The URL can be used to link to this page

Home My WebLink AboutCouncil Minutes - August 04, 2021 (2) City Council Minutes ��X$UR�rd CITY o F August 04, 2021 �� REXBURG 35 North 1,t East deborahl@rexburg.org Phone:208.359.3020 x 2101 H E o ° ' America's Family Community Rexburg,ID 83440 www.rexburg.org Fax:208.359.3022 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Bryanna Johnson City Staff: Stephen Zollinger—City Attorney Matt Nielson—Finance Officer Keith Davidson—Public Works Director Alan Parkinson—Planning&Zoning Administrator Scott Johnson—Economic Development Director Deborah Lovejoy—City Clerk 6:30 P.M. City Hall Police Patrol Sergeant Whetten said the prayer. Council Member Wolfe led the pledge. Roll Call of Council Members: Attending: Council Member Flora, Council Member Johnson, Council Member Walker, Council Member Wolfe, Council President Busby, and Mayor Merrill. Council Member Mann asked to be excused. Public Comment: not scheduled on the agenda (limit 3 minutes);issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Staff Reports: A. Human Resources: Review and Approval of Employee Paid Holidays—Terri Hill Human Resources Director Hill said she has been approached by some city employees regarding Governor Brad Little's proclamation recognizing June 19—Known as "Juneteenth". She said she is in an email chain with several cities and counties regarding their recommendation to consider Juneteenth/Freedom as a paid holiday for their employees. There were two counties that have already recognized it as a paid holiday. The other cities and counties will decided closer to the end of their Fiscal Year. Human Resources Director Hill said she is recommending Juneteenth be added as a paid holiday. She reviewed the current city observed holidays. Governor Brad Little issued a proclamation recognizing June 19—known as "Juneteenth"—as a new legal public holiday observed by Idaho Code following the passage of the Juneteenth National Independence Day Act, which President Joe Biden signed into law on June 17, 2021. CURRENT CITY OF REXBURG HOLIDAYS The City will grant holiday time off to all employees on the holidays listed below. New Year's Day(January 1) Martin Luther King,Jr.Day(third Monday in January) Presidents'Day(third Monday in February) Memorial Day(last Monday in May) Independence Day(July 4) Labor Day(first Monday in September) Patriots Day/Emergency Services Day(September 11)for MFD and Police Employees Only Veteran's Day(November 11) Thanksgiving(fourth Thursday in November) Day after Thanksgiving Christmas Eve(4 hours(5.6 hours for MFD24 Employees)of Holiday,but only when it falls on a Monday,Tuesday, Wednesday,or Thursday). Christmas(December 25) 1 New Year's Eve(4 hours(5.6 hours for MFD24 Employees)of Holiday,but only when it falls on a Monday,Tuesday, Wednesday,or Thursday). PROPOSED CITY OF REXBURG HOLIDAYS The City will grant holiday time off to all employees on the holidays listed below. New Year's Day(January 1) Martin Luther King,Jr.Day(third Monday in January) Presidents'Day(third Monday in February) Memorial Day(last Monday in May) Juneteenth/Freedom Day(June 19) Independence Day(July 4) Labor Day(first Monday in September) Patriots Day/Emergency Services Day(September 11)for MFD and Police Employees Only Veteran's Day(November 11) Thanksgiving(fourth Thursday in November) Day after Thanksgiving Christmas Eve(4 hours(5.6 hours for MFD24 Employees)of Holiday,but only when it falls on a Monday,Tuesday, Wednesday,or Thursday). Christmas(December 25) New Year's Eve(4 hours(5.6 hours for MFD24 Employees)of Holiday,but only when it falls on a Monday,Tuesday, Wednesday,or Thursday). Council President Busby asked if all of the holidays listed above are paid holidays. Human Resources Director Hill replied yes all of the current holidays are paid holidays. Council President Busby questioned when Governor Little mandates a holiday do the cities have to pay for the holiday? Human Resources Director Hill explained Governor Litde on a state level said they are recognizing Juneteenth/Freedom Day as holiday. The Rexburg City Council has the option of recognizing the holiday. She said she is before City Council representing the city employees to recommend adding Juneteenth as a paid holiday. There are 12 current paid holidays. Council Member Johnson said there is significance to Juneteenth therefore she is in favor of adding it as a paid holiday. Mayor Merrill said he agrees with Council Member Johnson there is significance to Juneteenth. The only down side of adding a paid holiday is the cost associated with a paid holiday. Human Resources Director Hill said a paid holiday cost the city about$34,000. Council President Busby asked if the holiday has to be a paid holiday. Human Resources Director Hill replied the holiday could be left optional for those wanting to observe the holiday; however,leaving the holiday as an option would cause confusion. Council Member Johnson explained there are other comparable paid holidays already being observed. She said she understands there are costs associated for paid holidays;however,there are also benefits that out way those costs. Council Member Walker said the Juneteenth/Freedom Day has been recognized nationally and on the state level he doesn't see a reason why it wouldn't be on a city level given the dates significance. Council Member Mann said he is in favor of adding Juneteenth as a holiday and for City Hall Offices to be closed. Mayor Merrill asked if the holiday falls on a Saturday or Sunday it be observed on those days without closing city hall on the Friday or Monday before the holiday. Human Resources Director Hill said she recommends the holiday be observed as the current holidays are with city offices being closed. Council President Busby asked where the funds to pay for the holiday will be budget from. Finance Officer Nielson replied the expense comes from a loss of productivity not an actual cost. Council Member Johnson moved to approve the update Employee Paid Holiday recognizing June 19 —known as "Juneteenth"—as a new legal public holiday; Council Member Walker seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried. 2 B. Finance: -Matt Nielson 1. Finance Report Finance Officer Nielson gave an update on the budget process. The Fiscal Year 2022 Appropriation Budget will be third read at tonight's meeting. Then there will be a couple public hearings for the amended budget and utility rates which will be affective in October. One of the major items of the budgeting process is to fill out the L2 document that certifies the property tax with the state. The document is slightly more convoluted then years passed because of the new house bill. Finance Officer Nielson reviewed the Expenditure Budget Summary Report. CITY OF REXBURG BUDGET SUMMARY REPORT FY 2021 9 months ending 6/3012021 Page 1 EXPENDITURES BUDGET ACTUAL 75% FORECAST OPERATING EXPENDITURES Misc.DepartmentslCategories Arts 667,300 439,818 66% 656,500 Building Safety 857,300 635,498 74% 845,800 CustomerServices 339,500 255,281 75% 330,000 Economic Development 382,800 296,222 77% 407,000 Emergency Services 4,478,300 3,472,455 78% 4,761,600 Finanrdal Management 1,229,7UO 698,738 57% 998,400 GIs 361,000 256,647 71% 349,200 Golf Courses 979,400 630,519 64% 1,193,700 Human Resources 175,900 130,458 74% 175,300 Information Technology 711,300 492,081 69% 685,300 Legacy Flight Museum 73,500 47,784 60% 197,900 Legal Services 287,300 212,803 74% 281,000 Mayor,Council&Mayor's Youth Advisory Board n%20D 234,054 69% 330,700 Miscellaneous 316,700 301,011 95% 355,800 Parks&Ball Diamonds 798,000 494.672 62% 832,500 Planning&Zoning 407,300 275,276 68% 388,600 Recreation Administration&Programs 565,900 409,757 72% 526,000 Rexburg Rapids 470,000 225,010 46% 461,200 Total Misc.DepanmeatslCategories 13,440,400 9,503;690 71% 13,778,500 Pal Ica Department Administration Division&Fund 09 1,473,30D 1,211,700 82% 1,526,700 Patrol Division&Funds 13 2,412,801) 1,719,807 71% 2,327,000 Investigations Division 788,901) 632,279 80% 832,5DO Community Services Division&Funds 08,11,14 735,600 516,336 70% 692,700 Support Service&Logistics 4,500 0% Total Police Department 5,415,100 4,060,122 75% 5,379,800 Public Works Building Maintenance 66,500 50,630 76% 68,100 Shop 578,700 409,348 71% 586,300 SoniM6cn 2,532,90D 1.932,429 76% 2,625.100 Water 3,126,001) 2.262.699 72% 3,079.490 Wastewater-Treatment 3,090,900 2.235,814 72% 3.087,800 Wastewater-Collections 1,742.200 1.332,779 76% 1.785.400 Street Operations 2,913,306 1,650,319 57% 3,076,600 Total Public Works 14,050,500 9,674,018 70% 14,306,700 TOTAL OPERATING EXPENDITURES 32,906,000 23,458,030 71% 33,463,000 CAPITAL EXPENDITURES Engineering 574,000 428,326 75% 505.300 Street Repair Contracts 1,203.600 41 0% 310,000 Construction 06.30,31,32,39,41,42,44,48,49,51-5&82,84,85 11,413,200 3.166,233 28% 8.323.200 Contributed Capital Offset 1,325.000 18,749 1% 1.325,000 Capital Reserve Funds 07,18,20,33,34.35,38 1,372,900 39,804 3% 553,600 LID Debt Service Funds 59.69 1,112,200 15,326 1% 863,800 Trust&RLF Funds 15.16,19,21,22,90,91 573.300 19,954 3% 44,600 TOTAL CAPITAL EXPENDITURES 17,574,200 3,888,433 21% 11,986,500 Contingent Operating Expanses 4,811,700 0% 41,700 Contingent Capital Expenses 5,113,300 0% 90,700 Internal Transfers Out for Operations 4,054,400 2,022,259 50% 4,178,000 Internal Transfers Out for Capital 8,335,500 292,499 4% 8,810,300 TOTAL EXPENDITURES FOR ALL FUNDS 72,T95,100 29,461,221 40% 58,570,200 Finance Officer Nielson reviewed the Operating Revenues Budget Summary Report. The Permits and Licenses are at 103%. The Property Tax are 67%; however, a payment was recently received that payment will change the percentage close to 100% CITY OF REXBURG BUDGET SUMMARY REPORT FY 2021 9 months ending 6/3012021 Page 2 REVENUES BUDGET ACTUAL 75% FORECAST OPERATING REVENUES County Road Tax 870.000 405,292 47% 800,000 Federal Grants 2,564,099 6,025,162 235% 6,373,112 Franchise Fees 1,777,700 1,117,281 63% 1,780,600 Fund Balances for Operations 4,030,901 0% 2,780,000 Investment Earnings 129,100 114,633 89% 147,400 Unrealized Gain(Loss) -82,456 3% -16,000 Interlund Charges for Services-Overhead 3,441,80D 2,546,475 74% 3,441,900 Miscellaneous 517,300 374,653 72% 456,5DO Operating Contributions 3,279,300 2,183,861 67% 3,453,300 Parks,Rscrsalion,Museums,Arts,Gulf 1,475,900 950,306 65% 1,696,900 Permils&Licenses 760,300 784400 103% 996,500 Property Tax 4,152,2UD 2,855,982 69% 4,152200 State Taxes&Grants 3,654,900 2,778,541) 75% 5,227,3110 Utility Charges-Water 3,258,300 2,198;923 67% 3,428,500 Utility Charges-Wastewater 5,201,900 3,904,708 75% 5,335,660 Utility Charges-Sanitation 2,526,0017 2,049,577 81% 2,633,500 TOTAL OPERATING REVENUES 37,639,70D 28,209,437 75% 42,689,912 CAPITAL REVENUES Borrowing-DEO Water Loan 1,473,000 0% Capital Reserve Fees&Impact Fees 2,094,300 1.492,844 71% 2,38D,400 Capital Reserve Can}rover Balances 6,464,000 0% 7,296,400 Construction Funds 3,645,600 395,303 11% 3,08a,300 Contributed Capital 825,000 18,749 2% 825,000 Engineering Billings 574,000 D% 563,300 Fund Balances for Capital 1,727,900 D% 1,555,600 Grants&Contributions 3,547,100 163,939 5% 1,162,900 LID Funds 330,70D 73,771 7% 1,632,100 Trust Funds 2,104.40D 654,856 31% 2,213,200 TOTAL CAPITAL REVENUES 22,786,000 2,7411,462 12% 20,659,200 3 Contingent Operating Revenues 0% Contingent Capital Revenues 0% Internal Transfers In for Operations 4,028,900 2,004,835 50% 4,140,800 Internal Transfers In for Capital 8,340,500 311,249 4% 8,925.800 TOTAL REVENUES ALL FUNDS 72,795,100 33,273,783 46% 76,414,812 OPERATIONS SUMMARY TOTAL OPERATING REVENUES 41,668,600 30,214,072 75% 46,829,812 TOTAL OPERATING EXPENDITURES 41,772,106 25,460,289 71% 37,662,700 ---NET OPERATIONS -103,500 4,733,783 9,147,112 CAPITAL SUMMARY TOTAL CAPITAL REVENUES 31,126,500 3,059,711 12% 29,585,060 TOTAL CAPITAL EXPENDITURES 31,023,000 3,960,932 21% 20,887,560 •==NET CAPITAL TRANSACTIONS 103,506 -921,221 8,697,500 TOTAL ALL REVENUES 72,795,100 33,273,783 46% 76,414,812 TOTAL ALL EXPENDITURES 72,795,100 29,461,221 40% 58,570,20D NET ALL REVENUES OVER EXPENDITURES 0 3,812,562 17,844.612 Finance Officer Nielson reviewed the Cash and Investment Balance Report. CITY OF REXBURG CASH & INVESTMENT FY 2021 BALANCE REPORT Page 3 BALANCE AS 9%of Tota l OF CASH&INVESTMENTS [1 YEAR 1-5 YEARS >5 YEARS Portfolio 613012021 Bank of Commerce Bank CD 261,496 0,70% 261,4% Bank of Commerce Legacy FM 36,705 0.10% 38,705 Beehive Credit Union CD 250,152 0,67% 258152 Cash On Hand 5,370 0.01% 5,370 City Golf Cart CD 45,960 0.12% 45,960 East Idaho CU CD 255,914 0.69% 255,914 Idaho Central Credit Union CD 250,G25 0.67% 25D,025 Key Bank Checking[RTF} 253,901 068% 253,901 Moreton Asset Management 3,159,997 2,192,948 14.48% 5,382,945 Mountain America Credit Union 251,461 0.68% 251,461 Real Estate Investments�Streei 337,295 0.91% 337,295 Slate Diversified Bnnd Fund 1,203,466 2,171,294 7$4,614 11.14% 4,139,374 State LGIP--City 7,751,414 277,716 21.60% 8,029,130 State LGIP-Fire District 632,695 21,593 1.68% 624,288 TVI-Bond Investment 648,496 2,339,758 589,470 976% 3,627,723 Wells Fargo Drug Fund Checking 13,086 0.04% 13,086 Wells Fargo Fire District Banking 739,449 1.99% 739,449 Wesimark CD 254,847 0.69% 254,847 Dons Bank Capital Advisors 4,081,448 1,130,0417 14,02% 5,211,488 Zions Bank Collateralized AcG 6,003,G79 18.15% 6,003,079 Zions Bank General Checking 1,175,383 3,16% 1,175,383 Dons Bank Payroll Checking 21,833 0,06% 21,833 TOTAL 27,683,471 8,133,349 1,354,084 100% 37,1701 %OF TOTAL PORTFOLIO 74,5% 21.9% 3,6% 100% I,Matthew K.Nielson,as Treasurer of the City of Rexburg,hereby under oath,cer8fy to the best of my knowledge, that the above accounting of expenses,revenues,and cash and investment balances is true and correct. Finance Officer Nielson reviewed the Treasurer's Expeniture Report. CITY OF REXBURG TREASURER'S EXPENDITURE REPORT BY FUND FISCAL YEAR TO DATE.ENDING V39t7021 @ M%of tha FISCAL YEAR 2071 tt FUND WAGES CAPITAL OTHER T07AL BUDGET SPENT FUND BAL CASH BAL 46 AIRPORT CONSTRUCTION 13,376 0 93,376 630,000 2% 69,954 79,954 47 AIRPORT OPERATIONS 1,63e 21,070 40,019 62,727 79,800 79% -26,692 -36,252 49 AIRPORT RESERVE 6 43,000 0% 968,56% 958,564 36 ARTS PROMULGATION 29;999 29,999 71.800 42% 40,290 44.290 62 BROADBAND FIBER INITIATIVE 16,457 2,001 18,457 39,000 62% 2,056 2,056 26 BUILDING SAFETY AND PBZ 437,702 37,472 435.600 990,774 2=800 41% 1,432,941 1,474.062 95 CITY 50110 FOUNDATION 0 23,800 D% 5,069 5.89 86 COWUN17Y SAFETY LIGHTING 15,210 46,445 61,056 494,300 12% 455,332 437,003 32 lJ7S FIRE STATION ADDITION 0 400,000 476 a3 El BUSINESS COMPETITION 15,000 50159 65,259 42.100 155% 23,171 23.171 19 FIRE OISTRIGT 4,670 439,050 443,720 1,948,100 23% 1,359,068 1,359,088 21 FIRE EMPLOYEES TRUST 96 98 24,900 0% 2200 22,460 20 FIRE IMPACT FEES 52,499 52.499 152,300 34% 48.682 48,682 18 FIRE JOINT EQUIPMENT 2,672 0 2,572 1,176,800 0% 1,179,195 1,179,195 17 FIRE OPERATIONS 1-W.077 1D6,241 1,487257 2,966,375 3.898.500 76% 494,030 187.269 37 FIRE PARAMEDIC CARE UNIT 355,420 148,651 504,579 51 86% -150,696 51,079 01 GENERAL 3,978,224 140,078 5,843,748 9,770,050 14,924,300 65% 8,747,780 10,704,300 29 GEOGRAPHIC INFORMA71ON SYS, 132,169 124,6,36 256,647 36-1,000 71% -23,921 56,773 51 CALF COURSE CONSTRUCTION 79,461 50,097 129,566 174,600 74% -M3,690 568,690 50 GOLF COURSE OPERATIONS 229;484 56,461 344,574 630,519 1,029.500 61% 297,615 299.739 15 HIGH 5&OTHER GRANTS 0 81 D% 69,752 69,752 24 LEGACY FLIGHT MUSEUM 43,784 43,784 147,000 N% 129,889 116,584 %-% LID CONSTRUCTION FUNDS 79,233 490,471 589,704 1,579,000 38% -616,246 -613,580 59-79 LID DEBT SERVICE FUNDS 0 330,700 9% -257,210 -163,373 45 MAYOR'S YOUTH COMMITTEE 319 319 9.200 3% 41 PARK CONSTRUCTION 751,337 0 751,337 1.648,630 47% -104,158 6,625 38 PARKS IMPACT FEES 15,706 26,400 41,708 638,000 7% 281,378 281,315 14 POLICE ANIMAL CONTROL 63,161 01,617 144,796 199,300 73% -70 6,562 06 POLICE DAR.E. 919W 9,950 32,200 31% 26,259 27,516 09 POLICE DRUG INTERDuEDUCATION 4,729 4,729 9,230 51% 5,155 5,155 67 POLICE IMPACT FEES .66 •66 206.700 D% 173.BD9 173.069 91 POLICE SHOP WITH A COP 12,342 12,342 62,800 A% 47429 47,429 13 POLICE SMALL GRANTS 11,489 0,523 20,012 45,100 44% 927 1,779 G3 RECREATION PROGRAMS 51,151 175,045 226,196 323,500 70% -5.171 7,540 22 REVOLVING LOAN 2.846 2,846 43,200 7% 1,426,3DO 499,003 81 REXBURG CULTURAL ARTS 27,462 17,359 44,841 119.500 38% 19,D45 2D.950 23 REXBURGRAPIDS 70,974 25,885 127,177 225,016 51 39% 45428 62,147 40 ROMANCE THEATER 16,149 240,829 20,513 285,491 358,800 80% -222,441 -219,227 25 SANITATION OPERATIONS 220,704 168,750 1,542vll% 1132,429 2,540,000 76% 2,426,226 1,122,032 35 SEWER CAPITAL RESERVE 17.%1! 17,991 2.21 1% 2,774,466 2,634,207 27 SEWER OPERATIONS 549,596 96T.500 2,066,824 3,563,920 9.008.900 4D% 25,843,628 4.814.605 52 SEWERPLANT CONSTRUCTION 0 0% 84 STREET 2W EAST&MOODY RD CONST. 786,558 0 786,550 640,000 131% -786,550 -786550 4 33 STREET IMPACT FEES 0 2.(]65,700 0% 1,72$,980 1,728.950 44 STREET NEW CONSTRUCTION 439.751 0 439,751 5.045,900 9% -100,694 -100,694 Oil STREET OPERATIONS 413,995 51,449 1,184875 1,6511,319 3,641,400 45% 880,469 989,178 43 STREET REPAIR CONTRACTS 41 0 41 2,362,800 0% 1,041,741 764,045 04 TABERNACLE(Aud.6 Musew) 48,301 12,250 +5,734 109,285 225,500 48% 83,344 87,835 O5 TABERNACLE ORCHESTRA 0 5,400 0% 39 TRAILS COMMITTEE 67 0 67 321,000 0% 143,691 143,691 90 VETERANS MEMORIAL TRUST 0 1.600 0% 34 WATER CAPITAL RESERVE 0 2,444,500 0% 2,664,913 2,664.913 42 WATER CONSTRUCTION 374,694 0 374,594 1„838,000 20% 374.694 -374,694 26 WATER OPERATIM 359,156 582,500 1,341,043 2,262,699 5.697,100 40% 19,154,519 7.555,902 TOTAL 8„347,730 4,987,698 15,125;843 29,151,771 77,795,100 40% 69,956,684 37,170,904 ClUms are iFwftd la inspect On detailed suppor4ny records of the above Tnancial statement, TRis repos can be fourd on our website al www:rezburg.orgifimancelpageiKnanciabrep” Council Member Wolfe asked for the number of funds and the number of loans in the Revolving Loan Fund. Finance Officer Nielson replied the fund has a value of about 1.4 million dollars and there are about seven loans being funded. The City has loaned out about one million dollars. C. Public Works: —Keith Davidson 1. Wastewater Treatment Plant TWAS Tank Odor Control System Bid Acceptance Public Works Director Davidson said only one bid was received for the Wastewater Treatment Plant TWAS Tank Odor Control System. The bid is for the vent system and not the cover of the tank. WASTEWATER TREATMENT PROJECT: PLANT TWAS TANK ODOR CONTROL SYSTEM "fTO WCOMPANY NAME: - - - �B MOUNT: Council President Busby moved to approve the low bid of$27,000 from Integrity Municipal Systems,LLC for the Wastewater Treatment Plant TWAS Tank Order Control System; Council Member Johnson seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried. 2. Surplus 10 Benches Public Works Director Davidson said the benches were taken out of the tabernacle and were being used at the Legacy Flight Museum. Council President Busby asked if there is a market for the benches. Public Works Director Davidson replied there is a market for the benches. They are going try and sell them for about$200 each. Council Member Walker moved to approve to surplus the 10 benches; Council President Busby seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried. 5 Council President Busby expressed his concerns with the number of potholes on Main Street and Second East. He would prefer the potholes to be filled before winter. He asked if the Idaho Transportation Department (ITD) has been contacted. Mayor Merrill said he spoke to an ITD representative regarding the potholes and they did repair some of the potholes. Public Works Director Davidson gave an update on the work being completed on Park Street. The old sewer line is a transited pipe with asbestos in it. In order to replace the pipe there needs to be certified personnel on site and the pipe needs to be wrapped once removed. This situation has caused delays in construction and additional costs to haul the pipe to the land fill. Public Hearing 6:45 P.M. Resolution 2021-08 Proposed Fee Increases for Water, Sewer and Garbage for Fiscal Year 2022—Matt Nielson Resolution to Adopt a New Utility Rate Schedule for Fiscal Year 2022 Resolution 2021—08 A resolution of the City of Rexburg, Idaho, adopting a new rate schedule for water, sewer, garbage fees. WHEREAS,the City Council desires to maintain the overall quality of life experienced by its constituents; and WHEREAS,the City Council desires to collect from all water, sewer, and garbage users an equitable user fee that reflects their appropriate share of operating costs, depreciation and debt service; NOW THEREFORE,be it resolved by the Mayor and the Council of the City of Rexburg, effective October 1, 2021,the water, sewer, and garbage fees to be charged shall be as follows: New Monthly Cost: Garbage 90 Gallon Bin Weekly Pickup $21.13 90 Gallon Bin Every 2nd week Pickup $12.50 90 Gallon Bin Every 4t1i week Pickup $6.35 1.5 Yard Bin Weekly Pickup $51.20 2.0 Yard Bin Weekly Pickup $61.79 3.0 Yard Bin Weekly Pickup $83.02 Water Base Fee for .75"Equivalent& SF I"Meter $18.62 Usage Fee per 1,000 Gallons over 6,000 $1.153 Wastewater Base Fee for .75"Equivalent& SF I"Meter $16.47 Usage Fee per 1,000 Gallons $4.66 Other City Usage Fee per 1,000 Gallon $2.78 Out of City Limits 30% Surcharge for Water or Sewer update all fees 30% Passed by the City Council and Approved by the Mayor this Day of August, 2021. Jerry L. Merrill,Mayor ATTEST: Deborah Lovejoy, City Clerk Council Member Wolfe moved to approve Resolution 2021-08 Proposed Fee Increases for Water, Sewer and Garbage for Fiscal Year 2022; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried Mayor Merrill opened the Public Hearing. Public Testimony in favor of the proposal (5-minute limit): 6 Public Testimony in neutral to proposal (5-minute limit): Public Testimony opposed to the proposal (5-minute limit): Public Hearing 7:00 P.M. Ordinance No. 1262 Budget Amendment for Fiscal Year 2021 Budget and Considered 1"Read—Matt Nielson Ordinance No. 1262 Amend Ordinance 1232 Fiscal Year 2021 Appropriation Ordinance AN ORDINANCE OF THE CITY OF REXBURG, IDAHO, AMENDING ORDINANCE NO. 1232, THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021: APPROPRIATING ADDITIONAL MONIES THAT HAVE BEEN OR ARE TO BE RECEIVED BY THE CITY OF REXBURG, IDAHO, AND BUDGET REDUCTIONS IN THE NET SUM OF $10,826,700 AND PROVIDING AN EFFECTIVE DATE. Be It Ordained By the Mayor and Council of the City Of Rexburg,Idaho: SECTION I. That ordinance No. 1232,the appropriation ordinance for the City of Rexburg, Idaho, for the fiscal year commencing October 1,2020, and ending September 30, 2021,be and the same is hereby amended as follows: CITY OF REXBURG BUDGET AMENDMENT FISCAL YEAR 2021 FUND ORIGINAL AMENDMENT FINAL GENERAL 13,464,400 4,621,800 18,086,200 STREET OPERATIONS 3,641,400 237,000 3,878,400 RECREATION 318,800 4,700 323,500 WATER OPERATIONS 5,693,900 3,200 5,697,100 WASTEWATER OPERATIONS 8,508,900 500,000 9,008,900 COMMUNITY DEVELOPMENT- P&ZIBUILDING 2,187,600 33,200 2,220,800 WILDLAND 587,100 258,000 845,100 PARKS IMPACT 503,100 135,500 638,600 ROMANCE THEATER 92,300 341,300 433,600 PARKS CONSTRUCTION 605,000 1,003,600 1,608,600 STREET REPAIRS 2,362,600 237,000 2,599,600 AIRPORT OPERATIONS 64,800 45,000 109,800 GOLF OPERATIONS 859,500 170,000 1,029,500 GOLF DEBT SERVICE 100,100 74,500 174,600 FIBER INITIATIVE FUND 30,000 3,161,900 3,191,900 NON-AMENDED FUNDS 30,109,700 30,109,700 GRAND TOTAL 69,129,200 10,826,700 79,955,900 Mayor Merrill opened the Public Hearing. Public Testimony in favor of the proposal (5-minute limit): Public Testimony in neutral to proposal (5-minute limit): Public Testimony opposed to the proposal (5-minute limit): Council Member Walker moved to approve Ordinance No. 1262 Budget Amendment for Fiscal Year 2021 Budget and consider first read; Council President Busby seconded the motion;Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried. Mayor's Report: 7 Mayor Merrill commended Finance Officer Nielson for his 16`'year work anniversary and Police Chief Turman for 33Td year work anniversary. Mayor Merrill reported he will not be able to attend the Eastern Idaho Community Action Partnership (EICAP) meeting next Tuesday and asked if one of the City Council Members could attend the meeting for him. Mayor Merrill said there is a new credit union being built in town. He has met with other business owners that are interested in coming to Rexburg. They are generally looking for large empty buildings. He mentioned City Staff has been working on an ordinance regarding seasonal vendors using a buses, carts or trailers for their business. There was information shared by a seasonal vendor owner that will assist with changes made to the ordinance. Mayor Merrill reported Local Emergency Planning Committee met this morning and a BYU-Idaho University representative said the number of enrolled students will increase this year from the previous year. They also discussed traffic control coordination for when the students return to the university. He and city staff met with Silver Star regarding the city's board band design. Items for Consideration: NONE Calendared Bills and Tabled Items: A. Second Reading: Those items which have been first read: NONE B. Third Reading: Those items which have been second read: 1. Ordinance No. 1261 Fiscal Year 2022 Appropriation Budget ORDINANCE NO. 1261 FISCAL YEAR 2022 BUDGET APPROPRIATION AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF REXBURG, IDAHO, FOR THE FISCAL YEAR OCTOBER 1, 2021, TO SEPTEMBER 30, 2022, AND APPROPRIATING TO THE SEVERAL DEPARTMENTS, OFFICES AND FUNDS OF THE SAID CITY GOVERNMENT FROM THE REVENUE DERIVED FROM TAXES LEVIED FOR SAID FISCAL YEAR, AND ALL OTHER SOURCES, SUCH SUMS AS MAY BE NECESSARY OR DEEMED NECESSARY BY THE MAYOR AND CITY COUNCIL TO DEFRAY THE EXPENSES AND LIABILITIES OF SAID CITY FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2022; AND PROVIDING FOR THE EFFECTIVE DATE OF ORDINANCE. Council Member Johnson moved to approve Ordinance No. 1261 Fiscal Year 2022 Appropriation Budget and consider third read; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried. Mayor's Business: Council Member Mann requested a process be implemented for city staff to report on an event funded by the city. He would like to know the results of the events such as number of participants,revenues, expenses, etc. He would also like a report on Rexburg Rapids,Romance Theater, and Museums and other city venues. Mayor Merrill said as soon as the city venues finish the season a full report will be given to City Council and for the city events as well. Consent Calendar: The consent calendar includes items,which require formal City Council 8 action,however,they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from July 21,Meetings B. Approve the City of Rexburg Bills Council Member Wolfe moved to approve the Consent Calendar containing the minutes, city bills and 2021 Firework Stands Business Licenses; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson None Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried. Executive Session: Roll Call Vote for Motion to Enter into Executive Session per Idaho State Statute 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, staff member,individual agent or public school student;and (� To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. Council President Busby moved to go into Executive Session: per Idaho State Statute 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, staff member,individual agent or public school student;and (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement; Council Member Wolfe seconded the motion;Mayor Merrill asked for a roll call vote: Those voting aye Those voting nay Council Member Johnson None Council Member Flora Council Member Walker Council Member Wolfe Council President Busby The motion carried. Executive Session started at 7:30 P.M. Executive Session Ended at 8:05 P.M. Adjournment 7:29 APPROVED: Jerry Merrill,Mayor 9 Attest: Marianna Gonzalez, Deputy City Clerk 10