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HomeMy WebLinkAboutCouncil Minutes - January 09, 2019_unbound_unbound_unbound_unbound Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Sally Smith City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 5:00 P.M. – City Council Work Meeting – Review the Employee Handbook Human Resource Director Hill reviewed the proposed changes to the Employee Handbook. Summary of Handbook Changes 40 INTRODUCTORY STATEMENT At Will paragraph added as per ICRMP 101 NATURE OF EMPLOYMENT Re-worded as per ICRMP 104 PLACEMENT AUTHORITY Added Internal Preference and Veteran’s Preference and Rights as per ICRMP 106 PRE-EMPLOYMENT SCREENING Clarified to existing practice 107 HIRING OR SUPERVISION OF RELATIVES Updated as per ICRMP 201 PERSONNEL FILES Updated as per ICRMP 203 EMPLOYMENT CATEGORIES Updated as per ICRMP 303 INSURANCE COST REIMBURSEMENT For consideration as per MFD please add: eligibility is only for Regular Full-Time Employees 304 WORKERS COMPENSATION Clean up as per practice For consideration as per MFD: This section will refer to Section 604: On The Job Injuries 308 DEFERRED COMPENSATION 401K LOAN PROGRAM Simplified MFD concern that it should not be simplified – All of the information is referred to in the Summary Plan Description which is accessible anytime on the Employee Portal for all employees. 309 RECREATION AND WELLNESS BENEFITS POLICY Updated policy for IRS guidelines MFD concern: Eligibilty for 5 year Paid Call employees; make sure to state in each of the wellness benefits-check wording. 401 VACATION For Consideration for recruiting=from 48-72 hours general EE’s and 100.8 for MFD Defined 2 week notice for vacation request to help with staffing needs MFD would prefer not to have a 2 week notice but each department head manage this. Cash out increased to 60 for general and 84 for MFD MFD would like it to be 80 hours for general and 112 hours for MFD Emergency Services (MFD and Police) may claim vacation if they pick up other shift coverage during a pay period. MFD suggests having a paragraph for terminated employees and their HRA monies and FSA monies and how that money is handled. Great suggestion and will be put in SECTION 302 402 HOLIDAYS Pioneer Day (July 24) has only been for MFD in the past. It is recommended to be all employees Patriots Day (Sept 11) has only been for MFD in the past. It is recommended to add Police. One possibility would be to remove Pioneer day from list and add all employees to a Floating Holiday. 403 SICK LEAVE Added clarification when on Workers Comp 410 MILITARY LEAVE Simplified 500 PAYROLL CALCULATION AND TIME SCHEDULES Added COMPENSATION as per ICRMP 501 TIME KEEPING Cleaned up as per practice 503 PAY RATE CALCULATION Clarifications made MFD requests using MOU verbiage we are removing this paragraph from this section it is already in SECTION 504 505 ON-CALL & COMPENSATORY TIME Cleaned up as per practice 511.2 TRAVEL AND TRAINING TIME For MFD: 12 midnight will be changed to 10pm 603 USE OF EQUIPMENT AND VEHICLES MFD requests: Fire Inspector and Emergency Manager be added to list of positions to take a City vehicle home. 604 ACCIDENT PROCEDURE On the Job Injuries defined 606 CITY BUSINESS TRAVEL Added International Travel with City Cell Phone policy 608 PERSONAL APPEARANCE GROOMING POLICY ADDED-will modify as per Legal 609 USE OF PHONE, MAIL, CELL PHONES, INFORMATION SYSTEMS AND SOCIAL MEDIA Updated as per practice and as per ICRMP MFD recommends looking more closely at the cell phone policy as it seems directed to Public Works 610 SMOKING, VAPING AND TOBACCO USE Added verbiage as per current city issues 612 WORKPLACE RELATIONSHIPS Updated as per ICRMP 700 CONDUCT AND DISCIPLINARY ACTION Updated as per ICRMP 702 DRUG AND ALCOHOL USE Updated as per ICRMP 703 DRUG FREE WORKPLACE & DRUG AND ALGOHOL TESTING POLICY Updated as per Idaho Law and current practice Legal will add a paragraph 704 FITNESS FOR DUTY Simplified MFD askd to look at policy Legal has recommended leaving in Mandatory Retirement and Fitness at 55 or older for MFD and Police 711 WORKPLACE DISCRIMINATION, HARASSMENT AND RETALIATION POLICY AND COMPLAINT PROCEDURE Updated as per ICRMP 712 PROGRESSIVE DISCIPLINE Updated as per ICRMP MFD request to make changes as per the Rexburg/Madison Emergency Services Board. Will add this in policy. 800 PURCHASING RULES Updated as per practice and current statute APPENDIX Will adjust MFD on the hierarchy chart FLSA EXEMP POSITIONS AND DEPARTMENT HEADS Updated as per current structure CERTIFICATIONS THAT MERIT A STEP-RAISE Updated to current City needs as per Department Heads Council Member Flora asked if Chief Child’s concerns were addressed. Human Resource Director Hill said she hasn’t made the updates Chief Child has requested as of yet; however, she has met with him and City Attorney Zollinger regarding the chief’s concerns. City Attorney Zollinger mentioned he spoke with Chief Child and he said that he was content with the changes and the calculations for workman’s compensation have been worked out to their satisfaction. Human Resource Director Hill stated there are policies in the employee handbook that contradict each other. Two of those policies are the Workman’s Compensation Policy and the Sick Leave Policy. These contradictions are being addressed in the changes to the handbook. They have now started to follow the policy; it was not being followed in the past; it was being done differently. In the Sick Leave Policy, it stated when an employee was out on Workman’s Compensation that they needed to use their sick time. She explained when an employee is injured on the job and there is loss of work time of more than five days, Workman’s Compensation starts and would pay about 60% of that employee’s wage. In the handbook it stated that the employees would be held harmless; however, the employees are asked to use their sick time. If sick time is being taken away, how is the employee held harmless? This is one of the inconsistencies in the handbook. Human Resource Director Hill said because of the inconsistencies regarding Workman’s Compensation in the handbook, there is sick time being paid out and also accrued by the employees. Workman’s Compensation is a protection to the city. When an employee has a lost time accident they are getting paid by the Idaho Insurance fund. The employee has the option of using their sick time to cover the remaining 40% of their wage. Council Member Walker said he is concerned if an employee gets hurt in the line of duty through no fault of his own and is then penalized with loss of sick leave, are they still being held harmless. Mayor Merrill said there is another point of view, the sick time benefit is available for any unforeseen loss of work time. City Attorney Zollinger said in the past there was a committee that evaluated if the injury was an avoidable or unavoidable injury on a case by case basis. He referred to two incidents in the past; the first was avoidable and the other was unavoidable. If the committee determined it was an unavoidable injury the employee would receive 100% of their wage. Fire Chief Child said there are no deductions in the 60% that Workman’s Compensation pays, making it about the same as the net pay an employee would receive; however, the employee is not accruing retirement, social security, and other benefits. He said he agrees with City Attorney Zollinger regarding having a committee to evaluate an injury on a case by case basis. He said his second point is that the Union contract is not being honored. The contract stated that an employee would receive 100% of their pay by returning the check they received from the State Insurance Fund to the City’s Human Resource Department. The City agreed to hold to the contract when the Union was dissolved. Human Resource Director Hill questioned if the policy is followed as stated by City Attorney Zollinger and Fire Chief Child, how will the city differentiate which circumstance is going to be covered and which one is not going to be covered 100% through sick time. Council Member Wolfe asked if the 60% received by Workman’s Compensation includes disability. Human Resource Director Hill explained the disability benefits are paid on top of the 60% paid by Workman’s Compensation. In the past the city’s accident policy did not reimburse an injury on the job. The new accident plan covers an injury received on and off the job. The long term disability activates in 90 days after loss work time. Human Resource Director Hill said the city offers supplemental benefits at a cost to the employees. The employees can participate in these supplemental benefits to help keep their wage at 100% during their leave due to an injury. Discussion regarding workman’s compensation, making sure the program is not abused nor have a lot of losses in work time. There are some city positions that have a greater risk for injury. Council Member Flora asked if an employee is receiving Workman’s Compensation due to an injury and the employee has the supplemental insurance the city offers, how much more money would the employee receive from the supplemental insurance. Human Resource Director Hill replied it depends on the type of injuries sustained from the accident. The supplemental insurance wouldn’t pay to make the wage whole. They tend to pay a lump sum. The largest claim amount paid to a city employee participating in the supplemental insurance was $25,000. There is also Unum Insurance which is long-term disability insurance that the city has available; they pay up to 50%. City Clerk Lovejoy asked who pays for the insurance premiums while the employee is on Workman’s Compensation. Human Resource Director Hill said the employee would continue to pay for their portion of their insurance premiums. Human Resource Director Hill reviewed the changes to Section 303 Insurance Cost Reimbursement of the employee handbook. The Madison Fire Department Paid Call Employee’s would like to have more hours. There are considerations the city needs to keep in mind before allowing the additional work time; such as, the Affordable Care Act and PERSI. The Paid Call Employees are considered seasonal and are PERSI eligible. The city has a policy that offers a cost reimbursement for the city’s insurance. If a paid call employee is working an average of more than 30 hours per week, the city would need to offer that employee insurance. The city’s policy states if the Paid Call employee denies the insurance coverage the city would reimburse that employee the insurance premiums. The change in the policy would state Insurance Cost Reimbursement eligibility is only for Regular Full Time Employees. The change in the policy would allow the city to offer insurance to some of the paid call employees working over the 30 hours per week threshold. Human Resource Director Hill reviewed the changes made to section 308 Deferred Compensation 401k Loan program and section 309 Recreation and Wellness Benefits Policy. Council Member Smith asked how the recreation and wellness benefits policy is working out after complying with the IRS requirements. Council Member Flora reviewed the process of signing up a family member for a recreation program and then submitting the receipt to the city’s payroll clerk to be reimbursed after the cost of the program is taxed. Council Member Walker asked if an employee’s city cell phone is damaged, who would be responsible for the cost to replace the cell phone. Human Resource Director Hill said the decision is left to the Department Head’s discretion. Council Member Mann said he agrees with allowing the Department Heads to make that determination of who will cover the cost to replace the cell phone; the city or the employee. Discussion regarding the purchase of city cell phones and the other wellness programs the city offers to the city employees. Human Resource Director Hill reviewed the changes made to section 401 Vacation. Public Works Director Davidson said there have been situations where the exempt employees, such as the foreman, loses vacation time when they are called in to work on an off day. He said by the end of the year they have more vacation time than the number of days they can take off. Human Resource Director Hill said the MFD is able to cash out 56 hours and the rest of the departments can cash out 40 hours. Public Works Director Davidson said the street department is having issues with being able to use all of their vacation time. Council Member Mann asked for the maximum amount of vacation time an employee can earn. Human Resource Director Hill said 208 hours after 30 years of service. Council Member Mann said he would prefer a percentage be calculated instead of having a set amount of vacation time being cashed out. Fire Chief Child expressed his concerns with only allowing 40 hours to be cashed out because of the total number of shift hours. The Fire Department shift can carry over 105 hours. Council Member Flora expressed her concerns with allowing the employees to cash out more than 40 hours of vacation time. She believes it is important for the city employees to take vacation time to rest. Discussion regarding straight time verses overtime when a day is taken off during the week. Instead of paying overtime it would be straight time after the 40 hours. The extra hours could also be used instead of using the sick time or vacation time. Finance Officer Nielson mentioned after the changes to the employee handbook are made and adopted by City Council the city employees will have 10 days to read the handbook in order for the city to save money on the insurance premiums through ICRIMP. Mayor Merrill said they will continue the discussion regarding section 304 and section 403 Sick Leave when on Worker’s Compensation of the employee handbook at a working meeting on January 19th, 2019 at five o’clock. 6:30 P.M. City Hall Bret Sampson said the prayer. Bret Bagley led the pledge. Roll Call of Council Members: Attending: Council Member Flora, Council Member Mann, Council Member Walker, Council Member Busby, Council Member Wolfe, Council President Smith and Mayor Merrill. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Presentations: NONE Staff Reports: Finance: - Matt Nielson Annual Street Report Finance Officer Nielson reviewed the summary of the Annual Road and Street Financial Report that the State of Idaho requires the city to file every year. The report was also advertised in the newspaper. He reviewed the carryover funds; at the beginning of fiscal year 2018 there was about 3.3 million dollars. There was some interest income and $900,000 of local impact fees were collected. There was 4.7 million dollars collected from other sources of local revenue. In the 4.7 million about 1.6 million dollars was contributed from developers; it includes streets that were deeded to the city to maintain. He said about $875,000 in road and bridge, which is part of property taxes, goes to the county. The county will then send 50% of those taxes collected back to the city. Finance Officer Nielson continued to review the report. The city will receive about 1.3 million dollars from the state from the gas taxes. The city received about seven million dollars in total revenues. Finance Officer Nielson reviewed the disbursment section of the report. The city spent about 1.8 million dollars in new construction of city roads; some of those funds were contributed. The city also spent about 1.2 millon dollars on road reconstuction projects; $383,869 on equipment and $218,833 in equipment maintenance. $136,580 was spent on street lighting improvements. He mentioned the city didn’t spend a lot on right of way purchases; however, the city plans to spend more this next year. The total expenses were about 5.7 million dollars. The city increased it’s carryover by about 1.1 millon dollars. The city’s total carryover as of September 30, 2018 is about 4.5 million dollars. Finance Officer Nielson said the city didn’t actually construct any new lane miles; however, about two miles were contributed. The total lane miles rebuilt were about 2.5 and 16 lane miles that were chip sealed or seal coated. Finance Officer Nielson reviewed the future street projects and the estimated cost for those projects. The state requires a Deferred Maintenance Plan. He submitted the Public Works Director’s five year plan and the projects that have not been completed. He estimated there is about eight million dollars in projects that have not been completed.  Council Member Busby questioned the realignment of 7th N/Highway 33. Finance Officer Nielson explained the realignment will include three new stop lights and added right of way property. Council Member Busby asked if Basic American has been asked to pay for the cost of the street light on 7th North. Public Works Director Davidson explained Basic American is not in the city limits; however, there is a grant from the Department of Commerce for $500,000. Council Member Flora said if Basic American was in the city limits, they would be paying for impact fees. She asked if Basic American will be funding some of the cost for the infrastucture. Public Works Director Davidson said the reason why the city received the $500.000 from the Department of Commerce is due to Basic American’s expansion and that grant will help pay for some of the infrastucture. Public Works: - Keith Davidson Surplus Disposal Public Works Director Davidson reviewed the items needing to be surplused including bleachers that come in five 20 ft sections and ten 16 ft sections to make five rows of bleachers about 52 ft. long. They come with all the metal supports and rollers to make them retractable. The minimum purchase price for the bleachers is $2000.00. There is a portable pitching mound measuring nine feet long by five feet wide and 10 inches tall and the minimum price is $250.00. The Recreation Department has a Power Runner Exercise Machine needing surplused at a minimum price of $1,500.00. Council Member Flora asked if the school district could use the bleachers for the auxiliary gym. Council Member Busby said he has seen a need for the bleachers at Riverside Park and asked if they could be utilized there instead. Public Works Director Davidson explained the bleachers have wooden parts and are made for indoor use only. The set up of the bleachers is difficult so they work best if left in one location once they are set up. Council Member Mann asked if the bleachers being surplused are the ones that are used at the Summerfest and Storytelling Festival. Public Works Director Davidson replied no, these are different bleachers. Power Runner Exercise Machine   Bleachers and Pitcher Mount  Council Member Busby moved to approve the Surplus of the bleachers, pitchers mound and power runner exercise machine; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Walker Council Member Wolfe Council Member Busby Council President Smith The motion carried Water Rights Discussion Public Works Director Davidson explained each year the Director of Idaho Department of Water Resource makes a call to review the forecast of the water levels to determine if there is going to be a need for curtailment. If there is not enough water flow to supplement the older water right holders, a call is made to curtail the junior water right holders. As a city we have a wide assortment of water rights; however, some of the city’s water rights are not quite old enough. There was an agreement that was reached with the Surface Water Coalition, the Idaho Ground Water Appropriators and cities to help midigate against that curtailment. The agreement is in place and he is seeking City Council approval to enter into the agreement with the water coalition. This gives the city a set amount assesment for every year the city is going to pay into the agreement to make sure it is not curtailed for the next 35 years. He said it’s similar to purchasing an insurance policy on the city’s water rights. Council Member Busby asked for the cost to enter into water rights agreement. Public Works Director Davidson said the estimated cost for the agreement is about $30,000 a year. Council Member Busby asked if the agreement is for the junior water rights only. Public Works Director Davidson replied, the agreement is for some of the city’s water rights that aren’t quite as old. The city has really good surface water rights so they are considering taking some of the city’s surface water rights and putting them in the water supply bank and then renting those water rights to help cover the cost of the agreement. Mayor Merrill indicated city staff has had lengthy discussions with Jerry Rigby and Jeff Raybould, who are water right experts, because the city debated joining the agreement. At one of the meetings Mr. Raybould suggested the city rent it’s water rights that are in the water supply bank to help cover the cost of the agreement. Council Member Flora asked if the city’s water rights could still be rented without entering into the agreement. Public Works Director replied yes, the city would still be able to rent out it’s water rights; however, without the agreement the city’s junior water rights could be curtailed. One of the city’s junior water rights is a 1992 right. If the city’s water rights were put into an aggregate it would be about a 1972 right. Mayor Merrill explained that in a low water level year, the city could get cut off on some of the junior water rights that would affect the city’s water supply. Council President Smith asked if municipalities have some say on how much water is curtailed and if they have some type of protection against how much water is curtailed. Public Works Director Davidson said the Director of the Idaho Department of Water Resource makes the decision for the curtailment. By entering into the settelment agreement with the water coalition, it would protect the city from the curtailment for 35 year. There are several cities that have entered into the settelment agreement including Idaho Falls and Pocatello. Council Member Flora said she doesn’t have a lot of knowledge regarding water rights. She asked Public Works Director Davidson to explain the worst case senario if the city doesn’t enter into the settlement agreement. Public Works Director Davidson explained that, worst case senario, the city would have to curtail the water usage during the summer months. There would be curtailment with irrigation to parks, lawns, landscaping and golf courses. The city would need to determine the valuation on all of that landscape. Council Member Busby indicated if the city could recuperate some of the costs to enter into the agreement with the city’s surface water rights, it would be worth looking into. Council President Smith said within the 35 year period of time, the cost of the agreement could be a small price to pay for what the repercussions could be; such as, losing city assests. Public Works Director Davidson said the cost of the agreement is basically purchasing acreage in feet below ground. The city is paying for the amount of water that would be needed to offset the call of the curtailment. There may be years that the cost is higher and there will be years that the cost is lower depending on the water levels. Council Member Flora questioned how water rights are insured. She offered the following senario; what if it is a very low water year, how can there be a guarantee there will be enough water for everyone. Public Works Director Davidson explained the agreement is for cities only. Cities are small water users when compared to farms. The agreement wouldn’t allow for the senior water right holders to place a call to cut the junior water rights that the cities hold. Council Member Flora asked how many calls the city has received that it’s junior water rights were being curtailed. Public Works Director Davidson said the city hasn’t received a call yet; however, there was a close call two years ago. The Director of the Idaho Department of Water Resource will forecast the amount of water available in the reservoir. If there isn’t enough water in the reservior, the director would make the call for curtailment and decide the length of time the water will be curtailed. Council Member Wolfe asked if a decision to enter into the agreement needs to be made this year or can it wait until next year. Public Works Director Davidson said there may be an opportunity to be able to opt into and out of the agreement and not be locked into the agreement for 35 years. Council Member Mann mentioned the Supreme Court of Idaho has sided with the older water rights and they do not belong to the cities. If entering into the agreement is a way to insure the city’s junior water rights, he is in favor of entering into the agreement. Council Member Wolfe asked Public Works Director Davidson for his recommendation. Public Works Director Davidson said after the discussion they had with water rights attorneys and water rights experts, he feels the agreement would be a inexpensive insurance policy. Council Member Walker moved to approve the Internal City Mitigation Allocation Agreement; Council President Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Walker Council Member Wolfe Council Member Busby Council President Smith The motion carried Council Member Mann asked that the left hand turn on to West Main Street from the new Maverik be removed and the speed limit be lowered from the 45 mph. Council Member Busby mentioned there are potholes along 7th South. Public Works Director Davidson said the city has applied for a grant with Idaho Trasportation Department through the surplus eliminator fund to repave that section of roadway. The issues in the break up of the asphalt are caused by the melting snow running down the hill. The water doesn’t get contained in the curb and gutter, causing the asphalt to wear down faster. Community Development: - Bret Stoddard Monthly Valuation Report Building Official Stoddard reviewed the Building Valuation Report for the month of December. He also reviewed the whole year valuation report for 2018. The valuation for all of the projects permited in 2018 came in at about 102.2 million dollars. In 2017 the total valuation for the whole year was 83.3 million dollars in permitted projects. Mayor Merrill indicated there was more muti-family housing in 2018 and less single family housing permits in 2018 compared to 2017. Building Official Stoddard said he will prepare a report indicating the type of permits that were issued in 2018 and 2017 to compare. Council Member Busby asked if the Savoye Appartments are new construction or if they are finishing up the project. Building Official Stoddard said the project is being completed; the building inspectors have completed final inspections. The project should be completed in a couple of weeks. Discussion regarding the location of were the Savoye Apartments are located and the Cantamere Village Apartments business model. Building Official Stoddard reported the Building Department is busy with life saftey inpections and cleaning up the old permits.  Human Resources: - Terri Hill Employee Handbook Adoption Mayor Merrill said the Employee Handbook Adoption was deffered to the next City Council Meeting. Mayor’s Report: Mayor Merrill reported he attended the Eastern Idaho Community Action Partnership meeting on Tuesday. The partnership is funded by the federal government and everything is going well considering the government shut down. One of the programs the partnership receives federal funds for is the weatherization programs. He said last year they weatherized about 100 homes for low income residents. This year they have been able to assist 19 residents that had no heat in their homes because their furnace had stopped working. The residents didn’t have the funds needed to repair the furnace. He explained EICAP works with low income residents to help them become self-sufficient; that is part of their mission. Mayor Merrill reported the city has held meetings with broadband service providers about the best way for Rexburg to proceed to have high-speed internet connectivity for all of the residents and businesses in the city. The city has another meeting set up with Silver Star Communication on January 17th to continue the broadband discussion. Rexburg was recognized as the 5th best city in Idaho to live in. The research for the best places to live in Idaho was completed by a group called Home Snacks. Mayor Merrill mentioned some of the criteria they used to determine the best places to live in Idaho were: home values, income levels, population density, commute time to work, crime levels, education system, and poverty rates. Public Hearings: NONE Items for Consideration: Resolution 2019 – 01 Comprehensive Plan Map Change – approximately 250 E to 450 E on 7th N to the Teton River amend from Commercial and Open Space to Low-Moderate Density Residential – Stephen Zollinger City Attorney Zollinger reviewed the Comprehensive Plan Map Change at approximately 250 E to 450 E on 7th N to the Teton River amending from Commercial and Open Space to Low-Moderate Density Residential. He reviewed the location of the Comprehensive Plan Map Change on a map on the overhead screen. He explained there are four parcels. The Carlow Assisted Living Apartments are already in existence. There was an applicant that requested to have one of the parcels redesignated on the Comprehensive Plan Map so that they could go to Low- Moderate Density Residential type uses. The city reached out to the adjacent property owners and asked them to join in this application so that the city could consolidate this area, taking it from a commercial zone to residential zone. The driving force to commercialize the area around the old Wal-Mart building is no longer there because of the relocation of Wal-Mart. RESOLUTION FOR AMENDING VISION 2020 REXBURG COMPREHENSIVE PLAN MAP Resolution 2019 - 01 WHEREAS, on the 9th day of January, 2019, the City Council for the City of Rexburg was duly convened upon notice properly given and a quorum was duly noted; and WHEREAS, in a Rexburg Planning and Zoning Commission meeting on the 3rd day of January, 2019, the Planning and Zoning Commission held a public hearing, taking public comment for and against the proposal to amend the Comprehensive Plan Map. The public hearing ended with a unanimous vote to recommend the proposed Comprehensive Plan Map change to City Council; and WHEREAS, in a subsequent City Council meeting on the 9th day of January, 2019, the City Council reviewed the findings from the Planning and Zoning Commission’s Public Hearing held on the 3rd day of January, 2019; and WHEREAS, a comprehensive plan is a living document; an ongoing planning participation effort by the citizens of the community is encouraged to ensure changing conditions meet the needs of the community; and WHEREAS, proposed changes to comprehensive plan map can change land use designations; and WHEREAS, the following approved Land Use designation changes to the Comprehensive Plan Map from Commercial and Open Space to Low to Moderate Density Residential at approximately 250 East 7th North to the Teton River (18-00612) in the City of Rexburg, Madison County, Idaho and more particularly described as follows: Comprehensive Plan Map Amendment Legal Description: Beginning at the Northwest corner of Lot 1 of the Grover Subdivision lying in Section 20, Township 06 North, Range 40 E.B.M., and running thence N89°31’34”E along the North line of said section and lot 1227.70 feet more or less to the Northeast corner of Lot 2 of the Grover Subdivision; thence S00°00’17”W along said Lot 539.42 feet more or less to the Southeast corner of said Lot; thence continuing S00°00’17”W along the East line of Lot 3 of Grover Subdivision approximately 1160 feet to the tree line and the intersection with a track/trail; thence in a Westerly direction following the tree line to a point approximately 150 feet North from the Southwest corner of Lot 3 of the Grover Subdivision; thence continuing North along said Lot line 346 feet to the corner where Lot line diverges East; thence N89°31’34”E along said Lot 110 feet; thence continuing along said Lot line N00°14’15”W 287 feet to Lot corner and intersection with parcel number RPRXBCA0203370; thence continuing N00°14’15”W 200 feet; thence S89°31’43”W 315 feet; thence N00°14’15”W 140 feet more or less to the intersection with parcel RPRXBCA0203293; thence continuing North 30 feet more or less to the intersection with the South line of Lot 1 of Grover Subdivision; thence West 176 feet more or less to the Southwest corner of said Lot 1; thence N00°14’15”W along said Lot 624.19 feet to the point of beginning. WHEREAS, the changes shown on the Comprehensive Plan Map dated January 9, 2019 have been approved by the City Council; NOW THEREFORE, by resolution duly adopted on the date first above written, be it resolved by the Mayor and the City Council the following: The City of Rexburg does hereby accept and adopt the said Comprehensive Plan Map Land Use Designations in the City of Rexburg Vision 2020 Comprehensive Plan. RESOLVED this 9th day of January, 2019; by the City Council, City of Rexburg, Idaho. ________________________________ SIGNED BY: Jerry Merrill, Mayor ________________________________ ATTEST: Deborah Lovejoy, City Clerk ATTACHMENT: AMENDED COMPREHENSIVE PLAN MAP 01-09-2019   Council Member Busby moved to approve Resolution 2019 – 01 Comprehensive Plan Map Change at approximately 250 East to 450 East on 7th North to the Teton River from Commercial and Open Space to Low-Moderate Density Residential; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Walker Council Member Wolfe Council Member Busby Council President Smith The motion carried Calendared Bills and Tabled Items: “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing Procedure (Recommend Suspension of the Rules): NONE Second Reading: Those items which have been first read: NONE Third Reading: Those items which have been first read: NONE Mayor’s Business: Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. Minutes from December 19, 2018, meeting Approve the City of Rexburg Bills Council President Smith moved to approve the Consent Calendar containing the minutes and city bills; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Walker Council Member Wolfe Council Member Busby Council President Smith The motion carried Adjournment 7:24 P.M. APPROVED: ________________________________ Jerry Merrill, Mayor Attest: _____________________________ Marianna Gonzalez, Deputy City Clerk