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Home My WebLink AboutRFP - MADISON COUNTY JOINT PLANNING PROJECT FEE BREAKDOWN 05.21.2007 - 08-00292 - Comprehensive Plan - 2020 AdoptionBrent McFadden Planning & Zoning Administrator Madison County 134 East Main Street Rexburg, Idaho 83440 Gary Likeness Planning Director City of Rexburg 12 N. Center St. Rexburg, ID 83440 Mayor Dalling Sugar City 10 E Center St. Sugar City, ID 83448 C O O P E R R O B E R T S S I M 0 N S E N ARCHITECTURE May 21, 2007 RE: Madison County Joint Planning Project Fee Breakdown Dear Sirs, It was nice to meet with you all on Thursday. We are excited to begin working with you all, and are happy to help provide any information that we can to help you understand the fee proposal and how it breaks down among the different jurisdictions and project components and contracts. The following information is broken into two sections: 1) Update to the Madison County Joint Planning Project Fee Breakdown, and 2) Clarification of the relationship between the services provided under the Madison County Joint Planning Project and the Rexburg Comprehensive Plan and Development Code Update. I 1) Update to the Madison County Joint Planning Project Fee Breakdown I have attached an updated version of the overall project fee broken down to show the share to be paid by each jurisdiction or organization. This version reflects our discussion on Thursday May 17, 2007 and the understanding that the Sugar City share of the overall total budget is $2,050.00, and that BYU-Idaho will contribute $15,000.00 to the project as a whole. The overall project budget is $79,900.00. Of this total, the share to be paid by each jurisdiction is as follows (see attached table for greater detail): Madison County $48,675.00 City of Rexburg $14,175.00 Sugar City $2,050.00 BYU-Idaho $15,000.00 2) Clarification of the relationship between the services provided under the Madison County Joint Planning Project and the Rexburg Comprehensive Plan and Development Code Update. Subsequent to the selection of Cooper Roberts Simonsen Associates (CRSA) to complete the services outlined in the RFP, CRSA was approached by the City of Rexburg to complete updates to the City's Comprehensive Plan and Development Code. This is to be a separate contract between CRSA and the City of Rexburg, and is not associated with the services outlined in the Madison County Joint Planning Process contract. EXCELLENCE IN PLAN?:ING AP.D DESIGN SALT LAKE CITY • 700 N 200 W • SALT LAKE CITY, UT 84103 - PH.EJ 1.3S5.5915 • FAX 801.355.9c85 IDAHO FALLS • PO BOX 2421 • 250 B STREET • IDAHO FALLS,ID 83403 • PH.2'=5.52M.621 • FAX 2!x;.523.3631 b'db' W.CRSARCHITECTS.CO� The scope of services of the Joint Planning Process includes recommendations for updates to the City of Rexburg and Sugar City Comprehensive Plans. These recommendations are separate to any updates of work to be completed as part of the separate contract with the City of Rexburg to prepare updates to the Comprehensive Plan and Development Code. To clarify the scope of each contract, and aid the City of Rexburg in their understanding of the two projects, we have provided the following. The headings correspond to the attached fee breakdown. Phase IV: Comprehensive Plan Updates Alternatives Analysis As part of the Madison County Joint Planning Process, CRSA will review the adopted and draft versions of the Rexburg Comprehensive Plan to identify areas in procedural language should be added to reflect the processes outlined in the new Interjurisdictional Decision Making Framework. Draft Document Preparation CRSAwilt prepare.a draft document for each community to ultimately be adopted individually. Rexburg and Sugar City will both receive a draft document which outlines a series of recommendations and updates to the individual Comprehensive Plans reflecting the new Interjurisdictional Decision Making Process. Public Open House/Steering Committee An open house will be held to present to the public the draft Madison County Comprehensive Plan and the new Interjurisdictional Decision Making Framework. Comments gathered will be used to update both products to better reflect the community's desires. The time spent at the open house, and the materials prepared for the open house will benefit and be used to inform all components of the Joint Planning Project including recommendations to the Rexburg and Sugar City Comprehensive Plans. Phase V: Finalize Plan/Document Preparation Finalize Comprehensive Plan Update Based the comments gathered at the public open house, some minor changes will likely need to be made to the draft recommendations documents prepared for Rexburg and Sugar. CRSA will update and finalize the recommendations documents and print hard copies for the City staff, and elected and appointed officials. Phase VI: Adoption Support Comprehensive Plan Update Adoption CRSA has budgeted for individual meetings to be held in both Rexburg and Sugar City to present the final recommendations document. Presentations will be made to the Planning and Zoning Commissions, and the City Councils. We will be prepared to answer any questions about the recommendations document, and provide the support necessary to ensure the appropriate changes are adopted. Again, we appreciate the opportunity to provide our services to you, and look forward to kicking off our work with you all. Please do not hesitate to give me a call if you have questions about any of the information I have provided here. We want to make sure that everything is clear and easy to understand. Sincerely, ra A. Hanson Madison County, City of Rexburg, Sugar City Joint Planning Process snare Breakdown my Jur-01 i-, $2,800-001 _ $1,500.00 1 $700.00 $100.00 $500.00 Fehr & Peers County Rexburg Sugar City BYU-IDAHO Task & Subtasks $50.00 TOTAL Share of Share of Share of Share of $175.001 $125.00 1 $50.00 1 Total Total Total Total Phase 1: Scoping and Research $1,850.001 $1,800.00 $1,000.00 $500.001 $5 $20000 Kick off meeting Data CollectionBase Mapping $1,600.00 $750.00 $3. $00 Public Education -campaign $2,050.00 $1,000.00 $500.00 $50.00 $500.00 Stakeholder interviews $2,050.00 $1,000.00 $500.00 $50.00 $500.00 Labor $7,500.00 $3,750.00 $1,800. 0 $200.00 $1,750.00 Phase IL• CollaborativeCharette Charette Planning/Ste.erting Committee 1 $2,125.001 $1,500.001 $375.001 $100.00 $750.00 Two Day Charette - $8,675.00 $5,525-001 $1,000.001 $150.00 $2,000.00 _ _ __ _ $5 1.00.00 $3 000.00 $500.00 _ $100.00 $1,500.00 .Charette _.Synthesis. - _-.__ Labor _$16,500.00 $10,025.00 $1,875:00 $350.00 $4,250.00 Phase III: Framework Evaluations Framework alternatives development $2,860.00 $800.00 $800.00 $250.00 $1,000.00 Draft document preparation(mapsand text) $4,150.00 . $1,300.00 $1,250.00 $100.00 $1,500.00 Laborl $7,000.00 $2,100-001 $2;0.50.00 $350.00 -$2;500.00 Phase IV: Comprehensive Plan Updates Altematives analysis .$95;900.00 $11,000.00 $1,800.00 $100.00 $3,000.00 Draft document reparation three'urisdictions $7,050.00 $6,000.00 $1,000.00 $50.00 $0.00 Public Open House/Steering Committee $3,550.00 sz,boo-001 $40U.UUI $50.00 $500.00 Laborl $26,500.001 $19,600.00 .$3,200.001 $200.00 $3,500.00 Phase V: Finalize Plan/Document Pre arati V -I: Final Framework Development $3,600.00 $1,500.00 $1,200.00 $150.00 $750.00 V -II: Finalize Com rehensive Plan U date $4,900.00 $3.500.001 $600.QOI $50.00 $750.00 Labor $8,500.00 $5,000.001 $1,800.001 $200.00 $1,500.00 Phase VI: Adoption Support VI -I: Inter -jurisdictional Framework Adoption $5,550.00 $2,750.00 $2,000.00 $500.00 $300.00 VI -II: Comprehensive Plan U date Ado tion $4,450.00 $3,600.00 $500.00 $50.00 $300.00 Labor $10,000.00 $6,350.00 $2,500.00 $550.00 $600.00 Total Hourly Labor Fee I $76,000.00 $46,825.00 $13,225.00 $1,850.00 $14,100.00 Direct Costs: CRSA $2,800-001 _ $1,500.00 1 $700.00 $100.00 $500.00 Fehr & Peers $550.00 $175.00 $125.00 $50.00 $200.00 Lewis Young Robertson & Burnin ham 1 $550.001 $175.001 $125.00 1 $50.00 1 $200.00 Total -Expenses . $3,900.001 $1,850.001 $950.001 $200.001 $900.00 PROJECTTOTAL $79,900.00 $48,675.00 $14,175.00 $2,050.00 $15,000.00