HomeMy WebLinkAboutCouncil Minutes - July 07, 2021 (2) City Council Minutes ���X$UR�rd CITY o F
July 07, 2021 ", ��
REXBURG
35 North 1,t East deborahl@rexburg.org Phone:208.359.3020 x 2101 H E o ° ' America's Family Community
Rexburg,ID 83440 www.rexburg.org Fax:208.359.3022
Mayor Jerry Merrill
Council Members:
Christopher Mann Jordan Busby
Mikel Walker Tisha Flora
Brad Wolfe Bryanna Johnson
City Staff:
Stephen Zollinger—City Attorney
Matt Nielson—Finance Officer
Keith Davidson—Public Works Director
Alan Parkinson—Planning&Zoning
Administrator
Scott Johnson—Economic Development Director
Deborah Lovejoy—City Clerk
5:00 P.M. Work Meeting to Review Local Improvement District 51 (LID 51)
Public Works Director Davidson reviewed a map of the location included in LID 51. They
canvased the steets to determine the criteria to create the LID. Some of the aspects to determine if
the curb and gutter needs to be replaced are bad drainage and does the slope meet the Americans
with Disabilities Act (ADA) requirements.
Council Member Walker asked if some of the streets are in worse condition than others. Council
Member Flora asked if LID will be addressed similar to LID 50. The sidewalks need to meet the
ADA standards. Some of the costs associated with an LID are $1,500 for sprinkler system,plus
top soil and sod and the cost of the landscaping stripe.
Council Member Flora questioned the formula used for the narrowing of the road. Public Works
Director Davidson explained 50 percent of the cost is to replace curb and gutter.When looking
for comparibles in costs the driveway approach should be considered. She asked why the costs
aren't decreasing like they did for Park Street. She said the cost are increasing instead. City
Engineer McDermott said moving the approach is what is driving the cost of the assesements.
Council President Busby asked if the city's contribution should be higher due to the addition of
the landscaping stripes.
Discussion regarding the time and date to schedule a meeting with the citizens who's property is
included in the LID 51.
6:30 P.M. City Hall
Council Member Flora said the prayer.
Council President Busby led the pledge.
Roll Call of Council Members:
Attending: Council Member Flora, Council Member Johnson, Council Member Mann, Council
Member Walker, Council President Busby,and Mayor Merrill.
Council Member Wolfe asked to be excused from attending the meeting.
Mayor Merrill Presentation: Recognizing Roscoe Orton for 16 years of service on the Traffic
Safety Committee. He expressed his appreciation to Mr. Orton for his many years of service and
for making the community safer on the roadways of Rexburg.
Welcome/Introduce New Employee: Sarah Kennett-Cromwell—Social Media Strategist
Mayor Merrill said new city employee Sarah Kennett-Cromwell was unable to attend the meeting.
1
Public Comment: not scheduled on the agenda (limit 3 minutes);issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
Staff Reports:
A. Finance: -Matt Nielson
1. Review Proposed Fiscal Year 2022 Utility Rates and Set Public Hearing for August 4, 2021
Finance Officer Nielson reviewed the proposed 2022 Utility Rates.
Garbage
OLD INCREASE
TO
An Increase In operational expenses,mainly from a 78.7'h Increase In tipping fee rates,led to higher TOTAL TAL ON
overhead costs and a need to Increase rates.We are recommending passing the rate increase
effective October 1,2021.
MONTHLY MONTHLY OLD
Volume Plcxu RATE RATE RATE
Volume Factor Pickup Faclor
B gag CAN $9 11
.54 _100% $ .59 100 U%, $21.13 $20.73 1.93_% $0.40
G Sag CAN $4.77 50% $7.73 66 7%1 12.50 $1218 1.79% $0.22
90G r- $2.39 25% $3.96 342 $6.35 $6.24 1.76% $0.11
1.5 Yd BIN $31.88 334% $19.32 166.7"N $51.20 550.01 2.38% $1.19
2 Yd BIN $4247 645% $193 166 7% $61.79 $80.26 2.54% E1.53
3 Yd BIN $6170 668% $19.32 166.7% $83.02 380.80 2.75% $2.22
2534511 2534510 2.19%
Rate Increase recommended for 2021 Fiscal Year after review by Staff/Mayor
2 Year Cost Comparison -2019 to 2021
Personnel costs increased 4%
Operating costs increased 21%
Due in large part to a 16.7%increase in County for tipping fees
Not anticipating a rate increase in contract expenses for recycling at this time
Fixed costs increased 12%
Depreciation increased 1%
Forecasted Reserves are as follows:
2021 Fiscal Year End $1,122,382
2022 Fiscal Year End $1,171,982
Finance Officer Nielson reviewed the proposed rate fee increases for water.
Water
Volume Rate Base Rate
Old Rate 1.142 18.62
Recommend to take the full increase. Increase in rates due in large part to Increase% 0.9% 0.0%
increased personnel and operational expenses. Reserves in good shape,but
will be spending down as DEQ Loan finalized in next year.
Increase$ X0.011 SQ.QQ
What caused the increases in rates?
Expenses 2020 2022 %Change
Personnel 842.553 963.400 14.34%
Operations 618,826 680,400 9.95%
Depreciation 727,123 760,000 4.52%
Other Fixed Costs(Includes Depreciation) 1,865,764' 1,879,900 0.76%
• Anticipated DEQ Loan Debt $8,888,700
Water
A request for one new Full Time Position in 2022 included
Depreciation will continue to increase until the water upgrade
project is complete
A large part of the fixed costs is the payment of
principal/interest on the water loan, which may start in 2022.
Water Funds 2021 2022
Year End
Forecasted Year End Budgeted
Fund Description Fund Reserve' Reserve"
Water O raiiorls 26 S 6.590.877 S 5.470.977
Water Capital Reserve 34 $ 2560.800 1 $ 2.434,500
Water Capital Construction 42 S -
Water Line Extension 46 I $
Total $ 9,151,577 $ 7,905,377
Finance Officer Nielson reviewed the proposed increases for the wastewater treatment.
2
Wastewater
Wastewater Treatment Costs11000 Gallons SUGARITETON REXBURG REXBURG
TREATMENT EATMENT FIXED COS
COSTS COSTS BASE FEE
OPERATING TREATMENT COST/1000 GAL. 2.70 2.70
REXBURG COLLECTIONS ONLY ADDITIONAL COST 0.64
K-MART LIFT STATION POWER&REPAIR COSTS 0.08 0.08
REXBURG CAPITAL TREATMENT COST/1000 GAL. 1.34
TOTAL TREATMENT COSTI1000 GAL.
REXBURG COST PER EQUIVALENT METER
Old Rate $174 64.65 $16.32
Change in R $0.04 so of
.f5
Total lncrea 1.46% 0.22% 0.9276
What caused the increases in rates?
Expenses 2020 2022 %Change
Personnel 1,068,07a 1,243,100 16.39°/6
Operations 1,318,750 1,179,700 -10.54%
Depreciation 1,267,180 1,320,000 4.17%
Other Fixed Costs(Includes Depreciation) 3,726,434 3,794,600 1.83%
Wastewater
• Staff/Mayor recommends taking the full increase in 2022
• Budget includes:
• The addition of one staff member at the Treatment Plant
• $384,000 of capital projects at Treatment Plant
• Replacement of the Gravity Line-North East corner of
the city($4 Million)
• Could upsize and increase capacity
• Funding split to be determined between developers
(claw back fees)and three cities
Actual Forecast
Sewer Reserve 9130/2021 9/30/2022
Operating Reserves $ 3,757,573 $2,455,573
Capital Reserves $ 2,430,200 $2.684,900
Construction Fund $ - $ -
lotal $ F,181.713 $5,140,4(3
Finance Officer Nielson reviewed a sample utility bill with the proposed increase.
Rexburg Utilities Sample Bills New Fiscal Year 2022
EftectueDate 7011/2021
REXBURG RESIDENT-SAMPLE BILL
34Inch Mz r AVERAGE OLD NEW INCREASE INCREASE
SEWER(Gallansx 1000) 7 48.87 49.09 0.22 05%
WATER(Gallons x 1000) 21 35.75 36.92 0.17 0.5%
GARBAGE 90 G Weekly 20.73 21.13 0.40 1.9%
LIGHTING 1 1.65 1 A 0.04 0.0%
TOTAL 107.00 107.79 0,781 0.7%
REXBURG APARTMENT COMPLEX SAMPLE BILL
21nch Meter AVERAGE OLD NEW INCREASE INCREASE
SEWER(Gallons x 1000) 46 319.98 321.42 1.44 0.5%
WATER tGallonax1000) 61 183.84 184.45 0.60 0.3%
GARBAGE 3ydBin x2Weeky 161.60 166.04 4.44 2.7%
LIGHTING 28 46.20 46.20 0.00 0.0•k
TOTAL 711.62 718,11 6ABI 0.9%
REXBU RG BU SINE SS-SAMPLE BILL
314 in ch Meter AVERAGE OLD NEW INCREASE INCREASE
SEWER(Gallons x 1000) 25 132.57 132.97 0.44) 0.3%
WATER/Gallons x 1040) 91 115.69 116.63 0.94 0.874
GARBAGE 3ydOnWe6ky 80,80 83.02 2.22 2,776
LIGHTING 1 3.30 3.30 0.00 0.074
TOTAL 332.36 335.92 3.56 7.174
Each utility account is unique. The above sarrple bills are based on a 5 yearaverage for account tylI
To see achange in rates fora specific property,please contact Vie Utility Billing Clerk in the Cilyof
Rexburg Finance Department
Council Member Walker moved to approve to set a Public Hearing for the Proposed Fiscal Year
2022 Utility Rates on August 4", 2021 at 6:45 P.M.; Council Member Flora seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Mann
Council Member Walker
Council President Busby
The motion carried.
3
2. Review Amended Fiscal Year 2021 Budget and Set Public Hearing for August 4, 2021
Finance Officer Nielson reviewed the following Budget Adjustments:
BUDGET ADJUSTMENT REQUEST FORM
Dapt:ReiCe Flecal Year Afiecaea.2021
Expense A[>,,aUrAs to Receive Atcromed Budget:
ACx uiw:41-02116 Amoull: 52 4174 Name.SALhR1ES POLICE ADMIN
Aooeurw:4742714 Ameurd: 44,464 Name:$ALAPoE$POLICE❑ETECTnsil
Axaum: Amwnc Name
AccmKI Amouiv: Name-.
TOTAL: 96,000
Acwunts Whem SwWtrsComilm From:
haenuM:4147416 Amm
Ou : 84,1304 Nan*-SALARIES POLICE PATROL
A�rquum:41-0251 A_rw 1115,0m Nam¢:SALARIE$POLICE COMM RpUCING
A**nil AmcurN; Na M
A(AMP971 AmourA: I Name
TOTAL: 95,464
No Esyper lass Revenue {This rood he xeroj
CominpFrem: Cantlrpa
Cih.E>•PMi4: 96015,
Naw Revenue;
TOTAL W_Rr_ASE 06444
Reason Aw 1he lncrmw
Nql a brxl R7 w.rumsR a+'9ra1 Onlydid la bow Festint 10-4ba t np�fad n each divisiamd iw wtrh
the met cha s IR1t ocouned R1r4C
U cul the Fiscal Year
BUDGET ADJUSTMENT REQUEST FORM
Dept:151reets Fiscal Yea,ANecteS.7021
Expense AocudMs tD Receive Incremed$uaget;
A000urw:07-0319B3 Amr3ur:::. 737,464 Name.PUNO TFIRTR.€ET REPAIR FUNDS
fnocxrn9:d3-03196 A—rr.: 237,444 Namr. STR FUND REPAIRS CONTINGENCY
Ack,wn: Amgyr4: N2212
ALCMI'lil'i Arnaiml: N.rnE
TOTAL:1 4T4 0D0
AcwunlsWPhem SudWt,s Carning Pram:
A�OrxrM:423352D Amoum: 237,444 Name.[STATE HIGHWAY USER FUN IM
Aa.zuni:43,9900 Aniguritl 2}7,0100 1 N;imc:l FUND TRANSFER FROM STREET FUND
Ac,muM: Amount; N®me..
A>XWr47j Name.
TOTAL:I 479 4D4
No Revemra7 I (This m-1 be.—)
Caning From: {�AXgd Q rz
Olfru Errpsnsa:
New Reverme: 237 000
TOTAL WREASE 237404
Reason low the]nor"";
We ar lici to rsceian mom thm rg bud ire fwW imws from SWto. Will transfer 1KM ha slras't p it
Mrdfarfuture protects.
BUDGET ADJUSTMENT REQUEST FORM
Oap(:Water Fiscal YewAffactad:2021
Expense Aocwrds to Receive krc enwil Cudgel:
Aue4euM:26A347S5 AmourM: 264004 Name. - ELL M1 rE6IMPROVEMENTS
AroairA: Anwun(: Name:
Aacwr4; Auma Name'
ACCGaOhl: Aq=rA:l Nettle.
TOTAL: 250 4D4
ACra7antS Where Bu the Coml FYgm:
Aexanu.M 23479 n:9 Ama284,0C[I Name: AL TO BE DEPRECIATED
Apgqury: &1AmgirY: Nana'
Acoaurrl;1 Art+wM; Nis
AODDUIM71 AfnsurC Name:
TOTAL: 267,_064.
NaA Erer®e kes R[wlnirre {This must.he xeeo)
CGMIP19Fremi Contlrlgaricy:
OthRF E>•perrsa: 280.QCAi
New Revenue;
TOTAL R4CRFA9E 260 004
Reason iar the Incrsase;
Far*virpill inprovwnqnilg al Well ifs,ojpMr Wostors,and brwrbgosAus-
7hla Is in FY22 Lund a(,bul we m need io (chase Rte u all ahead of ilme m FY21 bdo the
ttlla venter Ml1ho IYnarrame wra need to. We Will Gid prai&ft now and are requesWa ltabud!20In to lti
Idell on pufthagis dale.
BU DG ETADJUSTMENT REQUEST FORM
Oapi:Waelewa4x Flecal Year Affacted.2021
Enpenae,AoDwnis t3 Receive limmaead Budgel:
Awoua(:27-0.95727 j AmourM: 80I.a Name SEWER FACILITIESSTUDY
A�rM:L73"
733 Amount: 3a,0Cq Name.:LA$ER DD WYER-OXYGEN MEASUR
M: kn-qurn1: Bp,QQ[r Name-h11XER-CfIL1�4TION-10 TO REPLACE
Acwurw: 7 411 Arrau n(: 10 060 Nemle:PORTABLE PUWIPS:IRAS PUMPS FY20
Aeaoal.* 799 AmorlrM: 4 DD4 004 Names AL TO BE DEPRECIATED
TOTAL: 4,218,4D4 --
Accounts Where 6udpaks Corning From,
Agopwnfi:374357 } AnwN: 21$,0p, Name:TOTAL TC BE DEPRECLATED
Aacouric 27475707 Arnrlunl: d 000 000 Nerve-GRAVITYLINC REPLACE-LIFT-MOODY
ACODUM: Amount: Nemo:
A,uooulM: AMMM1 Name-1
TOTAL:j 4,218,404
Nell EKMr*R loss,RweenW I (This mubi bq iwo)
Cathing Frdm: Contlrrp�elrcy:
Othsr Expanse: 4219000
New lievenue:
TOTAL MCRF155E 4,21a,04U
Ill far the.Ihereaaa:
The WW Tmalment projeds www in pnor gLar budgelle.bul were nd complaw untll Fiscal Year 2021
The cash tg available kr(Mee ptsnpad proW9.
Remnreed thm mgm$1 million praimd for sewer c i Gam bud M. Will net ha in Frstal Year 2421
4
BUDGET ADJUSTMENT REQUEST FORM
178131:WTdlend Fire Fiscal Year Afleaed I 2U2i
Expense Wccwrls to Receive Incromed(Sint;
AO:X.A:3742315 Afnwwj 175,064 I Nam&.4MLDLAND WAGES
Aoopanl:3742526 Amnlunl: 45,004 Name BENEFITS
aQonud;374,2?34 Anxrun4; 75,040 Name.SUPPLIES
AcmurC 3742347 I An=r14j 230W Name TRAYEdFOObfMEETINW
TDTAL: 258 OD3
A.cwwtsWhere Bu at Cwllln Fr$mt
P x.,Yl:3738DOD Ain6aurN: 30,064 Name_EUUIPhiENTRElId6UfLSEMENT
nnaeurn:9739110 A,_r": 18(0.004 Nam*:WAGE REIMBURSEMENT
3r lrI 3730M Ampunl; 40040 Name-SUPPLE'RE IMBURSEMENT
Acomrl: Agmrkl: Nems.
TOTAL: 259 CD3
Nm Expense less Revenue (This rnusl he ee•er)
Combig Froin: cpnlln
Qlher E�pens*;pnC�;
Neat°Rewmie; 2N 000
TOTAL IfREASE 258 440
Ron"for the InCreaw;
Wdlann rnr, illed wee iron FY211p FY22 and arnlr] air,Ng°rnr this si.rnmewl'Al
BUDGET ADJUSTMENT REQUEST FORM
Dept:mamanca flgral Yew Affected:12021
Expense A ccommis W Receive lncressiW Ruegoe:
Auecount:40464310 I Amount: 51,040 Name:SOUND SYSTEM
Account: Amount: Name:
Aconunt: Amount: Name:
Arcaunt: Amount: Name:
TOTAL; 8111,001)
Accounts Where Budget is Coming From:
kxount:44:17600 Amount: 75,000 Name:CONTRIBUTIONIS•CONITI IBUTED ASSETS
Account:4DW16 Amount: 6,000 Name:PARTTIME SOUND 8 LIGHTS
Account: Amount: Name:
Actuunt Amount; Name;
TOTAL: 81.060
Net E-P"Se leTa Revenue {Thig Ill be zero)
Coming From: Cantingerley:
Other Expense:4New
Revenue;TOTALINCREASE
Reason for the Incroiwo;
liYUl dawsiin 875 000 of Sound E u ont.TIME:oMall cast will be$6 000, One con6lJon ofths rani was
that the rnent he inetABd pimfewiDnally by e licensed conlrectx.
BUDGET ADJUSTMENT REQUEST FORM
Dapl:WrWrl Fiscal YawAfiecterf.2021
Expense 4zcuirls to Receive Incramed Sudlaut:
Jkwbum:47447717 Amrmarel: 21,1133 Name.REGULATOR-.AIRPORT LIGHT SYSTEM
Aoocum:4744742 Amount 5.00 Nome HIRED VYORK
AC,gQ ird 47-047$1 I A:mgyry; 3.6w Name'E1QUIPMFNT RF PAIRS
AcDdurli Amreurll: Nerve
TOTAL: 30 GDD
AccaentE.WN%&a Is comAmnoFrwn:
AboeurW 473320D Amuurli: 30'aw Name_FAA FEDERAL GRANT-CARES
Acpwnl: Am M: Name-
Acomrn; An�unl; Name
AccaurAj An nunl: Nsrnw
TOTAL: 3013 F
Net Expenselless Revenue (Mit musl he zero)
Cwning from; Ganhligency:
Othw iE=pens4:
NewReuenue; 34480
TOTAL INCREASE 30 460
Reason ter the Increase:
Rsirnwr.:l Granl%7 n tan rMicns Imm CARES HadcW nvrnum in�7hawRK. mR arr:,as far m airs.
BUDGET ADJUSTMENT REQUEST FORM
0ap1:FIBER I Fiscal YeaAflecied:121121
Elf nseAcwunts to Ae e-w Incmased Oudget,
Aaeounl:824467112 I Amouf9 Name:IFIBER INIT ATfVE DESIGN
A6(xaurd:8244139® I Am unr:j 3,179,400 Nacre:CONTINGENCY
A,00wm:01499934 Arnunk 9,161.906 Name: FUtS3TFR,FIBERRESERVE
AcrxurA: Amnurt•.. Narnn:
TOTAI 6.,323,A8(I
P,cwunLs Where 6udgel is Corning From:
Ammrn:01332W Aara7unt: 3,181.9DD Name: FEDERAL GRANTS
Ascrx, 1 9239900 Amount: 3,181.900 Name:
rn FUND TRANSFER FR0MGEH FUND
Aoa,4Amount: Name
Aoo6urn: Airmurlt: Name:
TOTAL: GAZZIADD
NeI.Expenelase Revenue jThismust be,zera)
Caning Fttww: c'aKiur�gartey°
•Olhar Exense:
New Reuerwe: 3 161
TOTAL INCREASE 3 1619170
RIIaSQrr fgrttW 1nr<.rpr►gq:
Recemad first installmentpoyment of APPA ub3nies on Jun 29th. Will traneler to Fiber Inhiahve Fund ID be
used fpr8re4rlband. Will spwtnd about$,48.DDO ardditiomal in FY 20 Far design uilh srlecledc nsulimt.
The r�ematri amwrls wil canyqwr fpr actual 6uWre rrnWwrpon.
5
Council Member Mann expressed his concerns with using all the American Rescue Plan Act (ARPA)
Grant funds on the Fiber Initiative. He would prefer some of the funds be used on items such as park
equipment,improving trails to beautify the city. These are items that would benefit the entire community.
Mayor Merrill explained there are many restrictions placed on the grant funds and they can only be used
on specific items. Council Member Mann suggested a work meeting be scheduled to review the different
options of how the ARPA funds could be utilized.
Council Member Flora moved to approve the Budget Adjustments as stated; Council President
Busby seconded the motion;Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Mann
Council Member Walker
Council President Busby
The motion carried.
Finance Officer Nielson reviewed the Budget Amendments for Fiscal Year 2021.
NOTICE OF PUBUC NEARING
CITY OF RE7gI:ifTNfi,IDAHO
Nonce Is horeby plren11hM ti4 Gley Coundl of li4mbi wslM hi a public hearing for consideration of en amerrdmer l to the 2021
fiscal year budgN by approWe lrg addict"manhe rewind by Iris City of Rexi sO.,o hoanng to be rise at City 1135 N 1-
F.Roc burp.rdaho at 7 00 pm on the 4TMday of Autpual 2421. Al leltsr-fthad persons are rnwtM to appear and show cause.11 any,
why won budget amendment should or should not beadepled. Cay Hall Is aecassrble to+arsons+Mh o sabillties. Arlin e
dusning aouommbdaissts for drsablibes related lathe budlpetdocuments or to the heanng.please cunt"City Mall,359-3020 at
least 48 hours poor to the pul re hsanng. This Notice can Its provided in a lorrnat aoressdl+r;to persons with disOMes ani
persons with limited English profitierieyupon rsqusaL
Se Is puadle,proveer Isla natlfraddnan un formato axesibla para las personas discapacrdaess po persaws con sanoomnomas
limitados del inglds a peddo.
CITY OF REXBURG
BUDGET AMENDMENT
FISCAL YEAR 2021
FUND ORIGINAL AMENDMENT FINAL
GENERAL 13,464,400 4,621,800 18,0185,200
STREET DPERATIONS 3,641,400 _237,000 3,878,400
RECREATION 318,800 4,700 323,500
WATER OPERATIONS 5,693,900 3,200 5,697,100
WASTEWATER OPERATIONS 8,508,900 500,000 9,008,900
COMMUNITY DEVELOPMENT-
P&7JBUILDING 2,187,600 33,200 2,220,800
WILDLAND 587,100 258,000 845,100
PARKSIMPA.CT 503,100 135,500 638AN
ROMANCETHEATER 92,300 341,300 433,600
PARKS CONSTRUCTION 605,0001 1,003 800 1,61
STREET REPAIRS 2,362,600, 237,000 2,599,600_
AIRPORT OPERATIONS 64,800 45,D00 109,800
GOLF OPERATIONS 859,500 170,000 1,029,500
GOLF DEBT SERVICE 100,100 74,500 174,600
FIBER INITIATIVE FUND 30,000 3,161,900 3,191,900
NON-AMENDED FUNDS 30,109,700 30.109.700
GRAND TOTAL 69,129,200 %1126,700 I 79,955,900
Finance Officer Nielson reviewed the Budgeted Revenues and Expenitures for Fiscal Year 2021.
CITY OF REXBURG
BUDGETED REVENUES AND EXPENDITURES
FISCAL YEAR 2427 Year ended 913012021 Building Parks Police&Fire
FINAL Public Admin. Department Recreation Emergency
FUND ORIGINAL AMENDMENT TOTAL Works Overhead P&Z Cultural Arts Services
New Finance o are rom sarongs
carried over),P&Z software from grant,
Police Personnel,New Position in P&Z,
Finalize Baseball Quad,GPSI Property
Tax Replacement,Direct COVID 19
Ezpenses from grant,Golf Deck,
Romance Theater Capital Project,New
HVAC units City Hall,Playground
Equipment,and Yellowbook appraisals.
Received ARPA Funds to Transfer to
GENERAL 13,464,400 4,621,800 18,086,200 Fiber Fund 1,268,000 7,287,100 389,300 2,563,600 6,578,200
Received more than we anticipated in
fuel tax from slate.Wil carryover for
STREET OPERATIONS 3,641,400 237,000 3,878,400 future projects 3,876,400
Ina.a-in ski rental revenue. Part of
parks FT wagelbenefl to cover winter
RECREATION 318,800 4,700 323,500 maintenance 323,500
TABERNACLE OPERATIONS 225,500 0 225.5001 225.500
REXRURG TABERNACLE CRCH.. 5,400 0 5,400 5,400
POLICE IMPACT FEE CAPITAL 206.700 0 206,700 206,700
D.A.R-E.A5SOCIATION 32,200 0 32,200 32.200
DRUG INTERDICTIONIEDUCATION 9,200 0 9,200 9,200
POLICE WALL GRANTS 45,100 0 45,100 45,100
POLICE ANIMAL CONTROL 199,300 0 199,300 199,300
HIGH FIVE GRANT 80,500 0 80,500 80,500
EMERGENCY SERVICES 3,898,500 0 13898500 3,898,500
JOINT FIRE EQUIPMENT 1,176,800 0 1,176,800 1,176,800
MADISON COUNTY FIRE DISTRICT 1 1,948,100 01 1,9"'1001 1,318,100
6
FIRE IMPACT FEE CAPITAL 152,300 0 152,300 152,300
FIRE DEPT EMPLOYEE 24,900 0 24,900 24,900
REVOLVING LOAN 43,2DO 0 43,21)0 43,200
REXBURG RAPIDS 582,500 0 582,500 582,500
LEGACY FLIGHT MUSEUM 147,000 0 147,000 147.000
SANITATION 2,540,ODO 0 2,540;000 2,590,000
Hire Planner in January-part of wage to
WATER OPERATIONS 5,693,900 3,200 5,697,100 be paid b water 5,697,100
Recervetl grant for$500,000 on for lift
WASTEWATER OPERATIONS 8.508,900 500,000 9,008,900 stadon on Bame Dai Road 9.008.900
Zone Check Software-Gran)$5K,Hired
BUILDING SAFETY&P&Z 2.18T600l 33,200 2.,220,801)Planner 1 2,220,800
GEOGRAPHIC INFORMATION SYS. 361,000 0 361,000 361,000
JOINT CITY HALLJPOLICE RESERVE 400,000 0 400,000 400,000
STREET IMPACT FEE 2,085,700 0 2,085,700 2,085,700
WATER CAPITAL RESERVE 2,444,500 0 2,444,50) 2.414,594
SEWER CAPITAL RESERVE 2,286,700 0 2,286,700 2,288,700
ARTS PROMULGATION 71,800 0 71,800 71,800
Large Will year in Fall FY21 and
ESD PARAMEDIC CARE UNIT 51IT100 258,000 845,100 anticipated in Summer FY21 845,100
CITY OF REXBURG
BUDGETED REVENUES AND EXPENDITURES
FISCAL YEAR 2029 Year ended 913012021 Building Parke Police&Fire
Ell Public Admin. Department Recreation Emergency
FUND ORIGINAL AMENDMENT TOTAL Works Overhead P&Z Cultural Arts Services
Repdoriti-d capital projects Received
more revenue than anticipated in prior
PARKS IMPACT FEE CAPITAL 503,100 135,500 638,600 years and able to address more projects 638,600
TRAILS OF MADISON COUNTY 321,000 0 321,000 321.000
Romance Remodel took longer than
expected and crossed into a new fiscal
ROMANCE THEATRE 92,300 341,300 433,600 year and added to scope of project 433,600
Added budget for b-1,411-hit all quad
to complete project that earned over from
FY20 to FY21.Also added far one small
and one large playground equipment
PARK CONSTRUCTION 605,0001 1,003,600 1,608,6001project at Nature Park 1,608,600
WATER CAPITAL CONSTRUCTION 1,838,01041 0 1,838,000 9,838,ODO
Received more than we anticipated in
fuel tax Nom state.Wil ranyovee for
STREET REPAIR 2,362,600 237,000 2,599,600 futu:pM)cts Pram transfer in 2,599,600
STREET NEW CONSTRUCTION 5.045.800 0 5,045,600 5.045.800
MAYOR'S YOUTH COMMITTEE 9,200 0 9,200 9.200
Received a CARES grant for operations.
Bilk part of Parks FT position for
Airport Maintenance beginning in Spring
AIRPORT OPERATIONS 64,800 45,000 1D8,800 FY 21 109,800
AIRPORT CONSTRUCTION 630.0001 0 630,0001 630.000
AIRPORT RELOCATION 43.0001 0 43,000 43,000
Added several capital improvement
projects,including the deck,move
GOLF COURSE OPERATIONS 859,500 170,000 1,029,500 stoma a sho donated,. 1,029.500
01 15 additional carts to add to
GOLF COURSE CONSTRUCTION 100,100 74,500 174,500 fleet 174.600
SEWER PLANT CONSTRUCTION a 0 0 -
LID CONSTRUCTION FUNDS 1,579,000 D 1,679,000 1,579,000
LIU DEBT SERVICE FUNDS 330.700 0 330,700 330,700
REXBURG CULTURAL ARTS 119,500 0 119,500 119,500
Received ARPA Federal Funds.
Transferred to Fiber Fund for Fiber
FIBER INITIATIVE 30,1)00 3,161,900 3,191,900 Pro'ects 3,191,900
REXBURG BUSINESS COMP 42,100 0 42,1001 42,100
NORTH 2ND EAST GONSTRUCTION 600,000 0 600,000 600,000
COMMUNITY SAFETY LIGHTING 494.300 0 499,300 494.300
VETERAN'S MEMORIAL TRUST 1,600 0 1,600 1,600
SHOP-WITH-A-GOP TRUST 62,800 0 62,900 62,800
CITY 501 C3 FOUNDATION 23,800 P 23.800 23,800
GRAND TOTAL 69,129,200 10,626,700 79,955,90D 79.955,900 42,451,500 77,334,500 2,690,101) 6,350,600 15,179,200
100.0% 53% 14% 3% 10% 19%
Council President Busby moved to approve the Public Hearing for consideration of an
Amendment to the 2021 Fiscal Year Budget on August 4h, 2021 at 7:00 P.M.; Council Member
Johnson seconded the motion;Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Mann
Council Member Walker
Council President Busby
The motion carried.
B. Public Works: -Keith Davidson
1. Bid Acceptance for Nature Park Playground Preparations
Public Works Director Davidson said only one bid was received for the excavation of the Nature Park
Playgound from Vanguard LLC;it's the same company working on the Hydrant Replacement Project.
The amount of the bid was $42,076.55. The Nature Park Playgound Project is going to exceed the
budgeted amount by about$10,000.
Bid Form
Item Descri tion Unit Quantity Bid Unit Price Bid Amount
Excavation CY 490 12 CO /-2
t-7 14
Concrete Ribbon Curb LF 420
Install Chain-Link Fence LF 265 75
Repair Sod LS 1 2-5,l . OD
Asphalt Patch between
Curb and Path SF 160 �i5/, $ Z �a $4
Total-FI/2 76 , S3
7
Hid 5ubmittcd By: V,a*„1 cJvP,F'O L,lL C.
Bidder Phone#: . �`i- _2IG Biddcr Finail:
Hiddcr Addres;: 10 5 9 G , tri'CO N M�r��t CCS
aid Signature: yDate: 07 —-2
Council President Busby moved to approve the low bid of$42,076.55 from Vanguard LLC for
the Nature Park Playground Preparations; Council Member Johnson seconded the motion;Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Mann
Council Member Walker
Council President Busby
The motion carried.
Public Hearing 7:00 P.M. Ordinance No. 1261 Fiscal Year 2022 Appropriation Budget and
Considered 1s`Read—Matt Nielson
Finance Officer Nielson reviewed the 2022 Budget Highlights.
City of Rexburg 2022 Budget Highlights
Total Budget:$84,170,100 up$11,777,500 from the current 2021 budget as of May 31,2021.
Operating Budget: $33,809,000 up$428,900 from the current 2021 operating expense forecast as of May 31,2021. The
increase came in large part due to operating increases in the Utility operating funds.
The General Fund has$180,000 in Contingency budget for unforeseen increases in expenditures or reductions in revenues.
A carryover of$868,700 was included in the general fund budgeted revenues to balance the budget. Sales tax was
budgeted at$5,521,500 to reflect the estimated new construction and effects of the new properly tax House Bill 389-
Revenue,including carryover,available for street maintenance,street reconstruction,and the construction of new streets is
$9,573,500. We did budget a very strong total and increase in highway user funds(fuel taxes)over the prior two years to
reflect the State of Idaho estimates. We project a carryover of$1,865,2130 in the street impact fund that can be used for future
qualified projects. We estimate a carryover in the street reconstruction fund of$904,200 as well. The Urban Renewal Agency
(URA)is budgeted to contribute$2.29 Million towards the street projects.
Major reconstruction street projects include the fallowing:
• Chad,Angela,Melanie.Marianne Drive (LID 51) S 850,000
Major new street construction projects include the following:
• Traffic Signal-12r^W1University $ 360,000
Traffic Signal Upgrade-Ph SfYellowstone(URA) $ 200,000
• ROW(URA)1New Road(DIF)21d W to Sunrise $ 200,000
• Roundabout-Pioneerf7r^S(URA) $ 790,000
7m S Railroad Crossing Upgrade(URA) $1,000,000
• Move Sigriuy ROW 2 EJ600 N $ 296,500
Street operating capita I-Multipla items,including a more d u rapatchic ra c k sealing equipment($100,000),a track hoe
($360,000).
Community Safety Lighting Fund will continue to replace and upgrade Iight poles throughout the City($500,000),
Urban Renewal Agency funded projects near 2nd East and Moody Road:
• Extend Water&Sewer Services down Moody Road to West•City1URA Funded $ 500,000
Property tax revenues are estimated to Increase about$267,964 over the total from 2020 fiscal year(2021 fiscal year
nduced GPSI one time federal monies and is not a good comparable)to a total of$5,521,500.The current city property tax
levy rate is still one of the lowest for most cities in southeast Idaho and other similar size cities. A large portion of the
increase is coming from new construction($139,000 approximately).
Four new full-time personnel positions were included in the budget for GIS,Police Patrol,Water,and Wastewater.
Utility rate increases are being recommended in water,sewer,and garbage. Rate changes would be effective
October 1,2021. The current suggested cumulative increase for all city services ranges on average between.7%and 1.1%
(see Rexburg Utllkles Sample BIILa document)- A typical residential resident would pay an additional 7%or$.78 per
month. A public hearing will be held for any recommended rate changes.
Major utility construction projects include the continuation of the major upgrade to our water facilities. The water project
will provide needed production,storage,and delivery capacity to meet the current water demands and future water demands as
our popuraton growrs TV wate+rggrades YM be tumded wrrtr a commaw of operaling meearvee and a town from the
UftUfHrrgM Of£nv;ren rfal 0141 Of tip W$11,1P9,i w'hKh ro,4�1 prlKlpal IW1iyq "t4)1 uplip$2,211,300
We project to smd approxina"$13,7113.100 on the water Impranrrsar`1a.over fltf wiivarr-year project jS 15,30000 in
`seal yea-2022 i and compute the Project bey lire end of the calendar year 2022. lrr:3uded in the fiscal year 202.2 txa]gek s
$4 R1iIRpA goes gravity tpp t#v.1+r Ilaq ar$Iffl Sialllon tG proir:da Imprevetl oellllaCkfe+1 acrd iii a€t caprt ity for the
NwIthWill*fdeofIlis;-lyr The oonmitit"siorURsewirrUvproject amutb"dirlm N*dar4'hit ncIL".0,T.%back
fees to be pad by future develcp merit and oontrri1x6 its from olfrer catres that use fret Hire as well.
Tr*rralerDepa�nrerl*ns.tocwu urlacrewsWagebu6drlg1i50040Oj. Sarripfon p4m 10wefrl irnewsbofageshop
i10 r in$urrrWM1){Si00.xo}
8
The wafer f]epawnen9 plans to r=roti a new slarage bdMg 155017 OMJ. SwAabon piens 4a tartish emir raw storage 0op
00 flegin n suffdw M1 f(5100,0041
The AhVM f N WWftwU##t1#f MN ke Sa'40.OAO it m the MW W ra nN 4W u0151 ft FuStRy Blinn R1
uxrogo and perm s-sw le move bmrard has been granled 4g dw FAA. These prrijrtcJp am bxW appf lora*90%by the
FAA tip to 5%by the Stale oP klakm,wpd the nasi try the City wd the Co.xr ly. The City is yebir g ae.l6 nrF`aem km&irk meet
ltMir pWUM d bey e'rdith d a, +elpr efL# iE matle. Tad L#r prq W I $9S¢.��resenn NI
aside by Me end cd Fiscal Year 2022.
The ko*t wxkKes a Transfer to a relse@7 Gnd klm Cts general foarte of$40000 to begn sang for a lhhrre municipal
building and Ferlice slarien
The F$rka Impatt Fund:lp" tlreihll0w�fgpfolf ;
•
Add s1orageuxp1WptFVft terry S 73,080
• Begin beneiepnrxrtefV*Pa k m0*7s4mRIvw Beh*mgsrney f]aey Row arw 71'Noah $325,080
TFC Trtil0 pE I1�41iy0n CauMy furyd hOg b�dgof+ed ttet 10i�r'r1$ �
• €ipand path or purehssa Nht al way slang Teton River 6100,000
The0x%WkrupWilprarrlrrudsa#ftreRomenpeThealrein udg3r0mod11ingth1OrmRomIM.001belowthe
stop VW oddhig ba bbboa'dW lbhu(IMM)in the Auditorium: 'the TAwmadd C&pitai buil"ienc�,drr5 restoring 1hh
hmwv gA=Wq wkmkw an kmw($16.800)a-,teg nmlg to address the mondng er#*building 105,0001 a'on�
WO,NM k,W*pray fret i gkOe ttpfating the$offiGrF#tia I$1j.DKK
000M 0*k"dents in i*f topieel tlu6jet wtroA to r0viM m*klinf 01 legacy 0011 Oxtw.idr!$00walk 0tpnq
f}iaOW Roar)(#47,580).Rebuild the Bewaier pumgNarr11 on 49 back 94M),Replace a 100 Hf'Pump with a YF0
1$25,008 and expand the overfivw parking at Tacos Lakes(#10,800x),aWq mi n vw m vn0v p4pX.
The City purchnwrd s new Wware Rackae call"TyWi Mures in 2021 anal p4m i4 go*a Mrith ftre Int 002W
2821 E CAy vtil F r*>+nLh Rayr�arkl NR v e 1dY 2022 drid R lD toAOtrt 9 fNW padre 181kf irl floral
Year 2022 as eel.
The Gtyplanslame the American RmuePlain Act FedeWarti7pfti�I)k&aFlwRingtota im ckjansto.
we Win P w Itns Pwi,l Uiiu g R vii W oAr# A Uensfe+of CtMt S d R11�MI IkQR1 yFk t nefaM Fpnd 1110 0D M]tftF FtEx
InMIatllrF Fund la alert th.S prp�es� 'ate alsrr an�Pala rig 6000e 4rPr0[r��ffom the llf0on
Rereaa Mercy foe th s pnyecL The Gly has engaged a perm dW Ira Mie Fiber 6o4VhCwE*w*n Promn lard hWm b
rpr htue m tw.eoa re.+e.>rr?en]svirt4M and mlerrrel pr7llpin 1w plsaN Iyer In hint Orwnd Owl will W41111 the bmeftrid
nslfnrls.
Mayor Merrill opened the Public Hearing.
Public Testimony in favor of the proposal (5-minute limit): None
Public Testimony in neutral to proposal (5-minute limit): None
Public Testimony opposed to the proposal (5-minute limit): None
Council Member Flora moved to approve Ordinance No. 1261 Fiscal Year 2022 Appropriation
Budget and consider first read; Council Member Walker seconded the motion;Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Mann
Council Member Walker
Council President Busby
The motion carried.
Mayor's Report:
Mayor Merrill reported he attended a meeting in St.Anthony regarding Cloud Seeding. This year is a good
indicator of the reasons why the city is participating in the Cloud Seeding Program. In the local basin the
reports indicate a 9%increase in moister levels from pervious snowpacks. He believes the Cloud Seeding
Program is a good investment. In dry years such as this current year,we need all the water storage possible.
He said one of the processes with cloud seeding he found interesting is when it appears that the water levels
are high and too much moister is going to cause flooding operations are suspended. The process includes
the spreading of silver iodide into the clouds. In order for the process to work correctly there needs to be a
storm front coming through the area and other conditions will need to be met.
Items for Consideration:
A. Planning& Zoning Recommendation to Rezone approximately 301 S 12`'W from Rural
Residential 2 (RR2) to Low Density Residential 1 (LDR1),Low Density Residential 2 (LDR2),
and Low Density Residential 3 (LDR3) #21-00310. Designated as Ordinance No 1263 if
Motion Passes and Considered 1s`Read—Alan Parkinson.
9
Mayor Merrill explained the process of a rezone request by the property owner or developer. City Staff
meets with developers on a daily basis. City Staff does not plan the development for the developer,they
inform the developer of what is allowed in a particular zone. As the rezone process moves forward a public
hearing is held in Planning and Zoning. During the public hearing, surrounding property owners have the
opportunity to voice their opinion in favor,neutral or opposed to the proposal. A recommendation
regarding the proposal from the Planning and Zoning Commission and City Staff is given to City Council.
Planning and Zoning Administrator Parkinson explained on April 21, 2021, the property owners had
requested the property be rezoned from Rural Residential 2 (RR2) to Low Density Residential 2 (LDR2) and
Medium Density Residential 1 (MDR1). He said the initial rezone request was denied. The property owners
are currently requesting their property at approximately 301 S 12`''W be rezoned from Rural Residential 2
(RR2) to Low Density Residential 1 (LDR1),Low Density Residential 2 (LDR2), and Low Density
Residential 3 (LDR3). He reviewed a map of the property. The rezone request meets the Comprehensive
Plan Map designation and Public Works requirements.
Proposed Rezone from Rural Residential 2(RR2)to
LDR1,LDR2,and LDR3
1—2a,2o21
3
w"Os s
3
x
3
�ae om�oei
P�aeze<ie�oaz
tae m�oea
N
w.
Council Member Walker said because of the small amount of Rural Residential 2 (RR2) property
in the city he prefers the property to maintain its current zone.
Council Member Johnson read a quote from a resident who was quoting a previous City Council
Member when this zone went into effect"for the development and protection of stable country
neighborhoods". She said she agrees with Council Member Walker in maintaining the current
zone of the property. Currently, the city's emphasis is on renters and she believes the emphasis
should also be on stable long term residents as well.
Council Member Flora said this presentation,although she was granted permission to give it,
was not approved by or written by anyone in the city. She said she did not receive any information
from the city;it is completely her own and does not represent anyone's perspective but her own.
To her friends and neighbors:
Your organ.Zation, community spirit and the time and effortyou have expended are more than commendable. The
first proposal to put in I-oav density Residential 2 and Medium Density Residential 2 did not pass largely because
ofyour efforts,your organ.Zation,your compelling arguments, andyour passion foryour communio. That first
proposal although it n as allon ed in the city's vision and comprehensive plan, in my opinion, did not at this time fit
in our rural residential neighborhoods.
Because ofyour thoughtful presentations, I thought it only appropriate to expend as much time and energy on my
own presentation asyou spent onyours. I Hunt to address many of the issues on both sides of this done proposal as I
can so that whatever decision is made all parties are heard and know true consideration was given in the decision
tonight.
Before I start I want to clarify that I do have a conflict of interest in this decision. I currently live in the
Villon brook neighborhood and although have stayed clear of AT,T,conversations regarding this matter during the
two public hearings at planning and honing, in the past 7 days I have had several members of my neighborhood ask
me clarifying questions regarding the processes of planning&Zoning, and informational questions regarding honing
10
rules. I have included in my presentation today anything that was discussed. If this prevents me from voting please
make that judgment after my presentation and know that I did my best to keep things informational and did not
discuss hon,I thought the council mould vote.
This process ofgrowth is exhausting. At times the residents don't feel heard,feel dismissed, and/or not valued as
Ion
g-time community members. This is n by regular people like those sitting before you get involved.
Let's first talk aboutgron th. Here is a honing map of Kexburg's current hones. Starting at the center of tonin you
have the purple and blue Zones that represent commercial and mixed use, here is BYU-Idaho. Notice the light
brown areas around that represent high-density housing. This dark outline is nrhat is called the Pedestrian
Emphasis Zone or PEZ for short. This Zone is n�here the city designates and encourages high-density housing. The
medium density housing are the dark and light orange colors. The shades ofyellow are all lone-density housing and
the
,green is the rural residential housing. Foryour information the pea soup areas are public facilities like schools,
countylcity buildings,parks etc.
i
i
1
M
1
I'd like to discuss Tammy Geddes'findings of rental properties verses stable single family housing. Knon ing Tammy
like I do, she spent hours of her time making sure her information was factual and true. She reported that 68% of
housing was occupied by rentals and homeowners occupied 32%. Compared to the state of Idaho nrith 70% owner
occupied housing and 30% rental occupied. This is a cause for concern, at least for me.
Let me remind each of us thatgovernment does not drive demand. ilhat I'm saying is that our city does not seek
out developers for certain types of residential housing. Instead market drives demand. Wlhat could potentially drive
the demand for so many rentals?
1. Madison County's median age is 22 years old Our population is young almost the youngest in our
country. At theyounger stages of life,jobs aren'tpermanent and most do notpurchase homes. Likenvise,
young adults cannot afford larger lots and larger homes.
2. Over the past 5years BYU-Idaho has expanded. Several times While I have sat on city council, BYU
representatives have come to city council letting us know they are short beds.
3. People are moving to Kexburg. ilhether they are coming for jobs,follonving their children, work online;
there has been an increase of population n�hich then creates demand.
So n by the huge flzp flop in statistics? ilhy are nye not more comparable to Pocatello, Boise, or Provo? The ansn er
lies with the makeup of our community. Close to 60%of ourpopulation are our wonderful BYU-Idaho citi.Zens.
In our 2020 census we are guessing 20,000 of our 34,0000 people are students. This aligns with our renter
statistics.
As for the statistic of 26% being vacant, I am unaware of the reasons behind the vacancies. However, if that
statistic is within the pastyear I am guessing this has to do with covid, the shutdown of face-to face classes and the
ability to come to BYU-Idaho regardless of whereyou live. I do know that our market demand has also flzp flopped
11
in the pastyear and while previousyears have seen a large amount of new apartment complexes being built, this past
and currentyear more residential houses are being built to address the demand for single family dwellings.
Wlhat is the city doing about the surge ofgronrth?
1. ire continue to look to the future and make sure our mater, server, and other essential services are
available.
2. ire increase staff in our police,fare and other departments as our city grows
3. Our school district continues to make plans for additions on existing buildings and additional
buildings in the growing areas of our city
4. ile update our comprehensive plan and vision for what our city could look like in 10 years
5. ile have additional roads and streets planned and continue to work on our 10 year-streets plan for
upgrades and maintenance.
As of this week this is the amount of honed acreage allotted within the city limits and impact areas in Rexburg. If
we add the high and medium density Zones we have just over 663 acres. Our low-density acreage is 1,817 and there
is 1,643 acres of rural residential Zoned acres.
Zoning Acreage
ZONE
Commercial
HPZ Hemming Pro Zane 0.3
RBD Residential Business District 4.7
PRO Hemming Project Redevelopment Option 12.8
CBD Central Business District 42.2
CBC Community Business Center 864.3
RBC Regional Business Center 79.3
Sub Total 999.6
Other Zones
O5 Open Space 68.0
PF Public Facilities 887.4
UD Univeristy District 526.6
Sub Total 1,462.0
LI Light Industrial 284.5
HI Heavy Industrial 400.0
Sub Total 1 664.4
combined
MU Mixed Use 1 80.7
Sub Total 80.7
Resldentlal
TAG Transitional Agriculture 4,436.9
RR1 Rural Residentail 1 1,394.9
RR2 Rural Residential 2 248.5
LDR7 Low Density Residental 1 850.5
LDR2 Low Density Residential 2 915.0
LDR3 Low Density Residential 3 51.6
MDR1 Medium Density Residential 1 260.4
MDR2 Medium Density Residential 2 65.4
HDR1 High Density Residential 1 262.3
HDR2 High Density Residential 2 75.2
Sub Total 8,560.6
Grand Total 11,807.4
Asyou might be aware, most of the land within the city center is built out. So of course the cheapest land lies on the
outskirts of our city. fn a growing city this is where the growth mainly happens. ilhat are the city's options?
1. Do notgrow at all-keep everything the same
2. Continue to annex and provide for the needs of the individuals and families who are moving here
As a city we have opted for to continue to annex and grow. How do we manage growth?
Our city has a comprehensive plan. This is the vision of where different Zones shouldgo and where the city should
hold developers accountable. Yet even with a comprehensive plan each proposal brought into the city is looked at on
an individual case by case. Just because a Zone is allowed in the comprehensive plan, does not mean itis the right
thing to do. The city staff's job is to see if it fats the comprehensive plan and if we have the infrastructure to
accommodate the proposal.
The P&Z1 GO Council's job is to make sure it makes sense and they have the ability to approve or to deny.
Remember the comprehensive plan is a future vision and what hones are allowed in that vision. The honing is more
of a tool to hep developers understand what is allowed. Tonight the city council has to decide to either approve or
deny the done change from RR2 to LDR1, LDR2 and LDR3.
12
os ij
spent some time lookin
,g at our current Zo in
,g around Yvitb my pbone and takin
,g some Peg
professionalpidures of i i ii (Sbow slides)
LDR 1-Terra Vista Neighborhood
LDR 1 .0 off Neighborhood
—
LDR 1-Eaglewood Neighborhood
13
-w -; DR 2-Stonebridge Neighborhood
LDR 2-Stonebridge Neighborfio LDR 2-Stonebrid a Nei htrorha..
ray� i
■ ■-
hL
IL am
.1i UL
0,TV.
�- .. ■- 3—Possible housing
D' 3—Possible housing LDR 3—Possible housing
-7L
Are these types of stable neighborhoods a fit for this area? That is not as simple as it might appear. On the one
hand,yes they are! These neighborhoods are lour-density stable family homes. These aregreat places to live and
mould fit into this area and enhance the stable environment. Because the property doesn't sit next to either of the
Rural residential neighborhoods on either side, in my mind almost dictates that the other taro fields have to buffer
between the Rural residential and the Lon.,density. Tbis creates a protection for the neighborhoods on either side
because a developer will not be able to reasonably request a medium or high density. In fact in my opinion the
developers would need to buffer between n.,hat is proposed and nrhat is currently there.
f
I.
W 69fi 5 WlGie.:
I
14
But it is not that simple. After hearing all the testimonies and reading all the letters, I went back and read the
planning and.Zoning and the city council minutes from September 2002 till March 2003. This eras the period
when the city proposed and then annexed 12`h Wrest and everything east of 12'west. Lawyers were involved,
petitions were signed, town hall meetings were held, heated debates and angry citi.Zens wrote letters to contest this
proposal.At this point just the first part of ilillonrbrook neighborhood was built along with the Parson's
neighborhood, most of the homes on 12`h Wrest and iliddison.
The city was also in a time of huge growth. These community members had actually built ' the county and mere
now being annexed to the city. They already had septic tanks and wells and the cost to switch over to city mater and
sewer was expensive. As part of the compromise of annexation the city reduced hook-up fees and created the Dural
Residential.Zone to protect the neighborhood Most residents looked on this as a promise to protect their area from
the encroachment of higher densities. From all my research though I cannot find any verbal promises that it would
remain that way forever, I feel like the city implied that promise. Many of these same residents are here now fighting
again for that promise to be fulfilled.
So now the dilemma! There is a demand for single family housing in good stable neighborhoods. Currently all the
low-density housing areas are full and are hard to find. Due to the low supply people are going out to the county to
build. They are building in Kagby and othergrowing local communities because Rexburg's inability to provide
neighborhoods with an LDR1 or 2 that meets those needs. Yes we do have summerfield neighborhood, which is a
great neighborhood. Although Summe�eld has an LDR 2 Zone, this is what the city calls a planned unit
development or a PUD. A PUD is a way to build into a development some open space and then allows the
developer a higher density. Because of this higher density in some areas it resembles more of an LDR3 and MDR2.
Again this is a PUD and this higher density is allowed because they have over 700 acres in this community. ilhat
is in this development is not currently proposed for the 25-acre parcel we are discussing tonight.
While some people love a larger lot, others still want the nice stable neighborhoods, larger homes on smaller lots.
1Fhere now do we put LDR1 and LDR2 neighborhoods? ilhile our city does need more Rural residential
neighborhoods, what about Low density 1? If we deny this proposal are we pushing stable neighborhoods elsewhere?
Living on the outskirts of town is HARD! There are lots of hard decisions to be made and until there is something
built in the ground there '
s no law against anyone coming to the city and making their proposal. The only way for a
neighborhood to control what is put in next to them is for the members to buy the property themselves and develop it
the way they want. Developing land is a gamble. In order to put the financial backing to a project, it must pencil
out as they say. The developer has to put in the infrastructure and then hope they are able to sell the lots to recoup
the cost plus they also want to make a profit. Costs for building have skyrocketedyet low-density housing is still
being demanded right now. Do we chance the prices come down and some developer will eventually want to develop
another rural residential neighborhood? ilhat do we do?
I would like to conclude with a Memo written by ilinston dyer who was the chair of the planning and Zoning
commission when Ricks College announced the 4 year BYU-Idaho decision and all the annexations were being
proposed and approved-
ID Y E R Example
0 "
o u ■,- Development Of the area between Main Street,the freeway,7th South,and the old HIghway'sth
West hales us see the point. That area will become a'$ut>cily'of Rexburg and*11 span have
°x°'""f4°-"•"•'^°•••^.,,..., a sizable papulstion of its awn{in Ike I000's]Placing demands on public infrastructure such as
transportation networks and water and sewer systems. II will also spur significant secondary
growth pressures foreommerciat developmerd in that area. People will not be interested in
M E M U R A N R U M getting in their car and driving completely across Iowa(to the Albertsa.n'slWal-Mad area)for
their commerce. Thus it will almost become a community of its Own within the larger framework
To: Rexburg City Council.Pdanrgng and Zoning Commission,and City P&Z Staff of our City.
Imagine what the growth of this area would have been like if there had been no plan and very
Frain: Winston R.Dyer,PE,Chair,Planning and Zoning Commission little control over what types Or uses were Placed in which locations,and if the density of new
Raba: January 22,2043
developments were to occur at random. Fortunately,the vast majority of this area was already
within the City of Rexburg and thus came under planning and zoning controls and scrutiny. It
was hard enough for us as it was to make sure 9here was proper transitioning between differing
Re: t]isoussion of Proposed Annexation rand uses and densitias,and that the layout of grapes a streets and corresponding utility
systems was consistent with economical development and ongoing operation maintenance
Introduction costs for those systems.
Atthaugh Madison County does nave planning and zoning regulations,no one will argue that
Ongoing debate over the Proposed annexation Of areas on the periphery of liexburg suggests they are purposefully loose and flexible and have far less dagree of control in comparison to the
that I lake the opportunity to provide some clarification.As with any issue deeply involving and Raxburg's. The County does not have water and sourer systems and therefore gives little
impacting the public(financially and otharwnse),the nature and inlensity of debate has quickly consideralion to Orderly growth and development with respect to public infrastructure,other than
drawn attention and discussion Ip facets of annexation well beyond the fpundalionai seasons water quality issues[density of septic systems]. Even transportation planning is minimal,as
why this proposal is in the bast interests of the community beth now and certainly into the fubare_ tong as proposed roads and streets will somehow,seine way connect to the one,mile square
should be ctegrid of County road around an area,who cares whether that street layout will be conducive to
ar triol in setting forth the frdennabon below am speaking largely for myseff and economioal layout and installation of municipal water and sewer systems in the future?
giving my take On the discussion and reasoning of the planning and Zoning Commission with
regard to the annexation. I have discussed the Idea W writing this memowiih a limited number Reasons for Annexation
Of Commigaioners,but certainly have rept obtained official authority to speak in behalf of the
Commission. N—Mlhatess,I am conflderd there would bre general agreementwith my 11 is clear from this example and discussion that the foundallonal reasons why the City_of
slatements among the memkeprs, Rexburg desires to annex the proposed areas include the fallowing:
6ackgrou nd . to obtain adequate planning and zoning control,which in lum will provide fir and direct
State Code provides for annexation of areas con' h
nous to the the orderly growth and development Of the areas
rewth and development � r�S"to Promote Inv orderly
9 peen!of the community and its public services. Everyone recognizes the to provide for the logical extension and economical implememalmn ettrareportalien
exPleslve growth of our community;this last year there was a tenfold increase in the networks and utility systems that will be required to meet obvious growth demands
construction value of building permits issued over pravidua years. I challenge anyone to
demonstrate such an increase anywhere in This Slade of perhaps in the intermountain region, to supply additional areas under planning and zoning cordial to meet the growth needs
From the nature and volume orthe requests coming before the Planning and Zoning
Commission,it is clear that this trend will continue for same time. elite pdnmunity,altowlrig the orderly and ixttncienl expansion pFthe urban community
As I talk witlt rasidants in ourarea about growth issues,r hear concerns from them rh
that the very 10 areve the means to preserve and enhance community character and IdanMy
Character of the community they love is changing and mao.of the change is for line worse
Citizens see mare people,more traffic,mngastlon,conversion of farmlands and Open areas. to protect and preserve the environment,especially water quality
cracker box style const�s e s andnbasicalty set the pelfern far�t development
that will In essence,we desire to gain control Over the area to protect it-to see that exislirtg land uses
beyond Presently developed
infili the area between, When I inquire about the areas that most trouble them.invariably the are preserved,that appropriate types of development and density are consistent with
response includes di cusaton of the areas proposed for arnexatien,p rlicutarly those west and aurrgunding uses'and that the everaual growth and development of the area is orderly and
southwest of Rexburg. eoonormeally consistent with expanding public infrastructure and utilities into the area. No One,
15
Admittedly,we have in the past been somewhal"reactive"rather than"proactive"in our
espeeiafly current residents,wilt appreciate what will happen to that area from current growth approach to planning in an effort to promote private sector development of needed housing
Pressures without appropriate growth controls in place. rather than having the University enter the mar*A1. Now that the Universitys decision has been
made,we as a Planning and Zoning Commission have made a conscious determination to
Another indirect reason.but nevertheless one that needs to be discussed,is the concept of abandon the reactive approach and become thoroughly proactive in Wi;irg out for and
"sprawl". Sprawl is a shod word for long list of afflictions;rapid consumption of open apace and providing what will he best for our community now and into the rutu,e.
farmland,traffic clogged highways,urban disinvestment(population flight to suburbs or rural
areas),and corresponding toss of'community'and quality of ke- It is most evident in scenes of Annexing the proposed areas gives us the chance to do just that—to provide for the ortlerry
cookie Cutter style suburbs,fragmented communities,and degraded ruraf areas.An even growth and dewalopment of these areas and provide them planning and zoning protection. To
bigger poWem is providing municipal services and irrfrgyUucture(water and sewer system i leave these areas in a letter degree of planning and zoning control(i.e.,with the county}is to
police and fire service,and public roads,to name a few)to such hopscotch,stretched out, invite a large shaft,of the above described problems we would like to avoid. It is for this reason
helter-skelter development. that the Planning and Zoning Commission,after thorough public input and tong deliberation,
wholeheartedly and unanimously decided to recommend the annexations to the City Council.
SpravA is expensive,wasteful,environmentally damaging,sfltialy divisive,and usually just plain
ugly- It is a serious threat to the area's natural beauty and distinctive community charactef, Public Concerns
underminlog our sense OF place.This brand of headlong,poorly planned development is clearly
not in the Pang-lean interest of our community. Speaking personally from 25 years of experience In public involvement,particularly in the areas
Of acquisition of pubfnc rights-of-way For new highways and municipal increases in idiliiy rates to
The Lamaroux development is a perfed,small-scale example of the paint I am trying to make. support improved infrawudure,the response of the public to the annexation proposal was very
The area was not at all under Oily conlrol,and was not even in the impact area a year ago when predictable,consistent with human nature,and right dawn the lines of nary all previous
the developers approached the County about putfing multi--family housing in immediately west of experience- People by nature are vary resistant to change(especially in our conservative area)
the freeway_ Planning for that area was well underway with commitments made to developers and will animate in response to threats of upaefting the status quo,and there is nothing like the
by the-County wilhout any input on the part of the City concerning type Of development,dansily idea of increased costs to individuals or families W ignite the fres of"cwbc passion.
of development,and logical extension of City servicas and Iransportation networks to the area in
queetion. Exparlerin has also shown that thoughtful plannirg and implementation clearly provides fir the
greater common good and improved quality of life in the long nun. The example I open cite is
Only when we extended our impact zone into that area did we began to have a say in the matter the determined parent who takes the emotionally distraught,protesting child to the doctor for the
and some degree of control over the situation. The problem was that by than there vat little we painful#realment in the near-term that will provide well-tieing in the long run. As a Planning and
could do other than implementing limited damage control and accommodating the cat that had Zoning Commission and City Council,we should have the same degree of determination in this
already gotten out OFthe bag,As a Planning and Zoning Commission.we are nil at all matter of annexxlion—the concerns of the present are nothing compared to the problems we
intarasled in further repeals of this sorry scenntio, will be forced to We wilh in the long run without proper planning and control for the
unquestionable growth that will crone to these areas.
As it elands now,the County is very concerned(rtightfully so)about density issues of new septic
tanks and a corresponding degradation ofgrcundwaler quality in the annexation areas and As I have listened to the public in several meetings and have had personal feedback from
beyond. Their respwas,as communicated to you by 6aNsil Jose,Madison Counlys Planning affected individuals.A is clear that rwlwilhslanding all the other political maneuverings and
and 2onirg Administrator,is to try and defer approval of new proposed deveopmenls in Inc "Issue bullorw`being pushed,the underlying concern and molivat on is that of cost.Adminady,
area until they can be served by Rexburg's central wastewater couection and treatment I myselF would be concerned with some of the cost figures That have been discussed. It would
systems- be nice to see a clearer darivalicn of the costs,laking into account bona fide redactions that will
Occur such as the present value of not hawing to replace well and septic tank systems in The
That is goad planning oil their part,but the result is their the City of Rextwrg will be forced to be future,and also significant reductions Jr,homeowner insurance policies for improved fire
involved in the area in question whether we want to or nol.We should just as well have the Protection offered by City infrastructure systems,but such discussion diverts focus from the real
involvement and the proper degree of control since it wrll unquestionably have a significant reasons for annexation.
impact on the remainder of cur community in the long run.
Instead.I foal that discussion should center on what the City can do to help mitigate the
solutions impacts,particularly financial,of proposed annexation on area residents—especialy qIn se who
have not requested annexation. This is what I was trying to get at when I brought up the
The solution to sprawl is"smart growth". Smart growth is a fight for growth that's done right— concept of"annexation agreements"(admittedly,easily confused with what the City does For
figuring Dug what the community values in its environment,where we'd like to go,low growth developers proposing new development,but similar in oencept)in the P&Z public hearing on
should lake place,what it should look like.and what areas should be off-limits and how They annexation. I further suggested that residents focus more on trying to develop agrdsamenil with
should be preserved.We are cu"r"tly trying to fortify these visions by updating the the City on such mitigation issues rather than fighting what everyone will admit to being a
Comprehansive Plan, question of'when will it be annexed-rather than-M it will be annexed"
Are there things that the City can do to mitigate the impadde df the proposed annexalmn7 Ideas
may include putting a maximum on the front footage utilityfee since many properlies in the
countryside are significantly larger than a typical City fol,possibly waiving or significantly
deferring(with a sunset Clause)the connection tea,or perhaps setting up for partial
reimbursement of utility costs by collecting from future developers who will also utilize those
pipelines. Perhaps some other lype of tiered cost appwoh can be developed where some
costs are covered in the near-term and additional costs are covered as property subdivides
andfor develops in the future.
con*rvlon
There are very important foundational reasons why the annexation is being proposed and is in
the best interests of the community. A myriad of related issues are being discussed that appear
to be distracting focus From the'Why'of the proposed annexation. While it is appipriate and
well taken to discuss mitigalicn of impacts(particularly financial)to those involved,the Planning
and Zonr"Commission and City Council should be unified and strongly supportive of the
proposed annexation for the long-tern well-being of ourcommun;ty-
Governor Glendening M Maryland put it best a couple of years ago when he said,"We can stick
our heads in the sand and pretend the growth will simply not happen. Likewise,we could
pretend that when we DO grow A somehow will not affect us,it will not atter our landscape,it will
not Pollute our environment,it will not raise our taxes,and it will not change our quaky of life.
Or,we can plan for growth the best way we knew how...this Is the common sense approach to
growlh."Someone,else expressed it this way,"Planning for the future of our community is not a
loss of freedom,A is a growth toward maturity."
The Planning and Zoning Commission has strongly reconrrefided this annexation be
ac=mplished For the good of the community both in the mar-term and the Bang run.We stand
ready to assist in whatever ways we can to achieve tltis worthy goal.
Council Member Flora said her decision is neutral because she understands the resident's concerns and
the developer's. The Low Density Residential 1 (LDR1) and LDR2 may assist to keep the Rural Residential
Zone safe. On the other hand, she understands there was a promise made to the residents in the Rural
Residential Zone that the surrounding properties would maintain the RR Zone. There are concerns a
different developer may decide to request a rezone of their property to a Medium Density Residential 1
(MDR1) or MDR2.
Mayor Merrill asked Public Works Director Davidson to explain the cost associated with infrastructure
due to growth. Public Works Director Davidson said the further the sprawl from the city infrastructure the
less number of residents are paying into the infrastructure expenses causing an increased amount of cost to
the current residents for the extended water and sewer lines. He said when the city is considering annexation
of a certain area, he councils to not leapfrog a wastewater lift station. The higher the density the increased
number of residents paying into the cost of infrastructure. The costs are balanced with zoning and the
market. The larger the lots the higher demand on the city's water system for irrigation.
Mayor Merrill said he believes the rezone request is a good compromise between the property owner and
surrounding residents. The city is in need of the LDR1 and LDR2 Zones and the LDR3 Zone is located
along the freeway. He has noticed lots along the freeway have not sold in the Pine Brook Subdivision;it may
be that the lots are less desirable because of their proximity to the freeway.
16
Mayor Merrill clarified in the past minutes he has read he did not find wording eluding to a promise to
keep this area Rural Residential. The City Council Members have the responsibility of balancing between
upholding property rights and protecting neighborhoods. He mentioned the mixed desires of the residents
living in the surrounding properties before the Starlight and Henderson Subdivisions were built. Some
residents at that time weren't pleased with losing some of the county feel;however, a lot of great residents
now live in those subdivisions.
Council Member Mann commended Council Member Flora on her presentation to City Council. He said
growth is going to happen and it has to be planned wisely. When the original proposal was before City
Council he voted against the rezone request. As a community he believes they should ensure there are
various housing options for the residents of Rexburg.
Council Member Flora said her presentation was given as a member of City Council; however,if she was
making a decision as a citizen, she would prefer the lower density. She moved near this location to have the
lower density. One of the aspects in the LRD2 and LDR3 Zones is that they allow for twin homes;
however,there are LRD2 neighborhoods that only have single family homes. As City Council members they
do not know the intention of the developer. City Council has to make a decision without knowing what is
going to be built. They have to decide based on what the zone allows. She explained as a City Council
member she agrees with Council Member Mann the city needs LDR1 and LDR2 Zones, she is not in favor
of the LDR3;however, only four acres would be zoned LDR3. The rezone proposal would benefit our
community;it has been a while since City Council has decided on a LDR1 proposal.
Council Member Flora mentioned the property in this proposal is not abutting the RR1 Zone because
there is property owned by different owners on both sides of this neighborhood. There is a possibility the
developer could come back and request a high density in the future. She said if the developer comes back to
request a higher density her vote will be nay and if the developer later asks for a Plan Unit Development her
vote will be nay. In her opinion if this rezone is approved it will protect the RR1 Zone from medium and
high densities because there would need to be a buffer between the zones.
Council Member Johnson said she lives in an LDR2 Zone and does not consider it a stable neighborhood.
There are four homes on her block that are rentals and about eight families have moved to the county to
have a larger lot. She believes there is a need in the city for the larger lots allowed in the RR1 Zone. She said
if the city doesn't provide the larger lots, residents will move to the county and the city will lose tax dollars.
The city will not be able to obtain RR1 Zones in the future. Mayor Merrill said as the city grows and more
properties from the Impact Zone are annexed there is the potential of having more RR1 Zones. He said he
is in favor of this request because the LDR1,LDR2 and LDR3 Zones allow for residents to have the option
of different lot sizes.
Council Member Walker said he agrees with Council Member Johnson once the RR1 Zone changes to a
different zone;it will be difficult to recuperate this type of zone. The annexation of property into the city is
unknown and could take longer than expected dimensioning the possibilities of having more RR1 zoned
property.
Council President Busby mentioned most developers will build to the maximum allowed in the
zone for financial gain and that is a concern for him. He said he is also concerned with the
additional traffic the higher density will cause on an already high traffic road.
Council Member Johnson moved to deny the rezone at approximately 301 S 12`''W from Rural
Residential 2 (RR2) to Low Density Residential 1 (LDR1),Low Density Residential 2 (LDR2),and
Low Density Residential 3 (LDR3); Council President Busby seconded the motion;Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Johnson Council Member Flora
Council Member Walker Council Member Mann
Council President Busby
The motion carried.
17
Council Member Mann asked to be excused for the rest of the meeting.
B. Planning& Zoning Recommendation to approve the Teton River Flats Planned Unit
Development (PUD) at approximately 280 Lorene St#21-00177. The zoning of the
property will remain the same at Medium Density Residential 2 (MDR2). —Alan Parkinson
Planning and Zoning Administrator Parkinson reviewed the Teton River Flats Planned Unit
Development (PUD). The original request was for 100 units which would have required the maximum
allowed bonus points to be met. He said the developer decided to reduce the number of units not because
the bonus points couldn't be met,it was for the purpose of adding a park. The park would be an amenity
for the residents. The PUD requirements were met through the bonus points.
Council President Busby asked how many units will be removed to accommodate the park and has the
Canal Company been notified of this development.Planning and Zoning Administrator Parkinson replied
two buildings or a total of eight units were removed and the Canal Company has been contacted. One of
the conditions of this PUD is for the surrounding land owners and farmers been notified. The ditch has not
been used for 10 years.
i
I �
s i®
— e
°
:—A' LA—i.�•,_ ;
Council Member Flora moved to approve the Teton River Flats Planned Unit Development
(PUD) at approximately 280 Lorene Street with conditions; Council Member Walker seconded
the motion;Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Walker
Council President Busby
The motion carried.
C. Review and approval of Iron Horse Plat—Division 1 located at 1076 S 12"'W#21-00080—
Alan Parkinson
Planning and Zoning Administrator Parkinson reviewed the Iron Horse Plat. There is a total of seven
lots. The Plat met the requirements and a traffic study was conducted. The results of the study may require a
stop sign. The infrastructure needed to support this development is available.
18
r
Council President Busby moved to approve Iron Horse Plat—Division 1 located at 1076 S 12",
W.; Council Member Johnson seconded the motion;Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Walker
Council President Busby
The motion carried.
D. Review and approval of City of Rexburg Employee Committee Bylaws—Eric Parker
This item was discussed at the beginning of the meeting when Council Member Mann was present.
City of Rexburg Employee Advisory Committee President Eric Parker reviewed the committee
bylaws. He mentioned he is the outgoing president and the incoming president is Noah Phethean. The
proposed bylaws have been reviewed by City Attorney Zollinger and Human Resource Director Hill. A
section was added to the bylaws that section is number four. The added section is to insure city employees
on the committee understand their responsibilities.
BYLAWS
City of Rexburg Employee Advisory Committee
1,PURPOSE
The City of Rexburg Employee Advisory Committee exists to promote the well-being and fair treatment
of all employees of the City of Rexburg through:
I. Speaking about issues of concern to all employees and initiating reforms when needed.
2. Fostering thespiritof communication among allemployees.including department heads and
council members.
3. Taking an active role in City activities and establishing a positive culture for employees and
citizens.
OP.REPRESENTATIVES
Each department or assigned collection of departments will appoint a represenlative on their behalfto
serve a two-year term on the Employee Advisory Committee.
In order 14 give more leadership 4pp¢rtunitie5 to the maximum number of employee$.each
representative must be replaced at the end of their two-year term,
The Employee Advisory Committee may request a change of representative if said representative fails to
represent their department{s)through non-participation. Such a request shall be made to the
respective de partment head{sj.
A president,vice president,and secretary will be elected each year,serving a one,year term,from
among the body of representatives-
III.SELECTrOrii C1F REPRESENTATivES
Prior to the December meeting and according to scheduled expiration of assignments,or as otherwise
required by vacated positions,departmentls}will select an employee who is willing and capable to serve
for the nexttwo years,beginning January 1.This employee will attend the December meeting along with
the outgoing representative to coordinate a smooth transition of appointments.
The selected employee cannot be a Department Head nor any member that has served in the last two
years.
Half of the department representative appointments will expire each year.The rotation of appointments
s a separate document that can be found on the City's intranet-
19
N.REPRESENTATIVE EXPECTATIONS
It is expected that representatives will pertorm the following duties wh ile serving on The Employee
Advisory Committee;
1. Prepare for monthly meetings by reveewing upcoming agendas and other information,
2- Attend monthly meetings or otherwise find a substitute representative if unable to attend.
3. Communicate diAussian pointsvnth all employees of asolned department{sl.
4. Post minutes in a conspicuous place In the department(s).
5_ Assist with other activities not listed in these bylaws as needed.
Y-MEETINGS
The Empr*A*AdviWry Ccmrnittee Will M.W mpnthlyih the vonferenCe Rtl4ri City[tall.The
secretary,in conference vaith the presidency,will prepare the agenda Iar this meeting,to which all
employees vetll be encouragedto contribute.The mirwtes frarneach meeting well be posted on the
City's Intranet,acreL€able to all employees once the minutes have been drafted.Representatives should
also post the minulo in a CtM§picu4uS pixe cat theirdeParkment(sl
It is importantthat Path representativegatdeerinput from all employee€in their department(s)about
the r€sues drstumed and use that information In detisran-makIna_
Yl.SPECIAL DUTIES
The EmplpyeeAdv sory Committee volt be ri:Wnuhle fpr makingthpa!"tmrenta forthe"niwrand
wintCr ernpioyer rNeptiom.
vn-juAPSTriC7iON
1. Tire Employee Advisory€ommittcE has the right tv negotiate as a group regarding benaritsof
other concerns vnth the Human Resources0irectcr,Mayor,andforCouncil on befraf(ofaw
em ployees of the City of Rexburg.
2. A reprerentative,w representalivrra,of the commi4tee has the A&to At In the administrati e
Iwating in review of any,general employee iproblemor grievance.However,they will not.have
the right to sit in the administrativehearingwhen individual employee problems orgrievarices
are addressed..
3. The Crtyallterlwrg EmployeendvismCommittee cannot beatwlished Eyarrr agency within
the City of Rexburgemotpt by a majority vane of the City Council,
vm.AMEN f}IHG
These bylaws may be amended orchanged at any time by submitting a request and recomraendat+an
agreed to by a majority of the regular,duly elected memo ersol the City of Rexburg Employee Advise--y
Committee-The amended"ws will then be ferwardead to the City Coune,l for their action.
AFPENOtX A:COMMIrTTEE REPRESENTATION&REPLACEMENTS
EVEN YEAR 000 YEAR
POLICE ES —EmagoncySerylicesDivision
WASTEWATER—COLLECTIONS/TREArMENT GIsIIT
PLANT
PARKSJGOLF STREETS
ECONOMIC CEVELOPMENVRECREADON} SANITATIONJSHOP
CULTURAL ARTS
ENGINEERIFIG/PUBLIC WORKS ADMIN WATER
BUILDING/P&Z CUSTOMER SERVICMGALIH R/FINANCE
Council Member Johnson moved to approve the City of Rexburg Employee Advisory
Committee Bylaws; Council Member Walker seconded the motion;Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Mann
Council Member Walker
Council President Busby
The motion carried.
Calendared Bills:
A. Second Reading: Those items which have been first read:
1. Ordinance No 1260 Mayor and City Council Salary Changes Effective January 1, 2022
Council President Busby moved to approve Ordinance No 1260 Mayor and City Council Salary
Changes Effective January 1, 2022; Council Member Walker seconded the motion;Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Walker
Council President Busby
The motion carried.
20
B. Third Reading: Those items which have been second read: NONE
Mayor's Business:
A. Reappoint Robert Chambers and Randall Porter to Rexburg Urban Renewal
Board
Council Member Walker moved to ratify the reappoint of Robert Chambers and Randall Porter
to the Rexburg Urban Renewal Board; Council President Busty seconded the motion;Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Walker
Council President Busby
The motion carried.
B. Ratify Bruce Casper as a member of the Planning and Zoning Board
Council Member Flora moved to ratify Bruce Casper as a member of the Planning and Zoning
Commission; Council Member Walker seconded the motion;Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Walker
Council President Busby
The motion carried.
City Attorney Zollinger asked Mayor Merrill to make a change to the agenda to add the Design-Build
Agreement for the Municipal Fiber Optic Network Design Project. City Staff was able to negotiate the cost
amount budgeted by City Council. The agreement is a time sensitive item. There are deadlines that need to
be met for funding. The Design Phase Services cost are $48,000.
City Attorney Zollinger commended City Employee Daniel Torres for his dedicated work and ability to
negotiate the terms with Silver Star for the municipal fiber optic design project.
Council Member Walker moved to amend the City Council Meeting Agenda to include the
Design Build Agreement for Municipal Fiber Optic Network Design Project; Council President
Busby seconded the motion;Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Walker
Council President Busby
The motion carried.
21
Council Member Flora moved to approve the Design Build Agreement with Silver Star for
Municipal Fiber Optic Network Design Project in the amount of$48,000; Council President
Busby seconded the motion;Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Walker
Council President Busby
The motion carried.
Discussion regarding the Employee Committee structure. Mayor Merrill said he would like to the see the
Employee Committee Member be more involved with community outreach programs. The Police
Department is involved is already involved in the community by hosting the Special Needs Luncheon at
Porter Park and Shop with a Cop Program. Council Member Flora said she prefers the different City
Departments be recognized for their hard work.
Council Member Walker expressed his appreciation to Council Member Mann and the Chamber of
Commerce Staff for their hard work in making the Fourth of July festivities a great success.
Mayor Merrill reminded everyone about the D.A.R.E. Carwash on July 215`and the D.A.R.E. Night Golf
Tournament on July 30th.
Consent Calendar: The consent calendar includes items,which require formal City Council
action,however,they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion in
greater detail. Explanatory information is included in the City Council's agenda packet regarding
these items.
A. Minutes from June 23, 2021,Meetings
B. Approve the City of Rexburg Bills
Council Member Walker moved to approve the Consent Calendar containing the minutes, city
bills; Council Member Johnson seconded the motion;Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Flora
Council Member Walker
Council President Busby
The motion carried.
8:41 P.M.
APPROVED:
Jerry Merrill,Mayor
Attest:
Marianna Gonzalez, Deputy City Clerk
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