HomeMy WebLinkAboutCouncil Minutes - June 23, 2021 (2)i
35 North Ist East
Rexburg, ID 83440
City Council Minutes ��4¢�XBU�cfd
June 23, 2021
deborahl@rexburg.org Phone: 208.359.3020 x 2 101
www.rexburg.org Fax: 208.359.3022
Mayor Jerry Merrill
Council Members:
Christopher Mann Jordan Busby
Mikel Walker Tisha Flora
Brad Wolfe Bryanna Johnson
6:30 P.M. City Hall
Council Member Mann said the prayer.
Bailee Merrill led the pledge.
Roll Call of Council Members:
REXBURG
Ow
America's Family Community
City Staff:
Stephen Zollinger — City Attorney
Matt Nielson — Finance Officer
Keith Davidson — Public Works Director
Alan Parkinson — Planning & Zoning Administrator
Scott Johnson — Economic Development Director
Deborah Lovejoy — City Clerk
Attending: Council Member Flora, Council Member Johnson, Council Member Mann, Council
Member Walker, Council Member Wolfe, and Mayor Merrill.
Council President Busby asked to be excused.
Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
Committee Liaison Assignments for 2021:
A. Council Member Mann: M.E.P.I. • Legacy Flight Museum
Council Member Mann reported the Legacy Flight Museum Committee has met. He expressed his
appreciation to City Clerk Lovejoy for all the extra work she completed to make the Airshow a success. She
assisted with a dinner and breakfast before the Airshow for the major sponsors. The estimated number of
people who attended the Airshow was around 10 to 15 thousand. He said the Airshow has a positive
economic impact to the city.
B. Council President Busby: Cultural A&siMuseum Events • School Board • M. U.S.I. C.
Mayor Merrill said the Cultural Arts Department will be hosting summer events. The Romance Theater
Open House was a success.
C. Council Member Walker: MYAB • Traffic & Safety
Council Member Walker reported several of the Mayor's Youth Advisory Board members attended the
Association of Idaho Cities Conference in Boise last week. They said the conference was very informative
and educational. They enjoyed attending the conference. The Traffic and Safety Committee met.
Council Member Johnson: Trails • Beautification • Free Clinic Board
Council Member Johnson reported the trail behind the Madison Junior High School is under
construction. She said bicycle lanes were added to 5`' West and 5`' South. The two additional clean-up
events at Eagle Park went well; there were a lot of BYU-Idaho Students that assisted with the clean-up of
the park.
Council Member Johnson reported the Free Clinic Board met to discuss the need for new patients. She
mentioned the emailed city newsletter and how to subscribe to receive the letter. Mayor Merrill said the city
has hired a part-time Social Media Strategist to assist with managing websites, social media and preparing
communications and other content initiatives. This new hire can assist with the emailed newsletter.
E. Council Member Flora: Parks Committee • Urban Renewal Agency
Council Member Flora reported the Urban Renewal Agency met to discuss several of the districts. The
North Interchange District was the most notable because they were able to refinance one of bonds to a
lower fixed interest rate. The interest rate on that particular bond was a variable rate before refinancing.
Council Member Flora reported the Recreation Department is busy. Rexburg Rapids Aquatic Center
Manager Maegan Scholes was able to pull a work crew together to open the pool a week early and due to the
hot weather, the pool has been busy. She reported a baseball tournament was held at the new city baseball
quad facility and another tournament will be held in July. Mayor Merrill mentioned having a grand opening
of the new baseball quad sometime in July as well. The Recreation Department held a summer basketball
camp and are now working on hosting a soccer camp.
Council Member Flora mentioned she and her family volunteered at the Teton Dam Marathon. There
were over 250 volunteers and a record number of participants. The Recreation Department is also hosting
two races: the Main Street Mile on July 3rd and the Foamy 5K on July 10'. The Parks Committee has not
met; however, she was informed the installation of the new playground equipment at Nature Park will begin
on September tat
F. Council Member Wolfe: Airport Board • Golf Board
Council Member Wolfe reported the Airport Board has not met. The Golf Board met to discuss the
progress on the new deck being built at the Teton Lakes Club House and the new restaurant is now in
operation. They also made their final decision on the new logo for the Teton Lakes. The new logo will be
printed on merchandise such as hats, shirts and other apparel to be sold at the club house.
Staff Revorts:
A. Finance: - Matt Nielson
1. Finance Report
Finance Officer Nielson said the budget hearing for Fiscal Year 2022 will be held at the next City Council
Meeting. He will review the proposed amendments to the budget at that meeting. There are quite a few
budget amendments. Finance Officer Nielson reviewed the expenditures in the Budget Summary Report.
The city has only spent 25% of the construction budget.
CITY OF REXBURG BUDGET SUMMARY REPORT
FY 2021 8 months ending
513112021 Page
EXPENDITURES
OPERATING EXPENDITURES
l iso- DeparlrmentslCategories
Arts
Building Safety
Customer Services
Economic Development
Emergency Sit iees
Financial Management
GIS
Golf Courses
Human Resources
Information Technology
Legacy Flight Museum
Legal Services
Mayor, Council & Mayors Youth Advisory Board
Miscel laneeus
Parks 8, Sall Dlamcnds
Planning & Zoning
Recreation Administration & Programs
Rexburg Rapids
Total Misc- DepartmentslCategcees
Police Department
Administration Division & Fund 09
Patrol Division & Funds 13
Investigations Division
Cummunity Services Division 6 Fu rids 08,11,14
Support Servlce & Log lstics
Total Police Department
Public Works
Building Maintenance
Shop
Sanitation
Water
Wastewater - Treatment
Wastewater - Collections
Street Operalii
Total Puhrie Works
TOTAL 01 Jr 6z,:i-:NDITURES
CAPITAL u.L ...i i J,n..
Engineering
Street Repair Contracts
Construction X,30,31,32,39,41,42,44,46,49,51.58,62,64,65
Contributed Capital Offset
Capital Reserve Funds 07.18,20.33 34,35,38
LID Debt Service Funds 59.69
Trust & RLF Funds 15.16.19.21,22,90,91
1 U I AL I:AYI 1 AL tXV LNUI I UlKi
Contingent Operating Expenses
Contingent Capital Expenses
Internal Transfers Out for Operations
Internal Transfers Out for Capital
TOTAL EXPENDTTURES FOR ALL FUNDS
2
BUDGET
ACTUAL
67%
FORECAST
867,300
419,684
63%
645,700
857,300
547,601
64%
827,500
339,500
229,083
67%
33=
382,800
268,824
70%
396,000
4,478,300
3,084,467
1
4,761,600
1,229,700
614,873
50%
1,031,400
361,000
232,690
64%
349,200
979,400
506,115
52%
1,151,400
175,900
118,343
66%
175,300
711,300
431,36661%
665,300
73,500
28,072
38%
192,800
287,300
188,884
66%
281,000
339,200
206,494
61'%
330,700
316.700
291,502
92%
355,800
765,000
399,654
51%
658,700
407,300
240.011
59%
388.600
565,900
335,373
59%
535,600
470,000
149.680
32%
461.200
13,427,400
8,291,846
62%
13,756,600
1,473,300
1,0661
72%
1,526,700
2,412,800
1,527,625
63%
2,327,800
786,900
573,198
73%
832,600
7311
460,041
63%
692,700
4,500
0%
5.415,100
3,627,333
67%
5,379,800
66,500
46,175
69%
66.100
578,700
359,843
62%
586,300
2,532,900
1,623,137
1
2,625,100
3,128,000
1,823,970
58%
3,079,400
3,090,900
1,861,133
1
3,087,8no
1,742,200
1,105,336
63%
1,785,700
2,913,300
1,398,038
M%
3,071,600
14,050,500
8,217,632
58%
14,302,000
32,893,680
28,136,811
61%
33,438,600
574,000
374,674
M%
566,300
1.203.600
41
0%
310,000
11.213,200
2,658,668
25%
8,283,100
1,325,D00
14,583
1%
1,325,000
1.372,900
39,604
3%
553,600
1,112,200
15,326
1%
863.800
573,300
19.954
3%
44.600
11,314,'LIW
3,323,20u
19"k
11,946,400
4,822,200
0%
41,700
5,113,300
0%
90,70o
4,054,400
1,645,225
41%
4,202,300
8,135,500
251
3%
5,648,400
72,392,600
25,356,119
35%
55,368,100
Finance Officer Nielson reviewed the revenues in the Budget Summary Report. The city is slightly short
in the operating revenues due to large property tax payment not being received until July. The Capital
Reserve Fees and Impact Fees are at budget considering they were conservativly budgeted. Mayor Merrill
mentioned the funds in the reserves may seem high; however, projects can cost up to 10 million dollars,
causing the reserves to be easily depleted.
CITY OF REXBURG BUDGET SUMMARY REPORT
FY 2021 B months ending
513112021
REVENUES
OPERATING REVENUES
County Road Tax
Federal Grants
Franchise Fees
Fund Balances for Operations
Investment Earnings
Unrealized Gain (Loss)
Interfund Chargas for Services - Overhead
Miscellaneous
Operating Contributions
Parks, Recreation, Museums, Arts, Goll
Permits & Licenses
Prnperty Tax
State Taxes & Grants
U6I Ity Charges -Water
Utility Charges -Wastewater
Utility Charges -Sanitation
TOTAL OPERATING REVENUES
CAPITAL REVENUES
Borrowing - DEQ Water Loan
Capital Reserve Fees & Impact Fees
Capital Reserve Carryover Balances
Construction Funds
Contributed Capital
Engineering Billings
Fund Balances for Capital
Grants & Contributions
LID Funds
Trust Funds
TOTAL CAPITAL REVENGES
Contingent Operating Revenues
Contingent Capital Revenues
Internal Transfers In for Operations
Internal Transfers In for Capital
TOTAL REVENUES ALL FUNDS
OPERATIONS SUMMARY
TOTAL OPERATING REVENUES
TOTAL OPERATING EXPENDITURES
-NET OPERATIONS
CAPITAL SUMMARY
TOTAL CAPITAL REVENUES
y�
T OTNT TLCAPITALRAPN�TIOS
TOTAL ALL REVENUES
TOTAL ALL EjSPF-�J $ITIJ�V EXPENDITURES
TOTAL
T
BUDGET
870000
2,5&1,099
1,777,700
3,828,491
129,100
3,441,800
517.300
3,279,300
1,475,900
760,300
4,152, 200
3,654,900
3,258,300
5,201,900
2.525.000
37,437,280
ACTUAL
372,084
2,571 616
1,012,867
108,018
-13,981
1,980,591
329,040
1,829,103
725,852
695,250
2,623,363
1,477,521
1,837,823
3,463,913
1,819,562
20,1
Page 2
67% FORECAST
43% 500,000
100% 3,129,500
57% 1,780,800
0% 2,780.000
84% 147,400
0% -15,000
51 3,441,900
64% 455,500
56% 3,445.500
49% 1.669,600
91% 996,500
63% 4,152,200
40% 5,227,300
56% 3,428,600
67% 5,335,000
72% 2,633,500
56% 39,410,300
1,473,000
0%
2,094,300
1,401,378
67%
2,380,400
6,454,000
> 5 YEARS
0%
7,298,400
3,645,600
187,206
5%
3.081
825,000
14,583
2%
525,000
574,000
0%
563,300
1,727,900
250,152
0%
1,555,600
3.547,100
163.939
5%
1,102.900
330,700
22,771
7%
1,$32,100
2,104,400
654,565
31%
2,213,200
22,766,000
2,444,442
11%
29,559,200
0%
255,914
Idaho Central Credit Union CD
250,025
0%
4,026,900
1,631,768
41%
4,165,100
8,146,500
265,416
3%
5,763,900
72,392,600
25,174,068
35%
69,998,500
41,466,100
22,464,210
56%
43,575,400
41,769,660
21,782,036
61%
37,682,600
3D3,580
682,174
5,892,800
30,926,500
2,709,656
11%
26,423,100
30,623,600
3,574,083
19%
17,685500
303,500
-564,225
232,559
8,737,600
72,392,600
25,174,068
35%
69,998,500
72,392,600
25,356,119
35%
55,368,100
0
-182,051
2,339,758
14,630,400
Finance Officer Nielson reviewed the Cash and Investment Balance Report.
CITY OF REXBURG CASH & INVESTMENT
FY 2021 BALANCE REPORT
Page 3
BALANCE AS
B. Public Works: - Keith Davidson
1. Bid Acceptance for City Hall Rooftop Outdoor Heat Pump Units.
% of Total
OF
CASH & INVESTMENTS
1 YEAR
1-5 YEARS
> 5 YEARS
Portfolio
513112021
Bank of Cornni Bank CD
261,496
0.76%
261,496
Bank of Commerce Legacy FM
36,705
0-11%
36,705
Beehive Credit Union CD
250,152
0.73%
250,152
Cash On Hand
5,370
D.D2%
5,370
City Golf Cart CD
45,960
0.13%
45,960
East Idaho CU CD
255,914
0.75%
255,914
Idaho Central Credit Union CD
250,025
0.73%
250.025
Key Bank Checking (RLF)
253,901
0.74%
253,901
Moreton Asset Management
3,194,675
2,192,948
15.75%
5,387,624
Mountain Anna ina Credit Union
251,461
0.74%
251,461
Real Estate Investments {Strai
326,663
0.95%
326,663
State Diversified Bond Fund
1,202,516
2,169,580
764,010
12.10%
4,136,1 D5
State LGIP-City
6,491,013
232,559
19.66%
6,723,572
State LGIP-Fire District
602,695
21,593
1.83%
624,288
TVI - Band Investment
790,483
2,339,758
589,470
10.88%
3,719,710
Wells Fargo Drug Fund Checking
13,085
0.04%
13.085
Wells Fargo Fire District Banking
739,449
2.16%
739,449
Westmark CO
254,847
0.75%
254,847
ZtonsBank Capital Advisors
4,081,351
1,130,040
1524°
5,211,391
ions Bank Collateralized Aoct
4,003,069
11.71%
4,003,069
Dons Bank GeneralChecing
1,421,234
4.18%
1,421,234
hons Bank Payroll Checkinq
19,651
0.06%
19,651
TOTAL
24,751,715
8,086,476
1,353,480
11
34,191,673
% OF TOTAL PORTFOLIO
72.4%6
23.7%
4.0%
11
I, Matthew K. Nielson, as Treasurer of the City of Rexburg,
hereby under oath, certify to the best of my knowledge,
that the above accounting of expenses,
revenues, and cash and investment
balances is true and correct.
B. Public Works: - Keith Davidson
1. Bid Acceptance for City Hall Rooftop Outdoor Heat Pump Units.
Public Works Director Davidson reported the city received an estimated cost for the City Hall
Rooftop Outdoor Heat Pump Units from Mountain River Mechanical Inc. This company is certified
to install the two daikin units. He recommends the bid be awarded to Mountain River Mechanical
Inc.
QV
Ming 26,m22
3 J^ix 3.40U h
L 7aoiL.01 7,§OOA}
NAIM o9
ITOW ssYA?" I
Council Member Mann moved to approve the bid from Mountain River Mechanical Inc. for the City Hall
Rooftop Outdoor Heat Pump Units; Council Member Walker seconded the motion; Mayor Merrill asked
for a vote:
Those voting aye
Council Member Flora
Council Member Johnson
Council Member Mann
Council Member Walker
Council Member Wolfe
The motion carried
2. Bid Acceptance for TWAS Tank Odor Control System.
Those voting nay
None
Public Works Director Davidson said the bid for the TWAS Tank Odor Control System will be
postponed until the heat pump units are installed.
3. Surplus Playground Equipment.
Public Works Director Davidson reviewed surplus playground equipment that was donated by BYU-
Idaho.
Council Member Flora moved to approve the Surplus Playground Equipment; Council Member Johnson
seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council
Member Flora
Council
Member Johnson
Council
Member Mann
Council
Member Walker
Council
Member Wolfe
The motion carried
Those voting naX
None
Council Member Mann suggested City Staff report to City Council the amount of funds received for the
surplus items being sold. Public Works Director Davidson said some surplus items are disposed of;
however, the items that are sold he will report the amounts received to City Council.
Mayor's Report:
Mayor Merrill reported the Police Department held their Annual Community Picnic for the disabled
member of the community. The picnic was held at Porter Park. Mayor Merrill said he met with a Dahlia's
Hope representative, they discussed scheduling a meeting with the Police Department, Sheriff s Office,
Madison Memorial Hospital Administrators and other community organizations to inform them of the
Dahlia's Hope mission. He said one of their missions is to provide aftercare for survivors of sex trafficking.
Discussion regarding the number of golf carts will be needed for the Fourth of July Parade. City Attorney
Zollinger asked the golf carts be returned to the golf course as soon as possible.
Items for Consideration:
Calendared Bills:
A. Second Reading: Those items which have been first read: NONE
B. Third Reading: Those items which have been second read:
1. Ordinance No 1257 Rezone approximately 2332 W 2000 S and Parcel #
RPRXBCA0359006 from Low Density Residential 2 (LDR2) to Medium Density
Residential 2 (MDR2) and adjust the west border of the Community Business Center (CBC)
zone of this parcel approximately fifty feet (50') east to expand the proposed Medium
Density Residential 2 (MDR2) zone #21-00189 — Alan Parkinson
ORDINANCE NO 1257
Rezone Approximately 2332 West 2000 South, Rexburg, Idaho to Medium Density Residential 2 (MDR2)
AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF
REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT
CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON
COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING
WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE.
Council Member Johnson moved to approve Ordinance No 1257 the Rezone approximately 2332
W 2000 S and Parcel # RPRXBCA0359006 from Low Density Residential 2 (LDR2) to Medium
Density Residential 2 (MDR2) and adjust the west border of the Community Business Center (CBC)
zone of this parcel approximately fifty feet (50') east to expand the proposed Medium Density
Residential 2 (MDR2) Zone and consider third read; Council Member Flora seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye
Council
Member Johnson
Council
Member Flora
Council
Member Mann
Council
Member Walker
Council
Member Wolfe
The motion carried.
5
Those voting nay
None
2. Ordinance No 1259 Rezone approximately 459 W Main St and Parcels
#RPRRXB10432295, RPRRXB10430130, PRRXB10430160, and RPRRXB10430100 from
Mixed Use (MU) and Medium Density Residential 1 (MDR1) to High Density Residential 2
(HDR2) zone #21-00170 — Alan Parkinson
ORDINANCE NO 1259
Rezone Four Parcels at Approximately 459 West Main St, Rexburg, Idaho to High Density Residential 2
(HDR2)
AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG,
IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY
HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE
CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE
SHALL BECOME EFFECTIVE.
r
Proposed Rezone from Mixed Use and
� Medium Density Residential 1 to High Density Residential 2
� Mey fi, cNZ1
T
Council Member Mann asked City Council to be mindful when the Final Platt is reviewed to provide input
on the building heights and where they should be positioned. Council Member Wolfe clarified the building
code restricts the height of the structure.
Mayor Merrill said questions arise regarding second and third readings. Some citizens believe changes can be
made during the second and third readings and that is not the case. He asked City Attorney Zollinger to
explain the purpose of the second and third readings. City Attorney Zollinger explained during a Land Use
Planning Act a decision is being rendered by City Council at the public hearing so there is no option for
modification during the subsequent readings. The language of the statute is created at the passage of the
hearing, which is one of the reasons why City Council has the option to waive the three readings. When there
are legislative changes such as changes to the city's business registration rules City Council has the option of
making changes throughout readings because there is not a public hearing that locks in the concept of what is
the final results. He said with Land Use Planning Act there isn't any leeway City Council will either pass or
deny the request.
Council Member Flora asked if the purpose of the three reading is to inform the residents of the passage of
an item. City Attorney Zollinger said the three readings is an antiquated process that has continued to be used
for the legislative process when changes can be made.
Council Member Walker moved to approve Ordinance No 1259 the Rezone at approximately 459 W
Main St and Parcels #RPRRXB10432295, RPRRX1310430130, PRRXB10430160, and RPRRXB10430100 from
Mixed Use (MU) and Medium Density Residential 1 (MDR1) to High Density Residential 2 (HDR2) Zone
and consider third read; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member Flora
Council Member Walker
Council Member Wolfe
The motion carried.
rel
Those voting nav
Council Member Mann
Mayor's Business: Golf Carts for City Council in Independence Day Parade — take
back by 12:00 p.m. Mayor Merrill said there have been discussions regarding broad
band for the city.
Council Member Mann encouraged everyone to attend the Fourth of July Festivities on Saturday, July 3rd.
He said he was informed Governor Little will be attending the Celebration at Porter Park.
Consent Calendar: The consent calendar includes items which require formal City Council action,
however, they are typically routine or not of great controversy. Individual Council members may ask that
any specific item be removed from the consent calendar for discussion in greater detail. Explanatory
information is included in the City Council's agenda packet regarding these items.
A. Minutes from June 2, 2021 Meeting
B. Minutes from Fiscal Year 2022 Budget Meetings
C. Approve the City of Rexburg Bills
Council Member Wolfe moved to approve the Consent Calendar containing the minutes and city
bills; Council Member Walker seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Johnson
Council Member Mann
Council Member Walker
Council Member Wolfe
The motion carried
Adjournment 7:22 P.M.
Attest:
Marianna Gonzalez, Deputy City Clerk
7
APPROVED:
Jerry Merrill, Mayor