HomeMy WebLinkAbout9.14.2020 Madison County Commissioner MinutesAbbreviated Minutes: Complete Set of Minutes Are on File in The Clerk’s Office
Madison County
Commissioner Meeting Minutes
September 14, 2020
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Attendees:
Jon Weber, Commissioner (Chairman)
Todd Smith, Commissioner
Brent Mendenhall, Commissioner
Troy Evans, Deputy Prosecuting Attorney
Kim Muir, County Clerk
Pledge of Allegiance
Invocation by Commissioner Smith
ACTION ITEMS
Public Comment: None.
Calendar Items:
The next Commission meeting will be September 28, 2020.
Discussion Items:
Fair Board Report:
The Madison County rodeo for next year is scheduled for June 25 & 26, 2021. The Fair Board is looking
into sponsorship for fireworks. The parade will most likely be Saturday, July 3rd with the 4th of July being
a Sunday. Brent will check with the Chamber of Commerce for guidance for the Board. The Madison
County Fair is set for August 16 – 21, 2021.
COVID-19 discussion and update:
An email was sent at 9:20 a.m. stating Madison County is under a mask mandate with 53 active cases
being reported. Teton County has been removed from the mask order. Commissioners advise county
employees begin requiring a mask or proper social distancing of six feet or more. Signs will be on our
buildings to alert the public of the mask mandate and/or social distancing.
FY 2020-2021 Budget Discussion regarding L2 Submission: This matter will be taken care of September
28, 2020. September value numbers are not yet available from the State Tax Commission to finalize.
Review and Appoint P & Z Board member: This matter will be rescheduled at a future meeting.
Contracts/Documents:
After review and discussion, Commissioner Mendenhall made a motion to sign and approve Resolution
#451 to approve the Madison County FY 2020 budget. Commissioner Smith seconded and voting was
unanimous. The motion passed.
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After review and discussion, Commissioner Mendenhall made a motion to sign and approve Resolution
#452 to budget the Ambulance forgone amount. Commissioner Smith seconded and voting was
unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to sign and approve the polling
locations for the November 3, 2020, Election. Commissioner Smith seconded and voting was unanimous.
The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to sign and approve the Letter of
Engagement for Searle Hart & Associates for the county’s audit. Commissioner Smith seconded and voting
was unanimous. The motion passed.
Routine Matters:
After review and discussion, Commissioner Smith made a motion to approve the Commission meeting
minutes of September 1, 2020, and the budget hearing minutes of September 3, 2020. Commissioner
Mendenhall seconded and voting was unanimous. The motion passed.
After review and discussion, Commissioner Smith made a motion to approve the claims presented by the
Clerk. The amount from the General Fund total $17,774.21. Grand total of claims $769,930.42.
Commissioner Mendenhall seconded and voting was unanimous. The motion passed.
After review and discussion, Commissioner Mendenhall made a motion to approve the Certificates of
Residency for Rose Brindy, Morgan Galbraith, Olivia Galbraith, Miguel Ibanez, Hanna Lester, Leslie Luna
and Samuel Rumsey. Commissioner Smith seconded and voting was unanimous. The motion passed.
Personnel Actions :
After review and discussion, Commissioner Smith made a motion to approve the personnel actions.
Commissioner Mendenhall seconded and voting was unanimous. The motion passed.
Executive Session:
Commissioner Weber made a motion to go into Executive Session at 9:15 a.m. pursuant to Idaho Code §
74-206(1)(b) employee matters for the Sheriff’s office and Ryan Brown and (d) exempt records, Ann Marie
Sorensen, Indigent Clerk. Commissioner Mendenhall seconded the motion. A roll call vote was taken as
follows: Commissioner Weber – yes, Commissioner Smith – yes, Commissioner Mendenhall - yes. The
motion passed. Commissioner Smith returned the County Commissioner meeting to open session at 9:45.
After review and discussion, Commissioner Mendenhall made a motion to approve signing an Approval
on Case No. 2020008 regarding an indigent matter. Commissioner Smith seconded and voting was
unanimous. The motion passed.
Shawn Boice, Madison School District #321 tax cancellation:
The Madison School District purchased a home to use as a parking lot next to the Kennedy School on 5th
West.
After review and discussion, Commissioner Smith made a motion to approve the Madison School District
#321 tax cancellation in the amount of $989.60. Commissioner Weber seconded and voting was
unanimous. The motion passed.
Angie Moffat, Fat Cats interest cancellation:
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Angie stated the Commissioners approved the interest cancellation previously only if Fat Cats made the
payments as agreed. Angie has received no payment.
After review and discussion, Commissioner Smith made a motion to approve charging interest on the past
due property tax in reference to the July 27, 2020 decision of the Commissioners. The agreement
previously made with Fat Cats during July 2020 was contingent upon them making the required payments.
Where they have not, the Commissioner’s moved to nullify and void their agreement as Fat Cats has made
no attempt to pay the past due tax. Further, the Commissioners moved to include all interest and
penalties. Commissioner Weber seconded and voting was unanimous. The motion passed.
Review and sign Eric Olson’s contract as Mental Health Coordinator:
Eric has been the Mental Health Coordinator for 18 years and is under contract with the counties he
serves. Madison is a review signature, but allows each county to have input. The Idaho Supreme Court
pays 100% of the contract. Bonneville County is the fiscal agent.
After review and discussion, Commissioner Mendenhall made a motion to approve and sign Eric Olson’s
contract as Mental Health Coordinator. Commissioner Smith seconded and voting was unanimous. The
motion passed.
Sam Butikofer, State of Idaho Certification:
The Idaho Association of Idaho Coroners would like County Coroners to be certified and accredited by
2024. Sam has started the task of being accredited. Sam presented a packet that will need to be
submitted to the International Association of Medical Examiners and Coroners. Sam is asking if there is
an opportunity to secure office space within the county to meet with families and for storage space for
files the coroner is required to have. Sam would like to work with the hospital to have a secure space for
evidence that is cooled and is also talking with the City Police Department for cooled storage space. There
are grant opportunities through the Cares funding for cooled space. Commissioner Weber would like to
enter into an agreement with the City Police Department ensuring the cooling space remains the property
of the Coroner.
Commissioners asked what the benefits would be for Madison County becoming accredited. Sam states
the State of Idaho is going to start mandating that all counties are accredited. He said the state will
withhold funding for those not accredited. It brings up the standard. They want to classify Coroners as
first responders. The Commissioners discussed with Sam at what point do we say he is doing a great job,
but he is outpacing what the county really needs. Sam said the only cost is materials to have office space
and to fly in the accreditors and he has to pay for the exams. Sam is working on a policy and procedure
manual.
After review and discussion, Commissioner Mendenhall made a motion to approve the State of Idaho
Certification. Commissioner Smith seconded and voting was unanimous. The motion passed.
Kirk Mace, Review and sign: MOA with IDJC, update from Adult/Juvenile Probation:
After review and discussion, Commissioner Smith made a motion to approve the MOA with Idaho
Department of Juvenile Corrections. Commissioner Mendenhall seconded and voting was unanimous.
The motion passed.
Kirk reports that he had to lay off one employee in June as the work slowed down. They are COVID
compliant in both Adult and Juvenile Probation. House visits on the juvenile side have slowed. They go
to the door or pull up and see the kids, but they find there is mischievousness going on. Adult visits are
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need only and are by appointment only. Normally they check bedrooms, shops, refrigerators and no
appointments are made, but COVID has changed this.
Bradley Petersen, Planning and Zoning:
EDK Properties Zone Change Public Hearing Findings of Facts. Doug Kauer of EDK Properties was present.
This was heard by Planning and Zoning on August 13, 2020, to change the zoning from Trans Ag to
Commercial and is contiguous to Commercial property. The property is about 8 acres which is divided
and has 2 designated access points to the property. Commissioner Smith asked for the location of the
impact area and this was discussed.
After review and discussion, Commissioner Smith made a motion to approve the public hearing Findings
of Fact for EDK Properties zone change. Commissioner Mendenhall seconded and voting was unanimous.
The motion passed.
Nordic Ridge Estates Subdivision Preliminary Plat Findings of Facts. Matt Bloomquist was present for
the discussion. Commissioner Smith recused himself from this discussion as he was conflicted. It is his
family selling this parcel. This was not passed with a unanimous vote by the P & Z Commission.
This is a 40-acre parcel, with 30 acres being sold. The road is narrow and a portion is being donated to
add 40 feet to the right of way which will allow the option of working with Rocky Mountain power to
relocate lines. Road and Bridge had no problems with traffic projections and would give more than the
60-foot requirement. This was a preliminary plat hearing. The space appears to be a tighter space because
the canal is right next to the roadway. Commissioner Weber suggests a guardrail between the roadway
and the canal for safety reasons. Bradley states there are preliminary conference meetings held with
Road and Bridge, the Fire Department and the Public Health Departments to discuss any issues that arise.
There is a gravel pit owned by Edstrom in the vicinity, but Bradley does not see any issues moving forward.
After review and discussion, Commissioner Mendenhall made a motion to approve the Nordic Ridge
Estates Subdivision Preliminary Plat Findings of Fact. Commissioner Weber seconded and voting was
unanimous. The motion passed.
Homestead Estates Subdivision 1st Amended Plat Findings of Facts.
Bradley recused himself from this discussion as this was his development and he owns property in this
subdivision.
The request is to change two lots into three one acre lots. This fits within the scheme. All lot owners in
the subdivision were notified. There was one complaint who would like to see the open space and objects
to this change. Commissioner Smith asks for verification that all property owners in the subdivision were
notified, which they were. All of these properties were posted properly.
After review and discussion, Commissioner Smith made a motion to approve the Homestead Estates
Subdivision 1st Amended Plat Findings of Facts. Commissioner Mendenhall seconded and voting was
unanimous. The motion passed
Glen Muir plat (short plat City of Rexburg Impact Area): Tonya Harrison with the City was present.
They are looking for the County’s final approval as this is in the impact area. They are proposing 3 lots
along the road and providing an easement to the rest of the property It is zoned Trans Ag 1. The lots will
be on private septic and wells. Commissioner Smith states the lots are narrow, but DEQ has approved this
split. The property is just a property away from the city limits.
After review and discussion, Commission Smith made a motion to approve the Glen Muir plat.
Commissioner Mendenhall seconded and voting was unanimous. The motion passed.
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There being no further business Commissioner Mendenhall made a motion to adjourn the meeting at 1:20
p.m. Commissioner Smith seconded and voting was unanimous. The motion passed.
Approved:
Jon O. Weber, Commission Chairman
Todd Smith, Commissioner
Brent Mendenhall, Commissioner
Attest: Kim Muir, Clerk