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Home My WebLink AboutCouncil Minutes - September 02, 2020 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Bryanna Johnson City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Alan Parkinson – Planning & Zoning Administrator Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 6:30 P.M. City Hall Council Member Johnson said the prayer. Council Member Flora led the pledge. Roll Call of Council Members: Attending: Council Member Flora, Council Member Johnson, Council Member Mann, Council Member Walker, Council President Busby and Mayor Merrill. Council Member Wolfe asked to be excused. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. NONE Presentation: NONE Staff Reports: Community Development: - Bret Stoddard Building Official Stoddard reviewed the Building Valuation Report for the month of August. Finance: Matt Nielson Resolution 2020-16 to Adopt the State Plan for Deferred Compensation 457b – Terri Hill and Matt Nielson Finance Officer Nielson reviewed the update Analysis of Estimated One Time Property Tax Credit for Rexburg and Madison County-Fiscal Year 2021 Budget. He explained he has been working with County Clerk Kim Muir, the Idaho State Tax Commission and other divisions of the state. They have determined the city’s budget certification and which portion of the wages are county verses city, etc... The City’s estimated one time relief amount is 1.7 million dollars and about 2.3 million dollars for the county. The city is going to take the 3% administration fee the state is allowing on the 1.7 million dollars. Finance Officer Nielson said he received the revised allocation amount of funds for Urban Renewal which means, the city will be able to collect enough taxes to redistribute to the Urban Renewal District. Finance Officer Nielson gave a brief explanation of the L2 Form. Finance Officer Nielson reviewed Resolution 2020-16 to adopt the State Plan for Deferred Compensation 457b. Resolution to Adopt the State Plan for Deferred Compensation Resolution 2020 - 16 WHEREAS, the State of Idaho has enacted Idaho Code Section 59-513 which permits the State of Idaho and any county, city or political subdivision of the state, working through its governing body, to contract with an employee to defer income to a 457 Deferred compensation plan, and WHEREAS, the State of Idaho, by the State board of examiners has established and maintains the Deferred Compensation Plan ("Plan") for participation by state employees, and WHEREAS, the City of Rexburg, Idaho, (hereinafter referred to as the "Participating Employer") desires to adopt the State Plan for participation by its employees; WHEREAS, the Participating Employer has also determined that it wishes to encourage employee's savings for retirement by offering salary reduction contributions; WHEREAS, the Participating Employer has reviewed the Plan; By adopting the Plan, the City of Rexburg, adopts the investments and services selected by the State of Idaho Board of Examiners. NOW THEREFORE, the Mayor and the Council of the City of Rexburg, effective September 2, 2020, hereby resolves: Section 1. The Employer shall abide by the terms of the Plan, including amendments to the Plan made by the State of Idaho Board of Examiners, all investment, administrative, and other service agreements of the Plan, and all applicable provisions of the Internal Revenue Code and other applicable law. Section 2. Plan will be made available 10/1/2020 to regular full time employees only, and there will not be a 6-month waiting period for new hires. Section 3. The Employer will contribute $100.00 up front (one time contribution per full-time employee) upon enrolling in the 457 Deferred Compensation Plan to the Employee’s account if their contribution is three percent (3%) or greater and they commit to a 12 month minimum period of payroll deducted contributions. The employer will not provide any additional contribution or matches. Section 4. The Employer may terminate its participation in the Plan. PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR THIS 2ND DAY OF SEPTEMBER, 2020. _______________________________________ Jerry L. Merrill, Mayor ATTEST: _________________________________ Deborah Lovejoy, City Clerk Council Member Mann indicated he is not opposed to adopting the State Plan for Deferred Compensation 457b; however, he is opposed to the $100 employer contribution until the city’s financial situation is known. Council Member Flora said based on Council Member Mann’s comment, what is the city’s financial situation and what is it projected to be? Finance Officer Nielson explained the first quarter of sales tax the city received was substantial compared to the amount that was expected, this was due to the new house bill recently passed that gives growing cities a higher percentage of sales tax. The second quarter of sales taxes are due to be received in about six weeks. When those taxes are received he will know if there is a decrease in the amount of taxes received. Council Member Walker moved to approve Resolution 2020-16 to adopt the State Plan for Deferred Compensation 457b; Council Member Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Johnson Council Member Walker Council President Busby The motion carried Public Works: - Keith Davidson Citywide Crosswalk Painting Bid Acceptance Public Works Director Davidson reviewed the bids received for the Citywide Crosswalk Painting. CONTRACTOR/COMPANY NAME: BID AMOUNT: Precision Line Striping $42,409.60 Idaho Traffic Safety $49,944.40 Superior Stripping $50,000.00 Straightline Striping $83,147.75 APPARENT LOW BIDDER: Precision Line Striping Council Member Busby asked how many crosswalks are located in the city. Public Works Director Davidson replied 350 crosswalks, 221 stop bars, 50 right turn arrows, 183 left turn arrows, 39 combination arrows and 12 miscellaneous signs. Council Member Johnson asked if the bike lanes are also included in this bid. Public Works Director Davidson said the bike lanes are painted every year and are not included in this bid. Council Member Flora moved to approve the low bid of $42,409.60 from Precision Line Striping for the Citywide Crosswalk Painting Project; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council President Busby The motion carried Council Member Johnson asked about the sewer smell near Nature Park. There was mention of a lid being placed on the tank to help control the sewer smell. Public Works Director Davidson replied he has not received bids for the tank lid. Public Hearing 6:50 PM: Annexation of 15 North 12th West (DBA Mother Hibbards) 20-00545, Ordinance No 1234 First Read – Alan Parkinson Planning and Zoning Administrator Parkinson reviewed the annexation request at approximately 15 North 12th West. The property owner is requesting to be annexed into the city because the property is currently hooked up to the city sewer line and the cost of sewer is more expensive for a property outside of the city limits. He said the property is not connected to the city’s main water line and the property owner doesn’t desire to connect to city water. Mayor Merrill opened the Public Hearing Public Testimony in favor of the proposal (5-minute limit): Public Testimony in neutral to proposal (5-minute limit): Public Testimony opposed to the proposal (5-minute limit): Mayor Merrill closed the Public Hearing for deliberations Council Member Mann expressed his concerns with the shape of the city limit border becoming too jagged. Council President Busby moved to approve Ordinance No. 1234 the Annexation of 15 North 12th West (DBA Mother Hibbards); Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council President Busby The motion carried Mayor’s Report: Mayor Merrill reported there will be a Labor Day Pickle Ball Tournament at Nature Park on Saturday, September 5th. Council President Busby asked if the lights will be installed at Nature Park near the pickle ball courts. Public Works Director Davidson said there are plans to install lights near the pickle ball courts for Fiscal Year 2021. Mayor Merrill reported the Experience Rexburg Event will be held on Saturday, September 19th at Porter Park this year. Items for Consideration: Final Plat Approval Covey Cove Condominiums at Approximately 303 E 7th N 20-00448. Approval Subject to Completion of Site Plan and County Surveyor Reviews – Alan Parkinson Planning and Zoning Administrator Parkinson reviewed the Covey Cove Condominium Final Plat. Council Member Johnson moved to approve the Final Plat of Covey Cove Condominiums at Approximately 303 E 7th N; Council President Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council President Busby The motion carried Calendared Bills and Tabled Items: Second Reading: Those items which have been first read: NONE Third Reading: Those items which have been second read: Ordinance No 1235 Fiscal Year 2020 Budget Amendment Ordinance No. 1235 Amend Ordinance 1215 Fiscal Year 2020 Appropriation Ordinance AN ORDINANCE OF THE CITY OF REXBURG, IDAHO, AMENDING ORDINANCE NO. 1215, THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020: APPROPRIATING ADDITIONAL MONIES THAT HAVE BEEN OR ARE TO BE RECEIVED BY THE CITY OF REXBURG, IDAHO, AND BUDGET REDUCTIONS IN THE NET SUM OF $3,380,000 AND PROVIDING AN EFFECTIVE DATE. Council Member Flora moved to approve Ordinance No. 1235 Fiscal Year 2020 Budget Amendment and consider third read; Council Member Walker seconded the motion; Council President Busby asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council President Busby The motion carried Mayor’s Business: Consent Calendar: The consent calendar includes items, which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. Minutes from August 19, 2020 Meeting Approve the City of Rexburg Bills Council Member Busby moved to approve the Consent Calendar containing the minutes and city bills; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council President Busby The motion carried Executive Session: Roll Call Vote for Motion to Enter into Executive Session per Idaho State Statute 74-206 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; Council President Busby moved to approve to go into Executive Session per Idaho State Statute 74-206 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; Council Member Walker seconded the motion; Mayor Merrill asked for a roll call vote: Those voting aye Those voting nay Council Member Flora None Council Member Johnson Council Member Mann Council Member Walker Council President Busby The motion carried Executive Session stated 7:09 P.M. Executive Session ended 8:09 P.M. Adjournment 8:10 P.M. APPROVED: ________________________________ Jerry Merrill, Mayor Attest: _____________________________ Marianna Gonzalez, Deputy City Clerk