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HomeMy WebLinkAbout10.07.21 P&Z Minutes_exppdf 1 City Staff and Others: Alan Parkinson – P&Z Administrator Tawnya Grover – P&Z Administrative Assistant Kyle Baldwin – Planner 1 Natalie Powell – Compliance Officer Spencer Rammell – Commissioner Attorney Chairperson Sally Smith opened the meeting at 6:30 pm. Roll Call of Planning and Zoning Commissioners: Roll Call. Present: John Bowen, Vince Haley, Todd Marx, Randall Kempton, Sally Smith (chairperson), Aaron Richards, Jim Lawrence, Bruce Casper. Absent: Greg Blacker, David Pulsipher. Vote on a Vice Chairperson (action) Sally Smith was voted in as chairperson while she was absent. Sally met with Alan and the City Attorney, and the Commission can appoint a Vice Chairman. Serving as chairperson requires extra meetings, her schedule is flexible, and she can attend those meetings. She may be gone occasionally, and would like to have a Vice Chairperson who could fill in. Sally requested nominations for a Vice Chairman. Vince clarified Sally is accepting the nomination as chairperson. Randall Kempton wants to nominate Vince Haley as Vice Chair. Jim Lawrence seconded. Vince’s first term is almost concluded on November 7th. Vince has not been approached by City Staff for a discussion about serving a second term. Vince Hailey likes to speak his mind and really lay it out there. He feels the chairperson, sometimes needs to be reserved to be the deciding vote if needed. He would serve as Vice Chair, but he also likes his position to be able to speak his mind. Sally feels like you can. We are all members of the Commission. Rory was clear on sharing his feelings. MOTION: Motion to nominate Vince Hailey as Vice Chairman, Action: Approve, Moved by Randall Kempton, Seconded by Jim Lawrence. Commissioner Discussion on the Motion: None VOTE: Motion carried by unanimous roll call vote (summary: Yes = 8). Yes: Aaron Richards, Bruce Casper, Jim Lawrence, John Bowen, Randall Kempton, Sally Smith (chairperson), Todd Marx, Vince Haley. Minutes: Planning and Zoning meeting September 16, 2021 (action) MOTION: Motion to approve the Planning & Zoning minutes as recorded for September 16, 2021, Action: Approve, Moved by Aaron Richards, Seconded by Randall Kempton. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 Fax: 208.359.3022 www.rexburg.org Planning & Zoning Minutes October 7, 2021 2 Commissioner Discussion on the Motion: None VOTE: Motion passed (summary: Yes = 7, No = 0, Abstain = 1). Yes: Aaron Richards, Bruce Casper, Jim Lawrence, John Bowen, Randall Kempton, Todd Marx, Vince Haley. Abstain: Sally Smith (chairperson). Public Hearings: 1. 6:35PM (21-00621) Annexation of 4 locations & Rezone of Location 3 on E Moody Rd & 2nd E from Transitional Agriculture (TAG) to Community Business Center (CBC) & Location 4 approximately 702 N 9th E from Transitional Agriculture (TAG) and Rural Residential 1 (RR1) to Public Facilities (PF). Location 1 & 3 are privately owned. Location 2 & 4 are city-owned. (action) – Clint Boyle & Garrett Richins for Caden Fuhriman (Location 3) & Alan Parkinson (Location 1,2, & 4). Location 3 (Current Zoning) Location 4 (Current Zoning) Location 1 Location 2 Location 3 Location 4 3 Applicant Presentation: Alan Parkinson – The first part of this annexation is location 3. This location has two parcels located at the corner of N 2nd E and Moody Rd. and was the intial requested annexation. When the request came in, the city looked at other parcels that also needed to be annexed into the city. Rusty Townsend at location 1 hooked up to city water and sewer with the agreement at the next annexation to be annexed. City-acquired parcels are also included in this annexation. The Barney Dairy Park land and a couple of parcels on University Blvd, locations 4 & 2 are the city-owned parcels. Staff is recommending this application to the Commission for recommendation of approval by the City Council. Commissioner Questions: Vince Haley asked about the two parcels under the Hegsted property owned by the Farrs. Were they approached? Alan answered, the Farrs were not approached. Prior, Staff was given the impression of “leave us alone.” There is an increase in taxes when a property is annexed. Alan said no building application has been submitted for the Hegsted property. Aaron clarified all four properties are volunteer annexations. He asked if municipal utilities are available at all four locations. Alan answered, not necessarily, this is not a requirement for annexation. The Townsends and Hegsteds can be serviced with water and sewer. Staff wanted the city properties in the city boundary because the city owns them. Chairperson Smith reminded the Commissioners that the applicants are present if they would like to ask them any questions. She asked if the University Blvd. property is right- of-way. Alan answered the land is for a containment for storm water with some right-of- way. Aaron asked if the University property south of the road is developable property. Alan said it is not. Staff Report: Alan Parkinson – Staff is recommending to the Commission to recommend to City Council. Chairperson Smith opened the public input portion of the hearing at 6:42PM. Favor: None Neutral: None Opposed: None Written Correspondence: None Rebuttal: None Chairperson Smith asked if anyone else would like to speak. She closed the public input portion of the hearing at 6:43PM. Conflict of Interest? – Chairperson Sally Smith asked the Commissioners if they have a conflict of interest or if they have been approached by any parties relative to this particular subject. If you believe your prior contact with respect to this subject has created a bias, you should recuse yourself, otherwise at this time please indicate the nature of your conversation or contact. None. Commissioner Discussion: None MOTION: Motion to recommend to City Council to annex the properties in the four areas for this application and rezone location 3 from Transitional Agriculture (TAG) to Community Business Center (CBC) & rezone location 4 from Rural Residential 1 4 and Transitional Agriculture (TAG) to Public Facilities (PF), because they make sense, the annexations are all voluntary, and the City has the ability to service those parcels, Action: Approve, Moved by Vince Haley, Seconded by Todd Marx. Commissioner Discussion on the Motion: None VOTE: Motion carried by unanimous roll call vote (summary: Yes = 8). Yes: Aaron Richards, Bruce Casper, Jim Lawrence, John Bowen, Randall Kempton, Sally Smith (chairperson), Todd Marx, Vince Haley. 2. 6:40PM (21-00681) Madison Station – Rezone parcel #RPRXBCA0259012 at approximately 547 Trejo St from Community Business Center (CBC) to High-Density Residential 1 (HDR1). action) – Ryan Nelson Applicant Presentation: Ryan Nelson – 4260 E Houston Ave – He wants to redevelop this area to meet the current demand for housing, as well as growing demands. The two parcels to the south of this parcel are included in this development and are already zoned High-Density Residential 1. Commissioner Questions: Aaron Jensen asked if all three parcels would be developed at the same time. Ryan confirmed all three parcels will be built at the same time. The project would be similar to Cougar Court to the west and the other multi-family units that have been built in the area. Staff Report: Kyle Baldwin – Staff has talked with Public Works, and they do feel water, sewer, and roads can adequately service the request. The Comprehensive Plan supports this request and fits with the uses already in place around this piece. Staff is recommending the application to the Commission to recommend approval to City Council. Commissioner Questions: Vince Haley identified there will be no access for this parcel directly off of S Yellowstone Highway. The access will probably not come through Cougar Court. Will the access have to come off of Trejo? Kyle said yes. Does the City have 5 concerns about traffic? Keith, the Public Works Director, may require a Traffic Study depending on the stress of the development on Trejo. Chairperson Sally Smith opened the public input portion of the hearing at 6:51PM. Favor: None Neutral: None Opposed: None Written Correspondence: None Rebuttal: None Chairman asked if anyone else would like to speak. He closed the public input portion of the hearing at 6:52PM. Conflict of Interest? – Chairperson Sally Smith asked the Commissioners if they have a conflict of interest or if they have been approached by any parties relative to this particular subject. If you believe your prior contact with respect to this subject has created a bias, you should recuse yourself, otherwise at this time please indicate the nature of your conversation or contact. None. Commissioner Discussion: Aaron likes Vince’s point about the traffic. Obviously, this does not apply to the zoning, this is more of an issue during the development design. Considering the surrounding uses, and its adjacency to the highway, this request makes sense; it fits. Randall said he assumes the commercial zone was in place, because there are other commercial uses around this parcel. The idea was developing this parcel commercially to service the housing in the area. Any concerns about reducing the ability to have shops in the area to service the housing? Vince said there is a reason Trejo Business Park has not developed. The access intersection at this location is busy and dangerous. He believes the centralized location in the city could be attractive for business, but there is a reason it has not filled in with businesses. Vince would prefer residential here, rather than business. He really likes this proposal. Aaron said he would like to put pressure on redeveloping the existing local services. More rooftops will generate more opportunity for redevelopment of the local services. Chairperson Smith asked for the zoning to be shown. Vince said most of the loop in the Trejo Business Park are vacant lots. Aaron said the lots are ready to go too. Vince said there is some industrial warehouse and a few businesses, but accesses are not good at this location. It is tricky; is a light needed here? Jim said we do not want two lights too close to each other. MOTION: Motion to recommend to City Council to approve the rezone of parcel #RPRXBCA0259012 at approximately 547 Trejo St from Community Business Center (CBC) to High-Density Residential 1 (HDR1), because it fits with the surrounding uses., Action: Approve, Moved by Randall Kempton, Seconded by Jim Lawrence. Commissioner Discussion on the Motion: None VOTE: Motion carried by unanimous roll call vote (summary: Yes = 8). Yes: Aaron Richards, Bruce Casper, Jim Lawrence, John Bowen, Randall Kempton, Sally Smith (chairperson), Todd Marx, Vince Haley. 6 Tabled Items: None Report on Projects: Mobile Vendors Ordinance – Alan said because of the input received from the vendors, Staff has gone back and done a rewrite. The changes are substantial enough the ordinance will be republished. A new ordinance will come back to the Commission. A focus on food was changed to mobile vending in general. Then, if you want to sell t-shirts, hats, carvings – these uses would be allowed. The changes will come to the Commission in November. Alan believes it will be a busy winter, some developers are hoping to start building this fall. Vince Haley confirmed Planning & Zoning will receive the proposal prior to City Council. Alan stated the previous draft was pulled off the table at City Council and they denied it. A whole, new application will be started. He said the goal is to get the ordinance in place before Spring. Vince asked how many letters were received from the vendors. Alan answered, three letters were received. One’s message said he didn’t have a problem with the ordinance, a second letter stated no regulations should be in place at all and requested all regulations on vendors be removed. A third letter stated the work meeting should have been handled differently, so the vendor concerns could have been better communicated, rather than an effort of a political speech by a citizen. Vince confirmed helpful specifics were not included in the letters, but Staff looked at the ordinance and revamped the ordinance. Alan said the few comments offered in the work meeting prompted an overview of the ordinance. One comment was about firework stands; how does this ordinance apply? Staff may have written the ordinance as a reaction to the situation at the time and the complaints expressed. The new focus was, what do we really want to accomplish? A perspective of how this ordinance applies to all vendors was discussed and included in the rewrite. Alan feels a lot better about it now. This new ordinance will be vendor friendly. A concern is still whether the fee will be more than the vendors like. The draft will be shared with the mobile vendors we have contact information for in the city. Discussion about no meeting on October 21st. There will be no meeting at this time. Comprehensive Plan – Chairperson Sally Smith asked about the Comprehensive Plan. Alan responded, Staff has been waiting for the Census 2020 numbers to be released. In the meantime, a group has reached out to the City of Rexburg with a grant opportunity for hiring a professional to come in and finish the city’s plan. The professional will take all of the work Staff has done, do some more research on their own, and finish the Comprehensive Plan. The grant could potentially be up to $50,000 to give the plan a more professional level. The city has applied for the grant. Chairperson Smith asked if this grant is also available for Madison County. Alan answered the County has an opportunity to apply for the grant as well. Gary Armstrong is the new planner for Madison County. He was previously the planner for Teton County. Sally suggested this could be a joint effort. Vince asked what do you mean by professional? Alan answered the professional writers would verify the language and make sure the language follows local and state laws. They would gather the needed data. Staff is making an effort to streamline the Plan. Aaron asked is this a spring/summer 2022 deadline. Alan said Staff is waiting to see if they get grant approval right now. If the grant is not obtained, Staff will get back on track finishing he Comprehensive Plan to the best of their ability in the next month or two. If this ends up being the case, the Commission will be involved in work meetings to fine tune that Plan. Heads Up: October 21 Hearings: None Adjournment at 7:06PM.