement evaluation was completed in 2012 at the end of the recession. He said the costs have gone up significantly since 2012. He asked if there is any way to have the curb, gutter and sidewalk reimbursement re-evaluated. Mayor Merrill said city staff is discussing the option of re-evaluating the reimbursement amounts. Mr. Miller questioned since Park Street was removed from LID 49, when will Park Street be participating in an LID? Mayor Merrill indicated Park Street will be assessed next year and be added to an LID. Once the LID is created, the resident doesn’t begin to pay for their LID assessment until a year later. Finance Officer Nielson explained the resident has 30 days after the LID is finalized to pay the assessment in full or the assessment can be financed over a 10-year period. Council Member Johnson said one of the reasons why Park Street was removed from LID 49 was due to the road needing to be completely reconstructed, causing the assessments for Park Street to be higher in costs. There are other streets in the city similar to Park Street where ADA compliance increases the cost of the assessments. City staff is going to discuss different ideas to reduce the costs of the assessments on Park Street. Mr. Miller said he purchased his home on Park Street three months ago and the $10,000 LID assessment is a hardship. It’s also difficult to save that amount of money in a year. Alan Miller expressed his concerns with the costs of the LID assessment for his property and the hardship this causes residents on a fixed income. The assessment for his property is $8,000 for 147 linear feet of sidewalk. If he were to pay over a 10-year period for his assessment and he, being 80 years old, may not have time to pay it off before he is deceased. He said he appreciates City Council for trying to keep the cost low; however, the hardship placed on the property owner to pay back the assessment is difficult to process. Mayor Merrill mentioned the option the property owners have to hire a private contractor to install their sidewalks. Mr. Miller said he has received a bid from a private contractor to install his sidewalk and it came in $1,000 higher than the city’s estimate. He is waiting for two other bids to be received. Chimene Benson questioned the amount of curb, gutter and sidewalk in her assessment. Some the items she disagrees with are: taking out 10 feet on each end of her circular drive way and moving her mailbox to the center of the sidewalk with an extra cement bump out. She doesn’t understand the reason why so much of her driveway is being removed to accommodate a cross slope. Mayor Merrill mentioned the ADA requires a certain cross slope percentage when the sidewalk crosses the driveway. She understands the importance of ADA requirements but she doesn’t understand why 20 feet of her driveway needs to be removed to meet the ADA requirements. Traci Maurino said there has been discussion about redesigning the street to make the LID assessments less expensive. She wondered why these options were not reviewed before holding a 12 hearing to create LID 49. Council Member Wolfe said there are standards the city follows; however, when the costs are higher than expected they are prompted to review those costs. Ms. Maurino questioned if the residents had not written the letters and voiced their concerns, would the city have gone ahead with the work. Mayor Merrill replied this is the purpose of having a public hearing for residents to come and voice their concerns. When he saw the amount of the assessments, he was concerned with how high they were. Ms. Maurino also expressed her concerns with the hardship LID assessments place on property owners. She is a single mother with one income making it difficult to pay for a $10,000 assessment. Council Member Wolfe reiterated there are other streets similar to Park Street needing a complete reconstruction of the road and requiring more work than other streets causing the assessments to be higher than others assessments. City Staff is discussing different options to lower those costs. Council Member Mann mentioned this is the second time an LID has been postponed for Park Street. The street needs to be reconstructed sooner than later and the longer the work is postponed the costs will increase. The city has a five-year plan for street repairs and maintenance. Residents can review the plan to determine which street will be included in an LID. Eric Isaacson said he understands property owners need to pay for their initial sidewalk and for repairs. One of the difficulties with the LID on Park Street was the property owners were unaware it was going to happen until they received a letter in the mail stating their assessment amounts. There isn’t enough time for the property owner to hire a private contractor because their property is covered in snow. Mayor Merrill said the property owners still have time to obtain bids from private contractors. The property owners need to inform city staff if they plan of having a private contractor complete the sidewalk installation. Mr. Isaacson asked if the LID notices could be mailed sooner to give property owners more notice. Mayor Merrill said there will be more discussion regarding the LID notices at a scheduled work meeting. Bret Sampson mentioned his experience when his property was included in an LID. There were several sidewalk sections he didn’t feel needed to be replaced. He would have preferred to discuss different options to correct some the sidewalk sections that were buckled instead of having the entire sidewalk replaced. He said he understands there are ADA requirements; however, he wondered how much of his sidewalk was not ADA compliant. He said people were showing up to complete work he was not expecting to be completed. When he had expressed concern and interest in saving some of the trees that were causing the sidewalk to buckle, the arborist knocked on his door to inform him he was there to cut down the trees. Mr. Sampson said he was lucky he was home at that time or he would have come home to tree stumps. There should be more communication between city staff and the property owners to address different options for their assessment. Council Member Mann moved to approve Ordinance No 1222 Intent to Create Local Improvement District (LID) 49 with the condition if the city’s contribution per linear foot of curb, gutter and sidewalk increases, the LID 49 assessments be included; Discussion: Council Member Mann asked Public Works Director Davidson to work with residents who may have specific concerns about their assessments; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council President Busby The motion carried Discussion regarding mailing out the LID notices a year in advance. Public Works Director Davidson said there might be some issue with mailing out the notice a year in advance. Items for Consideration: 13 A. Resolution 2020-02 Comprehensive Plan Map Amendment (19-00752) 669 Pioneer Rd from Commercial to Neighborhood Commercial/Mixed Use – Alan Parkinson RESOLUTION FOR AMENDING VISION 2020 REXBURG COMPREHENSIVE PLAN MAP Resolution 2020 - 02 WHEREAS, on the 5th day of February, 2020, the City Council for the City of Rexburg was duly convened upon notice properly given and a quorum was duly noted; and WHEREAS, in a Rexburg Planning and Zoning Commission meeting on the 16th day of January, 2020, the Planning and Zoning Commission held a public hearing, taking public comment for and against the proposal to amend the Comprehensive Plan Map. The public hearing ended with a unanimous vote to recommend the proposed Comprehensive Plan Map change to City Council; and WHEREAS, in a subsequent City Council meeting on the 5th day of February, 2020, the City Council reviewed the findings from the Planning and Zoning Commission’s Public Hearing held on the 16th day of January, 2020; and WHEREAS, a comprehensive plan is a living document; an ongoing planning participation effort by the citizens of the community is encouraged to ensure changing conditions meet the needs of the community; and WHEREAS, proposed changes to comprehensive plan map can change land use designations; and WHEREAS, the following approved Land Use designation changes to the Comprehensive Plan Map from Commercial to Low to Neighborhood Commercial/Mixed Use at approximately 669 Pioneer Rd (19-00752) in the City of Rexburg, Madison County, Idaho and more particularly described as follows: Comprehensive Plan Map Amendment Legal Description: Lot 4, Block 1 of the Pioneer Village INST. NO. 317999; part of SE ¼ of Section 25, Township 6 North, Range 39 East, B.M., Rexburg, Madison County, Idaho. WHEREAS, the changes shown on the Comprehensive Plan Map dated February 5, 2020 have been approved by the City Council; NOW THEREFORE, by resolution duly adopted on the date first above written, be it resolved by the Mayor and the City Council the following: The City of Rexburg does hereby accept and adopt the said Comprehensive Plan Map Land Use Designations in the City of Rexburg Vision 2020 Comprehensive Plan. RESOLVED this 5th day of February, 2020; by the City Council, City of Rexburg, Idaho. ________________________________ SIGNED BY: Jerry Merrill, Mayor ________________________________ ATTEST: Deborah Lovejoy, City Clerk ATTACHMENT: AMENDED COMPREHENSIVE PLAN MAP 02-05-202 14 Planning and Zoning Administrator Parkinson reviewed the proposed Comprehensive Plan Amendment from Commercial to Neighborhood Commercial/Mixed Use. Val Christensen said he is representing Ray Peterson who is the owner of the strip mall on Pioneer Road near the intersection of Pioneer Road and South Yellowstone Highway. He explained the reason Mr. Peterson is requesting the Comprehensive Plan Amendment from Commercial to Neighborhood Commercial/Mixed Use is to be able to add another building onto the property. The developer is trying to target the student housing market in this area. The apartment will not be single student housing it will be community housing. Mr. Christensen explained city staff completed a parking evaluation. The amount of parking stalls being used are at 50% capacity. There will be sufficient parking to accommodate the change to Neighborhood Commercial/Mixed Use. He mentioned several developments throughout the city with the same zone being requested. Planning and Zoning Administrator Parkinson said the property is contiguous to the type of zone being requested. Council Member Mann mentioned some of the Planning and Zoning Commissioners expressed concerns with setting a precedence with allowing this type of amendment to the Comprehensive Plan of using the parking lot to build a building. The commission emphasized this type of change would be reviewed on a case-by-case basis. Council Member Wolfe moved to approve Resolution 2020-02 Comprehensive Plan Map Amendment (19-00752) 669 Pioneer Rd from Commercial to Neighborhood Commercial/Mixed Use; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council President Busby The motion carried Discussion regarding LID’s. Mr. Christensen said when he worked for the City of Rexburg and was in charge of LID’s, he would contact each property owner to discuss their assessment before the actual LID notice was mailed to them. A percentage on the bid was placed stating the city would only guarantee 90% of the properties included in the LID. B. Ordinance No 1223 Rezone (19-00753) 669 Pioneer Rd from Community Business Center (CBC) to Mixed Use (MU) zone – Alan Parkinson Planning and Zoning Administer Parkinson explained this is the same property that requested the Comprehensive Plan Map Amendment from Commercial to Neighborhood Commercial/Mixed Use. The request is to rezone the parcel from a Community Business Center to Mixed Use to allow the apartment complex. 15 16 Council Member Flora moved to approve Ordinance No 1223 to Rezone 669 Pioneer Road from Community Business Center (CBC) to Mixed Use (MU) Zone; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council President Busby The motion carried Calendared Bills and Tabled Items: A. Second Reading: Those items which have been first read: 1. Ordinance No 1221 Local Improvement District 48 (LID 48) Final Assessment Role – Keith Davidson ORDINANCE NO. 1221 AN ORDINANCE CONFIRMING THE ASSESSMENT ROLL, FOR LOCAL IMPROVEMENT DISTRICT NO. 48 IN REXBURG, IDAHO, FOR THE PURPOSE OF INSTALLING CERTAIN STREETS, CURBS, GUTTERS, SIDEWALKS, AND OTHER PUBLIC FACILITIES AND PARTS THEREOF WITHIN THE CORPORATE LIMITS OF SAID CITY, TO BE GRADED, RE- GRADED, GRAVELED, PAVED, RE-PAVED AND OTHERWISE IMPROVE THE HEREINAFTER DESCRIBED STREETS WITHIN THE DISTRICT AND TO CONSTRUCT AND RECONSTRUCT SIDEWALKS, CURBS, GUTTERS, DRIVEWAYS, DRAINAGE FACILITIES, OFFSITE STORM SEWER, WATER AND SANITARY SEWER FACILITIES, STREET LIGHTS AND OTHER PUBLIC FACILITIES AND OTHER WORK INCIDENTAL TO ALL OF THE FOREGOING IMPROVEMENTS; ORDERING ASSESSMENTS TO BE MADE IN ACCORDANCE WITH THE ASSESSMENT ROLL AND PRESCRIBING DETAILS CONCERNING SAID ASSESSMENTS; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND DECLARING AN EMERGENCY. Council Member Wolfe moved to consider Ordinance No 1221the Local Improvement District 48 (LID 48) Final Assessment Role second read; Council Member Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council President Busby The motion carried Mayor’s Business: Mayor Merrill reported 90% of the letters he received from the 5th graders were regarding snow removal. Council Member Mann commended Mayor Merrill on his speech at the State of the City address. He said he appreciates the city’s support for this event. 17 Mayor Merrill reported he is planning a staff retreat for the Department Heads on Wednesday, February 26th from 8:30 A.M. to 3:30 P.M. to discuss goals and leadership at the Teton Village building. There will be a guest speaker. He invited City Council to attend the retreat. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from January 15, 2019 meeting B. Approve the City of Rexburg Bills Council Member Mann moved to approve the Consent Calendar containing the minutes and city bills; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Wolfe Council President Busby The motion carried Adjournment APPROVED: ________________________________ Jerry Merrill, Mayor Attest: _____________________________ Marianna Gonzalez, Deputy City Clerk