HomeMy WebLinkAboutCouncil Minutes - September 12, 2018_exppdf
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September 12, 2018
Mayor Jerry Merrill
Council Members:
Christopher Mann Jordan Busby
Mikel Walker Tisha Flora
Brad Wolfe Sally Smith
City Staff:
Stephen Zollinger – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
5:00 P.M. P&Z/City Council Joint Planning Meeting
Those in attendance: City Council: Mayor Merrill, Council President Smith, Council Member Mann,
Council Member Busby, Council Member Walker, Council Member Flora and Council Member Wolfe
Planning & Zoning Commissioners: Greg Blacker, Melanie Davenport, Kristi Anderson, Steve Oakey, Rory
Kunz, Darrik Farmer and Heidi Christensen
Mayor Merrill welcomed everyone and turned the time over to City Planner, Craig
Rindlisbacher.
Planner Rindlisbacher reviewed a discussion from last May. They had talked about tax exempt
parcels downtown and what we can do to initiate development. Questions were brought up about
what needs to happen to strengthen the downtown area. He reviewed Envision Madison and the
values that came out of that discussion; such as, family focus, physical and mental well being and
economic security.
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x 2101
Fax: 208.359.3022
deborahl@rexburg.org
www.rexburg.org
City Council Minutes
September 12, 2018
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Planner Rindlisbacher thanked Tawnya Grover for her work in typing a draft for a vision of
downtown. The plan will need some adjusting and developing but eventually he would like to adopt
this plan for the Rexburg downtown area. He reviewed the summary of themes for downtown.
There needs to be a plan for connections; like, walkability, parking etc. The Downtown needs to be
a regional economic hub.
Planner Rindlisbacher presented some planning challenges with dormitory style housing. He
showed a map of high density and mixed use zones. He pointed out that we are not coming near
the maximum density in many areas. The only areas where they are reaching their maximum density
is where parking strategies have been incorporated. The light areas show where there could be
dormitory housing but there isn’t any there currently.
Planner Rindlisbacher then showed a map of what could be in the high density zones around
campus. Many developers are doing less units than what is allowed because they don’t have enough
parking or they don’t want to pay for parking garages.
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The net increase capacity graph shows how many more students could be added.
Economic Development Director Scott Johnson presented some other challenges of dormitory
housing, such as; cost of land, cost of construction, building fees and taxes and low rent rates.
Proximity to campus and downtown plays a huge roll but parking requirements is what holds most
developers back.
Capitalizing on the proximity of downtown to the University Campus, Hospital, and
Government Institutions will maximize the investment in infrastructure and create a
critical mass of activity in the core of the community.
Steve Oakey brought up the issue of how the governing body fails to market affordable
development.
Melanie Davenport commented that high density investing is a totally different market and we
need to look at it in a different way.
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Mayor Merrill agrees that business owners should figure out a way to run their own business but
then you end up running into problems and mistakes are made. There needs to be a balance. If
everyone would do it right that would be great.
Steve Oakey feels that each business needs to take care of their own issues, not the city.
City Planner Rindlisbacher talked about public space and how it interacts with private space.
Form based code uses enclosure of the buildings. That means streets need to function differently.
He showed a map of streets and the ones that are a problem such as Main Street. Second South is
also wide and feels unsafe.
Ecomonic Development Director Johnson explained Transect Zoning.
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Director Johnson showed a map that shows how the transects best fit with the city.
Discussion about the various transect zones from T6 to T4.
Steve Oakey asked if this is an attempt to replace the current zoning or to create another layer of
zoning. Director Johnson replied this would replace the zoning for downtown. Mr. Oakey believes
creating boundaries could lead to problems.
Director Johnson presented building form and showed some picture examples of building form.
This encourages buildings to go to the “build to” line close to the pedestrian access. Frontage types
would include porches etc.
Building Form standards typically include a broad set of requirement for the
configuration, features, and functions of buildings that define and shape the public
realm, such as building placement and form, lot sizes, parking, as well as allowed land
uses, encroachments and frontage and building types.
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Steve Oakey asked if they are trying to force density. Director Johnson said they are trying to
encourage density not force. Mr. Oakey has several objections to this type of zoning.
Discussion about bike paths.
Council Member Mann said he thinks people like to know what the plan is for their property in
the long term.
Council Member Flora asked if making it too structured would detour people from wanting to
build there.
6:30 P.M. City Hall
Council Member Walker said the prayer.
Council Member Busby led the pledge.
Roll Call of Council Members:
Attending: Council Member Flora, Council Member Walker, Council Member Mann, Council
Member Busby, Council Member Wolfe, Council President Smith and Mayor Merrill.
Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
Presentations:
Committee Liaison Assignments for 2018:
A. Council Member Mann: Golf Board · Emergency Services Board · Development Workshop
Council Member Mann reported the golf board met and discussed budget reports, forcast
projections, class fees and an increase in rates. The ski hill is built and they are excited about the
winter recreation. Emergency Services didn’t meet but he commended the Fire Department for a
well done memorial walk for Patriots Day.
B. Council Member Busby: Airport Board · Traffic & Safety · GIS Oversight
Council Member Busby reported the Airport Board did not meet. Traffic & Safety met and covered a lot
of topics. There are some vacancies in the board that need to be filled. They discussed 4th West and the
parking issues there. He asked City Attorney Zollinger to explain the proposals for that area.
Attorney Zollinger explained that the first phase for parking on 4th West will be to have only the employees
with shorter shifts park there. They will also paint a four foot wing on each of the driveways so that no one
will park there. The owner will participate in maintaining the canal bank if the city will plant sod or
something manageable.
Council Member Busby asked City Council how they felt about soding the canal bank and paying the
initial cost. Council President Smith asked if grass makes it too inviting. She would rather see rose bushes
or something less inviting along the canal.
Discussion about other options.
C. Council Member Walker: MYAB · Parks & Recreation · Trails of Madison County
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Council Member Walker reported the MYAB met last Wednesday and had a great opening social with
about 37 to 40 youth in attendance. They meet again next Wednesday.
Mayor Merrill asked what the feeling of the Council was about the MYAB designing a city flag. Council
Member Walker said they decided to let the youth go ahead and see what they come up with. Attorney
Zollinger recommended that they review the problems that Idaho Falls has faced about when and how to
fly flags and come up with a resolution.
Council Member Walker reported that Parks and Trails will meet later this month. Recreation just
finished their summer programs and fall programs start next week. Girls Basketball will now start with First
Grade.
D. Council President Smith: Legacy Flight Museum · Beautification Committee · M.E.P.I.
Council President Smith reported the Legacy Flight Museum met last week and recaped the summer. John
Bagley says he will no longer be in charge of the air show. They would like to upgrade the museum over the
winter. MEPI met and had a little golf tournament with some of the key business people from the area. They
presented some changes to MEPI and explained the new direction its going. Most business people are
receptive to sponsoring things.
E. Council Member Flora: School Board · Rexburg Arts Council/ Museum of Rexburg
Council Member Flora reported the school board meets next week. She met with Cultural Arts Director,
Jackie Rawlins and talked about the Teton Story Telling Festival. They are working on Experience Rexburg
coming up on September 22nd . The Museum has a lot of volunteers who have been cataloging every little piece.
Now you can actually pull hierlooms from any family. It’s an amazing work that the volunteers are doing.
F. Council Member Wolfe: Planning & Zoning/Building · Urban Renewal Agency · Police
Council Member Wolfe reported Urban Renewal met and will have an item on the agenda tonight. He was
out of town for the other meetings.
Staff Reports:
Finance: - Matt Nielson
Monthly Financial Report
Finance Officer Nielson reviewed the Budget Summary Report. He said that we should be at 92%.
Arts shows at 60% because they haven’t spent about $100,000 on construction that was going to be
done at the Romance. Building Safety shows at 98% so they are going to go over which is mainly
due to expenses in personnel. Over all we are $843,000 in the black. On the investing side, we are
currently investing just shy of 26 million.
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Officer Nielson showed the treasurer’s report on the screen. He noted the recreation is at 106%
spent already because of the Kid Zone which has taken $43,000 but that will be covered by
contributions and grants; mainly the high five grant. Rexburg Cultural Arts is high at 134% because
of part time wages and the Teton Story Telling Festival which was higher than anticipated. We have
spent about 48% of the budget which is about 29 million dollars and have about 25 million in cash
and investments.
Council Member Mann brought up the Idaho Falls City Council that budgeted $525,000 each year
for snow removal that they will keep budgeting every year until they have a reserve built up of one
million dollars. He asked if we budget for snow removal. Mayor Merrill said it is part of our street
fund. Officer Nielson explained how they do the street/snow fund.
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Public Works & Engineering: - Keith Davidson
J-U-B Engineers Contract for Sewer Collection System Master Plan
Public Works Director Davidson reported that they have selected J-U-B Engineers for the City Master
Sewer Collection Plan for $134,000.
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Mayor Merrill indicated that the Engineering Department did negotiate the price down by eliminating
some things and having City Employee Faron do a lot of the leg work.
Council Member Busby moved to approve the contract with J-U-B Engineers for the amount of
$134,000; Council President Smith seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Walker
Council Member Mann
Council Member Busby
Council Member Wolfe
Council President Smith
The motion carried
Director Davidson updated City Council on the various projects happening in the city. The University
Blvd. and Yellowstone Hwy. corner will be opened up by Friday. Second East was getting the man holes
raised today and should be opened back up by Friday. The completion of University Blvd. will be a couple
weeks out.
Mayor Merrill commented that some apartment complexes are letting students check in early which should
alleviate some congestion on the first day of check-in. BYU-I Liaison, Bett Sampson said some apartment
complexes are allowing students to check in early but not a lot.
Director Davidson reported that they will be pouring the floor for the new water reservoir early tomorrow
morning. Notifications have gone out to the neighbors.
Mayor Merrill indicated that he and Director Davidson attended an ITD bus tour of Highway 20. He
urged ITD to move up the interchange work for Rexburg sooner. We are scheduled for 2024 but they may
be able to move it up a little. He also reported that the City and County are hosting FEMA from Boise and
Washington DC about flood plain issues. The meeting will be in the City Council Chambers on Thursday,
September 13th at 10:00 a.m.
Mayor’s Report: Proclamation 2018 – 04 – National Child Passenger Safety Week
Mayor Merrill read the proclamation for National Child Passenger Safety Week.
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PROCLAMATION
No. 2018 - 04
NATIONAL CHILD PASSENGER SAFETY WEEK – SEP. 23-29, 2018
WHEREAS, infants, toddlers and children represent Idaho’s future; and
WHEREAS, motor vehicle crashes are the leading cause of death and serious injuries for children 14 years old and younger;
and
WHEREAS, nationwide in 2016, of the 826 children killed in passenger vehicle crashes, 289 were unrestrained; and
WHEREAS, in Idaho during 2016, 3 children under 7 years old died and 5 were seriously injured in car crashes because
they were unrestrained; and
WHEREAS, many of these deaths and injuries could have been prevented had these children been buckled up in an
appropriate car seat or seat belt; and
WHEREAS, during National Child Passenger Safety Week September 23-29, 2018, several car seat safety check events
will be held statewide; and
WHEREAS, Idaho has more than 300 certified Child Passenger Safety Technicians who are committed to educating
parents and caregivers about the best ways to keep kids safe while traveling in cars, no matter how short or long t he trip; and
WHEREAS, the Mayor and City Council hereby support the Rexburg City Police Department emphasizing the
importance of preventing child deaths and injuries by keeping them buckled up in an appropriate car seat or seat be lt; and
NOW, THEREFORE, the Mayor and City Council of the City of Rexburg, Idaho, do hereby recognize
September 23-29, 2018 as National Child Passenger Safety Week
in the City of Rexburg and call on and encourage our citizens to take advantage of car seat safety checks to ensure children are
in the proper car seat for their age and size, and that the seats are installed correctly.
Council Member Wolfe moved to ratify Proclamation 2018 – 04 - National Child Passenger
Safety Week ; Council Member Flora seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Walker
Council Member Mann
Council Member Busby
Council Member Wolfe
Council President Smith
The motion carried
Public Hearings:
Ordinance No 1201 - Termination of the Washington School Urban Renewal District –
adopted by Ordinance 794 on June 3, 1997. – Matt Nielson (Recommend Suspension of the
Rules)
Finance Officer Nielson explained the termination of the Washington School Urban Renewal
District. There is a debt owed to the city for the construction on the corner by BMC West and
Steiners. They owe the city about 279,000 but they do still own about 1.3 acres there and are
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planning to develop it. If that does sell, the proceeds will go to the city to pay off the debt or they
will transfer the land to the city before the end of 2019. Any money that comes in after 2019 for
those that pay late, will go back to the taxing entities.
Mayor Merrill mentioned that this is the first Urban Renewal District to be closed out since they
started 20 years ago so there will be more coming forward in the future.
Mayor Merrill opened the Public Hearing
Testimony of those in favor:
Testimony of those neutral:
Testimony of those against:
Mayor Merrill Closed the Public Hearing
Discussion
Council Member Busby moved to suspend the rules for Ordinance 1201 - Termination of the
Washington School Urban Renewal District – adopted by Ordinance 794 on June 3, 1997;
Council Member Smith seconded the motion; Mayor Merrill asked for a roll call vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Walker
Council Member Mann
Council Member Busby
Council Member Wolfe
Council President Smith
The motion carried
Council Member Busby moved to approve Ordinance 1201 - Termination of the Washington
School Urban Renewal District – adopted by Ordinance 794 on June 3, 1997 and consider it
third read; Council Member Flora seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Walker
Council Member Mann
Council Member Busby
Council Member Wolfe
Council President Smith
The motion carried
Items for Consideration:
Resolution 2018-12 Setting time and place of Public Hearing for Local Improvement District 47
Assessment Roll for October 3, 2018 – Keith Davidson
Director Davidson asked City Council for approval to set the time and place for the public hearing
for LID 47 on October 3, 2018.
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RESOLUTION FOR SETTING THE TIME AND PLACE OF
HEARING ON LOCAL IMPROVEMENT DISTRICT 47 ASSESSMENT ROLL
Resolution No. 2018-12
A RESOLUTION OF THE CITY OF REXBURG, IDAHO, FIXING THE TIME AND PLACE OF
HEARING ON THE LOCAL IMPROVEMENT DISTRICT NO. 47 ASSESSMENT ROLL;
PROVIDING FOR PUBLICATION AND MAILING OF NOTICE THEREOF; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Local Improvement District Number 47 ("L.I.D. No. 47") of the City of Rexburg (the "City") was
created by Ordinance No. 1156 adopted by the City Council (the "Council") on March 15, 2017; and
WHEREAS, in accordance with Ordinance No. 1156, the improvements within L.I.D. No. 47 have been
completed, and the City Engineer, as engineer for L.I.D. No. 47, has submitted a report showing in detail the total cost and
expenses of the improvements, the dollar amount thereof payable from assessments, and a form of assessment roll showing the
amount chargeable to each lot or parcel of property subject to assessment within L.I.D. No. 47.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
REXBURG, IDAHO, as follows:
Section 1: The form of assessment roll for L.I.D. No. 47 prepared by the City Engineer shall be filed in the office of
the City Clerk, where it shall be available for public inspection during normal business hours.
Section 2: Wednesday, the 3rd day of October 2018, at the hour of 7:00 pm, at the regular meeting
place of the Council, City Hall, 35 N 1st E, Rexburg, Idaho, is hereby fixed as the date, time, and place when and where the
Council will meet in open session for the purpose of considering the City Engineer's report on the assessment roll and hearing any
objections to the assessment roll by the owners of property within L.I.D. No. 47.
Section 3: The City Clerk shall give notice of the hearing specified in Section 2 above by publication of notice in the
official newspaper of the City, once a week for two successive weeks, the first such publication being at least fifteen (15) days before
the date fixed for hearing objections to the assessment roll. The City Clerk shall also, not less than fifteen (15) days before the
date fixed for hearing objections to the assessment roll, mail notice of the hearing to each owner of property, if known, or his or her
agent, if known, within the limits of L.I.D. No. 47, addressed to such person at his or her post office address, if known, or, if
unknown, to the main post office in the City of Rexburg, Idaho. The mailed notice shall state the amount of the individual
assessment as shown on the preliminary assessment roll.
Section 4: The owner or owners of any property which is assessed in said assessment roll, whether named in said
assessment roll or not, may, within the time specified in the notice before the date and time fixed for the hearing, file with the City
Clerk his or her objections in writing to said assessment.
Section 5: This resolution shall take effect and be in force from and after its passage and approval.
DATED this 12th day of September 2018.
Council Member Walker moved to set the time and place of hearing on Local Improvement
District 47 Assessment Roll - Resolution 2018-12 for October 3, 2018; Council Member Busby
seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Walker
Council Member Mann
Council Member Busby
Council Member Wolfe
Council President Smith
The motion carried
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Calendared Bills and Tabled Items:
A. “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing
Procedure (Recommend Suspension of the Rules):
B. BILL Introduction: – NONE
C. Second Reading: Those items which have been first read: NONE
D. Third Reading: Those items which have been second read: NONE
Mayor Merrill received a questionnaire from the United States Department of Agriculture regarding
the West Tisbury apartment complex in regards to them being approved for government subsidized
housing. He asked if anyone had heard any complaints against these apartments. No one has heard
of any complaints.
Consent Calendar: The consent calendar includes items which require formal City Council
action, however they are typically routine or not of great controversy. Individual Council members
may ask that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
A. Minutes from September 5, 2018 meeting
B. Approve the City of Rexburg Bills
C. Approve Beer and Wine Licenses
Council Member Wolfe moved to approve the Consent Calendar containing the minutes and city
bills and approve the 2019 Fiscal Year Beer and Wine Licenses contingent upon Madison County
passing them on Monday, September 17, 2018; Council Member Walker seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Walker
Council Member Mann
Council Member Busby
Council Member Wolfe
Council President Smith
The motion carried
Adjournment 7:19 P.M.
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7:20 P.M. Employee Salary Study Work Meeting
Terri Hill handed out the packets to City Council. She thanked the Research and Business
Development Center for doing this study. She turned the time over to Griffin Clayton, David
Lindsey and Will Jensen for the presentation.
Griffin Clayton explained the scope of their research. They compared variances between minimum
and maximum ranges and included medical and dental benefits. They sent out a questionnaire to
various Idaho city Human Resource Departments .
They added in a location based wage adjustment that takes in houseing etc. They compare with an
equal and level playing field.
Data Sources included the Bureau of Labor Statistics and MIT.
No current employees will have pay reductions as a result of the study.
If the study suggests a change in the grade of a position, it does not affect the current wages of the
employee in that respective position unless the pay falls under step one of the new grade.
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It does affect the salary range and long-term earning capacity for the position.
If a wage change is recommended, it shall require approval by the City Council. The study only
affects the earning potential not the actual wage. He showed a graph of several cities and some
example positions.
Most of the departments are being under paid compared to other cities. They have used more
sources than was used in the last salary study which accounts for the wider range. 73 positions
propose an increase to grade and 16 positions propose a decrease to grade.
With benefits added in it makes a drastic change to how everything weighs in. Rexburg has second
highest employer costs for medical, dental and vision at 10.34/hr.
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Human Resourse Director Hill shared an example. She just made a job offer to a prospective
employee and the employee said that she had just gotten a $4.00 per hour increase due to a salary
study. So, it’s not just us, the private sector is also evaluating employee salaries.
Director Hill is seeking recommendation from City Council to finalize this study. She reviewed the
current policy that she is proposing making some changes. She would like to go by the salary study
not the benefits comparison. The findings may affect some current wages. This market is telling us
that doing a grade change is not going to bring them to market. There may be a need for a pay
increase. Estimated adjustment would result in a $55,000 to $60,000 cost increase which includes
benefits.
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Director Hill proposed that the city adopt a policy where they recruit at a Step 13 instead of a Step
1. This will cause a ripple effect so it will have to be done in stages. She suggests they gradually hire
at a higher step over the next few years. Training costs are between $50,000 and $70,000, depending
on the position, so we need to retain the employees we’ve got.
Director Hill talked about retention and suggested they increase wages for all empoloyees in
addition to the 2.07 percent COLA. This would be about $95,000 for every 1 percent of increase.
The increase for a topped out employee would be a one time lump sum. All other employees would
be a step change. The increase could come from the general fund contingency and carry-over.
Officer Nielson said there is sufficient carry-over and reserves in the departments to do this
increase.
Mayor Merrill thanked the employees for managing their health costs which helps everyone.
Council Member Wolfe asked the reason for bringing people in at step 13. Why not adjust the
salary table. Director Hill said they have thought about that and it is an option.
Council Member Walker asked how they would bring everyone up to where they need to be.
Discussion about grade and step pay.
Council Member Wolfe asked what the amount would be to bring every employee up to market
value right now. Officer Nielson and Director Hill will do the math on that but probably around 1.2
million dollars.
Council Member Flora asked how to bring everyone up to market when we don’t have the 1.2
million or whatever it would take. Director Hill said their recommendation is to give those who
have the bigger disparity a grade change, start recruiting at a higher grade level and increase wages
for all employees by 4 percent plus the 2.07 COLA. Then budget for it for next year. The 4 percent
is a one time across the board.
Council Member Mann is happy to see that the lower waged employees will get an increase. He
wants everyone to be treated fairly. He wants to know what percent of the budget it would take
and how many people are applying for the jobs we have. He wants to make sure that we are level
with other businesses as well.
Mayor Merrill said his goal is to try to bring everyone up to market value as much as possible. He
hopes everyone enjoys working here. He hopes the employees understand that they need to make it
work with the budget.
Council Member Wolfe would like to take a closer look and maybe have each department look at
ways to cut costs in their budget to account for the increases.
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Officer Nielson asked City Council if they are on board with the adjusted max. Council Member
Flora wants to make sure that the ones furthest away from market value get the biggest increase
instead of everyone getting the same percent.
Council would like to look closer at each position and see where they are percentage wise.
Police Officer Josh Rhodes wife asked about increasing everyone 4 percent. Would that leave
those who are 14 percent below market value always at 10 percent below? Mayor Merrill said their
goal is to get everyone up to market value but this would be a start toward that.
Council Member Wolfe agreed with Council Member Flora that the ones with the biggest gap
should get a bigger increase than the ones with a smaller gap.
Officer Nielson commented that the fact that we are comparing to all cities in Idaho helps us get
within market value better than just comparing with East Idaho. Adopting this new market is a
benefit for all employees.
Discussion about lump sums for those who are topped out.
Council Member Walker suggested that employees bring any ideas they have to Human
Resources.
Council Member Mann appreciates every employee and the work they do.
Mayor Merrill called the meeting to an end at 8:28 p.m.
Mayor Merrill asked for a motion to move into executive session
Council Member Busby moved to go into executive session per Idaho Code 74-206(C) to
acquire an interest in real property which is not owned by a public agency and Idaho Code 74-
206(B) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges
brought against, a public officer, employee, staff member or individual agent, or public school
student; Council Member Walker seconded the motion; Mayor Merrill asked for a roll call vote:
Those voting aye Those voting nay
Council Member Flora None
Council Member Walker
Council Member Mann
Council Member Busby
Council Member Wolfe
Council President Smith
The motion carried
Executive session started at 8:35 p.m.
Executive session ended at 9:30 p.m.
APPROVED:
________________________________
Jerry Merrill, Mayor
Attest:
_____________________________
Mary Flanary, Deputy City Clerk