Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Council Minutes - October 20, 2021 (2)
City Council Minutes ���R�X$U�cr� C I T Y OF October 20, 2021 �� REXBURG 35 North 1,t East deborahl@rexburg.org Phone:208.359.3020 x 2101 America's Family Community Heo Rexburg,ID 83440 www.rexburg.org Fax:208.359.3022 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Bryanna Johnson City Staff: Stephen Zollinger—City Attorney Matt Nielson—Finance Officer Keith Davidson—Public Works Director Alan Parkinson—Planning&Zoning Administrator Scott Johnson—Economic Development Director Deborah Lovejoy—City Clerk 6:30 P.M. City Hall Mayor Merrill said the prayer Council Member Flora led the pledge Roll Call of Council Members: Attending: Council Member Flora, Council Member Johnson, Council Member Mann, Council Member Walker, Council Member Wolfe and Mayor Merrill. Council Member Mann and Council President Busby asked to be excused. Presentations: Public Comment: not scheduled on the agenda (limit 3 minutes);issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Brandon Brown said he is BYU-Idaho student and is hosting an event at Gator Jacks on October 30`' to celebrate Halloween. He asked if there is a permit,he needs from the city to host the event. Mayor Merrill explained there is public gathering permit the city has that needs to be filled out to inform the Fire and Police Departments of the location of the gathering. The form is available online. Committee Liaison Assignments for 2021: A. Council Member Mann:ME.P.L • I gag FligbtMuseum Council Member Mann did not attend the meeting. City Clerk Lovejoy said the museum is only open on Saturday from 10:00 A.M. to 4:00 P.M. during the fall and winter months. B. Council President Busby: Cultural ArtslMuseum Events • School Board • M.U.S.LC. Council President Busby did not attend the meeting. Mayor Merrill reviewed a list of up-coming Cultural Arts Events sponsored by the Rexburg Cultural Arts Department. 1. "I be a Witch"by Lori Hansen—October 22nd and 23Td - 7:00 P.M. at the Romance Theater 2. Spirit Painting by Jonny Tanner—October 25"' from 9:00 A.M. - 5:00 P.M. at the Romance Theater 3. Election Candidates for City Council Debate—October 26d' 6:30 - 8:00 P.M. at the Romance Theater 4. Pumpkin Parade—October 29d'2:00 A.M. - 7:00 P.M. at the Tabernacle 5. Rexburg Tabernacle Orchestra Concert—November 4"'at 7:30 P.M. at the Tabernacle 6. Art Stroll—November 5d'at 5:00 P.M. to 8:00 P.M. Downtown area. 7. Extended Play Cinema—November 20d' -The Princess Bride 6:00 P.M. —9:00 P.M. 8. Rexburg Children's Choir—November 22nd at the Madison High School 9. Community Thanksgiving Program—November 25`'' 10. Wreathburg—November 26"'—December 3rd Downtown area. 11. Ryan Shupe and the Rubber Band Concert—November 27"'at 7:00 P.M. at the Tabernacle 1 12. Art Stroll—December 3rd from 5:00 P.M. to 8:00 P.M. Downtown Area 13. Student Film Festival—December 4"' at 7:00 P.M. at the Romance Theater 14. Upper Valley Women's Choir—December 6d' at 7:30 P.M. at the Tabernacle 15. "A Christmas Carol" Rexburg Community Theater—December 10d'-18d' at the Romance Theater 16. Shop with a Cop—December 11"' from 5:00 A.M. to 7:00 A.M. at the Tabernacle 17. Vocal Affinity—Date to be determined at 7:30 P.M. at the Tabernacle 18. Classic Christmas Movie Night—December 20d' at 7:00 P.M. at the Romance Theater Mayor Merrill encouraged everyone to attend the events. He mentioned the M.U.S.LC. committee will be meeting on Tuesday, October 26d' at 3:00 P.M. C. Council Member Walker: MYAB • Traffic&Safety Council Member Walker reported the MYAB met last week and will meet again this coming Thursday to review the skits they are preparing to perform at the local elementary schools. The purpose of their skits are to encourage safety during trick or treating for Halloween. The Traffic and Safety did not meet because they didn't have a quorum. Council Member Flora mentioned the Fry 4 All event: Fry For All Purchase your Fry For All Card here and pickup at The Museum of Rexburg. This event runs from Oct. 15-Nov. 30. Present this card at any of the participating restaurants for a FREE order of classic fries.After visiting all locations, scan the QR code to vote for Rexburg's best local fries and be entered into a drawing for pri.Zes. Enjoy! Council Member Johnson: Trails • Beautification • Free Clinic Board Council Member Johnson reported she met with city staff to discuss possible locations for trails. They also discussed apply for grants to fund the new trails. She said it takes a lot of time and patience to receive the funding for new trails. The Beautification Committee has not met and do not have much going on during the winter months. The Rexburg Free Clinic Board is seeking volunteers to service on the board. To be a board member you would need to be able to volunteer several hours a month. Council Member Johnson mentioned the City's E-Newsletter residents can subscribe to receive the newsletter online at Rexburg.org. She said a lot of useful information is issued in the newsletter as well as event information. E. Council Member Flora: Parks Committee • Urban Renenval Agency Council Member Flora reported the Parks Committee has not met;however, she was informed a restroom and parking lot will be installed at the dog park. There is new playground equipment being installed at Nature Park. The Urban Renewal Agency will be meeting next week. F. Council Member Wolfe:Airport Board • Golf Board Council Member Wolfe reported the Airport Board has not met. The Golf Board met to discuss several items. The new sign at Teton Lakes will be installed soon and the construction of the new deck is moving forward. City Attorney Zollinger said the concrete for the deck will poured the first part of November weather permitting. Council Member Wolfe said the storage shed will also be moved next month. The two golf courses had a successful season this year in revenues. Mayor Merrill said the city's Street Department leveled a section of ground at Teton Lakes for the winter ice skating rink. They hauled in coarse sand to lay on top to keep the surface smooth. Council Member Flora encouraged residents to visit web-page rexburgarts.org for all of the information regarding the up-coming art events. Staff Reports: A. Finance: -Matt Nielson 1. Review Chart of Accounts in New Tyler Munis Financial Software Finance Officer Nielson reviewed some of the Chart of Accounts in the new Tyler Mums Financial Software and the new concepts. The Org Code indicates the object code for the fund. 2 When creating a report to indicate the difference in revenues and expenses for a particular account; it will be much easier to create reports in the new system. CHART OF ACCOUNTS Updated 20/1/21 Obiod Codes: pro Code Posilion 3 Asset 1000-1 4=Expanse Liability 2000-2999 3=Ravamm EIN 826000250 Revenue 3000.3999 DUNS# 02 856 6750 Expense 4000-4999 CAGE Cade 41NK4 Capital 5000-5999 WC# 23440 Contingency 5000-5999 Org Code Long Desaiptivn Fund FvnGuen PePartment Divasi4n Future 01 GENERAL FUND 01 00 00 000 000 D14D6 BUILDING MAINTENANCE 01 10 06 406 000 01410 HUMAN RESOURCES 01 10 10 430 000 01411 MAYOR&COUNCIL 01 10 11 411 000 0141Z ECON DEVIPUSLIC AFFAIR 01 10 1Z 412 GOO 01413 CUSTOMER SERVICE D1 10 13 413 000 01414 INFORMATION TECHNOLOGY 01 10 14 414 000 01.415 FINANCIAL MANAGEMENT Ol 10 15 415 (l00 01415 LEGAL 01 10 16 416 000 01417 PLANNING&ZONING 01 10 17 417 000 01420 POLICE PATROL Ol 20 ZI 4ZO 000 01421 POLICE ADMINISTRATION 01 20 21 421 000 01422 POLICE DETECTIVE 011 20 Z1 4Z2 000 01423 POLICE ANIMAL CONTROL 01 20 21 423 000 01425 POLICE COMMUNITY POLICING Ol 20 21 425 000 01428 ENGINEERING 01 10 Z5 4Z6 000 01432 SHOP at 10 32 432 000 01436 PARKS 01 30 36 436 000 01442 BALL DIAMOND 01 30 35 442 000 01449 RECREATION ADMINISTRATION Ol 30 49 449 000 01464) EMERGENCYSERVICES 01 20 BD 461) 000 01490 GEN F MISCELLANEOUS 01 10 11 49D 000 01491 GEN F CONTRIBUTIONS 01 10 11 441 000 02 STREET OPERATIONS FUND 02 00 0D 0DD 000 02431 STREET OPERATIONS 02 40 31 431 000 03 RECREATION PRDGRAMS FUND D3 00 00 000 000 03301 RECCORNHOLE 03 10 49 301 000 03302 EEC GDLFCLASS 03 30 49 302 000 03303 REC SPORTS CAMP ZONE 03 30 49 303 000 03304 REC YOUTH VOLLEYBALL ZONE 03 30 49 304 OOO 03305 REC MAIN ST MILE 03 30 49 305 000 03308 REG YOUTH SOCCER 03 30 49 306 000 03307 RECPICKLE13ALL 03 30 49 307 000 03308 REC BOYS BBALL 03 30 49 308 000 03309 REC TEE BALL 03 30 49 309 000 03330 REC GIRLS OBALL 43 30 49 310 000 03311 REC GI RLS SOFTBALL 03 30 49 311 000 03312 REC SOCCER OUTDOOR 03 30 49 313 000 03313 REC WOMEN VSALL ZONE 03 30 49 313 000 03314 REC WINTER SNOW RACE 03 30 49 314 000 03315 REC k COUNTRY SKI 03 30 49 315 400 03315 REC YOUTH FLAG FOOTBALL 4)3 30 49 315 000 03317 REC MEN SOFTBALL 03 30 49 317 000 03316 REC YTH ULTIM FRI5BY 03 30 49 31.8 004 03319 REC MAD BASEBALL 03 30 49 319 000 Council Member Flora asked for an example of using the object code 4000 for Expense or 5000 for Capital. Finance Officer Nielson explained those object codes are not on the report;however, they can be provided. He gave the following example,when an authorize city employee calls for a purchase order number,they will provide their Org Code which consists of the fund and the division number. The Object Code is determined by the items being purchased. If the items are for supplies the Object Code is 4300 non-dependent of the Org Code. Finance Officer Nielson explained by the next City Council Meeting an electronic report with the Object, Org Codes, and expenses will be created. The report will have links to review the invoices, checks and purchase orders. The report will be available onsite and offsite. He said instead of having the City Council Members manually signing the invoices the City Council President will sign off on the check run and City Council will approve all the invoices by motion in the consent calendar. 2. Budget Adjustment Street Shop Asphalt Finance Officer Nielson reviewed the Budget Adjustment for the Street Shop Asphalt Project. BUDGET ADJUSTMENT REQUEST FORM Oepl:ISTREETS Fiscal Year Affecled:12a22 Expense Accounts to Receive Increased Budget: Account,02431.5614 Amount: 49.400 1 Name:STREET SHOP ASPHALT Account:43399-3902 Amount- 49,400 Name:FUND TFR IN-STREET FUND A=Kjnt:01432-5510 Arrrmnt: 39,400 Name:SHOP MAI NT ASPHALT Aocount: Amount: Name: TOTALI 137,800 3 Accounts Where Budget is Coming From; Ac ount:M99-4943 Amount. 49.400 Narne: FUND TFR OUT-STREET REPAIR FUND Account:43431-6000 Amount_ 49,460 Name: CONTINENCY-FUTURE PROJECTS Account 41432-3850 Amount: 39,000 Name; SHOP OVERHEAD CHARGE Account. Amount. Name: TOTAL. 137,500 Net Expense less Revenue - (This must be aero) Coming From: Contingency 49,460 Other Expense: New Reven ue: 39,060 TOTALINCREASE 88,400 Reason for thaIncrease! Unable toei done in Fiscal Year 2+021. Can get done in oon'ucbon Mttt paving of parking lot at nature park with a than order. The pricing being offered comes in at the same b0ft8t amounts from the prior year. Council Member Flora moved to approve the Budget Adjustment for the Street Shop Asphalt; Council Member Johnson seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe The motion carried B. Recreation: -Jeff Crowther Recreation Director Crowther gave an update on the recreation sports programs,recreation facilities and race events. There was a large increase in the recreation sport programs participation compared to last year. The Covid-19 Pandemic and population growth both contributed to the increase in the sport program participation. There are other programs offered through the City's Recreation Department including: basketball camp, soccer camp,Pickleball Tournament, Cornhole Tournament and an Adult Softball League. There were three different divisions in the Softball League a men's,women's and co-ed.A total of 16 teams signed up for the Softball League. Mayor Merrill said there was a softball team made up of city employees. Ld I 1 l spens MgminsProgram 2020 2091 •Sports Programs - Quality Programming Baseball :187 253 • Recreation Facilities - Pandernic Effects T-Ball 84 :156 Girls 151 222 • Race Events - Population Growth Basketball Receation Director Crowther expalined the revenues collected for Rexburg Rapids and the Carousel is not an indepth budget report. The report indicates a significant increase in revenues for the facilities. An indepth budget report will be presented in December. He reported on the changes of management of the facilities due to growth and time constraints. All of the recreaton facilities were under the direction of city employee Meagn Scholes. The changes are as follows: Race Coordinator Jon Faldmo will be responsible of overseeing the Carousel, Splash pad and Winter Park. This change will allow Pool Manager Schoels to spend more time overseeing the needs of Rexburg Rapids and Kidsburg. Recreation 20202021 Rexburg Rapids Record Year Facility Mgmt.Change Rex.Rapids1 $409497 Carousel ■ ,483 $47,711 Recreation Director Crowther said the Carousel's 100`t'year Anniversary is coming up in the year 2026. There will be some improvement made to the carousel before the 100`h year anniversary and a special event will be planned. The Baseball/Softball Quad is being used by private and city organizations. He has been managing the schedule and concession for the quad. 4 Recreation Director Crowther reviewed the number of participants for each city sponsored race. The number of participants for the Foamy 5k were not what he expected. They will be doing some research to determine how to acquire more participation. He reported on the opening date for Kidsburg and the winter activities coming up. He has been meeting with the Recreation Committee regarding the Recreation District Consultation the Request for Proposal (RFP) is almost due and he will have more information once the RFP is received. UpdateRace Events Fall-Winter Teton Dam Marathon Record th 2010954participants-most since - Main St.Mile - Fall/Winter pr - 379 participants -Winter Park Foamy 5k Consultation Public Hearing 7:00 P.M. Resolution 2021 -12 City Fee Changes-Matt Nielson Financial Officer Nielson reviewed some proposed fee changes. He said even with the increase in golf fees,it is still less expensive to golf in Rexburg compared to the surrounding golf courses. Current Proposed Department [Description Fee Fee Comment Customer on lots,sidewalk,or Service Mobile Vendor Annual Fee $250.00 streets Customer Mobile Vendor Structure Service Inspection $75.00 to bui I d i ing 4gpt Customer Service Records Research Per Hour $30.00 $55.00 To research more Tully Golf Cart Rental Per Rider Per 9 Golf Hole $7.08 $7.55 $8 Proposed w/tax Golf Cart Punch Pass-24 single Proposed$150 w/tax Golf rider 9 hole punches $141.51. $150.94 Buy 20 get 4 free Golf Pull Cart Rental $4.72 $5.66 Proposed$6 w/tax Capital Improvement Fee-All Golf Season Passes $20.00 $18.87 $20 perseason pass $6 capital improvement Capital Improvement Fee-Punch fee per 12 punch Golf Passes $6.00 $5.66 card/pass Proposed capital Improvement fee of$1 Capital Improvement Fee-Per 9 for al19 hole rounds Golf hole round $D.50 $0.94 Golf Replace Players Golf Card $5.19 $5.66 $6 w/tax Prsed$9 w/tax. Discounted at Legacy to Golf Club Rental-9 or 18 hole $7.55 $8.49 $6 w/tax. Golf Rexburg Municipal 09 Hole $11.55 $12.26 Proposed$14 w/ca &tax Rexburg Municipal 09 Hole Golf Junior $6.13 $6.60 Proposed$8 wjca &tax Golf Rexburg Municipal 18 Hole $15.57 $16.04 Proposed$19 w/ca &tax Rexburg Municipal 13 Hole Golf Junior $11.79 $12.26 Proposed$15 w/ca&tax Rexburg Municipal School Class Golf Round-9 Hole $4.95 $5.66 Pro sed$6 w/tax Golf Teton Lakes 09 Hale $15.57 $16.04 Proposed$18 w/ca &tax Golf Teton Lakes 09 Hole Junor $1o.85 $11.32 Proposed$13 w/ca &tax Golf Teton Lakes 09 Hole-Weekend $16.51 $16.98 Proposed$19 w/ca &tax Golf Teton Lakes 18 Hale $22.64 $23.58 Proposed$27 w/ca &tax Golf Teton Lakes 18 Hale Junior $16.27 $16.98 Proposed$20 w/ca &tax Golf Teton Lakes 18 Hale-Weekend $24.75 $25.47 Proposed$29 w/ca &tax Teton Lakes Schaal Class Round- Golf 9 Hole $4.95 $5.66 Proposed$6 w(tax Jefferson Hills Season Pass Proposed$21 including Golf Holder Daily Rate-9 or 18 Holes $13.21 $17.92 cap fee and tax College Discount Rate[v1 Muni/Teton-off any adult daily Golf rate $2.12 $1.89 Proposed$2 w/tax Golf 2nd Season Pass $398.35 $414.15 Proposed$459 w/ca /tax Golf 3 Month Pass $372.88 $378.30 Proposed$421 w/cap/tax Golf College Pass $372.88 $378.30 Proposed$421 w/ca /tax Coupon-Muni Only(12 9-Hale Golf Rounds( $127.50 $126.42 Proposed$140 w/cap/tax Proposed$180 Golf Coupons 12 9-Hole Rounds $154.64 $164.15 w//cap/tax End of Season Pass-Sept thru Proposed$188 Golf Nov or until Closed for Winter $156.37 $158.49 w/ca &tax Proposed$1118 Golf Family Pass $1018.53 $1,035.85 w/ca &tax Proposed$231 Golf Jun for Pass $194.58 $199.06 w/ca &tax Proposed$187 Golf One Month Pass $151.18 $157.55 w/ca &tax Proposed$623 Golf Season Pass both Courses $546.93 $568.87 w/ca &tax Senior Pass Anytime Use(Far Proposed$479 Golf Age 65 or Older) $416.04 $433.02 w/ca &tax 5 Increase to$169 Including tax/cap fee, Bring a Buddy anytime for free with pass holder. Add club rentals for pass holder and friend for the season for$50 total.April Golf Season Buddy Pass-Legacy Only $149.00 $140.57 -Sept Golf Golf Range Fee-Small Bucket $3.54 $3.77 Proposed$4 w/tax Golf Golf Range Fee-Large Bucket $7.08 $7.55 Proposed$8 w/tax PLAT MONUMENT DEPOSIT IS 120%OF THE ESTIMATED INSTALLATION COST,THE DEPOSIT WILL BE &VIMP,�Q AFTER THE MON J M E NT I S CREATED. IF THE MONUMENT IS NOT CREATED THEN THE DEPOSIT WILL BE USED PLAT MONUMENT DEPOSIT TO CREATE SAID P&Z 120%OF EST INSTALL COST 120% MONUMENT. Up to$190 Dag Nutter 045 lbs$125 Dog!jute rr 40 lbs& greater 5135 Dog Spay 0-451las$130 Dog Spay 41-80&�,$135 Adoptions-Dogs-includes Dog Spay 81-100 I bs$155 nueter spay,vaciv nation up to Dog Spay 101 lbs& Police microchip&license 190.00 greater$19D Parking fees compared to (01)Overtime Parking if Paid Pocatello,Logan,Provo, Police Within 15 days $10.00 $20.00 and Twin Falls Fees (02)Parking on a Sidewalk if Police Paid Within 15 days $15.00 $25.00 (03)Parking in Front of a Police Driveway if Paid Within 15 days $15.00 $25.00 (04)Parking Within 20 Feet of an Intersection if Paid Within 15 Police days $15.DO $25.00 (05)Parking Within 15 Feet of a Fire Hydrant if Paid Within 15 discontinu Police da $25.00 a Included in atherfees (06)Parking on a Crosswalk if Police Paid Within 15 days $15.00 $25.00 (07)Parking on a Yellow Line if Police Paid Within 15 days $15.00 $25.00 (08)Handicapped Parking Only without a permit if Paid Within Police 15 da $30.00 $75.00 (09)Parking in a Fire Lane if Paid Police Within 15 days $25.00 $75.00 (11)Parking on the Wrong Side of the Street if Paid Within 15 Police days $15.00 $25.00 (12)Parking within 15 feet of Fire/Rescue Station if Paid discontinu Police Within 15 days $25.00 ed included in other fees (13)Parking in a No Parking Police Zone if Paid Within 15 days $15.00 $25.00 (14)Parking in a Restricted Parking Zone if Paid Within 15 Police days $15.00 $25.00 (15)Blocking an Alleyway if Paid Police Within 15 days $15.00 $25.00 (16)Parking 2 am to 7 am when Police restricted it Paid Within 15 days $10.00 $50.00 Snow Removal Hoak and Drop Police Fee Min.of$150 per callout. $50.00 $125.00 Vehicle Storage-Impound Daily Discontinu Police Fee $25.00 ed Included in atherfees Dockless Personal Vehicle Discontinu Police Stara a-Irn.ound Daily Fee $20.00 ed included in other fees 48 Hour Parking Ordinance Police Violation $20.00 Police Parallel Parking Infraction $20.00 Police Parking Outside Stall infraction $20.00 Use of Lost/Stalen or Forged Police Permit $100.00 Recreation Kid Zone Admission Recreation Season Membership $65.00 Recreation Kid Zane Admission- Recreation 10 Punch Pass $36.00 Recreation Kid Zane Admission- Recreation 20 Punch Pass $85.00 Boys Basketball Camp/Adaptive Recreation Youth Camp per person $20.DO $30.00 Nordic Youth Ski Club Rental per Recreation person perseason $60.Bo $36.00 6 Recreation Nordic Youth Ski Club Entry Fee $20.00 Golf-Youth(Ages 11-18)per Recreation person $45.00 $50.00 Wornens Volleyball Team Err[ry Recreation Fee $350.00 Soccer Camp per person- Recreation indoor/outdoor $26.00 $35.00 Girl s Softha I I Toumament Team Recreation Fee $400.00 Comhole League/Toumament Recreation Entry-Not to Exceed $30.00 P ckleba ll League/Tournament Recreation Entry-Not to Exceed $30.00 Baseball/Softball Field Prep Fee w/lights per game-DOM 0 Recreation complex $35.00 Baseball/Softball Field Prep Fee- Recreation Parks w/no lights $25.00 Recreation Foamy 5 K Race Entry Fee $25.00 $25.00 Was Thors Mud Run Recreation Zone Court Rental Recreation perHour $20.00 Fitness/Lap Svuim-5 Week Rexburg Session/twice per week/50 Rapids minutes $45.00 delete fee no longer offered Rexburg Non-Resident Swim Lessons 40 Rapids minutes $60.00 delete fee No longer offered Rexburg Resident Swim Lessons 40 Rapids minutes $55.00 delete fee no longer offered Water Aerobics-5 Week Rexburg Sessien/twice per weeibu Rapids minutes $50.00 delete fee no longer offered Rexburg Resident 1 on 1 Private Swim -Rapids Lesson per 30 minutes $25.00 delete fee no longer offered Rexburg Non-Resident 1 on I Private Rapids Swim Lesson per 30 minutes $30.00 delete fee no longer offered Rexburg Resident 2 on 1 Private Swim Rapids Lesson per 30 minutes $35.00 delete fee no longer offered Rexburg Non-Resident 2 on i Private -Rapids Swim Lesson per 30 minutes $40.D0 delete fee no longer offered Romance Theater Security Deposit $2D0.00 $150.00 Basic 4 Hour Rental Fee- Romance Includes cleaning and 1 event New Description-Rental Theater staff on site $400.00 $100.00 Fee per Hour$100 Romance Application Fee paid with Theater deposit-non-refundable $50.00 Basic Rental Additional Romance Rate/Hour after4 Hour Initial Theater Rental $75.00 delete fee just going to hourly rate Non-Profit and Non- Non-Profit/Studerrt Recitals Ticketed Student Recitals Romance Reduced Rental Rate-$200 Reduced Rental Rate- Theater Minimum/$50/Hour $200.00 $50.00 $50/1 Will just work with people with other fees- Reception Rental Package for 6 hours(includes basic tech support and Reception Rental Package-6 setup,tables&chairs, Romance hours[includes two staff,basic cleaning fees,2 Theater setup,clean fee) $650.00 delete fee employees onsite) Ca n a Iways agree to Reduced Seasonal Rental Rate charge less than normal Romance for Approved Specialty Groups rate as managed by Theater of$25/Hour $25.00 de Ite fee administration Romance Theater Concession Stand Per Event $250.00 delete fee Romance Event Manager Fee per hour Per Theater Person $25.00 Street Excavation Permit Deposit $9D0.00 $1,060.00 Excavation Permit Non- Street returnable Fee $1D0.00 $200.00 Tabernacle Security Deposit $21130.00 $150.00 Vocal/Piano/Dance Recital just rent building by the Tabernacle Rental Fee-1 Day Event $75.00 delete fee hourupto 4Hours Basic 4 Hour Rental Fee- Includes cleaning and 1 event New Description-Rental Tabernacle staff on site $400.00 $100.00 Fee per Hour$10D Application Fee paid with Tabernacle deposit-non-refundable $50 Non-Profit and Non- Non-Profit/Student Recitals Ticketed Student Recitals Reduced Rental Rate-$200 Min. Reduced Rental Rate- Tabernacle and$50/Hour $260.00 $50.00 $50/1 Basic Rental Additional Rate/H our afte r 4 Hour Initia I Tabernacle Rental $75.00 delete fee just use hourly ratelhour 7 Will just work with people with other fees- Reception Rental Package for 6 hours(includes Reception Rental Package-6 basic tech support,tables hours(includes two staff,basic &chairs,cleanirg fens,2 Tabernacle setup,clean fee) $650.01D delete fee employees on site) Can always agree to Reduced Seasonal Rental Rate charge less than normal for Approved Specialty Groups rate as managed by Tabernacle of$25/Hour $25.00 delete fee administration Event Manager Fee per hour Per Tabernacle Person $25.00 we pay 2 hr call out. They can wait until Water service reconnect fee regular business hours Water after hours $80.00 and it will cost$35. pMa+ane time fee per Unauthorized hydrant use-Fee eccu ante plus estimated Water I per incident plus water use cost $300.00 water costs pergallon. 2"custom turbine meter Fire Hydrant Deposit for a large part together by water Water water meter WOO.OD $2,000.00 department 1"custom turbine meter Fire Hydrant Deposit for a small put together by water Water water meter $760.00 $800.00 department Mayor Merrill mentioned this is the last year the Bar J Wrangles will be performing on stage. The name of their tour is called the Farwell Tour. They were booked solid for the remainder of the year;however,they had a cancelation and informed Council Member Wolfe of the cancelation. The city has decided to host the Bar J Wrangles on December 9'at the Tabernacle. Some of the proceeds collected from the concert will go towards the restoration of Tabernacle. Mayor Merrill opened the public hearing Public Testimony in favor of the proposal (5-minute limit): Public Testimony neutral to the proposal (5-minute limit): Public Testimony opposed to the proposal (5-minute limit): Mayor Merrill closed the public hearing Council Member Wolfe moved to approve Resolution 2021 — 12 City Fee Changes; Council Member Johnson seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe The motion carried Public Hearing 7:00 P.M. Ordinance No 1269 Annex 4 Locations in the Impact Area: Location 1 Approximately 1154 McJon Ln;Location 2 Approximately South 5t'West and University Blvd; Location 3 Approximately 1365 and 1371 N 2nd E;Location 4 Approximately 702 N 9d'E; and Rezone Location 3: from Transitional Agriculture (TAG) to Community Business Center (CBC) Zone; and Rezone Location 4:Approximately 702 N 9d'E from Transitional Agriculture (TAG) and Rural Residential 1 (RR1) to Public Facilities (PF) Zones #21-00621 —Alan Parkinson Planning and Zoning Administrator Parkinson explained in the map below in the bottom left corner section is the property on N 2nd East and Moody,the owner requested the property be annexed into the city and rezoned from Trans Ag to Community Business Center.When the annexation was requested, city staff reviewed city owned property throughout the city. The property in the upper right hand corner and lower right hand corner of the map below is city owned property. These two properties have not been annexed into city. The property on the upper left corner of the map has tied in to city services,the property owner had agreed their property would be annexed into the city at the next annexation. Locations 1-4 to be Annexed and/or Rezoned are Depicted in the Maps Below: 8 Proposed City of Rexburg Annexation October 20,2021 Locat-1 Approx 1154 WbJ Ln Location 2 Approx.S 5th W and University Blvd 3 MCJon Ln Is I Uni srY 6ry —_ pak Hill Way Cypress Leep Locffiron 3 Approx 1365&1371 N 2nd E Location 4 Approx.702 N 9th E S I E Moody Rtl.,__._ —,Wge Ln N .adiapiz br reference u Dees only. M,ai:on coa�rty and Me city aR-1, Parcels C3 Rexburg City Limits Proposed Annexations ponsible form ea or Mie tlete. Rezone Map for Location 3-1365&1371 N 2nd E from TAG to CBC Proposed Rezone from Trans Ag to Community Business Center October 20.2021 i e roow•a �a«ona .. A Rezone Map for Location 4-702 N 9th E from RR1&TAG to PF Proposed Rezone from FRural Residentiall and Trans Ag to Public Facilities fxrec�.aaauzl �rMx Mayor Merrill opened the public hearing Public Testimony in favor of the proposal (5-minute limit): Public Testimony neutral to the proposal (5-minute limit): Public Testimony opposed to the proposal (5-minute limit): Mayor Merrill closed the public hearing Council Member Johnson moved to approve Ordinance No 1269 Annex 4 Locations in the Impact Area: Location 1 Approximately 1154 Mcjon Ln;Location 2 Approximately South 5"'West and University Blvd;Location 3 Approximately 1365 and 1371 N 2nd E;Location 4 Approximately 9 702 N 9"'E; and Rezone Location 3: from Transitional Agriculture (TAG) to Community Business Center (CBC) Zone; and Rezone Location 4:Approximately 702 N 9`'E from Transitional Agriculture (TAG) and Rural Residential 1 (RR1) to Public Facilities (PF) Zones and consider first read; Council Member Flora seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe The motion carried Mayor's Report: Mayor Merrill reported the Department Directors for the city have completed two days of mandatory Tyler-Mums training. The Tyler Programs is new financial software. Mayor Merrill said he and city staff met with Direct Communication a fiber optics company. They had heard of the city's Broadband Initiative and have a desire to work with the city on that initiative. Mayor Merrill said the city is open to hearing from fiber providers interested in the initiative. Mayor Merrill said he met with BVU-Idaho staff regarding the parking issues in proximity to the university. They discussed encouraging the university student to work with their apartment complex manager regarding parking. If sufficient parking is not available at the apartment complex then the student should not bring a vehicle. The parking issues are more prevalent during the winter months when street parking is not allowed from 2:00 A.M. to 7:00 P.M. due to snow removal. Mayor Merrill said he attended the Idaho Legislative Forum. There was a lot of discussion regarding the American Rescue Plan Act (ARPA) Funds available to Idaho cities. There are set guidelines of how cities can use the ARPA Funds. There was also discussion regarding property taxes and how to distribute the taxes fairly between the city and county. Mayor Merrill mentioned he and city staff met with T-Mobile Corporate employee Felicia Sprinkle regarding T-Mobile's Techover Grant. The grant is worth about three million dollars. He said city staff will be applying for the grant. Mayor Merrill said he also met with the Core of Engineers and Idaho Department of Water Resources regarding the project the city desires to build along the river. Some of the permits the city will be required to obtain for the project will take time to acquire and others are less of a time constraint. Mayor Merrill reported he met with local realtor Valorie Blanchard regarding the Wall of Warmth Community Event, city residents have the option of donating lightly used coats or brand new coats of all sizes. There are several coat drop off locations throughout the city. Items for Consideration. A. Planning& Zoning Recommendation to Approve a Rezone Land at approximately 547 Trejo St, parcel#RPRXBCA0259012 from Community Business Center (CBC) to High Density Residential 1(HDR1) Zone #21-00681. Designated as Ordinance No 1270 if motion passes. —Alan Parkinson ORDINANCE NO. 1270 Rezone Approximately 547 Trejo St from Community Business Center (CBC) to High Density Residential 1 (HDR1) AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO,AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED;AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. Planning and Zoning Administrator Parkinson reviewed a map for of the proposed rezone at approximately 547 Trejo Street. There are three parcels, two of the parcels are zoned High Density 10 Residential 1 (HDR1) and the highlighted parcel is zoned Community Business Center (CBC). The property owner is requesting the HDR1 to be able to develop the three parcels as HDR1. He said there is only one access into and out of the property;however,they will meet the Fire Code by adding additional water sprinkles in the buildings to make it unnecessary to have two accesses. The future plan is to have the development connect to Turin Way. Proposed Rezone from Community Business Center to High Density Residential 1 WOWS 7.2031 4 a s Council Member Flora moved to approve Ordinance No. 1270 the Rezone of Land at approximately 547 Trejo Street,parcel# RPRXBCA0259012 from Community Business Center (CBC) to High Density Residential 1 (HDR1) Zone and consider first read; Council Member Wolfe seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe The motion carried Calendared Bills: A. Second Reading: Those items which have been first read: 1. Ordinance No 1268 Rezone at approximately 2331 W 2000 S, Parcel No. RPRXBCA0014217 from Low Density Residential 2 (LDR2) to Community Business Center (CBC) zone #21-0622 -Alan Parkinson ORDINANCE NO. 1268 Rezone Approximately 2331 W 2000 S from Low Density Residential 2 (LDR2) to Community Business Center (CBC)Zone AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO,AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED;AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE 11 Proposed Rezone from Low-density Residential 2 to Community Business Center September 16,2021 ; 2 t � a 3 �Zone Chaiga �KRi4 Council Member Wolfe moved to approve Ordinance No. 1268 the Rezone at approximately 2331 W 2000 S, Parcel No. RPRXBCA0014217 from Low Density Residential 2 (LDR2) to Community Business Center (CBC) Zone and consider second read; Council Member Johnson seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe The motion carried B. Third Reading: Those items which have been second read: 1. Ordinance No 1267 Rezone on all Parcels in the Downtown City Center District in the area at approximately S 2nd W to S 2nd E and W 2nd S to E 1 st N from their current zone to Form-Based Transect Zoning#21-00580 -Alan Parkinson ORDINANCE NO. 1267 Rezone All Parcels in the Downtown City Center District to Form-Based Transect Zoning AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO,AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED;AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. ; Proposed Rezone to Form Based Code Transects ssPlemt,s+2.2021 xxaa...... ..� wrm sl errnw - wws � ��ema�• 4 z g�g 3 camas airs City Cmb ff xaw Sbeet a N M.s.o�ie'^���n�ryWa� ©ire ReYdeMlel V J 12 Council Member Johnson moved to approve Ordinance No. 1267 the Rezone on all Parcels in the Downtown City Center District in the area at approximately S 2nd W to S 2nd E and W 2nd S to E 1st N from their current zone to Form-Based Transect Zoning and consider third read; Council Member Flora seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe The motion carried Mayor's Business: A. Proclamation 2021-05 Extra Mile Day on November 1, 2021 PROCLAMATION No.2021—05 November 1,2021 Extra Mile Day WHEREAS,Rexburg,Idaho,is a community which acknowledges that a special vibrancy exists within the entire community when its individual citizens collectively"go the extra mile"in personal effort,volunteerism,and service and WHEREAS,Rexburg,Idaho,is a community which encourages its citizens to maximize their personal contribution to the community by giving of themselves wholeheartedly and with total effort,commitment,and conviction to their individual ambitions,family,friends,and community;and WHEREAS,Rexburg,Idaho,is a community which chooses to shine a light on and celebrate individuals and organizations within its community who"go the extra mile"in order to make a difference and lift up fellow members of their community;and WHEREAS,Rexburg,Idaho,acknowledges the mission of Extra Mile America to create 550 Extra Mile cities in America and is proud to support"Extra Mile Day"on November 1,2021. Now,Therefore I,Mayor Jerry Merrill of Rexburg,Idaho do hereby proclaim November 1,2021,to be Extra Mile Day.I urge each individual in the community to take time on this day to not only"go the extra mile"in his or her own life,but to also acknowledge all those who are inspirational in their efforts and commitment to make their organizations, families,community,country,or world a better place. IN WITNESS WHEREOF,I have hereunto set my hand and caused the Seal of the Citv of Rexburg to be affixed this_day of October in the year of our Lord two thousand twenty-one. APPROVED. SEAL Jeny Merrill,Mayor ATTEST- Deborah Lovejoy, City Clerk Council Member Wolfe moved to ratify Proclamation 2021-05 Extra Mile Day on November 1, 2021; Council Member Johnson seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe The motion carried Consent Calendar: The consent calendar includes items which require formal City Council action; however,they are typically routine or not of great controversy. Individual Council members may ask that 13 any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from October 6, 2021,Meeting B. Approve the City of Rexburg Bills Council Member Flora moved to approve the Consent Calendar containing the minutes and city bills and approve the 2022 Beer and Wine Licenses; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe The motion carried Adjournment 7:37 P.M. APPROVED: Jerry Merrill,Mayor Attest: Deputy City Clerk Marianna Gonzalez 14