HomeMy WebLinkAboutResolution No 2021 - 05 Records Destruction Building and FinancialInstrument # 439750
REXBURG, MADISON, IDAHO
4-15-2021 08:05:34 AM No. of Pages: 2
Recorded for: CrrY OF REXBURG
KIM H. MUIR Fee: 0.00
Ex -Officio Recorder Deputy
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Resolution Authorizing Destruction of Records
Resolution No 2021- 05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REXBURG,
IDAHO, AUTHORIZING DESTRUCTION OF RECORDS.
WHEREAS, Idaho Code 50-907 requires the City Council to authorize destruction of semi-
permanent and temporary public records that have met the minimum retention period
provided by the city's records retention schedule and are no longer required by law or for
city business; and,
WHEREAS, the City Clerk of the City of Rexburg, Idaho has requested that certain records
be authorized for destruction; and,
WHEREAS, approval for the destruction of the below listed records has been obtained
from the Idaho State Historical Society and the City Attorney, as provided by Idaho Code
50-907.
See Attachment "Resolution 2021-05 for Destruction List"
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF REXBURG, IDAHO, THAT THE FOLLOWING RECORDS ARE
AUTHORIZED TO BE DESTROYED.
The administrative staff of the City is authorized to take all necessary steps to carry out the
authorization provided by this Resolution.
PASSED BY THE CITY COUNCIL
SIGNED BY THE MAYOR
ATTEST:
Deborah Lovejoy, City Clerk
Attachment: Records for Destruction List
Apri17, 2021.
April 7, 2021
/ jc�rry Me , City f Rexburg Mayor
Resolution 2021- 05 Records for Destruction List - Hard Copies Only
2007
_ -
Date :Range
Excavation Reports/Diglines
2015
2008
Am ed
Document Narie/'Type `" -
From To:Z =
- Y /N_
Utility Billing Receipts
2015 1995
N
Utility Billing Work Orders
2015 1995
Y
Accounts Payable Check Copies & Supporting Docs
2017 1995
Y to 2006
Park Shelter, Romance Theater, Tabernacle, Sign
2015
2000
Reservation Apps
2015 2008
N
Century Link, Rocky Mountain Power & Intermountain
N
Cancelled Checks - Payroll Account
Gas Daily Receipts & Reports
2018 2013
N
Non -Commercial & Non -Governmental Building Projects
- Building Applications, Plans, and Specifications
2007
1995
N
Excavation Reports/Diglines
2015
2008
N
Business Registration Applications & Certificates
2015
1995
Y to 2011
Public Gathering/Parade Permits
2017
2002
N
Road Closure Permits
2017
2002
N
Daily Cash Receipts
2015
2000
N
Daily Cash Sheets
2015
2000
N
Cancelled Checks - Payroll Account
2005
2000
N
Cancelled Checks - General Account
2008
2000
N
Requisitions and Purchase Orders Hard Copies
2015
1995
Y to 2006
Accounts Receivable Paid Invoices
2015
2000
Y to 2006
Shop Work Orders Hard Copies
2015
2000
Y
Building Hard Copy Documentation - Applications,
Affidavit, Structural Calculations, Recheck or Comcheck,
Truss Specs, Floor joists, Load short forms, Contractor's
list, Receipts, Inspection tickets, Building Permits,
Certificate of Occupancy, Images, Small Plan/Site Plans,
Letters and email correspondences, Product information,
Memorandum, Review action and Engineering notes 2020 2008 Y
Land Use Hard Copy Documentation - Application,
Affidavit of Legal Interest, Proof of Ownership — LLC
Paperwork, Deeds, Trust management, Covenant Drafts,
Plats, Findings of Fact or Reason for Decisions,
Correspondence, Site Plans,
Review Reports, Staff Reports, Vicinity Maps, Receipts,
Community Written Responses, Sign Design Pictures,
Posting Pictures, Mailing Records, Inspection Tickets,
Public Notices copies, Development Code Ordinance
Amendment Drafts,
Printed Minutes, Property Legal Descriptions & Easement
Descriptions, Returned Mail, Conditional Use Permit
copies, Certificates of Occupancy, Fax Sheets, Plans,
Structural Calculations, Pictures, Presentation Docs
including printed PowerPoints, Drainage and
Geotechnical Reports, Ordinance Copies 2020 2008 Y