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HomeMy WebLinkAboutFiscal Year 2021 Budget Packet for Council Review 6-3-20CITY OF REXBURG 61312020 2020 BUDGET PREPARATION CALENDAR FOR 2021 FISCAL YEAR BUDGET March 4 Wed. 6:30 PM Show First Draft of Budget Calendar and Meeting Schedule to Council March 13 Send Capital Improvement Plan (CIP) to Dept. Heads to update for 5 years Include new position requests due by March 27 Complete workmans camp billing and post to February& roll fwd March 18 Wed. 6:30 PM Regular Council Meeting Review and Finalize Budget Calendar Set Public Hearing date (by motion) for Budget (July 1, 2020) at 7:00 PM Notify County Clerk by April 30th of the Budget Public Hearing Date Review City Council Drive -around date Set Mayor & Council Salaries on odd years to take effect on Jan 1 of even year Set Proposed Cost of Living Adjustment (Jan to Jan -2.49%) Start Payroll Budgeting March 27 Friday 5:00 PM CIP and new position requests due from respective departments April 3 Friday Redo forecasts using 6 months of data Roll forecasts to Proposed Budget Complete Payroll Budget April 24 Fri. Budget screen & printouts available for year-to-date expenditures vs. budget as of March 31 (1st 6 months) and forecast of year end totals May 6 Wed 6:30 PM Regular Council Meeting May 8 Friday 8:30 AM City Council Drive -around and lunch from 8:30 am to 2:00 pm -Final Time TBD To Do Be sure to present all capital and employee requests to council in this meeting 2:00 PM End meetings -Canceled -New Time to Be determined in June May 11-15 by appt. Departmental Meetings by appointment -See Separate Schedule May 18-19 including Council Liaison Committee, Mayor, Financial Officer, Department Head & Foreman May 27 Wed. 9:00 AM Dept. Head review of General Fund budget- If Required CFO and Mayor will meet with individual department Heads first supported by the General Fund to review and recommend capital requests to council and balance the General Fund budget June 3 Wed. 5:00 PM Council Budget Work Meetings (agenda: budget only) Special Budget Review Meeting for Council Set Tentative Budget by Council Motion 6:30 PM Regular Council Meeting Advertise July 1st 7:00 PM Public Hearing in Newspaper 7 days apart on June 16th and June 23rd June 17 Wed. 8:00-2:00 Council Drive Around 3:00 PM City Council Meeting July 1 Wed. 6:30 PM Regular Council Meeting 7:00 PM Public Hearing on Budget Review any Utility Rate Increases and set public hearing for August 5th - Advertise on July 21st & July 28th (could review this on July 17th if needed) Review Amended Budget for FY 20 and set public hearing Advertise August 5th Public Hearing on Advertise on July 21st & July 28th 1st Readin of Appropriation Ordinance July -Preferably by Mid -Month Meet with Sugar &Teton on sewer rates July 15 Wed. 6:30 PM Regular Council Meeting 2nd Readin of Appropriation Ordinance August 5 Wed. 6:30 PM Regular Council Meeting 6:45 PM Public Hearing on Utility Rate Increases Approve Utility Rate Increases by resolution, if any 7:00 PM Public Hearing on Amended Budget 3rd Reading and Adoption of Appropriation Ordinance 1st Readin of Amended Budget August 19 Wed. 6:30 PM Regular Council Meeting 3rd Reading & Adoption of Appropriation Ordinance, if not completed already 2nd Readingof Amended Budget Sept 2 Wed. 6:30 PM Regular Council Meeting 3rd Reading of Amended Budget send final appropriation budget to secretary of state- (mason@sos.gov MEMO TO ALL DEPARTMENT HEADS: Please review this calendar closely and write in the dates that apply to you and your supervisors. 3 v n m CD x Z o c ci 3 _� o m n tZO —C O N N <D mN "C C N O M 'p 3 a d :\l < co CD v< O D m- m° 0 n> �_ Z 3 CD N 7 O< cn -. 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(m &`y< 2 ® ¥ z ; /\&�; o 2 - :Zm (D _ /32}\J&° \/ao; i\ � ` (/§N) CD - 0 ©\\#7 \OL 2G C) : = z )_ j « S [ 2 7�a\ -� =r0 C4 N:�3\° , m CL _ ` C( wD\/ PROPERTY TAX LEVY WORKSHEET FY 2021 Est.Valuation Levy Rate TAX YEAR 2019 1,259,800,472 5,106,692 0.004152300 Additional % not to exceed 3% 1.5% 76,600 Estimate New Construction Role 2019 73,417,150 304,850 81,574,611 Annexation 2019 0 0 Foregone Amount 0 Revaluation 2019 0 NEWAMOUNTS 2020 1,333,217,622 5,488,142 Percent Increase Tax Year Personal Property Ag Eq Pr Tax Net Levy 51406 From State 498 From State 1,333,217,622 5,436,238 0.004077532 5.8% 7.5% -1.8% 2020 Levy 5,106,692 2021 Difference 329,546 MADISON COUNTY New Construction DISTRICT ABSTRACT Year: 2020 Status: Active # Deacrip8sn $ Gross NC NC Value Nat NC $ 7,127,373 110 REXBURG Texahle Value Detluctlons Taxable Value Note COUNTY 81,574,611 120 BUGAR CITY $ 20 MADISON COUNTY $ 88 039 042 $ -115 953 $ 87 923 089 4.558.39137— 558 396SCHOOLS CEMETERY CITIES $ 7,127,373 $ 0 $ 7,127,373 110 REXBURG $ 81,626,554 $ -51,943 $ 81,574,611 120 BUGAR CITY $ 4,558,398 $ 0 $ 4.558.39137— 558 396SCHOOLS CEMETERY SCHOOLS $ 82,230,922 $ •51,843 $ 82,178,979 210 SO#321 TORT $ 89,104,459 $ -115,953 $ 88,988,506 211 SD#3212006BOND $ 89,104,459 $ -115,953 $ 88,988,506 215 SO #3212008 BOND $ 89,104,459 $ -115,953 $ 88,988,506 216 SD#321 SUPPLEMENTAL/OVERRIDE $ 89,104,459 $ -115,953 $ 88,988,506 217 SID #3212017 BOND $ 89,104,459 $ -115,953 $ 88,988,506 218 SID #3212019 EMERGENCY $ 89,104,459 $ -115,953 $ 88,988,506 220 SUGAR SCHOOL 4322 $ 7,127,373 $ 0 $ 7,127,373 230 FREMONT SCHOOL #216 $ 775,027 $ 0 $ 775,027 240 JEFFERSON SCHOOL #261 $ 1,032,183 1 $ 0 1 $ 1.032.183 AMBULANCE $ 7,127,373 $ 0 $ 7,127,373 750 MADISON CO AMB $ 98,039,042 1 $ -115.953 $ 97 923 089 711 MADISON LIB 2008 BOND $ 90,001,869 $ -115,853 $ 89.886,018 CEMETERY 510 REXBURG CEM $ 82,230,922 $ •51,843 $ 82,178,979 520 SUGAR CEM $ 6,957,335 $ 0 $ 6,957,335 530 BURTON CEM $ 6,478,728 $ -28,873 $ 6,449,855 540 SUTTON CEM $ 530,195 $ -35,137 $ 495,058 550 PLANO CEM $ 238,293 $ 0 $ 238,293 560 TETON CEM $ 1,603,669 $ 0 $ 1.603.569 FIRE 610 MADISON CO FIRE $ 15,245,632 $ -64,010 $ 15,181.622 620 CENTRAL FIRE $ 1,166,656 $ 0 $ 1.168 856 FLUUU GUNTROL 730 FLOOD DIST #1 $ 522 b05 $ -28 873 $ 493 832 700 SUGAR COM LIB $ 7,127,373 $ 0 $ 7,127,373 710 MADISON LIBRARY $ 90.001.969 $ -116,953.1 $ 89 886 016 711 MADISON LIB 2008 BOND $ 90,001,869 $ -115,853 $ 89.886,018 MOSQUITO ABATEMENT 720 MOSQASATE $ 98,039,042 1 $ -115.953 1 $ 97 923 089 New_Const_Oistrict Printed06/01/2020 09:20AM I Page 1 +++ tP (n W N + O t0 OJ V W (T A W N+ O tp y V 0 (T A W N + O t0 W V OI (T A W N+ 81- M V to N A W N + T m O --I ~ DD mw DDD m m w 0 A'T 0 0 A.ZI m m TTTTTTT O O O O O O O T D TTTT D a D a TT W r, -q� WW OOOOO W Gly TT AAA TT v T Z T Z O c W c D n M mm MMM > � 9 00 Am.T rr r r r rr:0 T. �]�1AA T. 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O 3 y O O O O LU L cr W 'J c .� m Ln o Q v Z a m v Z W � is a N w W O Q E a c + > m c t" A N C N C al Y LL O Z D O H A 6 H m N C O X C W C N O a N Y N •r_ O °" O �' L vii 3 C� J O£ O io > O c 3~ J T 3 3 3 a v U Y C V v o a J ° u p m O C O pCp O O CO 6 N C pCj H y a c m w V O O V 3 o a >� ci n n a N 9 � LL C � a VI N O O N O a f0 i a Y� a Y Y m z ri e•i O O to N Uf '1/T iA iA tp a 0 t0 O O O C0 3vm o :YE m c a a a` 0 a' w E m a o 0 0 N 'y 0 c o 0 o y c m m m Lv c v uX c C a � y ma Lot Y L w O O 0 y NN c o m u o W c v0i v0i � Q m C m m m c N C W C� pap b o O L J c 3 0 0 o l7 W Q N0 M m W z U J N_ O u IA a z W 3 o 62m �a O a •N > •E � a O F F Z W Y � Y V IO Y a N c m m LL o 3 3 Fiscal Year 2021 Capital Requests 101-414.723 :01-415.713 01-415.723 i01-420.736 '101-422.701 :01-432.703 101-432.728 '',01-432.742 101-438.704 101-438.717 .01-438.731 :02-431.706 02-431.707 02-431.710 02-431.713 !02-431.717 02-431.720 i02-431.735 02-431.749 :02-431.753 02-431.755 :i02-431.766 02-431.773 03-457.701 !04-462.711 '.04-462.714 .04-462.721 '04-462.710 :04-463.705 15-449.701 117-423.715 17-423.732 17-423.738 ,17-423.778 18-423.702 X18-423.715 -18-423.716 19-423.739 19-423.743 23-440.709 25-433.705 25-433.706 15-433.717 :25-433.741 26-434.704 26-434.709 26-434.711 26-434.718 26-434.734 !26-434.746 -26-434.747 26-434.751 26-434.752 Building Maintenance Information Systems Information Systems Finance Finance Police Patrol Police Detective Shop Shop Shop Park Operations Park Operations ....._-.-.-.-....._ Park Operations Street Operations Street Operations Street Operations Street Operations Street Operations Street Operations Street Operations Street Operations Street Operations Street Operations Street Operations Street Operations Kidsburg USED TRUCK -OLD TO PARKS 12 K IT -NETWORK UPGRADE VIRTUAL SERVER CLUSTER HVAC -PLAN TO REPLACE 3 DIACON NEW SOFTWARE SET-ASIDE THROWBOT 2 ROBOT -SWAT CROSS MATCH LIVE PRINT SCAN MILLING MACHINE/LATHE CRANE/SERVICE TRUCK PARKING LOT ASPHALT/CONCRETE _ LAWN MOWERS VEHICLES DUMP TRUCK -USED As of: 5/15/2020 6/2/20 Final Amount Recommended ■ in Tentative Budget 20,000 18,000 7,500 _ 13,000 S 6,000 60,000._..._... __.. 16,000 16,000 8,000 6,000 39,000 28,000 12,000 25,000 BRINE EQUIPMENT/TRUCK 50,000 BUILDING ADDITION/STORAGE SHED 300,000 SKID STEER/ACCESSORIES 14,000 PAINT SPRAYER MINI -EXCAVATOR OR DUMP TRUCK MOWER/MOWER DECK TRUCK BED HANDHELD RADIOS/HEADSETS TRACK HOE/TRACTOR ASPHALT AROUND STREET SHOP PEDESTRIAN CROSSING SIGNALS BLADE&BROOM FOR JOHN DEERE 10,000 150,000 25,000 6,500 --- 8,500-- _ 30,000.__.... 49,400 20,000 12,000 IMPROVEMENTS\CAPITAL PURCHASE 5,000 7,500 13,000 6,000 50,000 16,000 16,000 8,000 6,000 39,000 28,000 12,000 25,000 50,000 300,000 14,000 10,000 150,000 25,000 6,500 8,500 30,000 49,400 20,000 12,000 5,000 Tabernacle Auditorium CARPET 0 10,000 Tabernacle Auditorium NEW HVAC SYSTEM -SET ASIDE 10,000 10,000 Tabernacle Auditorium MASONRY (REPOINTING) _ 40,000 40,000 Tabernacle Auditorium IT SECURITY CAMERAS 5,000 0 Tabernacle Museum IT SECURITY CAMERAS- 5,000 0 High Five Grant CAPITAL -TBD _ 68,500 68,500 Fire Dept Fire Only K-12 SAW/EXTRICATIONTOOLS FIRE 10,000 10,000 Fire Dept Fire Only HAZ MAT EQUIP FIRE 7,000 7,000 Fire Dept Fire Only FIRE HOSE FIRE 5,000 5,000 Fire Dept Fire Only SCBAFILL STAT/MASKFITTEST FIRE 17,000 0 Fire Dept Fire Only TANKER/REPLACE ENGINE #13 450,000 450,000 Fire Dept Fire Only TRAINING TOWER -50/50 FIRESPLIT 60,000 60,000 Fire Dept Fire Only COMMAND VEHICLES (2) 100,000 100,000 Fire Dept Fire District Only PURCHASE NEW FIRE ENGINE 400,000 400,000 Fire Dept Fire District Only PURCHASE ENGINE 13- CITY SHARE 40,000 40,000 Rexburg Rapids TOWER STAIR REPAIR 150,000 150,000 Sanitation 90 GAL BINS 21,900 21,900 Sanitation 2 AND 3 YARD BINS 36,100 36,100 Sanitation SHOP BLDG/PARKLOT/OFFICE FY20 41,60041,600 Sanitation GARBAGE TRUCK 275,000 _ 275,000 Water Operations LID/DWNTWN(30) WATER PROJECTS ___ 100,000 100,000 Water Operations PICKUP TRUCK 28,000 - 28,000 Water Operations HYDRANTS 20,000 20,000 Water Operations BUILDING PURCHASE/STORAGE BLDG ___ 300,000 Water Operations MAG/HYDRANT FLOW METERS ..._.._____.__. _ 8,000 _300,000 8,000 Water Operations METERS __. 130,000 ___130,000 _. 130,000 Water Operations CHANGE TO RADIO READS 50,000 50,000 Water Operations WATER LINE EXTENSION PROJECTS 250,000 250,000 Water Operations WATER LINE REPLACEMENT PROJ. 250,000 250,000 Fiscal Year 2021 Capital Requests 26-434.758 '127-435.706 27-435.722 27-435.724 27-435.732 27-435.737 127-435.739 27-475.702 27-475.707 27-475.709 27-475.710 27-475.714 27-475.736 27-475.751 27-475.752 '.28-417.707 28-417.709 128-424.704 129-419.705 '38-438.701 38-438.733 '.38-438.737 38-438.742 !39-438.703 39-438.704 140-464.712 ''.40-464.725 !40-464.728 '.41-438.705 41-438.720 41-438.721 .41-438.722 42-434.714 42-434.715 X42-434.722 143-431.702 11.43-431.761 !44-431.714 '.44-431.744 144-431.746 '.44-431.748 44-431.749 44-431.752 44-431.759 147-447.716 -48-447.701 48-447.709 48-447.711 WW Collections Operations GRAVITYLINE REPLACE -LIFT -MOODY Asof: 5/15/2020 6/2/20 WW Collections Operations _ LID/DWTWN (30) WW PROJECTS WW Collections Operations MANHOLE REHAB PROJECTS WW Collections Operations SEWER LINE CAMERA/VEHICLE i Final Amount MIkELRequest WW Collections Operations FY 21Recommended Planning and Zoning DOWNTOWN STUDY/DESIGN Planning and Zoning Budget in Tentative VEHICLES Geographic Information System .,,.Budget Not, Water Operations HANDHELD METER READ SYSTEM 38,000 38,000 WW Treatment Plant Oper BLOWER REPLACEMENT(3)-VFD 200,000 200,000 WW Treatment Plant Oper PERIMETER FENCES 35,000 _ _ 35,000 WW Treatment Plant Oper PICKUPS/UTILITY BEDS _ 48,000 48,000 WW Treatment Plant Oper KEY CARD BLDG UPGRADE _ 25,000 25,000 WW Treatment Plant Oper TWAS COVER 75,000 _ 75,000 WW Treatment Plant Oper OXIDATION DITCH WALKWAYS 40,000 40,000 WW Collections Operations PUMP REFURBISHING 18,000 18,000 SEAL COAT/CHIP OR SLURRY SEAL Street Repairs RECONSTRUCT 7TH N-2 E TO STONE TBD - WW Collections Operations GRAVITYLINE REPLACE -LIFT -MOODY WW Collections Operations _ LIFT STATION PUMP REPLACEMENTS WW Collections Operations _ LID/DWTWN (30) WW PROJECTS WW Collections Operations MANHOLE REHAB PROJECTS WW Collections Operations SEWER LINE CAMERA/VEHICLE i WW Collections Operations WW EXTENSION PROJECTS WW Collections Operations WW LINE REPLACEMENT PROJECTS Planning and Zoning DOWNTOWN STUDY/DESIGN Planning and Zoning COMPREHENSIVE PLAN UPDATE Building Departtment VEHICLES Geographic Information System IT -NEW SOFTWARE -CONTINGENCY Park Impact NATURE PARKING LOT -SOCCER Park Impact NATURE PICKLEBALL COURTS/LIGHT Park Impact ADD RESTROOM -NATURE PARK Park Impact EAGLE PARK RIVER TAKEOUT AREA Trails PATH PAST JRHIGH-GRANT ITDTAP Trails TETON RIVER PATH Romance Theatre LIGHTING -AUDITORIUM WALLS (10) Romance Theatre WINDOWS/METAL W-REAR/FRNT UPPR Romance Theatre AUDITORIUM BASEBOARDS Parks Construction BASEBALL/SOFTBALL QUAD Parks Construction RESTROOM/SHELTER BEHIND KMART Parks Construction ROTARY PARK REVITALIZATION Parks Construction REPLACE NATURE PARK PLAYGROUND Water Construction HIDDEN VALLEY H2O LINE EXT -12" Water Construction WELL A10, BLDG, BOOSTER, ETC Water Construction IN-HOUSE ENGINEERING Street Repairs SEAL COAT/CHIP OR SLURRY SEAL Street Repairs RECONSTRUCT 7TH N-2 E TO STONE New Street Construction E.PARKWAY-DESIGN-7N-BARNEY-DIF New Street Construction TRAF SIG UPGRADE -7TH S/YEL-URA New Street Construction ROW -U RA/NewROAD-DIF-2W-SU N RISE New Street Construction ROUNDABOUT--PIONEER/7TH S URA New Street Construction 7TH S RR CROSSING UPGRADE URA New Street Construction 2E&HWY33 NEWROAD./RR-CITY-DIF New Street Construction CONTRIBUTED CAPITAL OFFSET Airport Operations MOW DECK/ACCESS.-CARES GRANT Airport Construction INHOUSE ENGINEERING/GRANTAUDIT Airport Construction ENVIRONMENTAL ASSESSMENT Airport Construction NEW SNOW PLOW 4,000,000 4,000,000 Suga r/Teton-52,320,000?? 15,000 15,000 _ 100,000 100,000 20,000 30,000 _ 30,000 Golf Course -Teton Lakes 150,000 150,000 8,000 250,000 250,000 750' LINE CANAL TO POND TETON 250,000 250,000 150-437.753 5,000 5,000 41,000 30,000 15,000 32,000 32,000 7,500 7,500 40,000 40,000 10,000 10,000 250,000 250,000 50,000 50,000 172,000 _ 172,000 100,000 100,000 8,000 8,000 7,000 5,000 _ 5,000 0 may do in FY20 100,000 100,000 ^� 380,000 380,000 URA request 25,000 25,000 100,000 100,000 730,000 730,000 finish out DEQ Projects 1,100,000 1,100,000 finish out DEQ Projects 8,000 8,000 finish out DEQ Projects 195,600 195,600 various areas 1,000,000 1,000,000 600,000 600,000 200,000 200,000 350,000 350,000 790,000 790,000 1,000,000 1,000,000 1,050,000 1,050,000 500,000 _ _ 500,000 _ 15,000 15,000 8,000 8,000 300,000 300,000 263,000 263,000 '50-436.714 Golf Course -Legacy REBUILD MAINLINE 8,000 8,000 Ongoing overs ',50-437.709 Golf Course -Teton Lakes LEAN TO/EXPAND DECK -CART STORE 20,000 20,000 I50-437.724 Golf Course -Teton Lakes NEW CARPET-TETON LAKES 8,000 8,000 50-437.751 Golf Course -Teton Lakes 750' LINE CANAL TO POND TETON 35,000 35,000 150-437.753 Golf Course -Teton Lakes STORAGE TO SHOP -2 PHASES 41,000 41,000 Fiscal Year 2021 Capital Requests As of: 5/15/2020 LID 50 Construction CONSTRUCTION COSTS -CONTRACTOR _ LID 49 Construction CONSTRUCTION COSTS Economic Development STUDY/DESIGN-ENTREPREN. CENTER__ North 2nd East Construction -UF ROAD LIGHTING _ North 2nd East Construction -UF SEWER OVERSIZING-1/2 CITY/URA North 2nd East Construction -OF SEWERLIFTSTATIONS-1/2 CIN/URA _ Community Safety Lighting MISC SMALLLIGHT PROJ./PLANNING Community Safety Lighting LED UPGRADES -CITY WIDE Budget in Request,, 959,000 _ _ _ 959,000 200,000 200,000 20,000 _ _ 20,000 100,000 100,000 _......__..— 250,000 250,000 250,000 250,000 25,000 25,000 150,000 150,000 20,589,900 Rexburg Utilities Sample Bills New Fiscal Year 2021 REXBURG RESIDENT -SAMPLE BILL DRAFT AS OF 6/2120 Effective Date 10/1/2020 3/4 Inch Meter AVERAGE OLD NEW INCREASE INCREASE SEWER (Gallons x 1000) 7 48.04 48.74 0.70 1.5% WATER (Gallons x 1000) 22 35.51 36.81 1.30 3.7% GARBAGE 90 G Weekly 20.00 20.70 0.70 3.5% LIGHTING 1 1.65 1.65 0.00 0.0% TOTAL 105.20 107.90 2.70 2.6% REXBURG APARTMENT COMPLEX -SAMPLE BILL 2 Inch Meter AVERAGE OLD NEW INCREASE INCREASE SEWER (Gallons x 1000) 44 305.42 309.85 4.43 1.5% WATER (Gallons x 1000) 66 184.99 189.11 4.12 2.2% GARBAGE 3 yd Bin x 2 Weekly 152.36 161.50 9.14 6.0% LIGHTING 28 46.20 46.20 0.00 0.0% TOTAL 688.97 706.66 17.69 2.6% REXBURG BUSINESS -SAMPLE BILL 3/4 inch Meter AVERAGE OLD NEW INCREASE INCREASE SEWER (Gallons x 1000) 20 107.32 109.06 1.74 1.6% WATER (Gallons x 1000) 93 109.42 117.75 8.33 7.6% GARBAGE 3 yd Bin Weekly 76.18 80.75 4.57 6.0% LIGHTING 1 3.30 3.30 0.00 0.0% TOTAL 296.22 310.86 14.64 4.9% Each utility account is unique. The above sample bills are based on a 3 year average for account types. To see a change in rates for a specific property, please contact the Utility Billing Clerk in the City of Rexburg Finance Department Fiscal Year Calculation Staff 2021-10/1/20 Recommendation Recommendation 4.6% increase in rate change to SugaNTeton Sewer treatment fees & 1.75% increase to Rexburg Take Calculated Recommendation volume fees for treatment. Increase in base fees of about .87% Take the full increase. Increase in rates due in large part to increased depreciation costs, and increases Water 1.5% decrease in base fee & 9.5% increase in in personnel and operational volume fee. expenses. Reserves in good shape, but will be spending down as DEQ Loan finalized in next few years. Increase rates and continue the recycle service as is. Approximately 11% of recycled goods put in trash per contractor. Garbage An average rate increase of 4,27% with a larger Expect a rate increase in tipping fee expenses of 16.7%. We increase for higher volume users evaluated the curbside recycling program and believe a rate reduction could be taken of 2-3% average if this program was eliminated. t A c c C T A cc CG V W Cn c Hm v m D m w oO 3 and a a 3 0'a aD7 sDo 00 n a- O O (Qa 7 c 3 -n ir O 3 O n N N( m 0 7C° CD 0 CD 0 10 O N (D C m 3 0 N N (D rt O O [D ° ry fD .� N i M ^' o K D H =' 0 o O 3 a' p 7 D3�3 m o m N 3 O N D i 3 AFm 0 7 d O N � a 3 N N O) _ Cn (NTi O OOi W W N O A O CD CJ O .91V CA co O O O O (n O 00 00 O O O O O O O 00 00 O O O O V N O O co J O O O O O N (n _ W pO pW UAi W O A O O W O A V CA W (n O O O O (T O cc 00 CO O O O O O O 00 O O O O O (n O N (b J A O CD A O cn (n 0 C) OO O O A O N O O 00 0 0 O V O O O N CA O c0 Cn W W _ (n N O W A (n O O O O W O V Cn N(0 O O A O O Cn O O O O O Cl O O O O O O 0 0 O O O O O O N O 2 p � (n �' Cn EA (A EA IW G &d Ulm, m &N mCn A j 3 O N a 0 W C A C N O\ to Oc°D (A.N.. 0)C cn co O. W U O p j O A N 0 N C N J 3 O N W COD CAO .Z1 Cn W O Q O O) (D 'NO = S m n (JC) D= C! C] 0 J n C:> 3 CD (D (D CL CD (D W O C co O;' C J (n U) �7 (D N o s G =o m 3 v N o m ° a .N.. iA CD �' < CD ,� (D O ,� a) < O N T (D f1 N N aO m SU S (D 3 O N (D s J N 3 - (O CD N d N CD = OBJ(/1.Q DO W 0 0 (D N nz Q Q ,< (D O� m O m T N ,� D. (D CD j O J(D 3 C { C a CD 00 O T -< S �, l0_ Q (D N- O_ Fm O O Q 0 O< 3 ��o CD C) o m TJ p� a_Jm ` CD CL .-s 0 6 O � O N Q (C� CD m N 3 Q N CD J 6 (D .C. O N O C -) CD OCL w CD J a CD i 3 O N c J (D J � O 1 y N CD J lll 3 N)< `G J 0 m � ° 0 () N 3 N 3 S OCD N 3 fD 0 2 (D m T M N < N Q �o C1 7 O 0 rt � rt � CD O h W C N C Cp O Q N w O � N 3 m 7 M 0 3 m O 3 O N O y Q O W O Q T O N 7 N -S CD N O O 3 D a C U) J C .moi O� O rt CD ca CO, N CD N z O O -h N CD x 6 C (Q City of Rexburg 2020 Budget Highlights Total Budget: $69,050,100 up $1,010,800 from the current 2020 budget as of May 31, 2020. Operating Budget: $33,010,200 up $1,308,900 from the current 2020 operating budget as of May 31, 2020. The increase came in large part due to street repair contracts (over $1.05 million). Other large increases came from Sanitation ($261,500), the Police Department ($147,300) and street operations ($230,000). The largest decrease in operating budget was for the Arts (- $244,400). The General Fund has a $125,000 Contingency budget for unforeseen increases in expenditures or reductions in revenues. A carryover of $797,300 was included in the general fund budgeted revenues to balance the budget. Revenue, including carryover, available for street maintenance, street reconstruction, and the construction of new streets is $9,450,200. We did budget a significant drop in highway user funds (fuel taxes) of over $216,000 over the prior year budget with the COVID19 effects. We project a carryover of $85,700 in the street impact fund that can be used for future qualified projects. The Urban Renewal Agency (URA) is budgeted to contribute $2.09 Million towards the street projects. Major reconstruction street projects include the following: • Reconstruct/Widen 7th North from 2nd East to Stonebridge Subdivision • Chad, Angela, Melanie, Marianne Drive (LID 49) Major new street construction projects include the following: • East Parkway Design -7th N to Barney Dairy Road (DIF) • Traffic Signal Upgrade -7th SNellowstone (URA) • ROW (URA)/New Road (DIF) 2nd W to Sunrise • Roundabout-Pioneer/7th S (URA) • 71h S Railroad Crossing Upgrade (URA) • 2nd E and Highway 33 new road/rail road crossing (DIF) Street operating capital -Multiple items, including a new Storage Shed and Mini -Excavator Community Safety Lighting Fund will continue to upgrade lights to LED Urban Renewal Agency funded projects near 2nd East and Moody Road: • Street Lighting • Extend Water & Sewer Services down Moody Road to West-City/URA Funded $1,000,000 $ 959,000 $ 600,000 $ 200,000 $ 350,000 $ 790,000 $1,000,000 $1,050,000 $ 675,400 $ 150,000 $ 100,000 $ 500,000 Property tax revenues are estimated to increase about $381,500 to a total of $5,436,200. The current city property tax levy rate is at $415 per $100,000 of taxable value, which is still one of the lowest for most cities in southeast Idaho and other similar size cities. A large portion of the increase (over $304,800) is coming from new construction. A 1.5% increase is included in the budget for property tax, which is half of the maximum allowed. One new full-time personnel position was included in the budget for street operations. One full-time position in the Geographic Information Systems Department (city county joint venture) was eliminated from the budget, as there is no plan to replace a position being vacated by a retiring employee. Utility rate increases are being recommended in water, sewer, and garbage. Rate changes would be effective October 1, 2020. The current suggested cumulative increase for all city services ranges on average between 2.6% and 4.9% (see Rexburg Utilities Sample Bills document). Atypical residential resident would pay an additional 2.6 % or $ 2.70 per month. A public hearing will be held for any recommended rate changes. Major utility construction projects include the continuation of the major upgrade to our water facilities. The water project will provide needed production, storage, and delivery capacity to meet the current water demands and future water demands as our population grows. The water upgrades will be funded with a combination of operating reserves and a loan from the Department of Environmental Quality of up to $11,100,000, which includes principal forgiveness of up to $2,211,300. We project to spend approximately $11,000,000 on the water improvements over the six-year project ($1,838,000 in fiscal year 2021) and complete the project by the end of the calendar year 2021. The sewer plant -operating fund anticipates spending an additional $200,000 on BlowerNFD replacements. Included in the fiscal year 2020 budget is $ 4 million for a gravity fed sewer line and lift station to provide improved collections and expand capacity for the North West side of the city. The contributions for the sewer line project are still being determined and will include claw back fees to be paid by future development and contributions from other cities that use that infrastructure as well. The Wastewater collections department has also budgeted for a new sewer line camera/vehicle for $150,000. The Airport Environmental Assessment for $300,000 is in the budget and will not begin until the Feasibility Study is complete and permission to move forward has been granted by the FAA. A new tractor/snow plow is also in the budget for $263,000. These projects are funded approximately 90% by the FAA, up to 5% by the State of Idaho, and the rest by the City and the County. The City is setting aside reserve funds to meet their portion of any match if a final decision to relocate the airport is made. The city projects to have $980,300 of reserve set aside by the end of Fiscal Year 2021. The budget includes a transfer to a reserve fund from the general fund of $400,000 to begin saving for a future municipal building and police station. The City anticipates finishing the new baseballlsoftball quad at Community Fields by fall 2020. A new restroom is in the budget at Riverside Park, but funding will need to be requested and approved by the Urban Renewal Agency to make this project possible. The City hopes to revitalize Rotary Park with the help of city and grant funding and to replace/add playground equipment at Nature Park. The Parks Impact Fund has budgeted the following projects: • Add parking lot at Nature Park $ 40,000 • Add lights at Pickle Ball Courts at Nature Park $ 10,000 • Add a restroom at Nature Park $250,000 • Add a river takeout area at Eagle Park $ 50,000 The Trails of Madison County Fund has budgeted the following projects: • Add pathway with ITD TAP grant behind Junior High $172,000 • Expand path along Teton River $100,000 The budget for capital improvements at the Romance Theatre and Tabernacle was reduced significantly in 2021 as compared to prior years. There are several small capital items and the largest capital item is masonry repointing at the Tabernacle for $40,000. Golf has the following items in their capital budget: continue to rebuild mainline at Legacy Golf Course, expand deck for patron use and to also provide covered cart storage, new carpet in Teton Lakes Clubhouse, new water line to connect the canal to the storage pond for irrigation purposes, and a second phase of conversion of the old storage shed to a functioning shop. City of Rexburg For the 2021 Budget (Year Ending 9/30/21) STATEMENT OF UNDERSTANDINGS ON BUDGET MANAGEMENT 1) Expenditures, including all capital items, will be managed so that short falls in total revenues are offset by cutbacks in expenditures in the General and Street Funds. 2) All capital purchases over $100,000 and construction projects over $100,000 and their related operating and maintenance costs must be in the budget and will be reviewed and approved by the City Council before any funds will be committed to the project. 3) All hiring of employees to fill a previously existing position that was vacated must have approval from the Mayor. The Mayor and/or Department Head should still continue to report these vacancies and rehires to the City Council under their respective department report or the Mayor's report. 4) All new employee positions, if not approved in the normal budget process, must be pre -approved by the City Council. NOTICE OF PUBLIC HEARING CITY OF REXBURG, IDAHO PROPOSED BUDGET FOR FISCAL YEAR ENDING 9/30/21 (FY 2021) A public hearing will be held for the consideration of the proposed budget for the fiscal year from October 1, 2020 to September 30, 2021, at the City Hall, 35 North Is' East, Rexburg, Idaho, at 7:00 p.m., on July 1, 2020. All interested persons are invited to appear and show cause, if any, why such budget should or should not be adopted. Copies of the proposed City budget in detail are available at City Hall during the regular office hours (7:30 a.m. to 5:30 p.m. Monday — Thursday and 7:30 a.m. to 12:30 p.m. on Friday). City Hall is accessible to persons with disabilities. Anyone desiring accommodations for disabilities related to the budget documents or to the hearing should contact City Hall, 359-3020 at least 48 hours prior to the public hearing. This Notice can be provided in a format accessible to persons with disabilities and/or persons with limited English proficiency upon request. Se le puede proveer esta notificaci6n an un formato accesible para las personas discapacidades y/o personas con conocimientos limitados del ingles a pedido. The proposed total expenditures and revenues for each fund for FY 2021 have been tentatively approved by the City Council and entered in detail in the minutes of their meeting. CITY OF REXBURG PROPOSED REVENUES AND EXPENDITURES 2019 2020 2021 ACTUAL BUDGET* BUDGET GENERALFUND PROPERTY TAX 4,857,688 5,054,700 5,436,200 OTHER REVENUE 7,539,302 7,867,700 7,966,500 TOTAL REVENUE: 12,396,990 12,922,400 13,402,700 TOTAL EXPENSE: 11,912,962 12,922,400 13,402,700 STREET OPERATION FUND TOTAL REVENUE: 3,878,942 3,844,600 3,641,400 TOTAL EXPENSE: 3,856,371 3,844,600 3,641,400 RECREATION FUND TOTAL REVENUE: 338,827 332,600 318,800 TOTAL EXPENSE: 334,820 332,600 318,800 TABERNACLE OPERATIONS FUND TOTAL REVENUE: 144,238 141,200 225,500 TOTAL EXPENSE: 131,946 141,200 225,500 REXBURG TABERNACLE ORCHESTRA FUND TOTAL REVENUE: 5,848 12,800 5,400 TOTAL EXPENSE: 9,706 12,800 5,400 POLICE IMPACT FEE CAPITAL FUND TOTAL REVENUE: 108,151 82,400 206,700 TOTAL EXPENSE: 29,113 82,400 206,700 D.A.R.E. ASSOCIATION FUND TOTAL REVENUE: 20,000 28,400 32,200 TOTAL EXPENSE: 16,907 28,400 32,200 DRUG ENFORCEMENT FUND TOTAL REVENUE: - 7,500 9,200 TOTAL EXPENSE: 1,176 7,500 9,200 POLICE SMALL GRANTS FUND TOTAL REVENUE: 45,801 45,800 45,100 TOTAL EXPENSE: 45,801 45,800 45,100 ANIMAL CONTROL FUND TOTAL REVENUE: 201,267 221,500 199,300 TOTAL EXPENSE: 234,431 221,500 199,300 HIGH FIVE & OTHER GRANTS TOTAL REVENUE: 137,719 77,000 80,500 TOTAL EXPENSE: 57,905 77,000 80,500 FIRE DEPARTMENT OPERATIONS FUND TOTAL REVENUE: 3,664,270 3,907,600 3,898,500 TOTAL EXPENSE: 3,664,270 3,907,600 3,898,500 JOINT FIRE EQUIPMENT FUND TOTAL REVENUE: 246,762 1,089,300 1,176,800 TOTAL EXPENSE: 5,882 1,089,300 1,176,800 MADISON COUNTY FIRE DISTRICT TOTAL REVENUE: 883,361 1,837,800 1,948,100 TOTAL EXPENSE: 734,778 1,837,800 1,948,100 FIRE IMPACT FEE CAPITAL FUND TOTAL REVENUE: 74,246 135,100 152,300 TOTAL EXPENSE: 76,202 135,100 152,300 FIRE DEPARTMENT EMPLOYEE FUND TOTAL REVENUE: 4,586 30,000 24,900 TOTAL EXPENSE: 7,506 30,000 24,900 REVOLVING LOAN FUND TOTAL REVENUE: 43,098 61,800 43,200 TOTAL EXPENSE: 10,358 61,800 43,200 REXBURG RAPIDS FUND TOTAL REVENUE: 493,553 873,400 582,500 TOTAL EXPENSE: 444,409 873,400 582,500 LEGACY FLIGHT MUSEUM FUND TOTAL REVENUE: 104,932 167,100 147,000 TOTAL EXPENSE: 52,156 167,100 147,000 SANITATION OPERATIONS FUND TOTAL REVENUE: 2,566,219 2,299,300 2,540,000 TOTAL EXPENSE: 2,303,972 2,299,300 2,540,000 WATER OPERATIONS FUND TOTAL REVENUE: 6,052,052 5,391,000 5,687,900 TOTAL EXPENSE: 4,871,204 5,391,000 5,687,900 WASTEWATER OPERATIONS FUND TOTAL REVENUE: 6,067,496 8,673,100 8,497,500 TOTAL EXPENSE: 4,820,631 8,673,100 8,497,500 COMMUNITY DEVELOPMENT FUND TOTAL REVENUE: 1,114,918 2,234,900 2,187,600 TOTAL EXPENSE: 1,268,201 2,234,900 2,187,600 GEOGRAPHIC INFORMATION SYSTEMS TOTAL REVENUE: 399,110 427,400 361,000 TOTAL EXPENSE: 391,621 427,400 361,000 JOINT CITY HALL/POLICE ADDITION RESERVE FUND TOTAL REVENUE: - - 400,000 TOTAL EXPENSE: - - 400,000 STREET IMPACT FEE FUND TOTAL REVENUE: 500,541 1,712,100 2,085,700 TOTAL EXPENSE: 406,186 1,712,100 2,085,700 WATER CAPITAL RESERVE FUND TOTAL REVENUE: 255,421 384,700 2,444,500 TOTAL EXPENSE: 207,485 384,700 2,444,500 SEWER CAPITAL RESERVE FUND TOTAL REVENUE: 1,069,462 834,000 2,288,700 TOTAL EXPENSE: 736,915 834,000 2,288,700 ARTS PROMULGATION FUND TOTAL REVENUE: 39,878 116,700 71,800 TOTAL EXPENSE: 105,643 116,700 71,800 ESD PARAMEDIC CARE UNIT FUND TOTAL REVENUE: 388,621 783,000 587,100 TOTAL EXPENSE: 465,828 783,000 587,100 PARKS IMPACT FEE CAPITAL FUND TOTAL REVENUE: 336,125 293,400 503,100 TOTAL EXPENSE: 1,173,713 293,400 503,100 TRAILS OF MADISON COUNTY FUND TOTAL REVENUE: 55,000 126,700 321,000 TOTAL EXPENSE: - 126,700 321,000 ROMANCE THEATRE FUND TOTAL REVENUE: 250,906 357,400 92,300 TOTAL EXPENSE: 279,794 357,400 92,300 PARK CONSTRUCTION FUND TOTAL REVENUE: 1,699,600 1,650,000 605,000 TOTAL EXPENSE: 67,090 1,650,000 605,000 WATER CAPITAL CONSTRUCTION FUND TOTAL REVENUE: 1,907,962 1,638,000 1,838,000 TOTAL EXPENSE: 1,907,962 1,638,000 1,838,000 STREET REPAIR FUND TOTAL REVENUE: 2,473,493 1,450,400 2,362,600 TOTAL EXPENSE: 3,693,792 1,450,400 2,362,600 STREET NEW CONSTRUCTION FUND TOTAL REVENUE: 813,505 6,826,100 5,045,800 TOTAL EXPENSE: 906,571 6,826,100 5,045,800 MAYOR'S YOUTH COMMITTEE TOTAL REVENUE: 2,148 6,300 9,200 TOTAL EXPENSE: 1,219 6,300 9,200 AIRPORT OPERATIONS FUND TOTAL REVENUE: 40,230 34,800 64,800 TOTAL EXPENSE: 35,061 34,800 64,800 AIRPORT CONSTRUCTION FUND TOTAL REVENUE: 77,134 772,400 630,000 TOTAL EXPENSE: 70,550 772,400 630,000 AIRPORT RELOCATION RESERVE FUND TOTAL REVENUE: 163,394 66,500 43,000 TOTAL EXPENSE: - 66,500 43,000 GOLF COURSE FUND TOTAL REVENUE: 850,010 813,200 859,500 TOTAL EXPENSE: 774,152 813,200 859,500 GOLF COURSE CONSTRUCTION FUND TOTAL REVENUE: 100,996 100,100 100,100 TOTALEXPENSE: SEWER PLANT CONSTRUCTION FUND TOTALREVENUE: TOTAL EXPENSE: LID CONSTRUCTION FUNDS TOTALREVENUE: TOTALEXPENSE: LID DEBT SERVICE FUNDS TOTALREVENUE: TOTALEXPENSE: REXBURG CULTURAL ARTS FUND TOTAL REVENUE: TOTALEXPENSE: FIBER INITIATIVE CONSTRUCTION FUND TOTALREVENUE: TOTALEXPENSE: REXBURG BUSINESS COMPETITION FUND TOTAL REVENUE: TOTALEXPENSE: NORTH 2ND EAST CONSTRUCTION FUND TOTAL REVENUE: TOTALEXPENSE: COMMUNITY SAFETY LIGHTING FUND TOTAL REVENUE: TOTALEXPENSE: VETERAN'S MEMORIAL TRUST FUND TOTAL REVENUE: TOTAL EXPENSE: 65,572 100,100 100,100 73,106 100,000 - 73,106 100,000 - 1,842,611 1,900,000 1, 579, 000 1,842,611 1,900,000 1,579,000 337,312 208,300 330,700 145,410 208,300 330,700 124,983 134,000 119,500 124,983 134,000 119,500 30,000 - - 30,000 13,696 17,100 42,100 11,780 17,100 42,100 523,935 2,407,000 600,000 523,935 2,407,000 600,000 228,983 373,300 494,300 80,201 373,300 494,300 660 1,800 1,600 238 1,800 1,600 SHOP -WITH -A -COP FUND TOTAL REVENUE: 18,818 56,000 62,800 TOTAL EXPENSE: 14,391 56,000 62,800 FIRE DEPT PIPES & DRUMS TRUST FUND TOTAL REVENUE: - - - TOTALEXPENSE: 67 - CITY 501 C3 FOUNDATION FUND TOTAL REVENUE: 1,830 32,000 23,800 TOTAL EXPENSE: - 32,000 23,800 GRAND TOTAL REVENUE: 53,182,746 68,039,300 69,050,100 GRAND TOTAL EXPENSE: 48,996,583 68,039,300 69,050,100 ' 2020 Proposed Amended Budget as of 6/3/20