HomeMy WebLinkAboutRexburg ID - Munis Invest. Summary draft as of 12-1-20Quoted By:Maddie McCambridge
Date:10/14/2020
Quote Expiration:3/20/2021
Quote Name:Rexburg, ID - ERP - Munis
Quote Number:2020-116928-2
Quote Description:Rexburg, ID - ERP - Contract Quote 12.1.2020
Sales Quotation For
Matt Nielson
City of Rexburg
35 N 1st East
Rexburg, ID 83440-0280
Phone 208-372-2343
Fax: 208-359-3022
Email: Matt.Nielson@rexburg.org
SaaS One Time Fees
Description # Years Annual Fee Impl. Hours Impl. Cost Data Conversion
Financial:
Accounting/GL 5.0 $13,656.00 112 $18,256.00 $10,200.00
Accounts Payable 5.0 $4,166.00 32 $5,216.00 $0.00
Budgeting 5.0 $4,166.00 40 $6,520.00 $0.00
Capital Assets 5.0 $3,529.00 40 $6,520.00 $0.00
Cash Management 5.0 $2,335.00 20 $3,260.00 $0.00
Project & Grant Accounting 5.0 $2,769.00 32 $5,216.00 $0.00
Purchasing 5.0 $5,940.00 72 $11,736.00 $1,800.00
Human Capital Management:
Human Resources & Talent Management 5.0 $5,170.00 88 $14,344.00 $1,400.00
Payroll w/ESS 5.0 $6,337.00 168 $27,384.00 $11,800.00
Recruiting 5.0 $1,140.00 16 $2,608.00 $0.00
Revenue:
Accounts Receivable 5.0 $3,065.00 64 $10,432.00 $0.00
Business License 5.0 $3,324.00 88 $14,344.00 $0.00
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SaaS One Time Fees
Description # Years Annual Fee Impl. Hours Impl. Cost Data Conversion
General Billing 5.0 $2,096.00 32 $5,216.00 $0.00
Tyler Cashiering 5.0 $5,129.00 40 $6,520.00 $0.00
UB Interface 5.0 $1,202.00 16 $2,608.00 $0.00
Utility Billing CIS 5.0 $5,937.00 240 $39,120.00 $20,000.00
Productivity:
Citizen Self Service 5.0 $3,065.00 40 $6,520.00 $0.00
Munis Analytics & Reporting 5.0 $13,405.00 64 $10,432.00 $0.00
Tyler Content Manager SE 5.0 $6,436.00 32 $5,216.00 $0.00
Tyler ReadyForms Processing (including Common Form Set)5.0 $3,773.00 0 $0.00 $0.00
Additional:
CAFR Statement Builder 5.0 $5,008.00 24 $3,912.00 $0.00
Munis Utility Billing API Toolkit 5.0 $4,230.00 24 $3,912.00 $0.00
SnapLogic - Up to 5 Integrations 5.0 $4,000.00 80 $13,040.00 $0.00
Tyler GIS (3)5.0 $756.00 8 $1,304.00 $0.00
Tyler Payments 5.0 $0.00 32 $5,216.00 $0.00
Sub-Total: $110,634.00 $228,852.00 $45,200.00
Less Discount: $11,067.00 $0.00 $0.00
TOTAL: $99,567.00 1404 $228,852.00 $45,200.00
Other Services
Description Quantity Unit Price Unit Discount Extended Price
Munis Executive Insights Implementation 1 $4,800.00 $0.00 $4,800.00
Project Management 176 $163.00 $0.00 $28,688.00
VPN Device 1 $4,000.00 $0.00 $4,000.00
TOTAL: $37,488.00
3rd Party Hardware, Software and Services
Description Quantity Unit Price Unit Discount Total Price Unit Maintenance Unit Maintenance
Discount
Total Year One
Maintenance
Cash Drawer 1 $260.00 $0.00 $260.00 $0.00 $0.00 $0.00
Hand Held Scanner - Model 1950GSR 1 $450.00 $0.00 $450.00 $0.00 $0.00 $0.00
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3rd Party Hardware, Software and Services
Description Quantity Unit Price Unit Discount Total Price Unit Maintenance Unit Maintenance
Discount
Total Year One
Maintenance
Hand Held Scanner Stand 1 $30.00 $0.00 $30.00 $0.00 $0.00 $0.00
ID Tech MiniMag USB Reader 1 $62.00 $0.00 $62.00 $0.00 $0.00 $0.00
Printer (TM-S9000)1 $1,623.00 $0.00 $1,623.00 $0.00 $0.00 $0.00
Tyler Secure Signature System with 2
Keys
1 $1,650.00 $0.00 $1,650.00 $0.00 $0.00 $0.00
3rd Party Hardware Sub-Total: $0.00 $4,075.00 $0.00
TOTAL: $4,075.00 $0.00
Summary One Time Fees Recurring Fees
Total Tyler Software $0.00 $0.00
Total SaaS $0.00 $99,567.00
Total Tyler Services $311,540.00 $0.00
Total 3rd Party Hardware, Software and
Services
$4,075.00 $0.00
Summary Total $315,615.00 $99,567.00
Contract Total $813,450.00
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Detailed Breakdown of Conversions (included in Contract Total)
Description Unit Price Unit Discount Extended Price
Accounting - Actuals up to 3 years $1,000.00 $0.00 $1,000.00
Accounting - Budgets up to 3 years $1,000.00 $0.00 $1,000.00
Accounting Standard COA $2,000.00 $0.00 $2,000.00
Accounts Payable - Checks up to 5 years $2,200.00 $0.00 $2,200.00
Accounts Payable - Invoice up to 5 years $2,800.00 $0.00 $2,800.00
Accounts Payable Standard Master $1,200.00 $0.00 $1,200.00
Human Resources - Position Control $1,400.00 $0.00 $1,400.00
Payroll - Accrual Balances $1,500.00 $0.00 $1,500.00
Payroll - Accumulators up to 5 years $1,400.00 $0.00 $1,400.00
Payroll - Check History up to 5 years $1,200.00 $0.00 $1,200.00
Payroll - Deductions $1,800.00 $0.00 $1,800.00
Payroll - Earning/Deduction Hist up to 5 years $2,500.00 $0.00 $2,500.00
Payroll - Standard $2,000.00 $0.00 $2,000.00
Payroll - State Retirement Tables $1,400.00 $0.00 $1,400.00
Purchasing - Purchase Orders - Standard Open PO's only $1,800.00 $0.00 $1,800.00
Utility Billing - Assessments $1,200.00 $0.00 $1,200.00
Utility Billing - Backflow $1,200.00 $0.00 $1,200.00
Utility Billing - Balance Forward AR $5,600.00 $0.00 $5,600.00
Utility Billing - Consumption History up to 5 years $2,000.00 $0.00 $2,000.00
Utility Billing - Service Orders $2,300.00 $0.00 $2,300.00
Utility Billing - Services $3,600.00 $0.00 $3,600.00
Utility Billing - Standard $4,100.00 $0.00 $4,100.00
TOTAL: $45,200.00
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Optional SaaS One Time Fees
Description # Years Annual Fee Impl. Hours Impl. Cost Data Conversion
Financial:
Bid Management 5.0 $1,604.00 20 $3,260.00 $0.00
Contract Management 5.0 $1,539.00 20 $3,260.00 $3,000.00
Employee Expense Reimbursement 5.0 $1,805.00 32 $5,216.00 $0.00
Human Capital Management:
ExecuTime Time & Attendance Mobile Access 5.0 $2,553.00 0 $0.00 $0.00
ExecuTime Time & Attendance 5.0 $8,037.00 96 $15,648.00 $0.00
Revenue:
Animal License 5.0 $1,550.00 16 $2,608.00 $5,460.00
Productivity:
eProcurement 5.0 $2,335.00 24 $3,912.00 $0.00
Tyler Notify 5.0 $6,000.00 0 $0.00 $0.00
Additional:
Asset Maintenance (6)5.0 $5,496.00 176 $28,688.00 $0.00
Parks and Recreation 5.0 $4,746.00 80 $13,040.00 $0.00
Socrata Open Finance 5.0 $12,000.00 0 $0.00 $0.00
Sub-Total:$47,665.00 $75,632.00 $8,460.00
Less Discount:$2,824.00 $0.00 $0.00
TOTAL:$44,841.00 464 $75,632.00 $8,460.00
Optional Tyler Software & Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
Additional:
Business License - Bills up to 5 years - C $0.00 0 $0.00 $3,000.00 $3,000.00 $0.00
Business License Std Master - C $0.00 0 $0.00 $4,500.00 $4,500.00 $0.00
Capital Assets Std Master - C $0.00 0 $0.00 $2,000.00 $2,000.00 $0.00
General Billing - Bills up to 5 years - C $0.00 0 $0.00 $3,500.00 $3,500.00 $0.00
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Optional Tyler Software & Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
General Billing - Recurring Invoices - C $0.00 0 $0.00 $1,680.00 $1,680.00 $0.00
General Billing Std CID - C $0.00 0 $0.00 $1,000.00 $1,000.00 $0.00
Project Grant Accounting - Actuals up to 3 years
- C
$0.00 0 $0.00 $1,000.00 $1,000.00 $0.00
Project Grant Accounting - Budgets up to 3
years - C
$0.00 0 $0.00 $1,000.00 $1,000.00 $0.00
Project Grant Accounting Standard - C $0.00 0 $0.00 $2,000.00 $2,000.00 $0.00
TOTAL:$0.00 0 $0.00 $19,680.00 $19,680.00 $0.00
Optional Other Services
Description Quantity Unit Price Discount Extended Price
Install Fee - Socrata Open Finance 1 $3,200.00 $0.00 $3,200.00
TOTAL: $3,200.00
Optional Conversion Details (Prices Reflected Above)
Description Unit Price Unit Discount Extended Price
Animal License - Bills $2,940.00 $0.00 $2,940.00
Animal License Std Master $2,520.00 $0.00 $2,520.00
Business License - Bills up to 5 years $3,000.00 $0.00 $3,000.00
Business License Std Master $4,500.00 $0.00 $4,500.00
Capital Assets Std Master $2,000.00 $0.00 $2,000.00
Contracts $3,000.00 $0.00 $3,000.00
General Billing - Bills up to 5 years $3,500.00 $0.00 $3,500.00
General Billing - Recurring Invoices $1,680.00 $0.00 $1,680.00
General Billing Std CID $1,000.00 $0.00 $1,000.00
Project Grant Accounting - Actuals up to 3 years $1,000.00 $0.00 $1,000.00
Project Grant Accounting - Budgets up to 3 years $1,000.00 $0.00 $1,000.00
Project Grant Accounting Standard $2,000.00 $0.00 $2,000.00
TOTAL:$28,140.00
Optional 3rd Party Hardware, Software and Services
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Description Quantity Unit Price Unit Discount Total Price Unit Maintenance Unit Maintenance
Discount
Total Year One
Maintenance
Pattern Stream Automated Document
System
1 $17,500.00 $0.00 $17,500.00 $3,500.00 $0.00 $3,500.00
Pattern Stream Automated Document
System - Implementation
40 $160.00 $0.00 $6,400.00 $0.00 $0.00 $0.00
Tyler Notify SMS Text Plan (25,000
Messages)
1 $1,250.00 $0.00 $1,250.00 $0.00 $0.00 $0.00
3rd Party Software Sub-Total: $0.00 $18,750.00 $0.00 $3,500.00
3rd Party Services Sub-Total: $0.00 $6,400.00 $0.00
TOTAL: $25,150.00 $3,500.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for
six (6) months from the Quote date or the Effective Date of the contract, whichever is later.
Customer Approval: Date:
Print Name: P.O. #:
All primary values quoted in US Dollars
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Comments
Tyler recommends the use of a 128-bit SSL Security Certificate for any Internet Web Applications, such as the Munis Web Client and the MUNIS Self Service applications if
hosted by the Client. This certificate is required to encrypt the highly sensitive payroll and financial information as it travels across the public internet. There are various vendors
who sell SSL Certificates, with all ranges of prices.
Conversion prices are based on a single occurrence of the database. If additional databases need to be converted, these will need to be quoted.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services
depends on such factors as your level of involvement in the project and the speed of knowledge transfer.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and
remitting. Installations are completed remotely, but can be done onsite upon request at an additional cost.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii)
daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
Implementation hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a
class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees
of the initial training can thereafter train the remaining users.
The Tyler Software Product Tyler ReadyForms Processing must be used in conjunction with a Hewlett Packard printer supported by Tyler for printing checks.
Any forms included in this quote are based on the standard form templates provided. Custom forms, additional forms and any custom programming are subject to additional fees
not included in this quote. The additional fees would be quoted at the time of request, generally during the implementation of the forms. Please note that the form solution
provided requires the use of approved printers. You may contact Tyler's support team for the most current list of approved printers.
In the event Client acquires from Tyler any edition of Tyler Content Manager software other than Enterprise Edition, the license for Content Manager is restricted to use with Tyler
applications only. If Client wishes to use Tyler Content Manager software with non-Tyler applications, Client must purchase or upgrade to Tyler Content Manager Enterprise
Edition.
Payroll library includes: 1 PR check, 1 direct deposit, 1 vendor from payroll check, 1 vendor from payroll direct deposit, W2, W2c, ACA 1095B, ACA 1095C and 1099 R.
General Billing library includes: 1 invoice, 1 statement, 1 general billing receipt and 1 miscellaneous receipt.
Business license library includes: 1 business license and 1 renewal application.
Includes digitizing two signatures, additional charges will apply for additional signatures.
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Comments
Project Management includes project planning, kickoff meeting, status calls, task monitoring, verification and transition to support.
Personnel Actions Forms Library includes: 1 Personnel Action form - New and 1 Personnel Action Form - Change.
Tyler's pricing is based on the scope of proposed products and services being obtained from Tyler. Should portions of the scope of products or services be removed by the Client,
Tyler reserves the right to adjust prices for the remaining scope accordingly.
Tyler Content Manager SE includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB.
Financial library includes: 1 A/P check, 1 EFT/ACH, 1 Purchase order, 1099M, 1099INT, 1099S, and 1099G.
Utility billing library includes: 1 Utility bill, 1 UB receipt, 1 UB delinquent notice, 1 door hanger and 1 final utility bill.
The Munis SaaS fees are based on 32 concurrent users. Should the number of concurrent users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any
resulting changes in the pricing categories.
Tyler Notify SaaS services will renew automatically for additional one (1) year terms at our then-current fee unless terminated in writing by either part at least thirty (30) days
prior to the end of the then-current term.
Utility Billing CIS includes the Graphing Agent.
Development modifications, interfaces and services, where applicable, shall be invoiced to the client in the following manner: 50% of total upon authorized signature to proceed
on program specifications and the remaining 50% of total upon delivery of modifications, interface and services.
Each API Toolkit or Connector comes with 8 free hours of API Development Consulting hours. Each API Bundle comes with 16 free API Development Consulting hours.
Additional hours can be purchased beyond this standard offering.
Please see attached Tyler Payments fee schedule.
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