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Home My WebLink AboutCouncil Minutes - March 17, 2021i 35 North Is' East Rexburg, ID 83440 City Council Minutes March 17, 2021 deborahl@rexburg.org Phone: 208.359.3020 x 2 101 www.rexburg.org Fax: 208.359.3022 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Bryanna Johnson 6:30 P.M. Citv Hall REXBURG Ow America's Family Community City Staff: Stephen Zollinger — City Attorney Matt Nielson — Finance Officer Keith Davidson — Public Works Director Alan Parkinson — Planning & Zoning Administrator Scott Johnson — Economic Development Director Deborah Lovejoy— City Clerk Planning and Zoning Administrator Parkinson said the prayer. Council Member Johnson led the pledge. Roll Call of Council Members: Attending: Council Member Flora, Council Member Johnson, Council Member Mann, Council Member Walker, Council Member Wolfe, Council President Busby and Mayor Merrill. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Presentation: Megan Stark & Jason Minzghor with ITD — Update us on current and future ITD projects as well as Q&A — March 17, 2021 Jason Minzghor said he works for the Idaho Transportation Department (ITD) and will be giving an update on the plan to use the diverging diamond interchange for the south and center interchanges into Rexburg. He has met with the surrounding property owners and they have expressed their support of this type of interchange. The interchange project will begin in Fiscal Year 2023. He asked City Council if they desired to receive updates on the project. Mayor Merrill indicated he is in favor of receiving updates of the interchange project. Council Member Flora asked if the interchange project includes a landscape design. Mr. Minzghor replied yes a landscape design is part of the project. Mayor Merrill said he and city staff have met with several ITD representatives regarding the landscape design for the interchange. There are some design options already incorporated into the cost; however, there are other design options not included in the costs. The city would need to pay for any extra designs that are not included in the costs. Mr. Minzghor explained some concerns regarding the landscape design is to include a bike path and sidewalks. He has been working with Public Works Director Davidson to review the specific engineering details of the design. Council President Busby asked for a visualization of the traffic flow on the diverging diamond interchange and on the proposed roundabout on 7`' South at the next meeting update. Committee Liaison Assiunments for 2021: A. Council Member Mann: M.E.P.I. Legacy Flight Museum Council Member Mann reported the Legacy Flight Museum Committee has met. They have been discussing the preparations for the Airshow in June. The Airshow brings people from all over the surrounding areas, there are thousands in attendance every other year the Airshow is held. He said the Covid-19 guidelines at the time of the Airshow will be followed. B. Council President Busby: CulturalArtslMuseum Events • School Board • M. U.S1 C. Council President Busby reported he was informed by Arts Director Platt of the recent remodel of the reception area and gift shop at the museum. The Quilt Show at the museum will continue until March 315` A grant of $3,000 was received from the Humanities Council to produce a documentary of the history of the Romance Theater. The documentary will be produced locally by the Soapbox Agency from BYU-Idaho University. He reported the School Board informed him they are hosting tours at the newly constructed field house. C. Council Member Walker: MYAB • Traffic & Safety Council Member Walker reported the Mayor's Youth Advisory Board met today to hold a mock City Council Meeting. They will meet again on the 1" of April to tour the Police Department and Wastewater Treatment Plant. The Traffic and Safety Committee met; however, they didn't discuss any new items. D. Council Member Johnson: Trails • Beautification • Free Clinic Board Council Member Johnson reported she met with the Trails Committee staff liaison Dan Torres to discuss additional locations to add striped bike lanes. They also discussed locations to add dirt trails. The Beautification Committee Members are making preparations for a Community Clean up Event at Eagle Park on April 28`' from 4:00 p.m. to 6:00 p.m. She invited everyone to come to assist with the park cleanup efforts. She encouraged everyone to bring gloves and a bottle of water, they will be pulling weeds and picking up garbage throughout the park. Council Member Johnson reported the Rexburg Free Clinic Board is doing well. They hired a new CFO which is a relief for them. They continue to work on being able to provide more services for their clients. She asked if residents desire to volunteer or donate to the free clinic, they can contact her. E. Council Member Flora: Parks Committee • Recreation Committee • Urban Renewal Agency Council Member Flora reported the Recreation Committee met. She said she was informed by Recreation Director Crowther, the winter sports season was completed and they tripled their number of participants in the cross county recreation program. The Summer Recreation Guide is now available and they will continue to work on making preparations for the upcoming races. Council Member Flora reported the Urban Renewal Agency met to review the financial and audit report for each of the districts. The audit report is available online. They also discussed the bids they received to relocate a home the Urban Renewal Agency purchased. F. Council Member Wolfe: Ai0ort Board • Golf Board Council Member Wolfe reported the Airport Board met to share their frustration with how slow the process of relocating the airport is taking. There have also been issues with the proposed location for the airport. An individual came to the Airport Board meeting and presented the possibility of building a bridge across the river to extend the airport runway. Other options are being considered by the board members due to the issues that have raised. Council Member Wolfe reported the Golf Board met to discuss preparation for the year's golf season. They also reviewed a Budget Adjustments to rebuild the deck at the club house. The deck will be large enough to use as a cover for the golf carts. He said Golf Pro Cameron Garn shared some of his ideas to generate more revenue for the golf course at the board meeting. Staff Reports: A. Finance: -Matt Nielson 1. Fiscal Year 2020 Audit Report —josh Bingham, Rudd & Company Josh Bingham reviewed the 2020 Financial Statement Comparisons. The top half of the statement is a comparison between this year and last year in those accounts. He said each of these accounts had an increase from last year's totals. The bottom section of the statement only includes the General Fund totals. There was an increase in the cash from last year. Mr. Bingham said as a reminder the financial statements include management discussion and analysis at the start of the audit report there are twenty pages with graphs and a list of assets. At the end of the report there is a list of each of the individual funds detailed with their assets, liabilities, revenues and expenses. He encouraged the City Council Members to review the management discussion and analysis section of the report. Mr. Bingham commended city staff and the Finance Department personnel for their outstanding work with the controls put in place. Cit} of Rexburg 2020 Financial Statement Comparisons 2 Government Wide -Total City Amount: 6,000 Name: ROUGH MOWER -USED -TL Account: 50437724 Amount: Accrual Basis NEW CARPET -TL 2020 2019 10,000 Difference Cash and Investments $ 30,695,701 $ 28,473,698 $ 2,222,003 Capital Assets S 108,359,215 $ 142,435,727 $ 5,923,488 Total Liabilities $ 22,591,856 $ 16,761,449 $ 5,830,407 Net Position $ 124,544,998 118,871,281 $ 5,673,717 Total City revenues $ 41,016,795 S 40,112,264 $ 904,531 Total City expenses 5 35,343,078 $ 33,361,304 $ 1,981,774 Net Increase $ 5,673,717 $ 6,750,960 $ (1,077,2431 General Fund Cash Basis 2020 2019 Difference Cash and due from other funds $ 6,689,717 $ 5,$32,691 $ 857,OZ6 Fund Balance - Total $ 5,299,730 $ 5,22$,232 $ 71,498 Total Revenues $ 12,728,704 $ 12,385,619 $ 342,885 Total Expenditures $ 10,103,777 $ 9,489,106 $ 614,671 Net tranfers $ 12,553,429) $ (2,412,6851 $ [140,7441 Excess Revenues $ 71,498 5 484,028 $ [412,5301 Fund balance asa%ofexpenditures 41.87% 43.86% Cash and investments $ 4,789,917 $ 4,162,005 $ 627,912 Due from other funds 1,899,800 1,670,686 229,114 $ 6,680,717 $ 5,832,691 $ 857,026 Mayor Merrill mentioned Council Members Mann and Council Member Johnson were part of the Oversight Committee reviewing the audit report. Council Member Mann commended Rudd and Company for their diligence in completing the city's audit report. Mr. Bingham said if ever the Mayor or Council Members have concerns regarding the city's financial records a specialized test can be implemented. 2. Budget Adjustment for Capital Golf Items Finance Officer Nielson said he met with Golf Pro Cameron Garn, Grounds Manager Seth McFarland and several of the elected officials from the County and City regarding the five year Capital Improvement Plan for the Teton Golf Course. The plan included the costs of about $230,000 to build a storage unit and rebuilding the deck. They discussed saving funds by using staff members to assist in the build the deck and sub -contract items staff members aren't able to complete. There is a shop on a property the Urban Renewal Agency purchased. He believes Urban Renewal will donate the shop to the golf course at the cost of removing the shop from the property. He estimated the cost to move the shop to the golf course is about $10,000. Finance Officer Nielson reviewed the Budget Adjustment for the Teton Lakes Golf Course. Some of the Capital Improvement Projects were reprioritized. The storage shop a Teton Lakes is being converted to a mechanic shop and the $31,000 storage to shop phase II item was the cost to add a restroom. They decided not to add a restroom to the shop because the costs and work to add the restroom was not feasible. He said Madison County has already approved the additional $25,000. Council Member Mann asked for the size of the shop Urban Renewal is going to donate to the golf course. Finance Officer Nielson said the shop is about 1500 square feet with insulation and electrical. Council Member Wolfe said the new deck will be large at 3700 square feet. The deck will serve as storage for the golf carts and large gatherings will be able to be held on the new deck. BUDGET ADJUSTMENT REQUEST FORM Dept: lGolf Teton Lakes TL Fiscal Year Affected= 2-021 xpense Accounts to Receive Increased Budget: Account: 50437709 I Amount:1 90,000 Name: REPLACE DECKIADA RAMP -CART STORAGE -T Account; 50437754 Amount: 15,046 Name: POLE BARN FOR 5TORAGE-MOVE ON 51TE-TL Account: 01499970 Amount: 25,000 Name_ FUND TFR-TQ GOLF OPERATIONS TOTAL: 1 130,000 Accounts Where Budqet is Corninq From: Account: 50437708 Amount: 6,000 Name: ROUGH MOWER -USED -TL Account: 50437724 Amount: 8,000 NEW CARPET -TL Account: 50437751 Amount:1 10,000 750' LINE -CANAL TO POND-71- OND-TLAccount: Account:50437753 Amount:1 31,000 Name: $TQRAQE TO $HOP-PHA$E II -TL 3 10 1 Amount:l 25,000 1 Name:IMADISON COUNTY CONTINGENCY [Would leave General Account: 0149800 Amount: 25.000 Name: Fund Continoenev at $42.6001 TOTAL - Net Net Expense less Revenue {This must be zero} Coming From; Contingency: 25,000 put back into contingency to carryover Other Expense: 55,000 New Revenue: 50,000 TOTAL INCREASEl 130,000 Reason for the Increase: Re rioritized the Capital Projects to replace DecklAdd ADA Ramp because offailing deck. Expanded footprint of deck and plan to do as much as possible in-house and to stare carts underneath. Can move a 1500,5q It shop from town to Golf Course and not have to add a larger storage unit as we had tanned to do in 2022 at a cost of over $130,000. We have reduced the scope of other capital projects and will still need $2$,000 from count and $25,000 from City to get projects done. Finance Officer Nielson explained the golf course constantly has a shortage of golf carts especially when tournaments are being held. When there is a shortage of carts they have to rent them, and it becomes expensive to have to rent the carts. There is currently a 60 cart fleet and he is recommended an additional 15 carts be purchased. The carts would be funded equally between the city and county each paying 50% of the costs. Mayor Merrill mentioned golf cart rentals are a high revenue source. Council Member Wolfe mentioned the possibility of allowing business owners to advertising their business on a golf cart at a cost is an option of recuperated the funds used to purchase the carts. BUDGET ADJUSTMENT REQUEST FORM Dept: Golf Fiscal Year Affected: 2021 Expense Accounts to Receive Increased Budget: Account: Amount: 74,500 Name:ICART PURCHASE -15.2021 Account Amount: Name: I Account: Amount: Name: TOTAL: 74,500 Accounts Where Budget Is Coming From: I Account:I5139800 Amount: 74,500 Name: LOAN PROCEEDS -GOLF CARTS I Account: Amount: Account: Amount: TOTAL: 74,500 Net Expense less Revenue - (This must be zero) Coming From: Contingency' put back into contingency to carryover Other Expense: New Revenue: 74 500 TOTAL INCREASE 74,500 Reason for the Increase: Purchase 15 more carts at Teton Lakes. City and County will fund them as an internal CD at 501 each owner $37.250 approximately). We will amortize the payback on these carts over 5 years at 2% interest. Carts in 2018 were financed at 3°%. First payment will be due 1 year from payment of invoice and added to budget for Fiscal Year 2022. Council Member Wolfe moved to approve the Budget Adjustment for Capital Golf Items and the purchase of 15 new golf carts as discussed; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried 3. Finance Report Those voting naX Finance Officer Nielson gave the City Council Members a hard copy of the Budget Calendar and meeting schedule for them to review. Finance Officer Nielson reviewed the Expeniture Budget Summary Report. CITY OF REXBURG BUDGET SUMMARY REPORT FY 2021 5 months ending 212812021 Page EXPENDITURES BUDGET ACTUAL 421 FORECAST OPERATING EXPENDITURES Misc. DepartmenWCategories M Ares Building Safety Customer Services Economic Development Emergency Services Financial Management GIS Golf Courses Human Resources Information Technology Legacy Flight Museum Legal services Mayor, Council & Mayor's Youth Advisory Board Miscellaneous Parks & Ball Diamonds Planning & Zoning Recreatlon Administration & Programs Rexburg Rapids Total Misc. DepartmentslCategories Police Department Administration Division & Fund 09 Patrol Division & Funds 13 Investigations Division Community Services Division & Funds 08,11,14 Sunort Service & Loostics Total Pollce Department Public Works Building Maintenance Shop Sanitation Water Wastewater - Treatment Wastewater - Collections Street Operations Total Public Works TOTAL OPERATING EXPENDITURES CAPITAL EXPENDITURES Engineering Street Repair Contracts Construction 06,30,31,32,39,41,42,49,46,49,51-58,82,84,85 Contributed Capital Offset Capital Reserve Funds 07,18,20,33,34,35,38 LID Debt Service Funds 59.69 Trust & RLF Funds 15,16,19,21,22,90,91 TOTAL CAPITAL c..l-'a.-.. an Contingent Operating Expenses Contingent Capital Expenses Internal Transfers Out for Operations Internal Transfers Out for Capital TOTAL rAretrui i linea rOR ALL FUNDS 401,000 304,184 76% 644,900 857,300 365,027 43% 856,800 339,500 139,505 41% 329.400 382,800 148,233 39% 425.600 4,478,300 2,028,161 45% 4,582.000 1,145,700 328,094 29% 866.600 361.000 155,882 43% 361.400 819,400 270,050 33% 976.400 175,900 67,564 38% 170200 711,300 264,619 37% 711,300 73,500 9,808 13% 73,500 287,300 123,828 43% 287,300 339200 131,341 39% 339.200 301,700 276,930 92% 334.400 785,000 221,505 28% 784.700 407,300 146,296 36% 374.100 561,200 205,868 37% 571,000 470,000 72,724 15% 470,000 12,897,400 5,259,219 41% 13,160,800 1,473,300 680,062 46% 1,515,000 2,412,800 950,665 39% 2,378,400 788,900 342,062 43% 824,400 735,600 275,459 37% 739.600 4,500 49,487 1100% 64.500 5,415.100 2,297,735 42% 5.521.900 66,500 20,489 31% 66,600 578,700 217,015 38% 578,700 2,532,900 1,051,471 42% 2530,400 3,126,000 1,193,004 38% 3119.500 3,090,900 1,233,134 40% 3,088.100 1,742,200 727,232 42% 1,746.200 2,913,300 818,380 28% 3,000,600 14,050500 5,260,725 37% 14,132.000 32,363,008 12,817,679 40% 32,814,700 574,000 239,056 42% 574.DW 1,203,600 0% 203500 11,138.700 2,339,329 21% 14.603.300 1,325,000 10,416 1% 1,325,000 1,372,900 39,643 3% 1,416,900 1,112,200 15,326 1% 1,112,200 573,300 17,012 3% 510,300 17,299,700 2,660,782 15% 19,745,300 4,879,300 0% 4,897,000 5,113,300 0% 2,635,700 3,708,100 945,824 26% 3,914,400 8,135,506 104,166 1% 9,948.100 71,498,900 16,528,251 23% 73,955,200 Finance Officer Nielson reivewed the Revenues Budget Summary Report. The Budget Adjustment which was approved by City Council for the state's Covid-19 relief funds are under the Federal Grants Account which is at 96%. The Permits and Licenses Fund is trending higher at 47%.; however, the Capital Reserve Fees and Impact Fees are trending low at only 28%. He said over all from an operating stand point the budget is at about 1.7 million dollars in the positive and one million in the negative in the Capital Revenues which equals a cash flow of about $678,000. Council Member Flora questioned the percentage amount of 1100% for the Support Service and Logistics under the Police Department. Finance Officer Nielson explained a Budget Adjustiment is needing to be processed for that account. The Police Department had asked to create this new division about four months ago, it's a partial position being funded. The budget adjustment funds will come from a different division. Council President Busby asked for clarification regarding the funding for the Suppor Service and Logistics Divison. Finance Officer Nielson explained the Police Department is shifting personnel budget they already have into this new division. The funds for the budget adjustment will come from the Police Adiministartion Fund. CITY OF REXBURG BUDGET SUMMARY REPORT FY 2021 5 months ending 212812021 Page 2 REVENUES BUDGET ACTUAL 42% FORECAST OPERATING REVENUES County Road Tax 870,000 360,947 41% 870,009 Federal Grants 2,564,099 2,457,469 96% 3,102,901] Franchise Fees 1,777,700 566,145 32% 1,776,400 Fund Balances for Operations 3,455,201 0% 2,942,400 Investment Earnings 129,100 59,099 46% 126,500 Unreallzed Gain [Loss] -28,224 0% Intertund Charges for Services - Overhead 3,441,800 1,414,708 41% 3.440,3010 Miscellaneous 517,300 180,890 35% 516,7010 Operating Contributions 3,199,300 744,899 23% 3,197,0017 Parks, Recreation, Museums, Arts, Golf 1,471,200 174,422 12% 1,578,800 Permils & Licenses 76%30D 357,508 47% 76D.300 Property Tax 4,152,200 2,549,194 61% 4,152,200 State Taxes & Grants 3,654,900 994,515 27% 4,229.100 UtiliryCharges -Water 3,258.300 1.117,204 34% 3.258.3010 UtiliryCharges-Wastewater 5,201,900 2,150,408 41% 5,201,900 UtiliryCharges-Sanitation 2,526,000 1.121,460 44% 2,526.000 TOTAL OPERATING REVENUES 36,979,300 14,220.644 38% 37,680,890 CAPITAL REVENUES Borrowing - DEO Water Loan 1,473,000 0% 1,473,0010 Capital Reserve Fees & Impact Fees 2,094,300 577,493 28% 2,124,2010 Capital Reserve Carryover Balances 6,464,000 0% 7,308,6010 Construction Funds 3,556,100 122,589 3% 6,202,900 Contributed Capital 825,000 10,416 1% 825,000 Engineering Billings 574,001) 0% 574.000 Fund Balances for Capital 1,727,900 0% 1,548,000 Grants & Contributions 3,547,100 163,939 5% 1,225,0010 LID Funds 330,700 21,623 7% 1.635.0D0 Trust Funds 2,104,40D 6D1,357 29% 2,238,400 5 TOTAL CAPITAL REVENUES 22,896,500 1,497,417 7% 25,154,100 Contingent Operating Revenues CASH & INVESTMENTS c 1 YEAR 0% > 5 YEARS Contingent Capital Revenues 2MO21 Bank of Commerce Bank C0 0% 630,000 Internal Transfers In for Operations 3,68200 1,269,049 34% 3,886,900 Internal Transfers In for Capital 8,140,500 219,583 3% 9,953,100 TOTAL REVENUES ALL FUNDS 71,498,900 17,206,693 24% 76,676,900 OPERATIONS SUMMARY 2,970 43,000 0% 0,01% TOTAL OPERATING REVENUES 40,661,900 15,469,693 38% 41,569,700 TOTAL OPERATING EXPENDITURES 40,950,400 13,763,303 40% 41,626,100 ---NET OPERATIONS -288,500 1,726,390 Idaho Central Credit Union CD -56,400 CAPITAL SUMMARY 7% 071% 250,025 Key Bank Checking (RLF) TOTAL CAPITAL REVENUES 30,837,000 1,717,606 7% 35,107,200 TOTAL CAPITAL EXPENDITURES 36,548,506 2,764,948 15% 32,329,100 ---NET CAPITAL TRANSACTIONS 288,500 -1,047,948 23,800 2,776,100 TOTAL ALL REVENUES 71,498,900 17,206,693 24% 76,676,900 TOTAL ALL EXPENDITURES 71,498,900 16,528,251 23% 73,955,200 NET ALL REVENUES OVER EXPENDITURES 0 678,442 4,159,995 2,721,700 Finance Officer Nielson reviwed the Cash and Investment Balance Report. CITY OF REXBURG CASH & INVESTMENT FY 2021 BALANCE REPORT Page 3 BALANCE AS Finance Officer Nielson reviewed the Treasurer's Expenditures Report. In fund number 22 Revolving Loan, the Super Cuts business has paid off their loan. These funds are available to loan to businesses through the Revolving Loan Fund process. Council Member Johnson asked for an update regarding the second round of Covid-19 relief funds from the state. Finance Officer Nielson said the Assoication of Idaho Cities requested the city's budget. The amount of funds received are base on the budget amount and population. There is a posibility the amount could excess six times the amount that was previously received. Council Member Mann asked if City Council could be involved in the decision making of how the second round of Covid-19 funds are spent. Finance Officer Nielson said the Covid-19 funds received from the state are place into the city's General Fund. CITY OF REXBURG TREASURER'S EXPENDITURE REPORT BY FUNO FISCAL YEARTO DATE ENDING 2128!2021 @ 42% -of the FISCAL YEAR 2021 k FUND MAGES CAPITAL OTHER °% of Total OF CASH & INVESTMENTS c 1 YEAR 1-5 YEARS > 5 YEARS Portfolio 2MO21 Bank of Commerce Bank C0 259,641 630,000 0% 0.74% 259,641 Bank of Commerce Legacy FN 36,926 -3,85C 26,683 0.11% 36,926 Beehive Credit Union CD 250,152 5,500 49 AIRPORT RESERVE 0-71% 250,152 Cash On Hand 2,970 43,000 0% 0,01% 2,970 City Golf Carl CO 68,940 16-666 0.204E 68.940 East Idaho CU CO 254,502 53,623 82 BROADBAND FIBER INITIATIVE 0.72% 254,502 Idaho Central Credit Union CD 250,025 30,000 7% 071% 250,025 Key Bank Checking (RLF) 233,809 37,000 227.485 0.67°% 233,809 Moreton Asset Management 2,173,015 3,209,691 95 CITY 501c3 FOUNDATION 15.32°% 5,382,706 Mountain America Credit Union 251,090 23,800 0% 0.71% 251,090 Real Estate Investments (Streets) 326,663 2064 0-93% 326,663 State Diversified Bond Fund 1,209,461 2,182,111 768,423 11,84% 4,159,995 State LGIP-City 6,491,013 232,559 0% 19.13% 6,723,572 State LGIP-Fire District 602,040 21,570 259 1.77% 623,610 TO -Bond Inves roent 721,236 2,339,758 569,470 10.39°% 3,650,463 Wells Fargo Drug Fund Checking 14,417 1,948,100 0% 0.04% 14,417 Wells Fargo Fire District Banking 1,064,677 0 3.0946 1,1184,677 Westmark CO 264,847 21,952 20 FIRE IMPACT FEES 0.73% 264,847 Zions Bank Capital Advisors 3,574,975 1,628,685 19% 14-81% 5,203,660 Zlons Bank Collateralized Acct 4,755,907 2,664 0 13.53% 4,755,907 2lons Bank General Checking 1,331,891 1,146,457 17 FI RE OPERATIONS 3.79% 1,331,891 Zlons Bank Payroll Checking 20,090 3,89$500 41% 0-06% 20,090 TOTAL 24,168,287 9,614,373 1,357,893 100% 35,140,553 % OF TOTAL PORTFOLIO 66.8% 27.4% 3,9% 100°% 47,977 I, Matthew K. Nielson, as Treasurer of the City of Rexburg, hereby under oath, certify to the best of my knowledge, that the above accounting of expenses, revenues, and w5h and investment balances is true and correct. 9,2kdw Finance Officer Nielson reviewed the Treasurer's Expenditures Report. In fund number 22 Revolving Loan, the Super Cuts business has paid off their loan. These funds are available to loan to businesses through the Revolving Loan Fund process. Council Member Johnson asked for an update regarding the second round of Covid-19 relief funds from the state. Finance Officer Nielson said the Assoication of Idaho Cities requested the city's budget. The amount of funds received are base on the budget amount and population. There is a posibility the amount could excess six times the amount that was previously received. Council Member Mann asked if City Council could be involved in the decision making of how the second round of Covid-19 funds are spent. Finance Officer Nielson said the Covid-19 funds received from the state are place into the city's General Fund. CITY OF REXBURG TREASURER'S EXPENDITURE REPORT BY FUNO FISCAL YEARTO DATE ENDING 2128!2021 @ 42% -of the FISCAL YEAR 2021 k FUND MAGES CAPITAL OTHER TOTAL BUDGET SPENT FUND BAL CASH BAL 48 AIRPORT CONSTRUCTION 2,157 0 2,157 630,000 0% 67,612 87,812 47 AIR PORT OPERATIONS -3,85C 26,683 23,033 64,500 38% 457 5,500 49 AIRPORT RESERVE 0 43,000 0% 947,995 441,995 36 ARTS PROMULGATION 16-666 16,666 71,800 23% 53,fi23 53,623 82 BROADBAND FIBER INITIATIVE 2.000 2,000 30,000 7% 18.513 18,513 28 BUILDING SAFETY AND PBZ 247,236 37,000 227.485 511,324 2220.800 23% 1,278,542 1,312.421 95 CITY 501c3 FOUNDATION 0 23,800 0% 5,059 5,069 65 COMIAU14ITY SAFETY LIGHTING 2064 24,184 494,300 5% 409,447 393,179 32 EDS FIRE STATION ADDITION 0 400,000 0% 83 EI BUSINESS COMPETITION 15,000 259 15,259 42.100 36% 20,671 20.671 19 FI REOI5TRIGT 4,670 0 4,670 1,948,100 0% 1,703,516 1,703,818 21 FIRE EMPLOYEES TRUST 0 24,900 0% 21,982 21,952 20 FIRE IMPACT FEES 29,766 29,155 152,300 19% 55,706 55,705 18 FIRE JOINT EQUIPMENT 2,664 0 2,554 1,176.800 0% 1,143.792 1,146,457 17 FI RE OPERATIONS 742,918 613,857 771"2 1,595,407 3,89$500 41% X04,539 •134,157 37 FIRE PARAMEDIC CARE UNIT 328,023 104,734 432,753 587,100 74% -61,026 105,306 01 GENERAL 2,2313,583 47,977 3,155,231 5,453,091 14,348,500 30% 7,01347 9,2kdw 29 GEOGRAPHIC INFORMATION SYS. 72,552 83,300 155,582 361,000 43% -26,456 -57,211 51 GOLF COURSE CONSTRUCTION 0 100,100 0% 407,465 407,465 50 GOLF COURSE OPERATIONS 86,119 29,907 154.024 270,050 8,500 31% 64,451 -43,604 15 HIGH 5 & OTHER GRANTS 0 80.500 0% 69,700 69,700 24 LEGACY FLIGHT MUSEUM YAW 9,608 147,000 7% 70,304 71,195 53-6 LID CONSTRUCTION FUNDS 7075 391,219 467,796 1,579,000 30% -514,336 -297,423 59-79 LID DEBT SERVICE FUNDS 0 330,700 0% -258,358 -162,737 45 MAYORS YOUTH COMMITTEE 90 90 9.200 1% 8230 8.256 Lel 41 PARI{ CONSTRUCTION 529,406 0 529,406 1,408,600 3B% 35,766 35,768 38 PARKS IMPACT FEES 15,554 18,000 31,554 638,800 5% 165,788 165,755 14 POLICE ANIMAL CONTROL 36,001 41,645 77,846 199,300 N% 533 5,834 W. POLICEDAR.E. 800 800 32,200 2% 29,568 18,081 09 POLICE DRUG INTERD-EDUCATION 319 319 9,200 3% 9,564 9,564 07 POLICE IMPACT FEES AB •fib 206,700 0% 145,664 145,664 91 POLICE SHOP WITH A COP 12,342 12,342 62,500 F% 47,401 47401 13 POLICE SMALL GRANTS 4,018 2,294 8,312 4100 14% -642 -842 03 RECREATION PROGRAMS 25,382 77A O7 103.M 318,800 32% 1.355 -482 22 REVOLVING LOAN 0 43,200 0% 1,417,735 478,778 81 REXBURG CULTURAL ARTS 15.244 11AS0 27AA 119,500 23% 10,225 11,569 23 REXBURG RAPIDS 17,506 19,373 35,843 72,724 582,500 12°% 57,247 61,241 40 ROMANCE THEATER 8,527 188,073 15,5;52 212,132 92,300 230% -178,215 -175,188 25 SANITATION OPERATIONS 124,585 93,550 833,136 1X1,471 2,544000 41% 2,583.442 1,175,578 35 SEWER CAPITAL RESERVE 17,991 17,991 2288,700 196 2,258,141 2258,141 27 SEWEROPERATIONS 305.798 537.509 1.1321W 1,975.694 9,008,900 22% 26.132:666 4,730.524 52 SEWER PLANTCONSTRUGTION 0 0% 64 STREE72ndEAST 8MOODY RDCONST. 788,5% 0 788,555 600,000 131% -786,555 -786,558 33 STREET IMPACT FEES 0 2,085,700 0% 1,674,811 1,670,811 44 STREET NEW CONSTRUCTION 237,123 0 237,123 5.045,600 5% 101,943 99.659 02 STREETOPERATIONS 327,755 35,749 554676 818,380 3,641,400 22% 436,778 483,452 43 STREET REPAIR CONTRACTS 0 2,562,600 0% 1,071,753 760,OB7 04 TABERNACLE (Aud.6Musew) 26,801 12,258 2$,102 64,153 225,500 28% 64,985 69,774 06 TA BERN AG LEORCHESTRA 803 803 5,486 15% 1,342 1,342 39 TRAILS COMMITTEE 67 0 67 321,000 0% 121,358 125,358 90 VETERANS MEMORIAL TRUST 0 1,600 0% 1,334 1,334 34 WATER CAPITAL RESERVE 0 2,444,500 0% 2,501,678 2,501,575 42 WATER CONSTRUCTION 203,906 0 293,008 1,83$,uu0 16% -294,908 -293,9u8 26 WATER OPERATIONS 206,221 312,504 874.283 1,193,004 5.647,100 21% 19,215,438 7,02,598 TOTAL 4,711,781 34354,767 8,461,904 16,528,251 71,493,900 239E 69,9%DD3 35,140,553 CiU ms are wMedio inspect the detailed supporting records otdle aboveiinanotal statement This report can be Found on ourwebsne a1 www.r"burg.orOnancefpaae?5nancial•reports B. Public Works: - Keith Davidson Council Member Flora commended the Street Department and Idaho Transportation Department for filling all of the potholes. Council President Busby expressed traffic concerns with the intersection of University Boulevard and Mikan Drive. He questioned if the road could widened to allow for a turn lane. Public Works Director Davidson explained the city could budget to widen the road to allow a turn lane or wait until development occurs. Mavor's Report: Mayor Merrill reported the number of Covid-19 cases continue to increase. He encouraged everyone to continue to follow the East Idaho Health Departments recommendations to help stop the spread of the virus. He also encouraged everyone to consider being vaccinated when vaccines becomes available for them. Mayor Merrill said he met with the Madison County Representatives regarding the flood plain issues. Items for Consideration: 1. Driving with Pedestrian and Bicycles Safety Amendment to Rexburg Municipal Code (RMC) 510.4. Designated as Ordinance No 1255 if Motion Passes and Considered First Read - Stephen Zollinger Mayor Merrill reviewed the proposed amendments to Ordinance No 482. CITY OF REXBURG ORDINANCE 1255 DRIVING WITH BICYCLES AND PEDESTRIANS AN ORDINANCE PROVIDING FOR CERTAINSAFETY REGULATIONS FOR DRIVING AMONGST BICYCLIST AND PEDESTRIAN TRAFFIC; AMENDING CITY OF REXBURG, MADISON COUNTY, IDAHOORDINANCE NO. 492 WITH THE ADDITION OFSECTION 10.04.120 TITLED DRIVING: WITH BICYCLES AND PEDESTRIANS; REQUIRING A SAFE DISTANCE OF AT LEAST THREE (3) FEET BETWEEN A MOTOR VEHICLE AND BICYCLE OR PEDESTRIAN WHILE PASSING; TO PROVIDE FOR A PENALTY OF INFRACTION FOR MALICIOUS INTIMIDATION OR HARRASSMENT TO PEDESTRIANS AND BICYLISTS; AND REPEALING OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING A SAVING CLAUSE; AND PROVIDING WHEN THE ORDINANCE SHALL BECOME EFFECTIVE. The nnerator of a mntnr vehicle overtakinv a hicvcle or nede%trian on a maul xhall leave a Rafe distance. but not less than three feet 01 when nassin2 the hicvcle or nedestrian and shall maintain that distance until nafely nast the overtaken hicvcle or individual. It shall be an infraction. subject to nenalty as provided in section 10.01 070 of this Code. for anv ncrson_ malicinuOv and with the %necifie intent to intimidate or harass or cause: another TScvwr to crash. stumble or tall because that otheruerson is walking alone the roadwav oroneratine a hicvcle alone the madway. to: 1, Threaten in ti: Threaten, by word or act. to cause physical initlry to the nedestrian or hicvclist: or 2- Throwin¢ Obieet: Throw or otherwise expel anv object at or in the direction of the nedLNtrian or hicvclist. Council Member Mann asked for a coordinating campaign to promote the amendments to the ordinance so that motorist and bicyclist are aware of the new law. 7 Council Member Johnson moved to approve Ordinance No. 1255 Driving with Pedestrian and Bicycles Safety Amendment to Rexburg Municipal Code (RMC) 510.4. and consider first read; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Flora Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried Those voting naX None 2. Planning & Zoning Recommendation to Rezone 165 & 191 N 1" W from Light Industrial (LI) to High Density Residential 1 (HDR1) #20-00928. Designated as Ordinance No 1254 if Motion Passes and Considered 1" Read — Alan Parkinson ORDINANCE NO 1254 Rezone Approximately 165 & 191 N 1s' W, Rexburg, Idaho to High Density Residential 1 (HDR1) AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. f R Proposed Remne from Light Industrial to High Density Residential 1 •, Planning and Zoning Administrator Parkinson reviewed the Rezone request at approximately 165 & 191 N 1" W from Light Industrial (LI) to High Density Residential 1 (HDR1). He said he was informed by the applicant Will Wade of the proposed plan to build townhomes if the rezone request is approved. P & Z Administrator Parkinson said Mr. Wade also informed him that as a courtesy he approached the surrounding property owners with a proposal to include their property in the development. One of the other property owners decided to include his property in the development and another property owner said he would be selling his property. Council President Busby moved to approve Ordinance No. 1254 the Rezone at approximately 165 & 191 N 1St W from Light Industrial (LI) to High Density Residential 1 (HDR1) and consider first read; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting ave Council Member Flora Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried Those voting nay None 1. Planning & Zoning Recommendation to Amend Development Code Ord No 1200 Mixed Use (MU) Zone — Requirements for mixture of residential and commercial, permitted uses, and yard requirements amended. Some density and parking requirements have been removed #21-00074. Designated as Ordinance No 1253 if Motion Passes and Considered 1" Read — Alan Parkinson Planning and Zoning Administrator Parkinson explained he was asked by City Council to review the Mixed Use Zone (MU) to include commercial in the zone. City Staff has reviewed the MU Zone and there have been several proposed changes to the zone. The main change to the zone is the added commercial element. When a development request a MU Zone a commercial space minimum of 1000 square is required; however, if more commercial square feet is requested then 10% of the total building is required. Another change was the ability to have 30 units per acre in density before there was a formula being used to exceed High Density Residential 2 (HDR2). Council Member Flora asked if a Conditional Use Permit (CUP) could be granted to remove the commercial component in the Mixed Used Zone. P&Z Administrator Parkinson replied no the commercial element in the MU Zone cannot be removed with a CUP. Discussion regarding Planned Unit Development (PUD). Council Member Flora questioned if the amendments to this ordinance will affect a PUD. City Attorney Zollinger replied the amendments to this ordinance will not affect a PUD. Council Member Johnson questioned if the MU Zone is still allowed in the Pedestrian Emphasis District (PED). P&Z Administrator Parkinson replied the MU Zone is allowed in the PED. City Attorney Zollinger explained the setback reduction allowed in the PED is also allowed in a MU Zone because of the commercial aspect. The building as a whole cannot have a zero set back only the commercial part of the build can. The residential section of the building would need to meet the five foot set back. Council President Busby questioned the amendments to the parking requirements. P&Z Administrator Parkinson replied the developer will need to meet the parking requirements based on the zone. Council President Busby said he is not in favor of reducing parking requirements. Council Member Wolfe moved to approve Ordinance No. 1253 to Amend Development Code Ordinance No 1200 Mixed Use (MU) Zone — Requirements for mixture of residential and commercial, permitted uses, and yard requirements amended with some density and parking requirements being removed and considered first read; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those votingave Council Member Flora Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried Those voting nay None 2. Planning & Zoning Recommendation to Approve Founder's Square Division 2 Final Plat #19-00094 — Alan Parkinson City Attorney Zollinger explained the reason the Final Plat for Founder's Square Division 2 is before City Council again is due to the plat not being recorded in the time allotted. The applicant did not record the plat on time. Council Member Walker moved to approve the Final Plat for Founder's Square Division 2; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those votingave Council Member Flora Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried X Those voting naX None Discussion regarding development taking place in subdivisions such as Pine Brook, Sky Meadow and now Founder's Square. Council President Busby said other cities including Rigby are experiencing a large amount of growth in subdivisions and here in Rexburg more apartments and townhomes are being built. P&Z Administrator Parkinson said there has been an increased amount of interest in townhomes. The university students prefer a home they can sale quickly once they have completed their schooling. City Attorney Zollinger said currently there are not a lot of subdivisions being developed in Rexburg one factor being land value; however, there is a developer considering building a single family subdivision. This year exceeds the number of residentials homes being built compared to last year. 3. Planning & Zoning Recommendation to Deny Amendment to Development Code Ord No 1200 Sign Height in the Interchange Areas from 50 feet to 70 feet #21-00079. If Motion passes, it will be referred back to the Planning & Zoning Commission for further Public Hearing. — Alan Parkinson Matt Berry explained his has property located near the North West corner of the north interchange and he is considering developing the area. The development plan for the property includes a gas station an Arby's, a creamery option and an urgent care facility. The sign visibility on his property compared to the competition which is the Conoco Gas Station located directly across his property. The sign height near the interchanges is a crucial part of driving business to the businesses located near the interchanges. Mr. Berry said he is requesting a 70 foot sign height to be on a level playing field as the competition. He understands the current sign ordinance affects the center and south interchanges with in a 1500 radius. Mr. Berry referenced pictures he took of his current sign location and it being only 40 feet in height is circled in red and the Conoco directly across is also circled in red. He said his sign is barely visible compared to the Conoco sign. He requested his sign be allowed to be the same height as the Conoco's. Mr. Berry continued to review pictures to compare the visibility between his sign height and the location to Conoco's sign height in different locations. 4 Mr. Berry compared pictures of signs at different interchanges in other cities mentioning how similar the sign heights are for the different businesses. The City of Blackfoot recently changed their sign height ordinance to 100 feet. He has a business in Idaho Falls and the city granted them an 80 foot sign height. The City of Idaho Falls previously had a 60 foot sign height ordinance and recently changed it to 80 feet. In Jerome Idaho their sign height is 85 feet. 10 Mr. Berry explained he understands each city has different standards and City Councils make decisions based on the best interest of their citizens. He said it's detrimental to his business to have the sign be 20 feet under the competition on the same highway exit. Mr. Berry indicated the Planning and Zoning Commission's comments regarding his request to increase the sign height were more personal based then based on citizens input in his opinion. His business would bring 50 additional jobs, a permanent tax base and would beautify the north exit. Mr. Berry reiterated the importance of driving business to his business by have the sign be as visible as the competition sign and if his request is not grant the development will more than likely not take place. The property would remain at its current state. Council Member Walker said Mr. Berry informed him of the sign height issue back in January and he referred Mr. Berry to the City Building Department. He later attended a meeting with city staff and Mr. Berry to discuss the sign height issue. Council President Busby said he is in favor of economic development in Rexburg and is favor of increasing the sign height to 70 feet. Council Member Walker said he agrees with Council President Busby, the 70 foot height will not be a big difference compared to the billboards already along the highway. The billboards cause more blockage then a sign. Council Member Flora questioned the reason why the Conoco sign is at 64 feet when the city ordinance only allows 50 feet. City Attorney Zollinger indicated the Conoco sign and McDonalds signs were grandfathered because the city did not have sign height restrictions before the ordinance was passed. She said she has been influenced by Winston Dyer's letter and the community outreach regarding their disapproval of the sign height. She explained when the 50 foot sign height amendment was presented to City Council, there were photographs of a truck with a raised bucket was used to gage the 50 foot height, the Conoco didn't appear to much higher than the bucket. Council Member Johnson said she agrees with Council Member Flora and noted only one Planning and Zoning Commissioner recommended approval of increasing the sign height all of the other commissioners recommended to deny the amendment. Council Member Walker said as a business owner he understands how important signage is to a business. When businesses are competing for business and one sign is higher making it more visible is a large advantage. He doesn't believe increasing the sign height to 20 more creates any issues. Council Member Wolfe said he is surprised by the Planning and Zoning Commissioner's recommendation to deny the amendment. He is in favor of increasing the sign height 20 more feet and doesn't believe it would be a conflict. Planning and Zoning Chairman Rory Kunz explained the sign ordinance would affect all three of the interchanges with in a 1500 foot radius. The 1500 foot radius would be further then the Valley Wide Cooperative and the Maverick at the center interchange. At the south interchange the 1500 foot radius would be close to town then McDonalds and further out by the high school. The Planning and Zoning Commissioners were basing their decision on the evidence presented to them including Winston Dyer's letter opposed to the amendment. Council Member Flora explained the decision to deny the sign height increase is not to cause a disadvantage to any business. The sign height was recently raised to 50 feet. Once the sign height was raised it affects a 1500 foot radius at three freeway interchanges. Council Member Walker asked if the 1500 foot radius could be reduced. Council President Busby asked if Mr. Berry could request a Conditional Use Permit (CUP) to allow his sign to 70 feet in height. City Attorney Zollinger replied a CUP needs to specifically detailed in the signage code and currently a CUP is not specifically detailed in the city's signage code. Council Member Flora expressed her concerns with allowing a CUP for signage. City Attorney Zollinger explained a CUP is not intended to give the right to one property owner, it's intended to address the condition that needs to be met in order to accomplish a task. A decision regarding the sign height should not be made based on allowing one business to match the same sign height as other business, it should be based on the right sign height for the city. Mayor Merrill indicated additional details in the sign ordinance are need such as, sign dimensions, sign blockages, etc. He believes further discussion is need to address some those details. Mr. Ron Berry said high rise signs are important to fuel and food businesses. The motorist are looking for gas station signs and fast food restaurants not the tractor or trailer stores. He would have applied for a CUP 11 to have his sign be 70 feet in height; however, he was informed by city staff he need to pay $750 to change the ordinance. The cost of a high rise sign costs about $250,000 and most business will not pay that amount to have a high rise sign. He said he purchased the property three years ago and would prefer to invest in Rexburg. The plan is to invest upwards to five million dollars on this development and desires to complete the development in the right manner to achieve a return on the investment. One way to insure more people move into a city is to promote businesses. Council Member Wolfe explained a height of a sign can disrupt the view at any height. Council President Busby said he is favor of reducing the 1500 radius. Discussion regarding the options to table the decision or proceed with making a decision. Council Member Mann recommended City Council move forward with making a decision to Planning & Zoning Recommendation to Deny Amendment to Development Code Ord No 1200 Sign Height in the Interchange Areas from 50 feet to 70 feet. Council Member Flora moved to deny Amendment to Development Code Ordinance No. 1200 Sigh Height in the Interchange Areas from 50 feet to 70 feet; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Flora Council Member Johnson Council Member Mann The motion carried Those voting naX Council Member Walker Council Member Wolfe Council President Busby Mayor Merrill broke the tie vote by voting nay to deny Amendment to Development Code Ordinance No. 1200 Sigh Height in the Interchange Areas from 50 feet to 70 feet and refer back to the Planning and Zoning Commission with City Council's recommendations. Council Member Johnson expressed concerns with the business that had their sign installed with the regulations previously set forth. She believes it would disadvantage other existing business if the sign height is raised. Council Member Busby asked if the property owners within the 1500 foot radius were notified of the proposed change to increase the sign height. City Attorney Zollinger said with a general application ordinance the surrounding property owners are not mailed written notification; however, the public hearing notice is published in the newspaper. Council Member Flora moved to refer Amendment to Development Code Ordinance 1200 Sign Height in the Interchange Areas back to the Planning and Zoning Commission to discuss reducing the radius to 500 feet from 1500 and Sign Height to 65 feet; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those votingave Council Member Flora Council Member Johnson Council Member Walker Council Member Wolfe Council President Busby The motion carried Those voting naX Council Member Mann Council Member Flora indicated the Planning and Zoning Commission has the option of keeping their recommendation as currently being proposed. Calendared Bills: A. Second Reading: Those items which have been first read: NONE B. Third Reading: Those items which have been second read: NONE Mavor's Business: 1. Proclamation 2021— 01 Fair Housing Month April 2021 Mayor Merrill read Proclamation 2021 — 01 Fair Housing Month April 2021. 12 PROCLAMATION No. 2021— 01 2021 Fair Housing Month Proclamation WHEREAS, April 2021 marks the 53rd anniversary of the passage of Title VIII of the Civil Rights Act of 1968, commonly known as the Federal Fair Housing Act; and WHEREAS, the Idaho Human Rights Commission Act has prohibited discrimination in housing since 1969; and WHEREAS, equal opportunity for all -regardless of race, color, religion, sex, disability, familial status or national origin -is a fundamental goal of our nation, state and city; and WHEREAS, equal access to housing is an important component of this goal -as fundamental as the right to equal education and employment; and WHEREAS, housing is a critical component of family and community health and stability and WHEREAS, housing choice impacts our children's access to education, our ability to seek and retain employment options, the cultural benefits we enjoy, the extent of our exposure to crime and drugs, and the quality of health care we receive in emergencies; and WHEREAS, the laws of this nation and our state seek to ensure such equality of choice for all transactions involving housing; and WHEREAS, ongoing education, outreach and monitoring are key to raising awareness of fair housing principles, practices, rights and responsibilities; and WHEREAS, only through continued cooperation, commitment and support of all Idahoans can barriers to fair housing be removed; NOW, THEREFORE: I, Jerry Merrill, Mayor of the City of Rexburg do hereby proclaim April 2021 to be FAIR HOUSING MONTH In the City of Rexburg, State of Idaho. SEAL IN WITNESS WHEREOF, I have hereunto set myhand and caused the Seal of the City of Rexburg to be affixed this 17th day ofMarch in the year of our Lord two thousand twenty-one. APPROVED. Jerry Merrill, Rexburg Mayor ATTEST.• Deborah Lovejoy, Rexburg City Clerk Council Member Walker moved to ratify PROCLAMATION No. 2021— 012021 Fair Housing Month Proclamation; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried 2. Ratify Doug Smith to Urban Renewal Board — County wanted to assign this responsibility to Doug Smith instead of Brent Mendenhall 13 Mayor Merrill explained the information given to city staff was that Brent Mendenhall would be serving on the Urban Renewal Board; however, the information was incorrect County Commissioner Doug Smith will be serving on the board instead of Commissioner Mendenhall. Council Member Flora moved to ratify the appointment of Doug Smith to the Urban Renewal Board; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting ave Council Member Flora Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried Those voting naX None Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from March 3, 2021 meeting B. Approve the City of Rexburg Bills Council Member Johnson moved to approve the Consent Calendar containing the minutes and city bills; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Flora Council Member Johnson Council Member Mann Council Member Walker Council Member Wolfe Council President Busby The motion carried Adjournment 8:55 P.M. Attest: Marianna Gonzalez, Deputy City Clerk 14 APPROVED: Those voting naX None Jerry Merrill, Mayor