HomeMy WebLinkAboutRomance Lobby-Bathroom-Carpet Budget AJEBUDGET ADJUSTMENT REQUEST FORM-Options Updated May 5, 2020
Whole Project
Before Change
Orders w/Carpet-
Approved by
Council in Prior
Meeting
Whole Project-
No Carpet
Before Change
Orders
Do not replace
Auditorium Carpet and
Relocate Bathrooms
Downstairs (Except
single ADA bathroom)-
Opens Lobby
Dept:Fiscal Year Affected:2020 Option 1 Option 2 Option 3
Option 3
Expense Accounts to Receive Increased Budget: Debits
Account:01499989 Amount:74,500 Name:General Fund Transfer to Romance 35,000 20,100 74,500
Account:01499983 Amount:3,100 Name:General Fund Transfer to Cult. Arts 3,100 3,100 3,100
Account:0439910 Amount:12,500 Name:Reduce Transfer Into Tabernacle 12,500 12,500 12,500
Account:40464702 Amount:30,800 Name:
Romance Remodel ($305,700 up to $375,700
potentially)30,800 30,800 30,800
Account:40464702 Amount:- Name:Romance Rem.-Remove front/side doors
Account:40464702 Amount:50,000 Name:
Romance Remodel- Relocate bathrooms to
Downstairs, except one ADA Bathroom in
Lobby (rough estimate only)50,000
Account:40464702 Amount:20,000 Name:Change Orders/Contingency-TBD-SEWER?20,000
Account:40464727 Amount:- Name:Romance Auditorium Carpet 30,500 - -
Account:36460901 Amount:25,600 Name:Transfer from Arts Prom to Romance 25,600 10,400 25,600
Account:81350303 Amount:3,100 Name:Concert Admissions 3,100 3,100 3,100
TOTAL:219,600$ 140,600$ 80,000$ 219,600$
Accounts Where Budget is Coming From: Credits
Account:01499992 Amount:12,500 Name:General Fund Transfer to Tabernacle 12,500 12,500 12,500
Account:0149800 Amount:25,600 Name:Gen Fund Contingency (Leaves $20,700)25,600 10,700 25,600
Account:0139900 Amount:39,500 Name:Gen Fund Balance Carryover-from reserves - - 39,500
Account:04462721 Amount:12,500 Name:Reduce Masonry Repointing 12,500 12,500 12,500
Account:4039900 Amount:74,500 Name:Transfer Into Romance from Gen Fund 35,000 20,100 74,500
Account:4039936 Amount:25,600 Name:Arts Promulgation Transfer to Romance 25,600 10,700 25,600
Account:4046460 Amount:700 Name:Building Repairs 700 700
Account:3646098 Amount:25,600 Name:
Contingency Arts Promugation ($26,600
Projected Carryover)25,600 10,400 25,600
Account:8139900 Amount:3,100 Name:Transfer Into Cult Arts from Gen Fund 3,100 3,100 3,100
TOTAL:219,600$ 140,600$ 80,000$ 219,600$
Coming From:Contingency:51,200 51,200
Other Expense:128,900 34,500
New Revenue:39,500 39,500
TOTAL INCREASE 219,600
Reason for the Increase:
Signed:
Dept Head:Date:
CFO:Date:
Balance of Contigency Before Above Request:
Mayor:Date:
Approved by the City Council (*if necessary) on this Date:
*City Council approval required if:
1)$10,000 or more is taken from Contingency
2)$50,000 or more is a change in a Capital Purchase
3)New Full-time Regular personnel positions
4)Additional Full-time Regular personnel
5)New Types of Major Programs
Arts/Romance Theatre
Did a reforecast of all three art funds and able to reduce operating expenses and tranfer in tabernacle to help cover increased cost of romance remodel project.
Still short $90,700 with rough estimate if we go with option 3. Recommend transfer of $51,200 from contingency with half from general fund contingency and half from arts
promulgation fund contingency. Would also require $39,500 from general fund reserve with this option which allows moving bathrooms downstairs to open lobby.