HomeMy WebLinkAboutResolution 2019 - 14 TAP Grant for Barney Dairy Rd to N Hill RdSHARED USE PATHWAY –
BARNEY DAIRY ROAD TO
NORTH HILL ROAD
12/1/2017 City of Rexburg
Transportation Alternatives Program (TAP) Grant Application
submitted to the Idaho Transportation Department and Local
Highway Technical Assistance Council
Shared Use Pathway – Barney Dairy Road to North Hill Road
Page 1
Table of Contents
1. Cover Sheet and Table of Contents
2. Transportation Alternatives Program (TAP) FY2018 Application
3. TAP Project Estimating Worksheet
4. City of Rexburg Resolution 2017-14
5. Letter of Support from Madison School District 321
6. Letter of Support from Rexburg Area Chamber of Commerce
7. ITD Form 0211 Environmental Screening
8. ITD Form 1983 Local Public Agency’s Certificate of Completion of Right-of-Way Activities
9. Transportation Alternatives Project Schedule
10. LHTAC District Coordination Email
11. Site Checklist
12. Rexburg Trails Map / Project Location
13. Trails of Madison County 2012 – Preliminary Plan Set
14. Site Photos
15. Property Ownership Map
16. Comprehensive Plan Map
1
Transportation Alternatives Program (TAP)
FY2018 Application
Identification I.D. (Department use only)
Click here to enter text.
Application deadline: December 1, 2017 at 12:00 p.m., Mountain Standard Time
The Idaho Transportation Department is now soliciting applications for the Transportation
Alternatives Program (TAP) to add projects to our fiscal years 2019*, 2020 & 2021 program.
The purpose of TAP is to provide for a variety of alternative transportation projects and to
advance the Idaho Transportation Department’s (ITD) strategic goals of Mobility, Safety and
Economic Opportunity while maximizing the use of federal funds. The TAP provides funding for
programs and projects defined as transportation alternatives, including on- and off-road
pedestrian and bicycle facilities, infrastructure projects for improving non-driver access to public
transportation and enhanced mobility, and safe routes to school educational projects.
*FY2019 is limited to non-infrastructure and construction only projects
Final applications must be submitted to ITD electronically. Applications including attachments
must be submitted by e-mail to TAP@itd.idaho.gov. Additionally, all questions regarding this
application are to be submitted to TAP@itd.idaho.gov. For all e-mail correspondence, please
indicate "FY2018 TAPApplication" in the subject line along with the sponsor's name. For
example (Subject: FY2018 TAPApplication - City of Moscow).
Format: Application form must be saved electronically and then transmitted to the Department.
All supporting maps, letters and other documents must be saved as a pdf and transmitted to the
Department with the application form. If the file size of any or all of the attachments exceeds e-
mail transmittal capabilities (15MB), files may be saved to either a disc or thumb drive and
submitted via postal mail. All postal mail is to be sent to the following address and must be
received prior to the designated application deadline.
Idaho Transportation Department
Attn: Ken Kanownik (HQ - Planning Services)
P.O. Box 7129
Boise, Id. 83707-1129
If sponsor is submitting multiple applications, please prioritize them in order of importance from
1 to X with 1 being the most important project.
Priority Number 1
3
Project Information
Project Name _Shared Use Pathway - Barney Dairy Road to North Hill Road______________
Total Estimated Project Costs _$175,899.25_______________________________________
Project location
(Include street or trail name, city, county, and beginning/end points as applicable)
(Maximum 500 Characters)
The shared use pathway is located between the city streets of Barney Dairy Road and North Hill
Road. The pathway will run along the east side of the School District’s baseball field, football field,
parking lot, and Junior High School building. The pathway begins at the end of the existing greenbelt
path and existing crosswalk across Barney Dairy Road and ends at the end of the existing sidewalk in
North Hill Road. The path is meant to provide connectivity between existing paths and sidewalks and
to provide a safe route to the Junior High School for pedestrians and bicyclists.
State Highway Route(s) if applicable _N/A______________________________________________
Local Highway Route(s) if applicable _Connecting Barney Dairy Road and North Hill Road______
Beginning Mile Posts(s) if applicable _N/A__________________________________
Ending Mile Posts(s) if applicable _N/A____________________________________
Project Area ☐Urbanized - Areas with population over 200,000
☒Urban - Areas with population of 5,001 to 200,000
☐Rural - Areas with population of 5,000 or less
Funding Year
Preference 1 Preference 2
Non-Infrastructure Non-Infrastructure
2019 ☐ 2019 ☐
2020 ☐ 2020 ☐
2021 ☐ 2021 ☐
Design Design
2019 ☐ 2019 ☒
2020 ☒ 2020 ☐
Construction Construction
2019* ☐ 2019* ☐
2020 ☐ 2020 ☒
2021 ☒ 2021 ☐
*Design completed to federal requirements
4
Project Cost Estimate
Instructions:
* Project estimate must include all related project costs, including administrative.
* For both infrastructure and non-infrastructure type projects, the minimum sponsor cash match
is 7.34% of the total project cost.
* Cash match only: Non-cash items such as volunteer services or in-kind contributions (such as
work performed by sponsor or right-of-way purchase) are not eligible to count towards the
sponsor's match.
* Use the ITD provided TAP Project Estimating Worksheet to indicate the total project estimate.
A copy of the worksheet can be accessed at http://itd.idaho.gov/alt-programs/
Separate applications need to be submitted for infrastructure and non-infrastructure type
projects.
(a) Infrastructure: Federal reimbursement is being requested for: (select all that apply)
☒ Design activities
☒ Construction activities
(b) Non-infrastructure: Federal reimbursement is being requested for:
☐ Non-Infrastructure: Safe routes to school coordination and education.
Even if the sponsor is requesting federal funds for construction activities only, there are still
administrative costs that ITD will incur in order to review project documents, provide oversight, and
authorize a project for competitive bidding. The sponsor will need to account for these costs within
the project estimate.
Eligible Project Activities
For a list of eligible project activities, please reference FHWA's publication of the Transportation
Alternatives at http://www.fhwa.dot.gov/fastact/factsheets/transportationalternativesfs.cfm
From the list below, select the main project activity that best describes proposed project.
☐ Infrastructure: Design and/or construction of infrastructure and systems that will provide safe
routes for non-drivers.
☒ Infrastructure: Design and/or construction of infrastructure to improve the ability of students who
live within two miles of the school building to walk or bicycle to school.
☐ Non-Infrastructure activities: Safe routes to school coordination and education.
Environmental requirements for infrastructure projects shall not exceed Categorical Exclusion.
The acquisition of right-of-way is not an eligible activity for TAP funding. All right-of-way
acquisition activities must be completed prior to submitting an application. Environmental or right-
of-way acquisition concerns may cause the application to be deemed ineligible.
5
Eligible Project Sponsors
Only certain entities are eligible sponsors. From the selection below, select the one description that
best categorizes your organization as the project sponsor.
☒Local government
☐Regional transportation authority
☐Transit agency
☐Natural resource or public land agency
☐School district, local education agency, or school
☐Tribal government
☐Nonprofit entity responsible for the administration of local transportation safety programs
☐Any other local or regional governmental entity with responsibility for oversight of transportation
or
☐ Recreational Trails (other than a metropolitan planning organization or a State agency) that the
State determines to be eligible, consistent with the goals of subsection (c) of section 213 of title 23.
6
1. Project/Program Elements (20 Points)
(a1) For infrastructure type projects, this project includes the following facilities. (Select all that
apply) 10 pts.
Sidewalk: Surface____ Width_____ Length______
Crosswalk: Width____ Qty.______
Curb Ramps: #_____
On-Street Bicycle Facilities: ☐bike lane, ☐shared lane, ☐cycle track: Length_______
Shared-Use Path: Surface_Asphalt___ Width_10 ft____ Length_2,008 ft_____
Signalization/Traffic Control: Type_____
Bicycle Parking/Racks/Amenities: Type______# Spaces__________
Pedestrian Amenities/Streetscape (lighting, landscaping, etc.): __________
Transit Stops and Amenities:_______
Other:_Fence modifications____________
(a2) For non-infrastructure type projects, this project includes the following activities. (select all that
apply) 10 pts.
Education materials and activities: ☐Travel Plan ☐ Safety Booklets ☐Other
Encouragement materials and activities: ☐Bike Rodeo ☐ Walk/Bike to School Day activities ☐
Walking or biking maps ☐ Walk education
Traffic education and enforcement activities:
Other:_____________________
Non-Infrastructure awards will be required to develop a work plan as part of the agreement process
(b) Description of Project 10 pts.
Describe existing conditions and provide a clear description of the purpose of the project and the
scope of work. Supplemental materials such as pictures, maps, project plans, exhibits, diagrams, etc.
may be provided as necessary to explain existing conditions and proposed improvements. Vague
descriptions may result in lower evaluation scores and lower ranking. Information about the project
scope should be consistent with the project budget. (Max 1200 Characters)
The existing sidewalk in North Hill Road ends on the southeast side of the Junior High School and
the existing greenbelt path ends with a cross walk across Barney Dairy Road to the north of the
school baseball field. This project will provide connectivity between the ends of the two pathways,
the school, and the ball fields to provide a safe route to the Junior High School for pedestrians and
bicyclists. The shared-use pathway will run along the east side of the School District’s baseball field,
football field, parking lot, and Junior High School building. The planned asphalt pathway is 10 foot
wide and approximately 2,008 feet long. The path will also require modifications to several existing
fences near the school. Plans for the project have been prepared and are attached to this application
for illustration.
7
2. Property Ownership and Acquisition Information eligible/ineligible (ROW
must be acquired or conditional upon award to be eligible, Non-Infrastructure can move to
question 3)
(a) Has all of the property needed for the project construction been acquired (select one)
☒Yes
☐No, Property must still be acquired for the project construction.
☐Not Applicable
Note: Applications that indicate a No response will be deemed incomplete.
(b) Have all necessary easements or access agreements been acquired for the project? (select one)
☒Yes
☐No
☐Not Applicable
If no, describe how and when the easement or access agreement will be acquired. Note: the
application must include a commitment letter by the current property owner indicating an easement
or access agreement is under development and will be granted. Applications that indicate a No
response and do not include a commitment letter by the current property owner will be deemed
incomplete. (Maximum 500 Characters)
The route for the pathway is across Madison School District 321 property, with tie-ins in the City
right-of-way. Madison School District 321 is a co-applicant for the grant and has provided a letter
indicating their support for the project.
(c) Projects proposing to build facilities along or through railroad right-of-way must include
documentary evidence from the railroad granting a right of entry or an executed encroachment
permit. Has the railroad granted a right of entry or an executed encroachment agreement? (select one)
☐Yes
☐No
☒Not Applicable
If no, describe how and when the agreement will be executed. Note: the application must include a
commitment letter by the railroad that a right of entry or an executed encroachment agreement is
under development and will be granted. Applications that indicate a No response and do not include a
commitment letter from the railroad will be deemed incomplete. (Maximum 500 Characters)
8
3. Project History and Financial Readiness (15 pts)
(a) Is the proposed project in a Transportation Plan? 3 pts.
☒Yes
☐No
☐Not Applicable
(b) If project is in a Transportation Plan, is the plan current (updated and/or re-adopted within last 5
years? 2 pts.
☒Yes
☐No
☐Not Applicable
(c) Do you have a written commitment to bring this project forward for approval of funds at a city
council, county commission or highway district meeting, through capital reserves funds, through
inclusion in a capital improvement program/plan or any other available funds? 3 pts.
☒Yes
☐No
☐Not Applicable
(d) Are the funds appropriated or programmed to be appropriated in an adopted budget? 3 pts.
☒Yes
☐No
☐Not Applicable
(e) Please provide the details for (a)-(d) and provide details on the available financial management
practices and accounting software used for this project. 4 pts.
(a) The 2015 Madison County Transportation Master Plan, which includes the City of Rexburg,
recommends construction of this section of multiuse pathway. A copy of the recommended
pathway map is attached. (b) The Madison County Transportation Master Plan was completed in
2015. (c) A written commitment from the City is attached which indicated that the City intends to
move this project forward upon receipt of the grant. (d) We have requested funds for fiscal year
2021, which budget has not yet been appropriated or programmed. However, if this grant is
received, the City has sufficient funds to provide the matching portion of the grant and will include
the project in the budget for that fiscal year.
9
4. Mobility (25pts)
(a) Check the following connections that this project provides (within .25 miles of route): 1 pts.
each
☒Residential to Retail/Dining ☒Residential to Recreation ☒Residential to Employment
☒Residential to Education ☐Employment to Recreation ☒Employment to Education
☐Employment to Retail/Dining ☐Recreation to Retail/Dining ☒Residential to Residential*
*Connects disjoint neighborhoods
(b) Does the project provide a new connection? 2 pts.
☒Yes
☐No
(c) Does the project fill a sidewalk or pathway gap (“missing link”)? 2 pts.
☒Yes
☐No
(d) Will the project induce non-motorized trips? (People will bike/walk more after project completed)
2 pts.
☒Yes
☐No
(e) Briefly describe the improvements to mobility outlined in (a)-(d): 10 pts.
(a) The pathway will provide a missing link between the existing pathway along the Teton River near
Barney Dairy Road and the sidewalk on North Hill Road. By completing this path, the school will be
better connected to residential areas on the north, east, and south of the school. This missing link will
also provide connectivity to the existing path that provides a route to recreation areas along the river
and west of 2nd East, retail and employment areas near 2nd East.
(b) The path connects existing paths on the north, west, east, and south sides of the Junior High.
(c) The path fills a pathway gap between the multi-use path along the Teton River and the sidewalks
west, east, and south of the Junior High School and the bike path west of the Junior High on 2 nd
North.
(d) More students are expected to walk and bike to school using the new path and more residents are
expected to access the Teton River multi-use path which connects to other recreation, business, and
retail areas in the City.
10
5. Safety (25 pts)
(a) Does the project provide a safety improvement? 5 pts.
☒Yes
☐No
(b) The safety improvements apply to (check all that apply): 6 pts.
☒ Bicyclists
☒ Pedestrians
☒ Children
☒ Elderly
☒ People with Disabilities
☐Others ______
(c) Will the project enhance awareness of cyclists and pedestrians outside of the project limits? 2
pts.
☐Yes
☒No
(d) Is the project within two miles of a school and provide a safe connection between a residential
community, the school, library, park, after-school activities, etc? 2 pts.
☒Yes
☐No
(e) Please describe the details of the safety improvements outlined in (a)-(d): 10 pts.
(a) The proposed pathway will provide a safe route for bicyclists, pedestrians, children,
elderly, and people with disabilities between the residential areas to the north, east, and
west of the school to the pathway along the Teton River, the recreation areas to the west
including the City’s swimming complex and sports fields, and the retail areas along 2 nd
East. Currently, to access the existing multiuse path, people have to either cut across
vacant lots or walk alongside streets without sidewalks.
(b) The pathway is intended for both bicyclists and pedestrians and will be ADA compliant.
(c) No improvements are planned outside the project limits, as part of this project.
11
(d) The project is across the Junior High School property and also provides a connection to
the pathway along the Teton River which leads to Riverside Park and the City swimming
complex. The bike path in 2nd North that connects to the proposed path leads to the City
library located at 1st North and Center Street.
12
6. Economic Opportunity (10 pts)
(a) Does the project improve economic opportunity by bringing more people to businesses? 3
pts.
☒Yes
☐No
(b) Does the project provide a NEW connection to small businesses? 1 pts.
☒Yes
☐No
(c) Does the project close a gap of existing walking/biking infrastructure to improve usability in
a downtown, revitalization or business district? 1 pts
☒Yes
☐No
(d) Please give details that substantiate answers (a)-(c): 5 pts.
(a) The proposed path will allow people in the residential areas around the school to safely
access the business and retail district along 2nd East which includes many small businesses.
(b) This path with provide a new walking and biking path between the residential area by the
school and the pathway along the Teton River which leads to the 2 nd East business district. While
existing sidewalks exist along other streets, the new path will be much more direct and
appealing. No existing bike paths lead to the 2nd East business district.
(c) The path closes a gap in walking/biking infrastructure by connecting the residential area new
the Junior High School to the path that leads to the 2nd East business district. A letter of support
from the Rexburg Area Chamber of Commerce is attached.
13
Project Schedule
Instructions: * Provide a project schedule showing critical project milestones and logical time lines
for design and/or construction activities. A copy of the base schedule format can be found at
http://itd.idaho.gov/alt-programs/
TAP Coordinator Endorsement (Infrastructure projects only)
Prior to submitting this application, consultation with the ITD District TAP Coordinator must ne
initiated PRIOR TO NOVEMBER 10th, 2017. See list below for contact information. To find the
district in which your project is located, use the ITD map located at http://itd.idaho.gov/
Select District TAP Coordinator:
☐District 1 (North Idaho): Greg Brands, (208)772-1274
☐District 2 (North-Central Idaho): Ken Helm, (208)799-4223
☐District 3 (Southwest Idaho): Blaine Schwendiman, (208)334-8925
☐District 4 (South-Central Idaho): Trey Mink, (208)886-7848
☐District 5 (Southeast Idaho): Melodie Halstead, (208)239-3370
☐District 6 (East Idaho): Eric Verner, (208)745-5667
☒State-wide (Off State Highway System): Amanda LaMott, (208)344-0565
Please include as an attachment the documentation of District Coordination provided by the
applicable District TAP Coordinator (site checklist).
14
Metropolitan Planning Organization (MPO)
Coordination
If a proposed project is located within a Metropolitan Planning Organization (MPO) boundary, the
project applicant should coordinate with the MPO to have the proposed project reviewed and
approved by the MPO. The MPO will require that the proposed project within their boundary be
identified through their planning process and be consistent with their long-range transportation plan.
Contact the appropriate MPO prior to submitting the application for more information and specific
requirements designated by the affected MPO. A list of our MPO partners can be found at
http://itd.idaho.gov/funding/?target=advisory-boards. As part of the application, if the project falls
within an MPO boundary, provide a letter of support from the MPO.
Is the proposed project within an MPO boundary?
☐Yes
☒No
☐Not Applicable
If yes, has the proposed project been identified as part of the MPO planning process or is in any
MPO planning document like a Long Range Transportation Plan or Bicycle and Pedestrian
Transportation Plan?
☐Yes ☐No
Does the MPO support the proposed project?
If proposed project is not within an MPO boundary, mark Not Applicable.
☐Yes ☐No ☒Not Applicable
Select MPO area:
If proposed project is not within an MPO boundary, mark Not Applicable.
☐Bannock Planning Organization (BPO)
☐Bonneville Metropolitan Planning Organization (BMPO)
☐Community Planning Association of Southwest Idaho (COMPASS)
☐Kootenai Metropolitan Planning Organization (KMPO)
☐Lewis-Clark Valley Metropolitan Planning Organization (LCVMPO)
☒Not Applicable
15
Attachments
The following attachments MUST be completed and submitted with the application:
☒Detailed Project Cost Estimate (Infrastructure) Project Budget (Non-infrastructure)
☒Letters of Support (Minimum Local Government or Facility Owner, additional encouraged)
☒Environmental Screening (ITD-211)
☒Right-of-Way Certificate (ITD-1983)
☒Match Commitment
☒Project Delivery Schedule
☒District Coordination Letter/Site Checklist
☒Project Location Map (Infrastructure Projects)
☐MPO Support (If Applicable)
Additional Attachments – Not required, but recommended
Question 1 – Project/Program Elements
☒Site Map – Project Location (detailed) ☒Project Site Photos
Question 2 – Property Ownership
☒Other
Question 3 – Financial Readiness
☒Other
Question 4 – Mobility
☒Site Map of connections labeling Land Use Types
☐Documentation on capacity/trip induction
Question 5 – Safety
☐Documentation
☐Other
Question 6 – Economic Opportunity
☒Site Map showing location of small businesses in relation to the project
☒Letters of Support from Local Businesses
☐Other
ITEM NO.ITEM UNIT QUANTITY UNIT COST ITEM COST
1 15.5" Excavation CY 1270.00 $24.00 $30,480.00
2 12" Granular Borrow CY 980.00 $34.00 $33,320.00
3 3.5" Thick 3/4" Minus Crushed Aggr. Base CY 290.00 $44.00 $12,760.00
4 2.5" Asphalt Surface Course Plant Mix (145 pcf) TON 330.00 $90.00 $29,700.00
5 Remove Chain Link Fence LF 54.00 $16.00 $864.00
6 Install New Chain Link Fence LF 155.00 $26.00 $4,030.00
7 4' Gate LS 1.00 $1,000.00 $1,000.00
8 Remove Trees LS 1.00 $2,000.00 $2,000.00
9 Trim Existing Trees LS 1.00 $500.00 $500.00
10 Sprinkler System Repairs LS 1.00 $3,000.00 $3,000.00
11 Sod Replacement LS 1.00 $3,000.00 $3,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$120,654.00
$12,065.40
$132,719.40
Estimate - Shared Use Pathway - Barney Dairy Rd to North Hill Rd
Estimated Cost:
Contingency:
Total Estimated Cost:
Infrastructure Projects
Instructions:
* *
* *
* *
*
Phase
Code Percentages
Project
Totals
Proposed
Local Match
Percentage
Local
Cash
Match
Proposed
Federal
Percentage
Federal
Amount
Requested
CN $132,719.40 $9,741.60 $122,977.80
CN 10.00%$13,271.94 $974.16 $12,297.78
CE 5.00%$6,635.97 $487.08 $6,148.89
CC 5.00%$6,635.97 $487.08 $6,148.89
PE 5.00%$6,635.97 $487.08 $6,148.89
PC 7.53%$10,000.00 $734.00 $9,266.00
$175,899.25 $12,911.00 $162,988.24
Activity Fiscal Year (Option 1) Fiscal Year (Option 2)
Design 2020 2019
Construction 2021 2020
Initial sponsor cash match payment is due prior to execution of the State and Local
Agreement and counts towards the local cash match. (See amount below)
Federal Portion
Proposed Funding
Match Rates
Total Federal Match
$175,899.25 $12,911.00 $162,988.24
7.34%
Total Project Estimate Total Local Match
92.66%
Local Portion
7.34%92.66%
TAP: Project Estimating Worksheet (Infrastructure )
Project Name:Share Use Path - Barney Dairy Road to North Hill Road
Only input information in grey shaded areas below only.
Local match is limited to cash only. In-kind contributions are not eligible.
The minimum local match amount is 7.34% of total project cost.
Enter 0 in the percentages column if not seeking federal participation.
Construction Engineering (ITD) 3% to 10% of PCE - ($3,500 minimum)
(ITD construction administrative expenses)
If PCE is less than $50k, use 10% of PCE
If PCE is between $50k - $100k, use 8% of PCE
If PCE is between $100k - $200k, use 5% of PCE
If PCE is more than $200k, use 3% of PCE
Preliminary Engineering (Consultant) 5% to 30% of PCE
(Consultants shall be selected throught ITD established procedures)
Preliminary Engineering (ITD) 3% to 10% of PCE - ($3,500 minimum)
(ITD design administrative expenses)
If PCE is less than $50k, use 10% of PCE
If PCE is between $50k - $100k, use 8% of PCE
If PCE is between $100k - $200k, use 5% of PCE
If PCE is more than $200k, use 3% of PCE
Meets maximum federal limit for infrastructure.
Construction Contingency 5% to 10% of PCE
(Quantity overruns, change orders)
Initial cash match payment (10% of Total Local Match, $3,500 minimum):
For infrastructure projects, the maximum federal funding is $500,000.00.
Only work performed after the execution of the State and Local agreement is eligible for
federal reimbursement.
Funding Year * In this section, Indicate the fiscal years in which the project will be designed and constructed. Design
activities should occur one year prior to construction. For scheduling flexibility, provide two options.
Fiscal Year - The fiscal year is the accounting period for the federal government which begins on October 1
and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example,
fiscal year 2016 begins on October 1, 2015 and ends on September 30, 2016.
Local Federal
Infrastructure Project
Preliminary Construction Estimate (PCE)
(Construction cost only)
Description (Include amounts for federal-aid items only)
$3,500.00
Total Estimate (Infrastructure):
Construction Engineering (Consultant) 5% to 25% of PCE
(Consultants shall be selected throught ITD established procedures)
Since this form was signed,the school district
decided to be a co-applicant and provide a letter
of support, instead of providing an easement.
No additional right of way is needed.
Transportation Alternatives
Project Schedule – Shared Use Pathway – Barney Dairy Rd to North Hill Rd
Project Function
Year 2020 2021
Quarter Jan-
Mar
Apr-
Jun
Jul-
Sep
Oct-
Dec Jan-
Mar
Apr-
Jun
Jul-
Sep
Oct-
Dec
State/Local Agreement X
Obligate Design Funds X
Project Charter X
Environmental Evaluation X
Cultural Resources Evaluation X
Design Project X
Approval of plans, specifications
& engineer’s estimate X
Obligate Construction Funds X
Advertise & Award construction
project X
Contract award X
Construct Project X X
Project Completion X
1
Justin Beard
From:Amanda LaMott <ALaMott@lhtac.org>
Sent:Wednesday, November 29, 2017 10:54 AM
To:Justin Beard
Cc:Ken Kanownik; Laila Kral
Subject:RE: ITD Transportation Alternative Program - Rexburg
Attachments:Rexburg - Site Checklist_AL Signed.pdf; ITD-211 Environmental Screening Form.pdf
Hi Justin –
Attached are the signed Site Checklist and Environmental Screening forms. This serves as your district coordination –
please attach this email to your application to fulfill the coordination requirement.
Let me know if you have any additional questions!
Amanda LaMott, PE
From: Justin Beard [mailto:Justin.Beard@rexburg.org]
Sent: Wednesday, November 22, 2017 10:41 AM
To: Amanda LaMott <ALaMott@lhtac.org>
Subject: RE: ITD Transportation Alternative Program
Amanda,
The forms are attached.
I’m not sure if I filled out the ROW form correctly. The path route is across Madison School District property and so we
intend to get an easement from the school district for the path. The easement hasn’t been obtained but the school
district has committed in writing to provide the easement if the grant is received. Will that be a problem? Or would it be
better to just list the school district as a co-applicant if they are willing to do that?
I’ve also attached a site plan for the project.
I’ve also attached a .kmz file for Google Earth if you want to look at the site there.
Please let me know if you have any questions or need any additional information before I submit the complete
application next week.
Thanks for your help.
Justin
Justin V Beard, P.E.
Assistant Public Works Director
City of Rexburg
208-372-2412 Office
208-270-2049 Cell
justin.beard@rexburg.org
2
From: Amanda LaMott [mailto:ALaMott@lhtac.org]
Sent: Wednesday, November 22, 2017 9:52 AM
To: Justin Beard <Justin.Beard@rexburg.org>
Cc: Eric Verner <Eric.Verner@itd.idaho.gov>; Ken Kanownik <Ken.Kanownik@itd.idaho.gov>; Laila Kral <lkral@lhtac.org>
Subject: RE: ITD Transportation Alternative Program
Hi Justin –
Thanks for your interest in the TAP program and for reaching out to Eric. I’ve attached three forms that are required for
the TAP application. Please get these forms completed and back to me at your earliest convenience. They will be very
helpful, along with any sketches, plans, and project description so I can get you feedback right away. I will have our
environmental staff review the ITD-211 Environmental Screening form and I will review the Site Checklist and reach out
if I have any questions.
Once you get these forms to me and I review them for completeness and eligibility, the email back to you will count as
your district coordination letter.
As a reminder, the completed application is due December 1, 2017 at noon MST.
Let me know if you have any questions!
Amanda LaMott, PE
From: Justin Beard [mailto:Justin.Beard@rexburg.org]
Sent: Tuesday, November 21, 2017 1:49 PM
To: Amanda LaMott <ALaMott@lhtac.org>
Subject: RE: ITD Transportation Alternative Program
Amanda,
I understand that Keith Davidson was in contact with Eric Verner of ITD District 6 prior to Nov. 10 th about the City
submitting a TAP application. He referred us to you based on the project chosen. I don’t believe that the Site Checklist
has been completed. Is that something I need to fill out and send to you, or do we need to talk so you can fill it out?
Thanks.
Justin
Justin V Beard, P.E.
Assistant Public Works Director
City of Rexburg
208-372-2412 Office
208-270-2049 Cell
justin.beard@rexburg.org
3
From: Justin Beard
Sent: Monday, November 20, 2017 5:23 PM
To: 'ALaMott@lhtac.org' <ALaMott@lhtac.org>
Subject: ITD Transportation Alternative Program
Amanda,
The City of Rexburg is working on a TAP application. I believe someone from the City has already been in contact with
ITD and/or you about this application, indicating our interest in the program. However, I was asked to complete the
application and make sure it is submitted. So I am making sure the requested contact has been made.
The project we intend to apply for is a pathway in coordination with the Madison School District to connect the Madison
Junior High to our existing path system. The City will be the sponsor for the project and manage the construction and
financial end of the project, but the path is on the school district’s property. The school district has indicated that they
will grant the City an easement for the path, if the grant is received. We will likely list 2021 as the requested funding
year. Engineered plans for the project have already been prepared.
Do you think we should include a letter from the school district that says they will grant the City an easement upon
receipt of the grant? Or would it be better to just list the school district as a Co-Applicant?
Thanks.
Justin
Justin V Beard, P.E.
Assistant Public Works Director
City of Rexburg
208-372-2412 Office
208-270-2049 Cell
justin.beard@rexburg.org
SITE CHECKLIST
All questions contained in this checklist are for infrastructure projects only
and are to be completed in collaboration with the District TAP Coordinator.
PART 1: QUESTIONS
Applicant: City of Rexburg
Project Name: Shared Use Pathway – Barney Dairy Road to North Hill Road
Project Manager: Justin Beard, P.E.
Contact Information
for Project Manager: 35 N 1st E, Rexburg, ID 83440 justin.beard@rexburg.org 208-359-3020
Is the applicant an eligible sponsor? Yes No
Has the applicant previously completed a federal aid project? Yes No
Does the applicant acknowledge that receipt of funds requires compliance with several federal and
state requirements, including but not limited to wage, equal opportunity, and environmental
requirements?
Yes No
BICYCLE FACILITIES (IF APPLICABLE)
Bicycle Facility
description
Shared use pathway Sharrow Striped bicycle lane Widened shoulder
Other
Width of pathway, bicycle lane, shoulder, etc.: 10 ft Length: 2,008 ft
Distance from curb (for pathways): N/A
Materials used: Asphalt Concrete Other
Standards Used: AASHTO Idaho State Public Works Construction ITD Local
This project is: part of road widening part of an existing road
Are there any areas where the facility will narrow to accommodate trees, signs or other obstructions?
If yes, explain: Yes No
What is the plan for maintaining the facility after construction is complete?
City will maintain the trail along with other existing trails. City has a crack seal program for asphalt trails.
Does your community normally require sidewalks or other pedestrian/bicycle improvements as a
condition of subdivision or site plan approval? Explain: Yes No
PEDESTRIAN FACILITIES (IF APPLICABLE)
Pedestrian Facility
description
Sidewalk Sidewalk with curb and gutter Pathway
Other
Width of pathway, bicycle lane, shoulder, etc.: 10 ft Length: 2,008 ft
Distance from curb (for pathways): N/A
Materials used Asphalt Concrete Other
Number of curb ramps: None
Standards Used: AASHTO Idaho State Public Works Construction ITD Local
This project is: part of road widening part of an existing road
Are there any areas where the facility will narrow to accommodate trees, signs or other obstructions?
If yes, explain: Yes No
What is the plan for maintaining the facility after construction is complete?
City will maintain the trail along with other existing trails. City has a crack seal program for asphalt trails.
Does your community normally require sidewalks or other pedestrian/bicycle improvements as a
condition of subdivision or site plan approval? Explain: Yes No
RIGHT-OF-WAY
Does the sponsor possess the necessary right-of-way to construct the project? If not, explain how
right-of-way will be acquired. Yes No
Path is not along existing public right-of-way. Path will be through edge of Madison School District property.
Does the sponsor hold necessary easements to construct the project? If not, explain how easements
will be obtained.
Yes No
Easements are not yet in place, but Madison School District has committed in writing to provide the necessary
easements if the grant is awarded.
ENVIRONMENTAL
Is it apparent that the project will meet the environmental criteria for Categorical Exclusion? Yes No
Is it apparent that the proposed project will require extensive cultural clearance? Yes No
Is it apparent that supplemental environmental documentation will be required to support a
Categorical Exclusion determination?
For example: Wetlands Endangered Species Other
Yes No
Is it apparent that the project will cause an adverse effect to environmental resources? If yes,
explain: Yes No
Are there any permitting requirements for the project? If yes, explain: Yes No
UTILITIES
Is it apparent that the project will have utility conflicts? If yes, explain and identify affected utilities
and how conflicts will be mitigated. Yes No
IRRIGATION
Is it apparent that the project will have crossings or conflicts with irrigation facilities? If yes, explain
and identify affected irrigation facilities and how conflicts will be mitigated. Yes No
PART 2: FORMS
A. Environmental Screening Form
B. Right-of-Way Certification
C. TAP: Project Estimating Worksheet (used during application process to establish initial estimate)
D. ITD-1150: Project Cost Summary Sheet (for infrastructure projects and used during development stage)
Instructions:
1. Line 16 of this form is for Mobilization, calculated as a percentage of the construction items listed
on Lines 3 through 14. It is up to the Applicant to determine the appropriate percentage for the
project, but 5 to 10% would be considered typical.
2. Line 17 of this form is for Construction Engineering and Contingencies, calculated as a percentage
of the construction items listed on Lines 3 through 14 and the Mobilization cost listed on Line 16.
Again, it is up to the Applicant to determine the appropriate percentage for the project, but 15%
would be considered typical, with 10% allocated to Construction Engineering and 5% allocated to
Contingencies.
E. Cost Estimate for Non-Infrastructure Projects: Safe Routes to School (for safe routes to school non-
infrastructure projects)
F. Project Schedule (for infrastructure projects)
PART 3: SUMMARY OF REQUIREMENTS FOR FEDERAL AID RECIPIENTS
Applicants should keep in mind that receipt of federal funds requires compliance with the following federal and state
requirements (note: this is not an exhaustive list):
1. Equal Opportunity requirements (non-discrimination) for construction contracts in excess of $10,000. The
non-discrimination requirements apply to a wide range of project elements, including contracting
opportunities. A non-discrimination agreement must be signed as part of the award process, and records must
be kept to show compliance. Disadvantaged Business Entity (DBE) requirements might apply.
2. Minimum wage requirements (Davis-Bacon Act) and anti-kickback requirements (Copeland Act) for
construction contracts in excess of $2,000. Records must be kept to show compliance.
3. No use of federal funds for lobbying, for construction contracts in excess of $100,000.
4. National Environmental Policy Act (NEPA).
a. The National Environmental Policy Act requires federal actions (including local transportation projects
receiving federal aid) to be evaluated for potential impacts to the environment. ITD and the FHWA
jointly conduct this review.
i. For major actions that significantly affect the quality of the human environment, an
Environmental Impact Statement (EIS) must be prepared. This is a lengthy (and expensive)
process that requires consideration of alternatives, analysis of impacts, and compliance with a
series of public notice and comment periods. Projects requiring an EIS would not be able to
be completed within Community Choices time constraints.
ii. For projects in which the significance of the environmental impact is uncertain, an
Environmental Assessment (EA) must be prepared. This document is more limited in scope
than an EIS, and the procedure is not as lengthy. If through the EA process it is determined
that there will not be significant impacts, a Finding of No Significant Impact (FONSI) is issued.
If it is determined that there will be significant impacts, an EIS must be prepared.
iii. Most federal aid projects qualify for a “categorical exclusion,” meaning that the project will not
have a significant effect on the human environment. For these projects, neither an EIS nor an
EA need be prepared. Federal regulations have identified several project types that typically
receive a categorical exclusion (such as installation of utilities along a road; construction of
bicycle and pedestrian paths; landscaping; installation of fences, signs, pavement markings
and traffic signals, where no substantial land acquisition or traffic disruption would occur;
alterations to facilities to make them accessible to elderly and handicapped persons; and
other types of projects). Even though a proposed project might fall within an exclusion
category, applicants must obtain clearance from ITD.
iv. Contact District Environmental Staff (listed at http://itd.idaho.gov/enviro/District.Staff.htm) for
assistance with navigating the environmental review process.
5. Compliance with audit requirements:
a. An entity expending $500,000 or more in a year in combined Federal awards (including any funds
received from Federal sources outside ITD: US federal contracts, subcontracts, loans grants,
subgrants, and/or cooperative agreements) requires an A-133 Single Audit or program-specific audit
each fiscal year.