HomeMy WebLinkAboutRomance Lobby-Bathroom-Carpet Budget AJEBUDGET ADJUSTMENT REQUEST FORM-Options Updated May 5, 2020
Whole Project Before
Change Orders
w/Carpet-Approved by
Council 4/8/20
Do not replace Auditorium
Carpet and Relocate
Bathrooms Downstairs
(Except single ADA
bathroom)-Opens Lobby-
Approved by Council
5/6/20
5/20/20 Budget
Adjustment to Add to
5/6/20 Motion
Dept:Fiscal Year Affected:2020 Option 1 Option 3 Option 3 Additional
Option 3
Expense Accounts to Receive Increased Budget: Debits
Account:01499989 Amount:94,745 Name:General Fund Transfer to Romance 35,000 74,500 20,245
Account:01499983 Amount:3,100 Name:General Fund Transfer to Cult. Arts 3,100 3,100
Account:0439910 Amount:12,500 Name:Reduce Transfer Into Tabernacle 12,500 12,500
Account:40464702 Amount:51,045 Name:
Romance Remodel ($305,700 up to $395,945
potentially)30,800 30,800 20,245
Account:40464702 Amount:- Name:Romance Rem.-Remove front/side doors
Account:40464702 Amount:50,000 Name:
Romance Remodel- Relocate bathrooms to
Downstairs, except one ADA Bathroom in
Lobby (rough estimate only)50,000
Account:40464702 Amount:20,000 Name:Change Orders/Contingency-TBD-SEWER?20,000
Account:40464727 Amount:- Name:Romance Auditorium Carpet 30,500 -
Account:36460901 Amount:25,600 Name:Transfer from Arts Prom to Romance 25,600 25,600
Account:81350303 Amount:3,100 Name:Concert Admissions 3,100 3,100
TOTAL:260,090$ 140,600$ 219,600$ 40,490$
Accounts Where Budget is Coming From: Credits
Account:01499992 Amount:12,500 Name:General Fund Transfer to Tabernacle 12,500 12,500
Account:0149800 Amount:25,600 Name:Gen Fund Contingency (Leaves $20,700)25,600 25,600
Account:0139900 Amount:59,745 Name:Gen Fund Balance Carryover-from reserves - 39,500 20,245
Account:04462721 Amount:12,500 Name:Reduce Masonry Repointing 12,500 12,500
Account:4039900 Amount:94,745 Name:Transfer Into Romance from Gen Fund 35,000 74,500 20,245
Account:4039936 Amount:25,600 Name:Arts Promulgation Transfer to Romance 25,600 25,600
Account:4046460 Amount:700 Name:Building Repairs 700 700
Account:3646098 Amount:25,600 Name:
Contingency Arts Promugation ($26,600
Projected Carryover)25,600 25,600
Account:8139900 Amount:3,100 Name:Transfer Into Cult Arts from Gen Fund 3,100 3,100
TOTAL:260,090$ 140,600$ 219,600$ 40,490$
Coming From:Contingency:51,200
Other Expense:149,145
New Revenue:59,745
TOTAL INCREASE 260,090
Reason for the Increase:
Signed:
Dept Head:Date:
CFO:Date:
Balance of Contigency Before Above Request:
Mayor:Date:
Approved by the City Council (*if necessary) on this Date:
*City Council approval required if:
1)$10,000 or more is taken from Contingency
2)$50,000 or more is a change in a Capital Purchase
3)New Full-time Regular personnel positions
4)Additional Full-time Regular personnel
5)New Types of Major Programs
Arts/Romance Theatre
Did a reforecast of all three art funds and able to reduce operating expenses and tranfer in tabernacle to help cover increased cost of romance remodel project.
Still short $110,945 with final estimate if we go with option 3. Recommend transfer of $51,200 from contingency with half from general fund contingency and half from
arts promulgation fund contingency. Would also require $79,245 from general fund reserve with this option which allows moving bathrooms downstairs to open lobby.
Final Contractor Costs for Budget Adjustment Decision 5/20/20
375,700$ Prior Approved Budget from 5/6/20
356,175$ contractor new price
19,250$ Original Design/Contract Management-Myers Anderson
4,000$ Redesign Work-Myers Anderson
5,520$ Change Order-Electrical
6,000$ Furnishings
5,000$ Contingency
395,945$ New Total Cost Estimate
20,245$ Additional Budget Request from General Fund Carryover
Possible Deductions to Consider:
TBD (2,000)$ Plumbing-Copper to Pex
TBD -$ Lighting- Fixtures
TBD (2,000)$ Tile on Walls-Bathrooms
(17,800)$ Leave Front Doors
(1,500)$ Do a less expensive doer on the side of Romance
TBD Concession Modifications
(3,055)$ Potential Additional Budget Request from General Fund Carryover
TBD= To Be Determined
Seeking Motion to Increase Prior approved budget adjustment by $20,245, with any additional expenses coming from General Fund Carryover