HomeMy WebLinkAboutFinance Software ERP Budget Adjutment RequestBUDGET ADJUSTMENT REQUEST FORM
Dept:Fiscal Year Affected:2021
Expense Accounts to Receive Increased Budget:
Account:01415741 Amount:203,800 Name:TYLER MUNIS SOFTWARE-ONE TIME Finance
Account:25433719 Amount:26,900 Name:TYLER MUNIS SOFTWARE-ONE TIME Sanitation
Account:26434737 Amount:32,600 Name:TYLER MUNIS SOFTWARE-ONE TIME Water
Account:27435756 Amount:26,400 Name:TYLER MUNIS SOFTWARE-ONE TIME WW Treatment
Account:27475718 Amount:26,400 Name:TYLER MUNIS SOFTWARE-ONE TIME WW Collection
Account:0141564 Amount:73,600 Name:COMPUTER PROGRAM MAINTENANCE Finance
Account:0141364 Amount:10,100 Name:COMPUTER PROGRAM MAINTENANCE Customer Service
Account:0141064 Amount:5,700 Name:COMPUTER PROGRAM MAINTENANCE Human Resources
Account:2543364 Amount:2,500 Name:COMPUTER PROGRAM MAINTENANCE Sanitation
Account:2643464 Amount:3,000 Name:COMPUTER PROGRAM MAINTENANCE Water
Account:2743564 Amount:2,500 Name:COMPUTER PROGRAM MAINTENANCE WW Treatment
Account:2747564 Amount:2,500 Name:COMPUTER PROGRAM MAINTENANCE WW Collection
TOTAL:416,000
Accounts Where Budget is Coming From:
Account:0139900 Amount:293,200 Name:FUND BALANCE CARRYOVER General Fund
Account:25433759 Amount:26,900 Name:TOTAL TO BE DEPRECIATED Sanitation
Account:26434759 Amount:32,600 Name:TOTAL TO BE DEPRECIATED Water
Account:27435759 Amount:26,400 Name:TOTAL TO BE DEPRECIATED WW Treatment
Account:27475759 Amount:26,400 Name:TOTAL TO BE DEPRECIATED WW Collections
Account:2543398 Amount:2,500 Name:CONTINGENCY Sanitation
Account:2643498 Amount:3,000 Name:CONTINGENCY Water
Account:2743598 Amount:2,500 Name:CONTINGENCY WW Treatment
Account:2747598 Amount:2,500 Name:CONTINGENCY WW Collections
TOTAL:416,000
Net Expense less Revenue - (This must be zero)
Coming From:Contingency:10,500 put back into contingency to carryover
Other Expense:112,300
New Revenue:293,200
TOTAL INCREASE 416,000
Reason for the Increase:
Signed:
Dept Head:Date:
CFO:Date:
Balance of Contigency Before Above Request:
Mayor:Date:
Approved by the City Council (*if necessary) on this Date:
*City Council approval required if:
1)$10,000 or more is taken from Contingency
2)$50,000 or more is a change in a Capital Purchase
3)New Full-time Regular personnel positions
4)Additional Full-time Regular personnel
5)New Types of Major Programs
Finance and other Depts
Final Estimated Costs to Purchase and Deploy a new Financial Software Enterprise Resource Planning
System with Tyler Technologies. Costs inlcude one time implementation and conversion costs
and ongoing annual maintenance and support and SaaS Costs. Final Cost estimate to be determined
once we formally adopt the statement of work. Hope to do by December 31, 2020
or more.
Total One Time and Conversion of $314,000. Total Recurring of $100,248.
Timing TBD, but we will likely not have full implementation and expeses occuring for at least 18 months
Important to note that not all one-time and annual recurring expenses will happen by September 30, 2020.