HomeMy WebLinkAboutResolution 2018 - 13 Accepting Idaho Airport Aid Program Grant Agreement FY19Instrw !nt # 419971
REXBURG, MADISON, IDAHO
11-13-2018 04:05:57 PM No. of Pages: 5
Recorded for: CITY OF REXBURG
KIM H. MUIR Fee: 0.0
C IT Y OF Ex -Officio Recorder Deputy
REXBURG
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RESOLUTION FOR ACCEPTING THE IDAHO AIRPORT AID PROGRAM
GRANT AGREEMENT FOR STATE FISCAL YEAR 2019
Resolution No. 2018-13
Councilman SGi 11 y SvVI I i introduced the following Resolution, was read in
full, considered, and adopted:
Resolution number 2018 — 13 of the City of Rexburg, Idaho accepting the Grant Offer of
the State of Idaho through the Idaho Transportation Department, Division of Aeronautics,
in the maximum amount of $17,602.28 to be used under the Idaho Airport Aid Program, FS
Program number: F198RXE, Project number: AIP — 017 in the development of the
Rexburg -Madison County Airport; and
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REXBURG,
IDAHO (herein referred to as the City), as follows:
Section 1: That the City of Rexburg shall accept the Grant Offer of the State of
Idaho in the amount of $17,602.28, for the purpose of obtaining State Aid under FS
Program Number: F198RXE, Project Number: AIP-017 in the development of the
Rexburg -Madison Airport; and
Section 2: That the Mayor of the City of Rexburg City Council is hereby authorized
and directed to sign the statement of Acceptance of said Grant Offer (entitled Acceptance)
on behalf of the City, the City Clerk is hereby authorized and directed to attest the signature
of the Mayor and to impress the official seal of the City on the aforesaid statement of
Acceptance; and
Section 3: A true copy of the Grant Agreement referred to herein be attached hereto
and made a part thereof.
PASSED by the City Council and approved by the Mayor this 7`h day of November 2018.
IGN BY: ferry Merrill, Mayor
ATTEST: Deborah Lovejoy, City Clerk
I, Deborah Lovejoy, City Clerk do hereby certify that the foregoing is a full, true, and correct
copy of Resolution No. 2018 —13 adopted at a regular meeting of the City council held on
the Th day of November, 2018, and that the same is now in full force and effect. IN
WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the
City, this Th day of November, 2018.
Deborah Lovejoy, City Cler
ATTACHMENT:
Idaho Airport Aid Program Fiscal Year 2019 Grant Agreement
GRANT AGREEMENT
IDAHO AIRPORT AID PROGRAM
STATE FISCAL YEAR -19
TO: City of Rexburg, Idaho
(Hereinafter referred to as the "SPONSOR")
FROM: The State of Idaho, acting through the IDAHO TRANSPORTATION DEPARTMENT, DIVISION
OF AERONAUTICS
(Hereinafter referred to as the "STATE")
WHEREAS, the SPONSOR has submitted to the STATE an application for assistance from the Idaho Airport
Aid Program for development of the Rexburg -Madison County Airport, together with the planning
proposal or plans and specifications for the project. The STATE approved the application and it is hereby
incorporated herein and made a part thereof:
WHEREAS, the Idaho Transportation Board has approved a project for development of the airport consisting
of the following described airport development:
Project Description: Conduct Miscellaneous Study
FS Program Number: F198RXE
Project Number: AIP-017
NOW THEREFORE, for the purpose of carrying out the provisions of the Uniform State Aeronautics
Department Act of 1947, as amended, and in consideration of the SPONSOR acceptance of this offer, as
hereinafter provided, the STATE hereby agrees to pay, as its share of the costs incurred in accomplishing the
project, not more than 5% of allowable project costs.
This Grant incorporates the following terms and conditions:
1. The STATE affirms that:
A. The maximum obligation of the STATE payable under this Grant shall be $17,602.28.
B. This grant expires on June 30, 2021 and the STATE shall have no further obligation after
that date.
2. The SPONSOR shall:
A. Certify the availability of at least $17,602.28 to match STATE participation in said project.
B. Diligently and expeditiously complete this project by June 30, 2021 and likewise pursue
appropriate measures as may be agreed upon by the SPONSOR and the STATE to remedy
project delays, including but not limited to litigation or condemnation.
C. Carry out and complete the project in accordance with the plans, specifications, and
property map, incorporated herein, as they may be revised or modified, with approval of
the STATE.
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D. Competitively bid all contracts for construction involved in this project in accordance
with bidding procedures otherwise authorized for public entities.
E. In connection with the acquisition of real property for the project, secure at least two
written appraisals by licensed appraisers and not pay in excess of the highest appraisal
without the written consent of the STATE or except as directed by a court of competent
jurisdiction after a contested trial and a judgment not resulting from agreement between
the parties.
F. Receive no STATE funds in any case until it certifies in writing that it has funds available
and will spend at least the amount designed in Paragraph (A) above, solely for the project
in question.
G. Agrees to hold said airport open to the flying public for the useful life of the facilities
developed under this project. Grant no exclusive use or operating agreements, to any
person, company, or corporation. Failure to abide by such agreement shall automatically
obligate the immediate and full return of all State of Idaho money expended on behalf of
the project to the State of Idaho.
H. Submit with this accepted Grant Agreement the full name of the local Project
Manager/Inspector along with full contact information including work phone number,
cell phone number, fax number, email address, and postal mailing address. Also include a
job related contact that will know the whereabouts of and can contact the Project
Manager/Inspector quickly for Grant related matters.
I. Use the provided "Project List and Submittals" form to monitor the project's progress.
The SPONSOR will submit the form when submittals are made, and provide the
completed form, along with the reports, as part of the closeout documents.
3. The allowable costs of the project shall not include any costs determined by the STATE to be
ineligible.
4. The STATE reserves the right to amend or withdraw this offer at any time prior to its acceptance
by the SPONSOR.
5. This offer shall expire and the STATE shall not be obligated to pay any part of the costs of the
project unless the final agreement has been accepted by the SPONSOR on or before December 15,
2018 or such subsequent date as may be prescribed in writing by the STATE.
Except, for those projects receiving both State and Federal Aid (submit copies of FAA Application and
Agreement), the following inspection schedule, and reporting system is required:
b. Inspection Schedule and Reporting Sys:
Inspection Schedule and Reporting System will vary for each project. The SPONSOR must
make reports and be subject to inspections on the following schedule:
A. SPONSOR shall report project commencement date.
B. SPONSOR shall make no less than three progress reports during construction.
C. SPONSOR shall receive approval prior to any change in the scope of the project
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D. SPONSOR shall report project completion date and request final inspection and
payment.
E. STATE may participate in the final inspection and shall sign off the project as
completed.
F. STATE may arrange for audit of account in accordance with regularly scheduled audit
program.
The execution of this instrument by the SPONSOR and ratification and adoption of the project application
incorporated herein provides proof of the Sponsors commitment, as hereinafter provided. Said offer and
acceptance shall comprise allocation agreement, constituting the obligation and rights of the State of Idaho
and the SPONSOR with respect to the accomplishment of the project and the operation and the maintenance
of the airport. Such allocation agreement shall become effective upon the SPONSOR acceptance of this offer
and shall remain in full force and effect throughout the useful life of the facilities developed under the project
but in any event not to exceed twenty (20) years from the date of acceptance.
STATE OF IDAHO, ITD
D}v- of Aeronautics
By:
Mike Pa e, Administrator
ACCEPTANCE
THE SPONSOR DOES HEREBY RATIFY AND ADOPT ALL STATEMENTS, representations, warranties,
covenants, and agreements contained in the project application and incorporated materials referred to in the
foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and
conditions thereof.
Executed this 7th day of November 201
By:
J r errill, ayor
of Rexburg, City Council
ATTEST:
Deborah Lovejoy, City Clerk
1, Deborah Lovejoy, City Clerk do hereby certify that the foregoing is a full, true, and correct copy of
Resolution No. 2018-13 adopted at a regular meeting of the City Council held on the 7th day
of November . 2018, and that the same is now in full force and effect. IN WITNESS WHEREOF, I
have hereunto set my hand and impressed the official seal of the City, this 7th day of
November 2018.
l
Deborah Lovejoy, City Clerk
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