HomeMy WebLinkAboutCalendar.pdfCITY OF REXBURG 6/3/2019
March 6 Wed.6:30 PM Show First Draft of Budget Calendar and Meeting Schedule to Council
March 13 Send Capital Improvement Plan (CIP) to Dept. Heads to update for 5 years
Include new position requests due by March 29
Complete workmans comp billing and post to February & roll fwd
March 20 Wed.6:30 PM Regular Council Meeting
Review and Finalize Budget Calendar
Set Public Hearing date (by motion) for Budget (July 3, 2019) at 7:30 AM
Notify County Clerk by April 30th of the Budget Public Hearing Date
Review City Council Drive-around date
Set Mayor & Council Salaries on odd years to take effect on Jan 1 of even year
Set Proposed Cost of Living Adjustment (Jan to Jan-1.55%)
Start Payroll Budgeting
March 29 Friday 5:00 PM CIP and new position requests due from respective departments
April 5 Friday Redo forecasts using 6 months of data
Roll forecasts to Proposed Budget
Complete Payroll Budget
April 26 Fri.Budget screen & printouts available for year-to-date
expenditures vs. budget as of March 31 (1st
6 months) and forecast of year end totals
May 1 Wed 8:30 AM City Council Drive-around and lunch from 8:30 am to 2:00 pm
To Do Be sure to present all capital and employee requests to council in this meeting
2:00 PM End meetings
6:30 PM Regular Council Meeting
May 6-10 by appt.Departmental Meetings by appointment-See Separate Schedule
May 13-16-Sally Gone including Council Liaison Committee, Mayor,
Financial Officer, Department Head & Foreman
May 29 Wed.9:00 AM Dept. Head review of General Fund budget- If Required
CFO and Mayor will meet with individual department Heads first
supported by the General Fund to review and
recommend capital requests to council and
balance the General Fund budget
June 5 Wed.5:00 PM Council Budget Work Meetings (agenda: budget only)
Special Budget Review Meeting for Council
Set Tentative Budget by Council Motion
6:30 PM Regular Council Meeting
July 3 Wed.7:00 AM Regular Council Meeting
7:30 AM Public Hearing on Budget
Review Amended Budget for FY 19 and set public hearing
Advertise August 7th Public Hearing on July 23rd and July 30th
1st Reading of Appropriation Ordinance
July-Preferably by Mid-Month Meet with Sugar & Teton on sewer rates
July 17 Wed.6:30 PM Regular Council Meeting
2nd Reading of Appropriation Ordinance
August 7 Wed.6:30 PM Regular Council Meeting
6:45 PM Public Hearing on Utility Rate Increases
Approve Utility Rate Increases by resolution, if any
7:00 PM Public Hearing on Amended Budget
3rd Reading and Adoption of Appropriation Ordinance
1st Reading of Amended Budget
August 21 Wed.6:30 PM Regular Council Meeting
3rd Reading & Adoption of Appropriation Ordinance, if not completed already
2nd Reading of Amended Budget
Sept 4 Wed.6:30 PM Regular Council Meeting
3rd Reading of Amended Budget
send final appropriation budget to secretary of state- lmason@sos.gov
MEMO TO ALL DEPARTMENT HEADS:
Please review this calendar closely and write in the dates that apply to you and your supervisors.
2019 BUDGET PREPARATION CALENDAR
FOR 2020 FISCAL YEAR BUDGET
Advertise July 3rd 2019 7:30 AM Public Hearing in Newspaper 7 days apart on June 18th
and June 25th
Review any Utility Rate Increases and set public hearing for August 7th - Advertise
on July 23rd and July 30th