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HomeMy WebLinkAboutEmployee Advisory BYLAWS BYLAWS City of Rexburg Employee Advisory Committee I. PURPOSE The Employee Advisory Committee was organized to promote the well-being and fair treatment of the employees of the City of Rexburg through: 1. Speaking about issues of concern to employees and initiating reforms when needed. 2. Fostering the spirit of communication among employees, department heads and employees, and council members and employees. 3. Taking an active role in City activities and doing positive things for employees and citizens. II. MEMBERS The Employee Advisory Committee within the City of Rexburg will consist of representation as follows: ESD, Police, Community Development, GIS/ IT, Street/ Parks,Water, Wastewater, Sanitation/Shop, Financial Management/ Economic Development, Engineering/ Public Works Administration, and Customer Service/ Legal/ Recreation. A president,vice-president, and secretary will be elected from among their number each year. The vice-president will succeed to the office of president at the completion of the president's term, and a new vice-president and secretary will be elected. At the end of one year(Odd year),the representatives from ESD, GIS/IT, Street/Parks,Water, and Customer Service/Legal/Recreation departments may retire from the Committee and new representatives from those departments may be elected. At the end of the next year(Even year),the representatives from the Police,Wastewater, Financial Management/Economic Development, Engineering/Public Works Administration, Sanitation/Shop, and Community Development Departments may retire from the Committee and new representatives from those departments may be elected. The Employee Advisory Committee may also request a change of representative if said representative fails to represent the department through non-attendance or non- participation. Such a request would be made to the respective department head. III. SELECTION OF MEMBERS In December, each department, with outgoing representatives,will select an employee who is willing and capable to serve for the next 2 years, beginning January 1. IV. MEETINGS The City of Rexburg Employee Advisory Committee will meet the first Tuesday of each month at 8:30 a.m. in the Conference Room at City Hall. The secretary, in conference with the president,will prepare the agenda for this meeting,to which the employees will be encouraged to contribute.The minutes from each meeting will be printed up by the secretary and emailed to all City employees within the week following the meeting. Committee members may also post the minutes in a conspicuous place in their departments. It is important that each Committee member get input from his/her co- workers about the issues discussed and use that information in decision making. V. SPECIAL DUTIES The Employee Advisory Committee will be responsible for making the assignments for the Christmas and summer benefits receptions. It will also make the assignments for retirement proceedings for any employee and the Wellness Program. VI. JURISDICTION 1. The City of Rexburg Employee Advisory Committee has the right to negotiate in person with the Mayor/and or Council on behalf of the employees of the City of Rexburg. 2. A member or members of the City of Rexburg Employee Advisory Committee has the right to sit in the administrative hearing in review of any general employee problem or grievance. They will not have the right to sit in the administrative hearing when individual employee problems or grievances are addressed. 3. The City of Rexburg Employee Advisory Committee cannot be abolished by any agency within the City or Rexburg. VII. AMENDING These bylaws may be amended or changed at any time by a simple majority of the regular, duly elected members of the City of Rexburg Employee Advisory Committee. Last updated 06/05/12 by motion of the Rexburg Employee Advisory Committee.