HomeMy WebLinkAboutCouncil Minutes - August 15, 2018_unbound_unbound_exppdf
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Mayor Jerry Merrill
Council Members:
Christopher Mann Jordan Busby
Mikel Walker Tisha Flora
Brad Wolfe Sally Smith
City Staff:
Stephen Zollinger – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
6:30 P.M. City Hall
Council Member Walker said the prayer
Council Member Busby led the pledge
Roll Call of Council Members:
Attending: Council Member Flora, Council Member Mann, Council Member Busby, Council
Member Walker, Council President Smith and Mayor Merrill.
Mayor Merrill said Council Member Wolfe asked to be excused.
Mayor Merrill welcomed Victoria with the Standard Journal she is attending the meeting in place of
Lisa Smith.
Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful. NONE
Presentations: NONE
Committee Liaison Assignments for 2018:
A. Council Member Mann: Golf Board · Emergency Services Board · Development Workshop
Council Member Mann reported the Golf Board met last Tuesday and everything is going well.
The afternoons at the golf course are slow do to the heat. The Emergency Services Board reported
on the different fires going on in the state. They are working with the state agencies in charge of
hiring personnel to combat the fires. The Development Workshop did not meet.
Council Member Mann said he is impressed with the new development taking place at Hemming
Village. There will be several new businesses at this development such as: Five Guys, Righteous Slice
and Grifols. The development is near completion and Rocky Mountain Chocolate will also be in the
new building.
B. Council Member Busby: · Airport Board · Traffic & Safety · GIS Oversight
Council Member Busby reported the Airport Board canceled their meeting. The Traffic and Safety
Committee will not meet until the first of September. The GIS Oversight Committee did not meet.
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2101
Fax: 208.359.3022
deborahl@rexburg.org
www.rexburg.org
City Council Minutes
August 15, 2018
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C. Council Member Walker: MYAB· Parks & Recreation · Trails of Madison County
Council Member Walker reported the Mayor’s Youth Advisory Board will not meet until
September. The Recreation Department is finishing up their summer programs. They have started
working on their fall programs that include girls’ volleyball and girls’ basketball. They are also
working on the Children’s Discovery Center at the Zone. City Employee Daniel Torres set up a
booth at the Celebrate Youth Celebration with information about the center. The feedback from the
residents was positive and supportive. The center is scheduled to open on October 8th. Mayor
Merrill said the name of the Children’s Discovery Center will be called Kid’s Burg and he is excited
to have this center.
Council Member Walker said the Recreation Department is also working on the enhanced sled hill
at Teton Lakes Golf Course. They are working with the Sticks and Stones business to negotiate a
cross country ski rental for the sled hill. The Trails Committee is working on prioritizing the trails
within the city limits. Currently, the main priority is the trail along the Teton River. Also, the Trails
of Madison County Committee has not been reorganized. The county is still in the process of
organizing their half of the committee.
City Attorney Zollinger mentioned the Public Works Department has done a great job with
shaping the sled hill at the golf course. The school district gave the dirt to the city for the hill. The
Parks Department will be installing the sod on the hill soon. Council Member Flora questioned the
location of the hill at the golf course. City Attorney Zollinger indicated the hill was built near the
Club House by the first tee box.
Council Member Busby asked how the customers responded to the hill being built at the golf
course. City Attorney Zollinger replied the customers are pleased with the addition of the extra tee
box that was installed because of the hill.
Council Member Mann said the location of the sled hill works great because there is parking
available in the winter for people that use the golf course for cross country skiing.
D. Council President Smith: Legacy Flight Museum · Beautification Committee · M.E.P.I.
Council President Smith reported The Legacy Flight Museum Committee will be meeting in
September and M.E.P.I. will not meet again until February. She questioned the invoice for the
flowers that were planted along Main Street; they were purchased from a different vendor than
previous years. City Attorney Zollinger said the vendor had an issue with one of their greenhouses;
the city had to purchase the flowers from a different vendor this year. He indicated the flowers are
purchased under a competitive bid process.
E. Council Member Flora: School Board · Rexburg Arts Council/ Museum of Rexburg
Council Member Flora reported the School Board met however she was unable to attend the
meeting. She spoke with Dr. Thomas and he informed her that they discussed using the bond
money for the different school buildings needing additions and repairs. They also discussed the levy
vote coming up on August 28th. The levy is an extension of the 2014 levy; it will not increase taxes.
The past two levies have paid for new buses, technology, and security. The levy is not used for
salaries.
Council Member Flora said she attended the Upper Valley Arts Council meeting. They are
implementing a new process were they will seek representatives from every art entity to come
together and figure out ways to help the arts be successful in Rexburg. There were updates done at
the Romance Theater. The chairs have been reupholstered. She commended Jackie Rawlins and her
employees for scrubbing the back outer shell of the chairs at the theater.
Council Member Flora invited everyone to the Storytelling Festival. The festival starts on Friday
Night at the Romance Theater at 7:00 p.m. and on Saturday at the Madison County Fair from
10:00 a.m. to 6:00 p.m.… On Sunday night the Rexburg Children’s Choir will be the opening
number for the Sacred Night Storytelling at the Tabernacle starting at 7:00 p.m. Mayor Merrill
indicated they will also be doing a comedy night on Saturday. Council Member Busby asked if the
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event has been advertised on BYU- Radio. Council Member Flora replied they have done radio ads
for the Storytelling Festival; they have also used social media to advertise the event. Council Member
Busby commended Jackie Rawlins for her hard work and ability to rally together a great team.
F. Council Member Wolfe: Planning & Zoning · Urban Renewal Agency · Police
Council Member Wolfe did not attend the meeting. Mayor Merrill indicated the Urban Renewal
Agency did not meet.
Staff Reports:
A. Finance – Matt Nielson
1. Review Monthly Financial Reports.
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B. Public Works and Engineering: - Keith Davidson
1. Paving for Pizza – Dominos $5000 for street repairs
Public Works Director Davidson reported Rexburg was nominated for the Domino’s Pizza
promotion for fixing potholes on roads across the country. In order for Rexburg to receive the $5,000.00
dollar grant the mayor will need to sign the contract. The city will also need to submit before and after
pictures of the work they did to fix the potholes or deficiency in the city’s roads. He is seeking city council
approval for the contract to be signed.
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Council Member Busby moved to approve the Domino’s Pizza Promotional Contract of
$5,000.00 to fix deficiencies on the city roads; Council Member Walker seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Busby
Council Member Walker
Council President Smith
The motion carried
2. FAA Grant
Public Works Director Davidson reported the city has applied for a FAA Grant in the amount of
$316,841.00 for the feasibility study at the new airport location.
Council President Smith questioned if the FAA Grant needs to be matched. Public Works Director
Davidson said the match is still at 90/10 percent and he will also need the county’s approval for the grant.
Council Member Flora moved to approve the FAA Grant of $316,841.00; Council Member Busby
seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Busby
Council Member Walker
Council President Smith
The motion carried
3. Railroad Agreement Moody Crossing
Public Works Director Davidson reviewed the Railroad Agreement for the Moody Crossing; the contract
is for the Railroad. He is seeking City Council approval to sign the contract agreement from the Railroad.
Council Member Busby moved to approve the Moody Crossing Railroad Agreement; Council
Member Flora seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Busby
Council Member Walker
Council President Smith
The motion carried
Public Works Director Davidson reported on several seal coat projects that have started on some
of the roads including Millhollow Road and 2nd West. He said it takes several hours for the seal coat
to set up. There will also be some seal coat work done on Sunday to minimize the impact on
businesses. They plan to seal coat 5th West on Sunday. They prefer to complete the seal coating by
Tuesday before school starts. The last streets that will seal coated are in Henderson Subdivision.
Council Member Flora commented the newly painted traffic lines make the streets look new.
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Mayor Merrill asked when the work on 2nd East will begin. Public Works Director Davidson said
they have pushed the beginning date to August 27th. They will have a pre-construction meeting and
invite the university representatives to make sure everything runs well. The work will start on the
south end of 2nd East. The work being done is a CRAB’s project.
Council Member Busby asked if the work will start south of the temple. Public Works Director
Davidson said the work starts on 3rd south to 7th south. Mayor Merrill asked the reason why the
contractor pushed the work back and how long will the project take to complete. Public Works
Director Davidson said the contractor had scheduling conflicts and they hope to complete the work
before university students return.
Bret Sampson with BYU-Idaho asked about the work on 2nd East near Wal-Mart and if they plan to
close the road. Public Works Director Davidson replied they will not close that road for the project.
Discussion regarding the different city projects Depatco Construction is working on.
Council Member Busby questioned the type of work being done on University Boulevard and
when the work will be completed. Public Works Director Davidson said they are widening the road
adding sidewalk, a sewer line and curb and gutter. They plan to complete the work on September
17th. Council Member Busby said he is concerned about the added traffic on that road when the high
school begins on Wednesday. Public Works Director Davidson said the stop light cycle has been
modified to help with traffic flow. Council Member Busby asked if they are replacing the guard rail
and if a crosswalk will be added to cross the road to get to McDonald’s. Public Works Director
Davidson replied the guard rail will be removed to add curb and a crosswalk will be added; however,
it will take time to get the pedestrian push signals for the crosswalk.
Public Works Director Davidson reported on the water reservoir in Burton. They are nearing the
point where they can shut off the dewatering. When the pipes that are coming out of the bottom of
the reservoir are pulled out they can reopen the road before school starts at Burton Elementary.
Public Works Director Davidson mentioned the county will be helping with some of the cost to
chip seal from Wal-Mart to the North Interchange. On heavy traffic volume roads the chip seal
helps with road structure.
Council Member Busby asked about the parking situation on 7th South. Public Works Director
Davidson replied they will be reviewing the painted parking lines in that area and the bike path on
the north side. They will discuss moving the power pole with Rocky Mountain Power Company.
The long term solution is to reconfigure that road similar to Pioneer Road.
Council Member Busby asked if a traffic study has been conducted since the development of
Juniper Sands. Public Works Director Davidson said no, a traffic study has not been conducted.
Council Member Busby said a traffic study should be conducted because as the second phase for
that development is developed there will be added traffic. Public Works Director Davidson said they
have met with the Railroad to discuss the expansion of the railroad crossing out to a five lane
configuration. The Railroad agreed with the expansion and will look into it for next year or the
following year.
Discussion regarding a broken utility box on the Cook’s property.
Mayor’s Report:
Mayor Merrill reported they meet with engineering firms on Monday to do a wastewater collection
study. He thanked Council Member Flora and Council Member Busby for their help in selecting the
engineering firm that will conduct the study. The study should be completed in about 9 to 10
months. He reported he attended a Mayor’s Conference in Island Park. The conference was well
attended by most of the mayors form East Idaho. He was able to network mayors from other cities.
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Mayor Merrill reported he and HR Director Hill spoke with Dr. Prince and Nicole Jeppesen
regarding a similar service as Tel-A-Doc. Dr. Prince and Nicole are starting a similar service here in
Rexburg. They met to discuss if the city would consider going with them instead of the Tel-A-Doc
program. Mayor Merrill also encouraged everyone to attend the Storytelling Festival.
Public Hearings: NONE
Items for Consideration:
Calendared Bills and Tabled Items:
A. “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing
Procedure (Recommend Suspension of the Rules): NONE
B. Second Reading: Those items which have been first read:
1. Ordinance 1195 (18-00311) Rezone at Approximately 411 South Harvard from Low Density
Residential 1 (LDR1) to Low Density Residential 3 (LDR3) – Craig Rindlisbacher
ORDINANCE NO. 1195
AN ORDINANCE AMENDING AND CHANGING THE
ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND
PROVIDING THAT THE ZONED DESIGNATION OF THAT
CERTAIN PROPERTY HEREINAFTER DESCRIBED,
SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE
CHANGED AS HEREINAFTER DESIGNATED; AND
PROVIDING WHEN THIS ORDINANCE SHALL BECOME
EFFECTIVE.
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Council President Smith moved to approve Ordinance 1195 the Rezone at approximately 411
South Harvard from Low Density Residential 1 (LDR1) to Low Density Residential 3 (LDR3) and
consider second read; Council Member Mann seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Busby
Council Member Walker
Council President Smith
The motion carried
2. Ordinance 1196 (18-00349) Development Code (Ord 1115) Amending High Density
Residential 2 Zone (HDR2) to allow an Urban Form to Promote Walkable Streets in the
Infill and Redevelopment area and to amend the Pedestrian Emphasis District Map (PED)
to Include Block 4 of Parker Addition – Craig Rindlisbacher
ORDINANCE NO. 1196
AN ORDINANCE AMENDING THE CURRENT
DEVELOPMENT CODE (PLANNING AND ZONING
ORDINANCE NO. 1115) CONCERNING SUBSTANTIVE AND
NON-SUBSTANTIVE ITEMS; THE FOLLOWING CHANGES
HAVE BEEN MADE; CHANGES TO HIGH DENSITY
RESIDENTIAL 2 (HDR2) ZONE TO STREAMLINE THE
DENISTY REQUIREMENTS AND ALLOW REDUCED
SETBACKS TO THE INFILL/REDEVELOPMENT AREA; TO
INCLUDE THE ENITRE CORNELL BLOCK IN THE
PEDESTRIAN EMPHASIS DISTRICT (PED); AND
PROVIDING FOR THE EFFECTIVE DATE OF THE
ORDINANCE.
Council Member Mann moved to approve Ordinance 1196 Development Code (Ord 1115)
Amending High Density Residential 2 Zone (HDR2) to allow an Urban Form to Promote Walkable
Streets in the Infill and Redevelopment area and to amend the Pedestrian Emphasis District Map
(PED) to Include Block 4 of Parker Addition and consider second read; Council Member Flora
seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Busby
Council Member Walker
Council President Smith
The motion carried
3. Ordinance 1197 Fiscal Year 2018 Amended Budget
ORDINANCE NO. 1197
AN ORDINANCE OF THE CITY OF REXBURG,
IDAHO, AMENDING ORDINANCE NO. 1169, THE
APPROPRIATION ORDINANCE FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2017 AND ENDING
SEPTEMBER 30, 2018: APPROPRIATING
ADDITIONAL MONIES THAT HAVE BEEN OR ARE
TO BE RECEIVED BY THE CITY OF REXBURG,
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IDAHO, AND BUDGET REDUCTIONS IN THE NET
SUM OF $4,100,500 AND PROVIDING AN EFFECTIVE
DATE.
CITY OF REXBURG
BUDGET AMENDMENT
FISCAL YEAR 2018
FUND ORIGINAL AMENDMENT FINAL
GENERAL 11,938,800 2,800 11,941,600
RECREATION PROGRAMS 241,600 25,700 267,300
POLICE ANIMAL CONTROL 145,600 58,200 203,800
EMERGENCY SERVICES 3,336,500 (31,200) 3,305,300
BLDG SAFETY AND PLANNING &
ZONING 1,961,900 (4,300) 1,957,600
GEOGRAPHIC INFORMATION SYSTEMS 403,200 (4,200) 399,000
DOWNTOWN REVITALIZATION 93,500 173,400 266,900
STREET SHOP CONSTRUCTION - 114,000 114,000
PARKS IMPACT FEE CAPITAL 1,113,000 35,000 1,148,000
RIVERSIDE PARK CONSTRUCTION 1,600,000 175,000 1,775,000
STREET REPAIR 2,281,400 424,600 2,706,000
STREET NEW CONSTRUCTION 1,306,900 1,493,500 2,800,400
GOLF COURSE OPERATIONS 414,900 207,800 622,700
GOLF COURSE CONSTRUCTION 40,000 229,800 269,800
LID 47 CONSTRUCTION 1,290,000 310,000 1,600,000
NORTH 2ND E CONSTRUCTION 251,800 890,400 1,142,200
NON-AMENDED FUNDS 30,796,300 - 30,796,300
GRAND TOTAL 57,215,400 4,100,500 61,315,900
Council Member Walker moved to approve Ordinance 1197 Fiscal Year 2018 Amended
Budget and consider second read; Council President Smith seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Busby
Council Member Walker
Council President Smith
The motion carried
C. Third Reading: Those items which have been second read: NONE
D. Tabled Items: Those items which have been the subject of an affirmative vote to a motion to
table: NONE
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Mayor’s Business:
Consent Calendar: The consent calendar includes items which require formal City Council
action, however they are typically routine or not of great controversy. Individual Council members
may ask that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
A. Minutes from August 1st , 2018 meeting
B. Approve the City of Rexburg Bills
Council Member Flora moved to approve the Consent Calendar containing the minutes and city
bills; Council President Smith seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Busby
Council Member Walker
Council President Smith
The motion carried
Council Member Busby move to go into Executive Session per Idaho State Statute 74-
206 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or
charges brought against, a public off icer, employee, staff member or individual agent, or public
school student ; (c) To acquire an interest in real property which is not owned by a public
agency; Council President Smith seconded the motion; Mayor Merrill asked for a roll call vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Busby
Council Member Walker
Council President Smith
The motion carried
Went into Executive Session 7:14 P.M.
Came out of Executive Session 8:21 P.M.
Adjournment 8:22 P.M.
APPROVED:
____________________________
Jerry Merrill, Mayor
Attest:
____________________________________
Marianna Gonzalez, Deputy City Clerk