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HomeMy WebLinkAboutPROPOSAL - Impact Zone - Madison CountyHofman Planning A s s o c i a t e s September 15, 2000 Richard Horner City of Rexburg PO Box 280 Rexburg, ID 83440 SUBJECT: Proposal for Public Facilities Analysis and Impact Fee Ordinance Dear Richard: We appreciate the opportunity to submit a proposal to the city of Rexburg for a public facilities analysis, impact fee study and impact fee ordinance. This proposal includes a scope of work and a cost estimate for the project. The scope of the project will ultimately provide Rexburg with a list of the circulation, parks, police and fire public facilities needed to serve future development and a development impact fee that will pay for those facilities. Hofman Planning Associates has extensive experience working with communities located in a number of states in the preparation of public facilities analyses and development impact fees that comply with the state's enabling legislation. We have recently completed development impact fee ordinances for the cities of Coeur d'Alene, Hayden and Eagle in the state of Idaho and for Grand County, Utah. We have also prepared several public facility programs and financing plans in the state of California, including the cities of Carlsbad, Vista, Escondido, Murrieta, EI Centro and Imperial. HPA believes that adequate public facilities and services are integral to a community's health, safety, welfare and quality of life. Financing for these facilities is also a critical component. The implementation of development impact fees is a viable means by which development will pay its fair share toward providing needed public facilities. The estimated cost for the development impact fee study and ordinance is $45,000. This estimate is on a time and materials basis not to exceed the estimated cost amount. We are looking forward to the opportunity to provide planning services to the city of Rexburg. Please feel free to call me at (800) 433-4460 if you have any questions or need additional information. Sincerely, Bill Hofman ;. _._8 i 427 cay./Ao.d,,.y: .5. S&JY..d0d'— . SCOPE OF WORK Development Impact Fee Study And Impact Fee Ordinance City of Rexburg, Idaho This Scope of Work includes the tasks to be completed by Hofman Planning Associates (HPA) to conduct a Public Facilities Analysis and prepare a Development Impact Fee Study and Impact Fee Ordinance for the City of Rexburg. The public facilities analysis will provide all the required background information, justification for the public facility improvements identified and costs for the public facilities needed to accommodate new development within the City of Rexburg. This information will be used to determine the development impact fees to be paid by future development. HPA will conduct a public facilities analysis and prepare a development impact fee ordinance for the following public facilities: • Circulation • Parks • Law Enforcement • Fire Protection The following is an outline of the tasks to be completed by Hofman Planning Associates. I. Land Use Survey and Build Out Analysis A primary component of the public facilities analysis is the land use survey. The land use survey will identify existing and future land uses within the City of Rexburg. This task is one of the more time consuming tasks when conducting any public facility analysis. Accurate existing and future land use assumptions are critical to determining existing impacts to and future needs for public facilities. The sphere of influence must be surveyed in order to ensure accuracy of the ultimate build out of the City of Rexburg. This survey will include aparcel-by-parcel land use survey for all properties within the study area. The study area includes the entire area identified on the latest City of Rexburg Comprehensive Plan. It is assumed that the City of Rexburg will provide all assessor parcel maps for this survey. The land use survey will include the following tasks: A. Existing Land Uses - The land use survey will identify all existing land uses as either residential or nonresidential. Residential - The residential category will contain subcategories for the various types of residential uses such as single family detached, multiple family and mobile homes. Each developed residential parcel will be identified by the residential category and the total number of dwelling units. -1- Existing population will then be determined using the total number of dwelling units. Nonresidential - The nonresidential category will contain the subcategories of commercial and industrial. The approximate size of each nonresidential building will be determined using assumptions based on the parcel size and the percent of building coverage. The total square footage of commercial and industrial square footage will be provided. B. Future Land Uses - All vacant and under-utilized land will be identified Residential - Similar to the existing land uses, the future residential land uses will contain subcategories for the various types of residential uses. Large parcels containing dwelling units less than the maximum allowable number of dwelling under the parameters of the General Plan will be designated as under-utilized. Both the vacant parcels and the under-utilized parcels will be identified. The development potential for these parcels will be provided in the form ofmaximum dwelling units anticipated. Future population will then be determined based on the future number of dwelling units. Nonresidential - The future nonresidential land uses will also contain the same subcategories as provided in the existing land use survey. Parcels containing residential uses within areas designated by the General Plan as nonresidential will be designated as under-utilized. The development potential for all under-utilized and vacant parcels will be provided in the form of maximum square footage anticipated. C. Build Out Analysis The build out analysis will be the result of combining the existing land uses with the future potential development potential for the City of Rexburg. The result of the build out analysis will enable HPA to continue with the analysis of the existing demand and the future need for each of the public facilities included as a part of this study. I11. Public Facilities Analysis HPA will conduct a Public Facilities Analysis. The improvements to be addressed will be for Circulation, Parks, Law Enforcement and Fire Protection facilities. The Public Facilities Analysis will provide a description of all existing facilities identified, list the existing deficiencies if any, list the improvements needed to meet existing and future demand and provide a time frame for which said improvements will be completed. The Public Facility Analysis will be used as the base document for the determination of the Development Impact Fees. -2- A. Circulation Facilities Analysis The Circulation Facilities analysis will require the input of the City staff and/or the services of a qualified traffic engineering firm. The level of input will depend on the amount of existing data available for the City of Rexburg. The following methodology would need to be employed to adequately determine circulation facility needs for capital improvement planning and for the formulation of a development impact fee. An asterisk (*) designates those tasks which would need to be completed by the city and/or a qualified traffic consultant and is not included in this Scope of Work. Circulation Methodology The existing levels of service for the major street arterials and intersections will be determined. A. Based on the city's General Plan and staff input, the major roadways and intersections to be addressed by the facility analysis will be identified. B. The existing levels of service must be determined for these roadways and intersections. This typically involves doing actual trip counts using meters throughout the day over a specified period of time. This task can take some time depending on meters and staff availability and should be initiated as soon as possible.* C. Existing deficiencies must be identified and segregated from cost calculations of future projected deficiencies. This is to insure that the calculation of a development impact fee does not include existing deficiencies to ensure compliance with State law. D. The costs needed to correct existing deficiencies must be determined. These costs would include actual capital costs for the construction of the facilities along with any necessary right-of-way acquisition costs. * 2. The future facility needs to service the build out of the city will be determined. A. As described in the build out analysis section, we will have available to a traffic consultant the projected number of dwelling units and square footage of nonresidential land uses within each Traffic Analysis Zone (TAZ). With this information, the build out level of service for each major roadway and intersection can be determined. This is an excellent planning tool to ensure that the planned circulation system at build out will be adequate to handle the -3- The Public Facilities Analysis will be included as a part of the Development Impact Fee Study. In addition, the study will include the actual fee calculations and a description of other funding sources. A separate draft ordinance will be proposed based on State Statute requirements for the implementation of development impact fees. This will be submitted to the City Attorney for his review and recommended changes to ensure consistency with the typical City of Rexburg format. This ordinance will take into account all applicable provisions of the State Code and specify the manner of collection of the fee, the requirements of accountability, exceptions, etc. The Ordinance will also contain the provisions necessary to allow yearly review and modification to the impact fees. HPA will prepare a first draft, a second draft and a final document for City Council consideration. V. Local Meetings and Workshops A number of meetings will be required both at the staff level and the decision makers level. The early meetings will be to gain direction and information during the data collection phase. Later meetings will be held to update the City Council on the progress of the studies, determine Level of Service standards and receive additional direction. Later meetings will be to gain public input and to make final decisions by the City Council. A tentative schedule of meetings is as follows: A. First City Visit - Data Collection 1. Kick-off Meeting with City Staff and Advisory Committee 2. Meeting with City Engineering Department 3. Meeting with Parks Director 4. Meeting with Police Chief 5. Meeting with Fire Chief B. Second City Visit 1. Joint Meeting with Advisory Committee and City Council to discuss and approve Level of Service Standards and provide a progress report. 2. Meeting with any special interest groups (e.g., realtors, developers, etc.) to explain the process and purpose. This meeting could optionally be held at the first city visit. 3. Public Workshop open to any interested parties to gain input and to provide explanation. C. Third City Visit Public Hearings for Impact Fee Ordinance with Advisory Committee and City Council. Hopefully, this could be a combined meeting with both groups. -5- It should be noted that this meeting schedule is flexible and will be tailored to the desires of the City Council. Each city has differing political considerations when dealing with an impact fee ordinance. The City and HPA will agree on a final meeting schedule prior to execution of a contract. Any additional meetings as requested by the City would be assumed outside the scope of work anticipated and would be billed separately on a time and materials basis. SCHEDULE OF COSTS I. Land Use Survey and Build Out Analysis $17.000 II. Public Facility Analysis A. Circulation $4,000 B. Parks $6,000 C. Law Enforcement $6,000 D. Fire Protection $6,000 III. Development Impact Fee Study/Ordinance $3,000 IV. Meetings $3,000 TOTAL $45,000 Payment Schedule All costs are payable on completion of each major task as defined above. HPA will submit invoices at the time work is completed. The City will pay the outstanding balance to HPA within 30 days of completion of all work by HPA. -7-