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Resolution Authorizing Destruction of Records
Resolution No 2021 - 06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REXBURG, IDAHO, AUTHORIZING DESTRUCTION OF RECORDS.
WHEREAS, Idaho Code 50-907 requires the City Council to authorize destruction of semi-permanent and temporary public records that have met the minimum retention period provided by the
city’s records retention schedule and are no longer required by law or for city business; and,
WHEREAS, the City Clerk of the City of Rexburg, Idaho has requested that certain records be authorized for destruction; and,
WHEREAS, approval for the destruction of the below listed records has been obtained from the Idaho State Historical Society and the City Attorney, as provided by Idaho Code 50-907.
See Attachment “Resolution 2021-06 for Destruction List”
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF REXBURG, IDAHO, THAT THE FOLLOWING RECORDS ARE AUTHORIZED TO BE DESTROYED.
The administrative staff of the City is authorized to take all necessary steps to carry out the authorization provided by this Resolution.
PASSED BY THE CITY COUNCIL May 5, 2021.
SIGNED BY THE MAYOR May 5, 2021
___________________________________
Jerry Merrill, City of Rexburg Mayor
ATTEST:
___________________________________
Deborah Lovejoy, City Clerk
Attachment: Records for Destruction List
Resolution 2021 - 06 Records for Destruction List - Hard Copies Only
Date Range
Document Name/Type
From
To
Fire Department employee signout sheets, no hire employee applications, training logs, testing logs
2015
1995
Finance Bank Statements and check registers
2013
2001
HR Terminated 2013 and older and no hire employee applications from 2013 to 2001,
HR Terminated Employee Records
2013
1985