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HomeMy WebLinkAboutP&Z AND CC MINUTES - Comprehensive Plan 2003REXBURG PLANNING & ZONING December 05, 2002 7:00 p.m. Chairman: Winston Dyer Members: Robert Schwartz Ted Whyte - Excused DaVawn Beattie - Excused Mike Ricks Steve McGary Doug Smith - Excused Jerry Hastings Mary Haley - Excused Jordan Dyer David Stein P.F.C. John Millar P & Z Administrator Kurt Hibbert City Attorney Stephen Zollinger - Excused City Clerk Blair D. Kay APPROVAL OF MINUTES Minutes of November 21, 2002, will be approved on December 19, 2002. Winston Dyer - The following Commissioners were excused from the meeting: Ted Whyte, DaVawn Beattie, Doug Smith, and Mary Haley. Noncontroversial agenda items: Raymond Hill — Inquired on the process to change the Comprehensive Plan for the City of Rexburg. Raymond would like to change the block located at the east end of Main Street on the South side of Main Street to residential from the current Commercial designation. Kurt Hibbert — Indicated that the request could come in the form of a letter. Discussion from the Commissioners concerning the current Comprehensive Plan and possible changes that could improve the planning process for the City. The new Historical Preservation Ordinance was reviewed as a tool to preserve structures of historical significance. Neighborhood Associations are welcomed and encouraged to provide input to the Commission on zoning issues for their neighborhoods. University for this Zone. Kurt indicated the possibility of University dependent companies being drawn to this zone. Discussion on the location of an RTO zone that would be adjacent to the University. Winston Dyer - Said it would be a useful tool with an unseen application. Transitional Agricultural One, was reviewed. The Commission discussed the number of animals allowed in that zone. Discussion on the Grover property. Dean and Lois Grover would like to have a Transitional Agricultural zone designation. The Commission recommended a minimum of 2 livestock per acre with a maximum of 10 livestock. They recommended striking the feed lot description and adding a minimum size of two acres. Winston Dyer asked the Commissioners if they were agreeable with the Document that Kurt presented. The Commission agreed with the direction the City of Rexburg is heading with the zoning additions and amendments. New Business: Comprehensive Plan —Planning and Zoning Commission Winston asked the public for input on the Comprehensive Plan. Winston Dyer — Recommended having an open zone around Public Facilities for expansion. Discussion on the creation of a Neighborhood association — Pending request to rezone an area from LDRl to LDR. There is a neighborhood association near the University that would like a zone change from LDRl to LDR. The single family planning designation needs to be broken down into smaller units. There was discussion on the need to have western and southern expansion for residential developments. Mike Ricks joined the meeting. Continued discussion on the maintenance of the low residential density. Discussion on protecting low density areas of the City. Discussion on clearly defining the Comprehensive Plan to protect LDR. Discussion on the Sherwood Hills neighborhood protective covenants prohibiting apartments. The Commission is not familiar with the protective covenants for Sherwood Hills. Jerry Hastings — Asked about the Restrictive Covenants for Sherwood Hills. He indicated that the - neighbors must police the protective covenants for the development. The covenants in Sherwood Hills reflect LDRl. rules. The Commission needs to demonstrate fairness. The Commission is concerned with the Zoning Ordinance allowing a four-plex in the back yard of a residential home. Robert Schwartz — Reviewed a neighborhood change in his neighborhood that moved from a proposed Professional Office project to the construction of a Hospital parking lot. Robert would have preferred the Professional Office project which would have less night lighting. The Commissioners would like the Comprehensive Plan to be the gate keeper. This would help with the growth problems the City is currently experiencing. Jordan Dyer — Instructed the Planning Commission to place a few items on the table and address them. "Just Do It". Jordan indicated that it is easy to say what we don't like, however we need to have a plan and do it. John Millar and Kurt Hibbert will prepare some constraints on back yard developments. They will email those proposed constraints to the Commissioners. Examples will include driveway widths, accessibility, percent lot coverage, snow removal will have to be realistic, and parking lots. Winston — Requested the Commissioners bring their top three issues to the next meeting. The next meeting will be a work meeting. It is proposed for the 19'h of December. Robert Hastings moved to send RR2 Zone to City Council as discussed; Steve McGary seconded the motion; all voted aye; none opposed. The motion carried. Steve McGary moved to have the 19'h of December as a work meeting for the Comprehensive Plan and to have the Commissioners' give reports on their recommended planning for the future of Rexburg. Jordon Dyer seconded the motion; all voted aye; none opposed. The motion carried. Adjourned REXBURG PLANNING & ZONING January 09, 2003 7:00 p.m. Chairman: Winston Dyer Members: Robert Schwartz Ted Whyte DaVawn Beattie - Excused Mike Ricks Steve McGary Doug Smith - Excused Jerry Hastings Mary Haley Jordan Dyer David Stein P.F.C. John Millar P & Z Administrator Kurt Hibbert City Attorney Stephen Zollinger City Clerk Blair D. Kay 1. Consent Calendar: The consent calendar includes items which require formal Planning Commission action, however they are typicallyrounne or not of great controversy. Individual Commission members may ask that any specific item he removed from the consent calendar for discussion in greater detail. Explanatory information is includedin the Planning Commission's agenda packetregarding these items. i. Minutes from the December 05, and December 19, 2002 meetings ii. 174 College Avenue - Request for a Conditional Use Permit for dormitory style housing Zoning Compliance request for existing housing- Richard Taylor iii. 228 East 2"' South - Request for a Conditional Use Permit for a duplex - Lee Ward iv. Spring Creek - Division #1 Preliminary Plat 5`4 South to 6' South on 3'd West (Name change required per Kurt Hibbert) Ted Whyte moved to approve the Consent Calendar as amended to contain 174 College Ave., 228 East 2"d South and the Preliminary Plat for Spring Creek; David Stein seconded the motion; Discussion: all voted aye, none opposed. The motion carried. Site Plan Approval Glen B. Reed Apartments - 2 Bldes 450 South 4"' West (Deferred by applicant) approving the plat. He mentioned that the units would be a good starter units for new buyers, Mary Haley compared this complex with condo complexes in other areas. David Stein moved to approve the final Plat for Condominiums with a recommendation that the units be used for family housing with 2 parking stalls; Mike Ricks seconded the motion; all voted aye, none opposed. The motion carried. Noncontroversial Items Added to A gen da -None Zoning Compliance —Kurt Hibbert Kurt Hibbert - Discussed the compliance issues before the City Staff at this time. Health and Safety reviews and compliance reviews are being conducted. Most of the compliance issues are actively being worked on to come into compliance. Certificates of Acknowledgements were reviewed for those sites that come into compliance. Kurt mentioned that the building department is working on the Certificates. Discussion on the University being aware of the Certificates of Acknowledgment. The City of Rexburg will notify the University when the Certificates are made available. The City does not regulate or based on the occupant being a student or a non -student. Public Hearing — None 4Unfinished/Old Business: Work Meeting on the Comprehensive Plan and Zoning Jerry Hastings - Reviewed three items from the last meeting for recommended changes to the Zoning Ordinance. The first one was the conversion of single family homes into duplexes. 1) Conversion of single family residents into duplexes. a. Rezoning to LDR from LDRI. Kurt reviewed the public response to the 300 foot notifications sent out for a public hearing on the 160i of January, 2003 to change a neighborhood to an LDR Zone from an LDRl Zone. This Zone change would eliminate apartments in homes in that area. A packet insert on Accessory Apartments was reviewed. Kurt is still working on the new additions and changes to the amendments to the Zoning Ordinance for the City of Rexburg. Discussion on the future procedures for "Forced Annexations". The Planning and Zoning Commission will work closely with the City Council to have a "Forced Annexation Packet" prepared which will indicate any and all issues either for or against the annexation proposal. 0 from the property. (Grandfathering goes with the property and can have a sunset clause which needs to include the element of time) Stephen Zollinger — Recommended that the Commission define their objectives and then they must have a rational basis for the objective. If the Commission's goal or rational is to eliminate multi -family housing in an area; then the Commission must Zone it appropriately. Stephen reiterated the fact that the Commission can not control the type of family that will live in a home. (i.e. Owner family or renter family) Discussion on whether renters or owners take better care of property. Mary Haley moved to have LDR, LDRI and LDR2 limited to single family units; Mike Ricks seconded the motion; Discussion on the motion. Robert Schwartz indicate that the motion did not allowed enough flexibility. David Stein was concerned with the long term aspects of the motion. No one voted in favor of the motion. They were all opposed. The motion failed. Steve McGary moved to recommend the inclusion of Accessory Dwelling Units as part of the Zoning requirements in LDRI and LDR2 with subsequent modifications as dictated in the ensuing discussion on Accessory Dwelling Units; Robert Schwartz seconded the motion; Discussion: Ted Whyte reviewed the number of bedrooms allowed for an accessory apartment. Ted commented on item 17-42-050 limiting the bedrooms to one. Robert Schwartz requested to remove the number of bedrooms from the Code. The maximum occupancy was discussed. The Commissioners recommended removing the number of bedrooms from the Accessory Dwelling Code and making "two individuals" the maximum number of individuals per Accessory Dwelling Apartment. Kurt Hibbert will make the appropriate changes to the Logan, Utah Accessory Dwelling Code for inclusion into the Amended Rexburg Zoning Ordinance. The new Accessory Dwelling Code will be presented to the Planning Commission for approval at that time. A one time fee for the Accessory Dwelling Unit Permit will be charged. If the annual Business License for the Accessory Dwelling Unit is not renewed, the original fee will expire. A . new fee will be required beforetheAccessory Dwelling Unit pemut can be renewed. A vote on the motion was taken to include Accessory Dwelling Units into the amended Zoning Ordinance for Rexburg; all voted aye, none opposed. The motion carried. Winston Dyer — Requested the Conunissioners be prepared to discuss the following topics at the next meeting. 1. Report on the Comprehensive Plan recommendations 2. Design Standards for the construction of buildings Adjourned CITY OF REXBURG PLANNING AND ZONING MINUTES May 15, 2003 7:00 p.m. Chairman: Winston Dyer Members: Robert Schwartz - Excused Mike Ricks - Excused Steve McGary - Excused Doug Smith - Excused Jerry Hastings Mary Haley Jordan Dyer David Stein - Excused Joseph Laird Randall Porter - Excused P.F.C. John Millar P & Z Administrator Kurt Hibbert City Attorney Stephen Zollinger City Clerk Blair D. Kay Portions of the meeting were recorded. Winston Dyer — Excused David, Steve, and Mike from the meeting. ConsentAgenda: The consent agenda includes items which require formal Planning Commission action, however they are typically routine or not of great controversy. Individual Commission members may ask that any specific item be removed from the consent agenda for discussion in greater detail. Explanatory information is included in the Planning Commission's agenda packet regarding these items. a. Minutes from the May 01, 2003 meeting The Commission did not have a Quorum to approve the Consent Agenda. Noncontroversial Items Added to Agenda: None Public Hearine: None New Business: None Unfinished/Old Business: Work Meeting on the Comprehensive Plan and Zoning (Seeking involvement of the residents for public input) The Commissioners discussed how to get public input on the proposed changes to the Comprehensive Plan. Winston Dyer — Introduced Joshua Garner as a temporary employee for the Planning Department for the City of Rexburg to coordinate the public input for the Comprehensive Plan. Joshua explained the information that has been developed to facilitate information gathering at information booths at various locations in the City. There have been flyers, posters and questioners prepared to advertise the booths for the purpose of gathering input from the public. Kurt Hibbert — Reviewed the process for addressing fourteen specific areas of information in developing a Comprehensive Plan. The Planning and Zoning Commission needs to develop questions that will address these specific areas in the hand out (Items A through N). Discussion on the Questions in the Brochure. (see below) City of Rexburg Comprehensive Plan Update Vision 2020 Public Input Survey WE WANT YOU TO HELP SHAPE REXBURG'S TOMORROW We appreciate your viewpoints and perspectives concerning Rexburg's future. Your response to the following survey questions will guide the revision of Rexburg's Comprehensive Plan. Are you a resident of Rexburg? Yes 1-1No 1-1 —1F Population 1. Where do you envision Rexburg's population in 15 years? A. 20,000 B. 25,000 C. 30,000 D. 35,000 E. Other (explain) 2. In response to potential growth, should Rexburg extend its boundaries to control the development of property? A. Yes B. No School Facilities and Transportation 3. What improvements would you like to see in Rexburg's Public Schools? 4. Where would you like to see the development of additional school facilities? 5. Identify traffic or parking areas in Rexburg that need to be improved. 6. Does Rexburg need a public transportation system? A. Yes B. No (Please Explain) Economic Development 7. Where would you like to see additional commercial development in the City? (See Map) A. North 2nd East B. South Yellowstone Highway C. Downtown D. West of Highway 20E. Other (explain) 8. What steps should be taken to revitalize and stimulate Rexburg's downtown area? A. Increase Parking B. Downtown Business Incentives C. Building Improvements D. Other (explain) Land Use 9. What should the City Of Rexburg do to protect agricultural lands? 10. What should the City Of Rexburg do to control unplanned growth onto county land? Natural Resources 11. How should the city make better use of the green belt areas surrounding Rexburg? a. Increase greenbelt trails b. Sponsor greenbelt centered activities c. Create greenbelt parking areas d. Other Hazardous Areas 12. Are there dangerous or hazardous areas in the City that you feel are being overlooked? Where? Public Services and Facilities 13. Which public facility improvements would you like to see in our community? a. Development of Recreation Center b. Expand Library c. Improve Greenbelt d. Create Additional Parks e. Other (explain) Special Areas or Sites 14. Which special areas or sites in Rexburg would you like preserved? Housing 15. What types of housing would you like to see in Rexburg? 16. Where should new Multiple Family Housing (apartments) be planned? (See map) 17. Which areas of Rexburg should develop into Single Family neighborhoods? (See map) Community Design 18. What types of design standards would be helpful in creating a better community? Property Rights 19. Do you feel Rexburg's current City Ordinances protect your property rights? A. Yes B. No (Please Explain): Thank you for taking time to help us plan Rexburg's future! Please drop-off your completed survey at Rexburg's City Hall or Public Input Booths around town. Rexburg Vision 2020 Committee Discussion on the time frame for long range planning of a Comprehensive Plan. It is needs to be a 10 to 20 year plan. Interaction with the public needs to be apart of the review process to obtain public input. Mary Haley requested that public have the current Comprehensive Plan available to review as they provide public input for the Planning Commission. Fred Calder — 244 Steiner Ave - Suggested that more credibility be given to property owners that provide input on the survey. Discussion on the media and press releases for the survey. Brochures will be given to service clubs and local businesses. A larger building or facility will be used to have additional public meetings. Possible locations are the High School, Senior Citizen Center, and the Rexburg Tabernacle. Discussion on the need to have a summary report from the Planning and Zoning Commission prepared to present to the City Council. Joshua Garner — Presented tee shirts to the Planning Commission that have a description of the 11 survey process. The lettering on the poster says "WE WANT YOU TO HELP SHARE REXBURG'S TOMORROW", "Vision 2020", "Revising Rexburg's Comprehensive Plan", and "Stop by one of the City's public input booths and offer your insight into the creation of this important document". Joshua took input from the Commissioners on the types of questions that need to be asked in the survey. Discussion on adding the questioner to the Utility Bills for City Residents. The Commissioners were invited to visit and help at the survey Booths. Discussion on having the newspaper publish the survey in the newspaper. Kurt Hibbert — Reviewed the Comprehensive Plan and indicated a need to make a new and more distinctive map that is not so general in nature. Kurt commented on the lack of inter -relationships between the different areas on the map. Tabled Items: None Adjourned CITY OF REXBURG PLANNING AND ZONING MINUTES June 05, 2003 7:00 p.m. Chairman: Winston Dyer - Excused Members: Robert Schwartz - Excused Mike Ricks Steve McGary Doug Smith Jerry Hastings Mary Haley - Excused Jordan Dyer - Excused David Stein Joseph Laird Randall Porter P.F.C. John Millar P & Z Administrator Kurt Hibbert City Attorney Stephen Zollinger City Clerk Blair D. Kay Portions of the meeting were recorded. Winston Dyer was excused from the meeting. Steve McGary conducted the meeting. Consent Agenda: The consent agenda includes items which require formal Planning Commission action, however they are typically routine or not of great controversy. Individual Commission members may ask that any specific item be removed from the consent agenda for discussion in greater detail. Explanatory information is included in the Planning Commission's agenda packet regarding these items. a. Minutes from the May 15, 2003 meeting b. Minutes from the May 01, 2003 meeting Jerry Hastings moved to approve the minutes for May 01, 2003; David Stein seconded the motion; all voted aye, none opposed. The motion carried. Joseph Laird moved to approve the minutes for May 15, 2003; Jerry Hastings seconded the motion; all voted aye, none opposed. The motion carried. Doug Smith moved to approve the Preliminary Plat Valley Wide Cooperative Subdivision No. 1 contingent on the final plat meeting the right of way requirements for a major arterial; Joseph Laird seconded the motion; Discussion on the 40 foot private road widths required within the development. The City Departments need to be included in the approval process. Department of Transportation approvals for the road will be required. All voted aye, none opposed. The motion carried. Unfinished/Old Business: Work Meeting on the Comprehensive Plan and Zoning Kurt Hibbert — Reviewed the progress that has been made with the surveys on the Comprehensive Plan. The City Planning Department and some University students have manned information booths at some of the local stores to gather input for changes to the Comprehensive Plan. The Commission reviewed some of the questioner responses that were given to the City by residents. Discussion on the effort to obtain additional public input on the Comprehensive Plan. Kurt Hibbert - Spent some time on issues that are representative of good planning. Scheduling of Public Hearings on the Comprehensive Plan were discussed. The 19`h June the Commission will hear input from residents in a Town Hall meeting format to gather additional information to prepare for the Public Hearing on the 26th of June. The City Council will hold a Public Hearing on the Comprehensive Plan on the 02"d of July. The Planning Commission will have a Public Hearing on the proposed Annexation of four areas adjacent to the City on the 19d' of June. Design Standards for Commercial Zones was reviewed and the Commission recommended having Building Design Standards reviewed during the building permit phase. David Stein moved to forward Design Standards previously approved for Residential Multifamily Housing to the City Council for approval; Mike Ricks seconded the motion; all voted aye, none opposed. The motion carried. Randall Porter — Recommended that the City offer existing apartment owners an incentive to conform to the Building Design Standards that are being recommended to City Council. One incentive may be to reduced property tax for a period of time. Report on projects: - None Tabled Requests: None Adjourned CITY OF REXBURG PLANNING AND ZONING MINUTES June 19, 2003 7:00 p.m. Chairman: Winston Dyer Members: Robert Schwartz Mike Ricks Steve McGary -Excused Doug Smith -Excused Jerry Hastings Mary Haley Jordan Dyer David Stein Joseph Laird Randall Porter P.F.C. John Millar -Excused P & Z Administrator Kurt Hibbert City Attorney Stephen Zollinger -Excused City Clerk Blair D. Kay -Excused Approval of minutes Winston Dyer opened the meeting. David Stein moved to approve the minutes of June 5, 2003; Joe Laird seconded the motion; those abstaining were Winston Dyer, Robert Schwartz, Jordan Dyer, and Mary Haley because they were not at that meeting. The remaining members voted aye, none opposed. The motion carried. Non -controversial items added to the agenda: Kurt Hibbert brought up the issue of parked unused cars. He indicated that they might have tickets issued to those residences with junk cars in the yards. Kurt has had some people come into City Hall to comply with the Conditional Use Permit requirements to allow an apartment in their homes. These units fell under the grandfathered requirements for the City of Rexburg. Mary Haley brought up the issue to have trees planted at Pioneer Equipment and Wilcox's Potato Warehouse. Winston Dyer recommended that Kurt Hibbert call those places to remind them of the conditions that were given to them when their site plans were approved. They need to be in compliance with the tree requirements. Mike Ricks moved to recommend this re -zone request to City Council; Mary Haley seconded the motion; all voted aye, none opposed. The motion carried. Variance for Compact Parking Stalls verses Full size Parking Stalls — American Manor - 139 South I" East - Tamla Rencher Winston Dyer opened the Hearing for public Input: Those in favor of this proposal: Daniel - 138 Viking Drive, He is the manager of the complex and he is representing Tamla Rencher. American Manor is grandfathered by City for parking; However, the University wants more parking for the development. Winston commented on the issues concerning the development. Kurt Hibbert — Indicated that the City of Rexburg Staff strongly recommends the approval of this request to add parking to the development be approved. Those Neutral to this proposal: None Those opposed to the Variance request: None Public input was closed. Winston commented on the grandfathering status of the development. Jerry Hastings moved to approve the variance based on the history of the property and the limitations that exist with the property given the owner is complying with the safety requirements. Robert Schwartz seconded the motion; all voted aye, None opposed. The motion carried. Town Hall Work Meeting: — Gather public comments on the Comprehensive Plan in preparation for a Public Hearing on the Comprehensive Plan on the 26`h of June, 2003. Winston Dyer opened the meeting for public Input: Kurt Hibbert talked about some of the concerns of residents that the City has already received. These comments are on the protection of single family residences, parks and recreation issues and input on hazardous areas in the City. Committees like the Greenbelt Committee are offering input to be included in the Comprehensive Plan. The input includes types of housing, input from the hospital on their long range plans, the school Districts future plans, and other public input. Winston Dyer commented on students having no high paying jobs and that is why they are not staying in Rexburg. 11 Don Sparhawk - Asked if they are ready to present the Comprehensive Plan public input in a summarized proposal. Winston told him that they are not ready for the summary and that is why they are asking for public input at this time. Janet Goodliffe - 70 K St., Mentioned as the City develops, the School District has been communicating with the Mayor and they are looking for future growth. The Goodliffe family owns the property on N. 2nd W. and wants to let them know that it is mixed zoning. She asked if they would look at that property and see what is there. There are property issues on 3`d N. that has a dead end. She requested the Commission look at that area for the Comprehensive Plan. She mentioned that the Commission needs to look at the airport area and it's location in the middle of town. Janet would like the airport location to be reviewed in the future. Keven Snell - Talked about 4" South and 5`h West and the changes needed on the Comprehensive Plan. He talked about Idaho Falls and their poor planning process and how he hope the City of Rexburg will not make the same mistakes. Don Sparhawk — Is concerned with East Main Street area on the Comprehensive Map, indicating that it shows Commercial on the map and it is a highly residential area. Don said that it is already developed and requested that the Commission see if they can do something to make it residential on the Comprehensive Plan. Don mentioned that the older areas of town need to be protected. Corey Barnard - Talked about our great Community. It is a planning issue for the City and it should be concerned with the School District, the University, and Local Groups. Corey talked about the 1998 Comprehensive Plan and what was in the Plan. There wasn't anything done about the Public Input given for the 1998 Comprehensive Plan. People living in Ashton and areas north of Rexburg just drive by Rexburg and go to Idaho Falls because there are not any good restaurants in Rexburg. There needs to be good restaurants and no more fast food places. There needs to be more clothing shopping centers in Rexburg. Corey indicated that Rexburg is a wonderful community and there are people who think that Rexburg will change because it is growing. Parking is a big concern around the University. Now is the time now that we need to decide where we want things to go in the Comprehensive Plan and then follow the Plan. Robert Schwartz took charge of the meeting. Final Plat Hidden Valley (Phase 7) - Hidden Valley Phase 7 - Gene Palmer & The Dyer Group Winston declared a conflict with this request and stepped down from the table. 12 CITY OF REXBURG PLANNING AND ZONING MINUTES June 26, 2003 7:00 p.m. Chairman: Members: P.F.C. P & Z Administrator City Attorney City Clerk Portions of the meeting were recorded. Winston Dyer Robert Schwartz Mike Ricks Steve McGary Doug Smith - Excused Jerry Hastings Mary Haley Jordan Dyer - Excused David Stein - Excused Joseph Laird Randall Porter - Excused John Millar - Excused Kurt Hibbert Stephen Zollinger - Excused Blair D. Kay Winston Dyer welcomed the public and neighborhood representatives to the meeting. Noncontroversial Items Added to Agenda: None Public Hearine: Joshua Garner — Presented the results of a survey that was conducted in recent weeks in local businesses to get public input on changes to the Comprehensive Plan. One of the surveys resulted in 473 responses. The survey asked for information on the types of commercial businesses that were needed in Rexburg. Some of the respondents requested down restaurants, clothing shops, and a retail mall by U.S. Hwy 20 on the north side of Rexburg. The residents in residential neighborhoods would like controlled parking in their neighborhoods. There was requests for a down town community facility that would provide a cultural or recreational area with parking. An indoor or outdoor swimming pool, recreation center and green belt were other items of interest. The third survey had about 100 surveys responses filled out requesting such things as school maintenance, parking on Main Street, and develops back entries for Main Street businesses. Joshua indicated that the Community supports the revitalization of the down town area. They suggested that the City and County work together for zoning issues. Other areas of concern was a green belt with adequate parking; no more apartments, and provide additional senior housing. There were requests for single housing in three areas of the City and Roundabouts were requested for traffic control. The results of the surveys are as follows: City of Rexburg Comprehensive Plan Update Vision 2020 Public Input Survey WE WANT YOU TO HELP SHAPE REXBURG'S TOMORROW We appreciate your viewpoints and perspectives concerning Rexburg's future. Your response to the following survey questions will guide the revision of Rexburg's Comprehensive Plan. �y!F71► L�� x,1+4 �� awl VIM9VIA I' I �RUCI��de YLi� Are you a resident of Rexburg? Yes 58 No 19 Temporary 4 Population 1. Where do you envision Rexburg's population in 15 years? A. 20,000 (7)B. 25,000 (22)C. 30,000 (24) D. 35,000 (25) E. other (explain) 2. In response to potential growth, should Rexburg extend its boundaries to control the development of property? Yes 64 No 20 School Facilities and Transportation 3. What improvements would you like to see in Rexburg's Public Schools? *maintain existing buildings *art and music curriculum 4. Where would you like to see the development of additional school facilities? Several locations have been suggested for the potential development of a new high school. These locations are: West of Highway 20 or Next to the existing High school. 5. Identify traffic or parking areas in Rexburg that need to be improved. The prevailing response to this question is Main St. The community is concerned with the lack of parking space in the downtown area and several solutions have been offered, such as developing rear entry parking and developing well lighted, landscaped parking lots throughout the downtown area. Parking around the BYU-I campus is also a concern. As the campus expands, residents of surrounding neighborhoods are experiencing an increase in student parking throughout their neighborhoods. 6. Does Rexburg need a public transportation system? A. Yes 41 B. No 39 (Please Explain) Economic Development 7. Where would you like to see additional commercial development in the City? (See Map) The community is interested in sustaining commercial life in Rexburg's downtown. The downtown area garnered the highest number of responses for additional commercial development. North 2' East and South Yellowstone Highway each received a high number of responses. West of Highway 20 received the least number of votes. In fact, many responded that west of Highway 20 should be zoned for residential use. 8. What steps should be taken to revitalize and stimulate Rexburg's downtown area? The community strongly believes that increased parking, downtown business incentives, and building improvements will revitalize and stimulate Rexburg's downtown area. Each of these categories received an equal number of selections. In addition, residents would like to see an increase in green space throughout the downtown area. Land Use 9. What should the City of Rexburg do to protect agricultural lands? A majority of those who were surveyed left this section blank (34). Those who did give input suggested the Rexburg P&Z and County P&Z work jointly to plan and zone these areas. 10. What should the City of Rexburg do to control unplanned growth onto county land? *Blank (34) *Annex and zone land *Do nothing. Let the county deal with it. Natural Resources 11. How should the city make better use of the green belt areas surrounding Rexburg? This question received a high number of responses. Many of those who were surveyed requested not only an increase in greenbelt trails but also additional greenbelt parking areas and greenbelt centered community activities. Hazardous Areas 12. Are there dangerous or hazardous areas in the City that you feel are being overlooked? Where? Sewer area around Nature Park (3), Airport (3) Public Services and Facilities 13. Which public facility improvements would you like to see in our community? Improving the greenbelt was the number one concern of those who filled surveys. Expanding the library and developing a recreation center received an equal amount of votes. Creating additional parks received the least amount of votes. Special Areas or Sites 14. Which special areas or sites in Rexburg would you like preserved? Tabernacle, Parks, Downtown Rock Buildings Housine 15. What types of housing would you like to see in Rexburg? *No More Apartments *Senior Housing 16. Where should new Multiple Family Housing (apartments) be planned? (see map) The two areas suggested for multiple family housing development are around the BYU-I campus and near the Pioneer Rd. area. 17. Which areas of Rexburg should develop into Single Family neighborhoods? (see map) The three areas mentioned most for single family development are west of Highway 20, East of 2°d East and North 2°d East across Highway 20. Community Design 18. What types of design standards would be helpful in creating a better community? Green Space Downtown (9) Roundabouts Architectural design standards for multi -family housing Property Rights 19. Do you feel Rexburg's current City Ordinances protect your property rights? Yes ❑ 32 No ❑ 21 (Please Explain): (SUMMARY) - Survey Feedback: Small Survey Brochure Number of Surveys: 473 1. Economic Development: The citizens of Rexburg would like to see more sit-down restaurants. This theme was most prevalent in the Economic Development section. Others requested more clothing shops. Several suggested the development of a mall on the north end of 2"d East. The remaining input in this section focused on higher paying jobs and increased commercial development. 2. Community Growth: Out of the four sections on the survey, this category received the least input. Those who did offer input were concerned about the overdevelopment of multi -family housing. Others are concerned more with the affordability of student housing. 3. Transportation & Parkine: The community is concerned with downtown parking. Unsurprisingly, this coordinates with the larger survey's input on the downtown area. Another parking concern centers on BYU-I students encroaching into surrounding neighborhoods. The remaining input dealt with 2"d East pothole problems, snow removal, and/or placement of traffic signal lights. 4. Community Facilities: The dominant theme in this section emphasized the development of a recreation facility. There was also opposition to a recreation facility. Some would like to see at least some type of indoor/outdoor pool. The other suggestions are a larger library, a larger hospital (maternity ward), and a more extensive greenbelt. Winston Dyer opened the Public Hearing to the public for input: Winston Dyer — Did any residents write in comments? Joshua indicated that some did point out traffic problems near Cal Ranch. Others mentioned the need for pedestrian walk ways. Joseph Laird — Asked about putting a note on the utility bill requesting input for the Comprehensive Plan from Residents. This was not possible because the Utility Billings are done on post cards. Mary Haley — Asked if the Staff had made visits to local Clubs or the Senior Citizens Center. Kurt Hibbert — Indicated that several Committees are planning to provide input into the Comprehensive Plan. The Hospital and School District are included in that group. Discussion on the safety issues in the survey. Mike Ricks — Asked if any input was given on the inadequate lighting on some intersections. Kurt Hibbert — Indicated that everyone wants more green space in the downtown area. Discussion on creating a summary of the survey responses to give to the public, the City Council, and the Planning Commission. Robert Schwartz - Commented on the responses and recommended asking the public for solutions. Marsha Bjornn — Asked if there were any comments against a Recreation Center. Joshua said more were in favor than against. Joseph Laird — Asked if the merchants of the City of Rexburg have provided input into the survey. Winston Dyer — Summarized a letter from Alyn B. Andrus and Gloria G. Andrus. They provided possible solutions to the Planning and Zoning Commission for the maintenance and of the City. Nick Allison — 405 West 4`" South — Reviewed the transportation plan and mixed overlays that are planned for the City. Winston Dyer — Responded to the transportation issues. He reviewed the major traffic corridors with the Commission. Mary Haley — Indicated that there are some mixed use by Godfrey's development. Kurt Hibbert — Reviewed the clustering idea for zoning Residential and Commercial Zones together. Winston Dyer — Mentioned that neighborhood Commercial Zones are in the draft ordinance. DaVawn Beattie — 480 Linden Avenue — Asked about development along the river. He thought it would be good to consider the development of the water way. Don Sparhawk — 37 South 3'd East - Favored traditional neighborhoods. He likes owner occupied rentals verses commercial duplexes that are not owner occupied. He asked the Commission to address this issue to avoid ending up with neighborhoods that are entirely rental homes. Don would like to protect owner occupied neighborhoods in the City. Kurt Hibbert — Mentioned the new definition of a family that was adopted by the City last year. The new definition restricts the number of non -related people in a rental unit. Shawn Larsen — Indicated that neighborhoods can ask to be re -zoned to disallow duplexes. Paul Pugmire — Mentioned that neighborhood associations are a good idea. They can provide valuable input into the process. Discussion on the compliance issues and the way the City is responding to reports of non- compliant zoning issues. Discussion on the location of future Commercial developments in the City. Kurt Hibbert — Business clusters are prospering in current nation wide developments. Kurt indicated that expectations are changing with the public on clustering business districts in residential areas. Discussion on safety issues and the Safety Committee. Marsha Bjornn — Recommended having workshops in the Community to explore ideas to revitalize the downtown area. Discussion on design standards being used to promote a theme for the downtown area. Discussion on building a town around a central theme to bring in tourists. Make the best of what you have and make the best of it. Jerry Hastings — Commented on the funding problems that are facing Rexburg. Shawn Larsen — Discussed a Community LID to fund downtown revitalization. The Community would have to support the effort. Marsha Bjornn — Invited the public and the Commission to attend the Downtown Vision Committee meeting in August. The Clerk will see that everyone is invited. Mike Ricks — Mentioned the property on 7`h South needs to have the weeds tilled under ground. The Clerk will call Rick Hancock to take care of the weeds. New Business: None Unfinished/Old Business: None Tabled Items: None Adjourned CITY COUNCIL MINUTES CITY OF REXBURG July 02, 2003 7:30 P.M. STATE OF IDAHO ) County of Madison ) SS. City of Rexburg ) Present were the following: Mayor: Mayor Bruce Sutherland Council Members: Glen Pond Shawn Larsen Marsha Bjornn Paul Pugmire Donna Benfield Nyle Fullmer P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay PFC: John Millar City Attorney: Stephen Zollinger Pledge to the Flag Mayor Sutherland welcomed the Scouts to the meeting. Troop Number 303 introduced themselves and indicated that they were working on merit badges. Nine boys and two leaders were in attendance. Consent Calendar. The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. individual Council Members may ask thatanyspeci8c item he remov d from the consent calendar for discussion in greater detail. Explanatoryinformation is included in the City Counces agenda packetregarding these items. a. Minutes from the June 11, 2003 meeting b. Approve City of Rexburg bills Nyle Fullmer moved to approve the consent calendar; Marsha Bjornn seconded the motion; all voted aye, none opposed. The motion carried. Non Controversial Items Added to the Agenda: Upper Valley Assembly of God — Concert in the Park — Rev. Donald L. Hammer Reverend Hammer asked the Council for permission to have a concert in Smith Park July 100i at about 8:00 p.m. in the evening. Everyone is invited to the wonderful event at no charge to the public. It is The Singing Bragg Family who will sing Country Bluegrass Gospel music. The idea is to bring all faiths in the Community together to get to know Park Benches in the City Parks — Stacy Miller Stacy Miller indicated that residents need benches around the play areas in City Parks. These benches need to be constructed of durable and lasting material. Discussion on the current and future locations of benches in the Parks. John Millar indicated that there will be four benches placed in Smith Park this year and four benches placed in other Parks next year. Mayor Sutherland indicated that there will be four benches placed in Parks each year for the next few years. Stacy Millar requested that the City install trees in City Parks. Mayor Sutherland indicated that there are trees available to be transplanted into some areas in the new City Parks. Alvaro Mendoza requested some time to install a sidewalk on Third West for his property. He has spent $4,000 on pavers for his yard and is requesting some time before installing pavers for his sidewalk. He is requesting to use the Church parking area for some of his sidewalk. Mayor Sutherland asked him to work with John Millar concerning his request. Pavers may be put on an LID. Public Hearings: 7:40 p.m. Comprehensive Pian Revision —Planning and Zoning Commission recommendations (Kurt Hibbert — Planning and Zoning Administrator) The Mayor indicated that this is just an Information Hearing. The Council is not going to take action in this meeting on the Comprehensive Plan. Kurt Hibbert mentioned that they (Survey respondents) would like residential growth to the West of the City on West Main. The Planning Department needs more input on green space locations. The goal is to have a draft document available to present to the public concerning the Comprehensive Plan. The Planning Commission is looking for consensus from the Community on changes to the Plan. Donna Benfield encouraged Kurt. She said "It is a great job". Donna mentioned that residents are indicating on the surveys that they want more Greenways & paths throughout the City of Rexburg. Kurt Hibbert reviewed the summary of the two surveys conducted to gather public input the Comprehensive Plan. The following information was given to the Council: City of Rexburg Comprehensive Plan Update Vision 2020 Public Input Survey WE WANT YOU TO HELP SHAPE RDURG'S TOMORROW We appreciate your viewpoints and perspectives concerning Rexburg's future. Your response to the following survey questions will guide the revision of Rexburg's Comprehensive Plan. NAP' JOW ft I All®Ii7Ag �e ® p Are you a resident of Rexburg? Yes 58 No 19 Temporary Population 1. Where do you envision Rexburg's population in 15 years? A. 20,000 (7)B. 25,000 (22)C. 30,000 (24) D. 35,000 (25) E. other (explain) 2. In response to potential growth, should Rexburg extend its boundaries to control the development of property? Yes 64 No 20 School Facilities and Transportation 3. What improvements would you like to see in Rexburg's Public Schools? *maintain existing buildings *art and music curriculum 4. Where would you like to see the development of additional school facilities? Several locations have been suggested for the potential development of a new high school. These locations are: West of Highway 20 or Next to the existing High school. Identify traffic or parking areas in Rexburg that need to be improved. The prevailing response to this question is Main St. The community is concerned with the lack of parking space in the downtown area and several solutions have been offered, such as developing rear entry parking and developing well lighted, landscaped parking lots throughout the downtown area. Parking around the BYU-I campus is also a concern. As the campus expands, residents of surrounding neighborhoods are experiencing an increase in student parking throughout their neighborhoods. 6. Does Rexburg need a public transportation system? A. Yes 41 B. No 39 (Please Explain) Economic Development 7. Where would you like to see additional commercial development in the City? (See Map) The community is interested in sustaining commercial life in Rexburg's downtown. The downtown area garnered the highest number of responses for additional commercial development. North 2"a East and South Yellowstone Highway each received a high number of responses. West of Highway 20 received the least number of votes. In fact, many responded that west of Highway 20 should be zoned for residential use. 7 8. What steps should be taken to revitalize and stimulate Rexburg's downtown area? The community strongly believes that increased parking, downtown business incentives, and building improvements will revitalize and stimulate Rexburg's downtown area. Each of these categories received an equal number of selections. In addition, residents would like to see an increase in green space throughout the downtown area. Land Use 9. What should the City of Rexburg do to protect agricultural lands? A majority of those who were surveyed left this section blank (34). Those who did give input suggested the Rexburg P&Z and County P&Z work jointly to plan and zone these areas. 10. What should the City of Rexburg do to control unplanned growth onto county land? *Blank (34) *Annex and zone land *Do nothing. Let the comity deal with it. Natural Resources 11. How should the city make better use of the green belt areas surrounding Rexburg? This question received a high number of responses. Many of those who were surveyed requested not only an increase in greenbelt trails but also additional greenbelt parking areas and greenbelt centered community activities. Hazardous Areas 12. Are there dangerous or hazardous areas in the City that you feel are being overlooked? Where? Sewer area around Nature Park (3), Airport (3) Public Services and Facilities 13. Which public facility improvements would you like to see in our community? Improving the greenbelt was the number one concern of those who filled surveys. Expanding the library and developing a recreation center received an equal amount of votes. Creating additional parks received the least amount of votes. Special Areas or Sites 14. Which special areas or sites in Rexburg would you like preserved? Tabernacle, Parks, Downtown Rock Buildings Housing 15. What types of housing would you like to see in Rexburg? *No More Apartments *Senior Housing 16. Where should new Multiple Family Housing (apartments) be planned? (see map) The two areas suggested for multiple family housing development are around the BYU-I campus and near the Pioneer Rd. area. IT Which areas of Rexburg should develop into Single Family neighborhoods? (see map) The three areas mentioned most for single family development are west of Highway 20, East of 2"d East and North 2"d East across Highway 20. Community Design 18. What types of design standards would be helpful in creating a better community? Green Space Downtown (9) Roundabouts Architectural design standards for multi -family housing Property Rights 19. Do you feel Rexburg's current City Ordinances protect your property rights? Yes ❑ 32 No ❑ 21 (Please Explain): (SUMMARY - Survey Feedback: Small Survey Brochure Number of Surveys: 473 1. Economic Development The citizens of Rexburg would like to see more sit-down restaurants. This theme was most prevalent in the Economic Development section. Others requested more clothing shops. Several suggested the development of a mall on the north end of 2"d East. The remaining input in this section focused on higher paying jobs and increased commercial development. 2. Community Growth: Out of the four sections on the survey, this category received the least input. Those who did offer input were concerned about the overdevelopment of multi -family housing. Others are concerned more with the affordability of student housing. 3. Transportation & Parking_ The community is concerned with downtown parking. Unsurprisingly, this coordinates with the larger survey's input on the downtown area. Another parking concern centers on BYU-I students encroaching into surrounding neighborhoods. The remaining input dealt with 2"d East pothole problems, snow removal, and/or placement of traffic signal lights. 4. Community Facilities: The dominant theme in this section emphasized the development of a recreation facility. There was also opposition to a recreation facility. Some would like to see at least some type of indoor/outdoor pool. The other suggestions are a larger library, a larger hospital (maternity ward), and a more extensive greenbelt. 9 Mayor Sutherland invited additional public comment for the Comprehensive Plan. Raymond Hill — 328 East Main — Presented a letter to the Council from the East Main Street neighborhood Association requesting to re -zone East Main from a Commercial Zone to a Residential Zone on the Comprehensive Plan. They do not want any Commercial development east of 2"d East on Main Street. Marsha Bjornn indicated the Mr. Arnold did on want to be included in this proposal. Shawn Larsen asked if the East side of 2"d East is included. Raymond indicated that both the north and south side of Main Street that is east of 2"d East is included in the proposal. Discussion on the location of Pioneer Road. Paul Pugmire — Thanked Kurt and Joshua for all of their hard work to gather this information. 7:45 p.m. Rezone from LDRI to LDR portions of Eaglewood Subdivision Rezone from LDR to LDRI portions of Eaglewood Subdivision - Located on Eaglewood Drive, Talon Drive, Eagle Court and Eagle Summit (Ted Whyte) Kurt Hibbert reviewed the zoning changes on the overhead screen. Parts of the subdivision are being re -zoned to help buffer the single family units from University Property. The Planning Commission recommended this proposal for approval by the City Council. The Mayor opened the meeting for public input. Those opposed to the proposal — None given Mayor Sutherland closed the public testimony. Shawn Larsen moved to accept the re -zone request as noted in the request per the map provided; Paul Pugmire seconded the motion; all voted aye, none opposed. The motion carried. 7:50 p.m. Amend Zoning Ordinance 725 Chapter 3 to include Multi -family Design Standards - Rexburg Planning and Zoning (Kurt Hibbert) Kurt Hibbert indicated that the Design Standards for a building would be reviewed by the City Departments during the building permitting phase. Kurt reviewed the Design Standards proposed for Multifamily housing by the City as follows: 10 Amendment to City of Rexburg Planning and Zoning Ordinance 4.13 Design Standards A. Purpose. The architectural standards are intended to provide detailed, human -scale design, while affording flexibility to use a variety of building styles. B. Applicability. This section applies to all of the following types of buildings, and shall be applied during Site Plan Review described in Section 6.11: 1. Multi -family dwelling; 2. Public and institutional buildings; and 3. Neighborhood commercial and mixed use buildings. C. Standards. All buildings which are subject to this Section shall comply with all of the following standards. Other building styles and designs can be used to comply, so long as they are consistent with the text of this section. An architectural feature may be used to comply with more than one standard. 1. Building Form. The continuous horizontal distance (i.e., as measured from end -wall to end -wall) of individual buildings shall not exceed 160 feet. All buildings shall incorporate design features such as offsets, balconies, projections, window reveals, or similar elements to preclude large expanses of uninterrupted building surfaces. Along the vertical face of a structure, such features shall occur at a minimum of every 40 feet, and on each floor shall contain at least two of the following features: a. Recess (e.g., deck, patio, courtyard, entrance or similar feature) that has a minimum depth of 4 feet; b. Extension (e.g., floor area, deck, patio, entrance, or similar feature) that projects a minimum of 2 feet and runs horizontally for a minimum length of 4 feet; and/or C. Offsets or breaks in roof elevation of 2 feet or greater in height. 2. Eves on the Street. All building elevations visible from a street right of way shall provide doors, porches, balconies, and/or windows. A minimum of 60 percent of front (i.e., street -facing) elevations, and a minimum of 30 percent of side and rear building elevations, as applicable, shall meet this standard. "Percent of elevation" is measured as the horizontal plane (lineal feet) containing doors, porches, balconies, terraces and/or windows. The standard applies to each full and partial building story. 3. Detailed Design. All buildings shall provide detailed design along all elevations (i.e., front, rear and sides). Detailed design shall be provided by using at least 3 of the following architectural features on all elevations, as appropriate for the proposed building type and style (may vary features on rear/side/front elevations): 11 a. Dormers b. Gables C. Recessed entries d. Covered porch entries e. Cupolas or towers f. Pillars or posts g. Eaves (min. 6 -inch projection) h. Off -sets in building face or roof (minimum 16 inches) i. Window trim (minimum 4 -inches wide) j. Bay windows k. Balconies 1. Decorative patterns on exterior finish (e.g., scales/shingles, wainscoting, ornamentation, and similar features) in. Decorative cornices and roof lines (e.g., for flat roofs) n. An alternative feature providing visual relief, similar to options a. -m. 6.9 Permits Required The language of this Section would remain the same except for the following additional language at the end of point 7. 7. Applications subject to Site Plan Review described in Section 6.11 shall also include detailed drawings of all elevations (front, rear and sides) in order to demonstrate compliance with Section 4.13 of this Ordinance. Mayor Sutherland asked for public comment on the proposal - None given Public input was closed. Mayor Sutherland asked the Council for discussion on the proposed Building Standards. Discussion: Marsha Bjornn moved to suspend the rules for a vote at the first reading; Shawn Larsen seconded the motion; Discussion: Paul Pugmire wants to support this motion to suspend the rules; however, he asked Kurt for reasons to suspend the rules. Kurt indicated that the developers are aware of the Cities plan to implement Design Standards. Kurt has not received any negative comments concerning the Design Standards. Kurt mentioned that it took some time to work it's way through Planning and Zoning, so it has been on the discussion table for quite some time. 12 Voting Ave Voting Nav Paul Pugmire Glen Pond Nyle Fullmer Marsha Bjornn Donna Benfield Shawn Larsen The motion to suspend the rules carried. Paul Pugmire moved to adopt multi -family Design Standards amending Ordinance 725 with Ordinance 897; Nyle Fullmer seconded the motion; Discussion on the Design Standards being reviewed when the buildings are reviewed for a building permit. John Millar would like the developers to get this information in the site plan stage of the development. Kurt indicated that an informational brochure needs to be put together for the public. Discussion on how the developers would become aware of the new Design Standards. Glen Pond discussed how the City Staff would police these Standards and the additional cost to the City to administer them. Discussion on having the current City Staff handle the additional work. The Mayor called for a vote: Voting Ave Voting Nay Paul Pugmire None Nyle Fullmer Marsha Bjornn Donna Benfield Shawn Larsen Glen Pond The motion carried. New Business: Preliminary Plat for the Andrews Addition No. 2 — Casper Avenue near Pioneer Road Schiess & Associates Kurt Rowland Schiess & Associates discussed the proposal on the overhead screen. There is eleven lots with four plexes on the south side of the road and eight plexes on the north side of the road. John Millar discussed the additional information needed concerning water, sewer and storm drain information. Discussion on the placement of this development next to the Andrews Addition #I development which consists of 10 four plexes. Discussion on approving preliminary plats. They came before the Council to get approval for lot size and infrastructure. 13