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HomeMy WebLinkAboutCouncil Minutes - July 11, 2018 1 July 11, 2018 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Sally Smith City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 6:30 P.M. City Hall Brett Sampson said the prayer. Chief Child led the pledge. Roll Call of Council Members: Attending: Council Member Flora, Council Member Walker, Council Member Mann, Council Member Wolfe and Council President Smith. Council Member Busby and Mayor Merrill asked to be excused. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Presentations: None Staff Reports: Finance: Review Amended Budget for Fiscal Year 2018 - Matt Nielson Chief Financial Officer Nielson reviewed the amendments to the budget for fiscal year 2018. He showed five budget adjustments for approval. The Golf Budget needed an adjustment for the purchase of the golf carts. The County will pay half of the golf cart purchase. There was a small adjustment to the Mayor’s Budget to correct the first amendment. The Parks Budget needed an adjustment for the Park Street Park. The Police Budget had several adjustments for the vehicle leases. The Streets Budget had the biggest adjustments due to the large carry over from one year to the next and partly due to some added projects. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x 2101 Fax: 208.359.3022 Deborah.lovejoy@rexburg.org www.rexburg.org City Council Minutes July 11, 2018 2 3 Officer Nielson asked City Council for approval on the five final budget adjustments. City Council decided to hear the summary of all the 2018 adjustments and vote on the new adjustments and set the public hearing in one motion. Officer Nielson showed the total adjustments for 2018. He explained that they started with about fifty seven million dollars in the budget and ended with a little over sixty one million. He reviewed the percentages that went to each department. Officer Nielson would like to set a public hearing for August 1st, 2018. He asked Council for a motion to set the public hearing and approve the final budget adjustments as presented. 4 Council Member Walker moved to approve the Amendments to the 2018 Fiscal Year Budget and set the public hearing for August 1st, 2018; Council Member Flora seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried Public Works: Keith Davidson 1. Wastewater Surplus Item – Canyon Truck Public Works Director Davidson asked council for permission to surplus the Canyon Truck used in the Wastewater Department. It has reached its useful life. 5 Council Member Mann moved to approve the surplus of the Canyon Truck; Council Member Walker seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried 2. Approve Bid for North 2nd East Project Public Works Director Davidson reviewed the bids for the North 2nd East Project. This would be for 2nd East from the railroad tracks north to the Moody Highway to install curb, gutter, sidewalks and a pathway. It would also include a CRABS project where they pulverize the asphalt and repave the road. They also included South 2nd East from 3rd South to 7th South to pulverize and repave that section of road. He asked council for approval to award the low bid to HK Contractors for the amount of $1,979,400.00. Council Member Wolfe asked if Urban Renewal is helping with this. Director Davidson said yes, they are. Council President Smith asked if the bids came in at what they had expected. Director Davidson said that all the bids are coming in higher than what they anticipate but the department does have the funding available to cover the project. They expect to have the South 2nd East project done by August 31st; before BYU-I starts in the fall. 6 Council Member Wolfe moved to approve and award the bid to HK Contractors in the amount of $1,979,400.00; Council Member Flora seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried 3. Approve Bid for Wastewater Telehandler Public Works Director Davidson reviewed the bids for the Wastewater Telehandler. He asked council for approval to award the low bid to Agri Service for the amount of $122,830.00 with a trade in amount of $50,000.00 making a total of $72,830.00. AGRI SERVICE ARNOLD WESTERN STATES SCHOWS TELEHANDLER 122,830.00$ 133,500.00$ 128,492.29$ 137,442.59$ TRADE IN 50,000.00$ 31,150.00$ 32,000.00$ 25,000.00$ TOTAL BID 72,830.00$ 102,350.00$ 96,492.29$ 112,442.59$ BID TAB Council Member Flora moved to approve and award the bid to Agri Service in the amount of $72,830.00; Council Member Wolfe seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried Council Member Mann asked for an update on the Henderson Subdivision roads. Director Davidson explained that they are doing some patching and then they will slurry seal the whole thing. Council Member Flora asked about the buckle in the road on 7th South going to the temple. Director Davidson explained that the storm drain under the road didn’t work as planned so they will be changing the angle of the storm drain from a 90 degree to a 45 degree bend and adding slotted rain covers to allow water to blow out through the lid. Council President Smith asked about the 5th West project. Director Davidson said they are working on getting the partial releases on the mortgages from some of the owners. Community Development: Bret Stoddard Building Official Stoddard reviewed the Building Valuation Report for June, 2018. 7 Building Official Stoddard presented a table that shows single family homes by year. The yellow is the permits and the green is the number of permits needed to match the previous year. 8 Official Stoddard indicated the public portal use has increased. They will soon have a hundred percent of the permits on line. Mayor’s Report: Council President Smith congratulated Council Member Flora on the Park Street Park completion. It turned out great and she appreciates her hard work. Public Hearings: 1. 6:45 P.M. Ordinance 1193 - Annexation at approximately 793 Barney Dairy Road (18- 00207) – Proposed zoning is Open Space Zone, Medium Density Residential 1 (MDR1), Low Density Residential 3 (LDR3), and Low Density Residential 1(LDR1) – Johnny Watson Council President Smith explained that this is a continuation of the public hearing that was started at the last meeting. Mr. Watson presented everything at the last meeting. They will now continue with testimonies. I. BACKGROUND The subject property is an area of unincorporated property bordered by the City of Rexburg on the west and south. The property was a dairy and agriculture. 9 II. SITE DESCRIPTION The site borders the Teton River on the north and Barney Dairy Road on the south. The subject property is approximately 91 acres. III. STAFF RECOMMENDATION Staff recommends that the Commission take public testimony, and determine if the proposed annexation can be approved, denied, or approved with conditions. The Comprehensive Plan identifies the use for this property as Low to Moderate Density Residential and Open Space. The requested zoning is Medium Density Residential 1, Low Density Residential 3 and Low Density Residential 1. Staff recommends that the Planning and Zoning Commission recommend to the City Council to approve the annexation of this property Council President Smith continued the public hearing. Public Testimony in favor of the proposal (5 minutes limit): Gaylene Harris of Rexburg represents the owners. Mrs. Harris is the daughter of the owners, Mr. and Mrs. Barney, and she wanted to explain their family vision. To the west of the property is already a commercial zone but they wanted to do what is most beneficial to everyone. The farm has been there since 1963 and her parents were always involved in the community and they wanted to do what was best for the community. The various zones that have been proposed for this property represent people in their various stages of life. To the east is Quail Hollow Subdivision with nice beautiful homes and they wanted to take them into consideration as well. That is why they wanted larger lots next to them. The green space at the north end of the property would serve as a park with a walking/bike path which would cut down on the number of pedestrians along the road. She wants the city to make sure there is a bike path there. The north park is an island and a path around there would be perfect for runners and bikers. 10 Bob Canning lives on Partridge Lane. He thinks the Barney’s have done a great job with their plans for this development. He has two concerns; one is higher traffic on the dangerous curve, the other, is how the city will deal with flooding. That area is known to have issues with flooding, but he is completely in favor of the development. Public Testimony neutral to the proposal (5 minutes limit): Public Testimony opposed to the proposal (5 minutes limit): Council President Smith closed the public hearing for deliberations. Council Member Wolfe commented that he believes this is a good project. He reminded Mr. Canning that this is just a zoning proposal right now and before any developments are made they will have to address any issues. Director Davidson agreed that there are some flooding issues that will need to be worked out. Council Member Mann commented that these projects are usually a long term build out. It won’t happen overnight so they will be able to address issues with traffic safety and flooding as needed. He thinks it’s a great plan and we do need more housing in Rexburg. Council Member Smith thanked Gaylene and her parents for all they have done for Rexburg and Madison county over the years. Council Member Wolfe moved to approve Ordinance 1193 - Annexation at approximately 793 Barney Dairy Road (18-00207) – Proposed zoning is Open Space Zone, Medium Density Residential 1 (MDR1), Low Density Residential 3 (LDR3), and Low Density Residential 1(LDR1); Council Member Flora seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried 2. 6:55 P.M. – Ordinance 1194 – Budget Appropriation for Fiscal Year 2019 – Matt Nielson Officer Nielson presented the Budget Appropriation for 2019. The total budget for fiscal year 2019 is 62.8 million. He has already covered the budget with City Council in previous meetings. Council President Smith opened the public hearing. Public Testimony in favor of the proposal (5 minutes limit): None Public Testimony neutral to the proposal (5 minutes limit): None Public Testimony opposed to the proposal (5 minutes limit): None Council President Smith closed the public hearing for deliberations. 11 Council Member Flora thanked Finance Officer Nielson and the Finance Department for all their hard work. She said there have been about 28 meetings to discuss this and go over each department’s budget. She appreciates the adjustments that had to be made and the thought that goes into making those adjustments. Council Member Flora moved to approve Ordinance 1194 - Budget Appropriation for Fiscal Year 2019 and consider it first read; Council Member Smith seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried Items for Consideration: Calendared Bills and Tabled Items: A. “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing Procedure (Recommend Suspension of the Rules): NONE B. Second Reading: Those items which have been first read: 1. Ordinance 1189 (18-00209) - Rezone at approximately Cul-de-sac Block from Low Density Residential Two to Low Density Residential Three and one parcel to Medium Density Residential Two Council Member Mann moved to consider Ordinance 1189 (18-00209) - Rezone at approximately Cul-de-sac Block from Low Density Residential Two to Low Density Residential Three and one parcel to Medium Density Residential Two second read; Council Member Walker seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried 2. Ordinance 1190 (18-00210) to Rezone at approximately University Blvd. and 258 South 2nd West rezoning the eight parcels in the General Business District Zone (GBD) to Community Business Center (CBC) Council Member Wolfe moved to consider Ordinance 1190 (18-00210) to Rezone at approximately University Blvd. and 258 S 2nd W rezoning the eight parcels in the General Business District Zone (GBD) to Community Business Center (CBC) second read; Council Member Flora seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None 12 Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried 3. Ordinance 1188 Development Code Ordinance Amendments (Ordinance No. 1115): (Planning and Zoning Commission recommended changes to the Development Code as itemized in the Working Copy of the Development Code.) Council Member Flora moved to consider Ordinance 1188 Development Code Ordinance Amendments (Ordinance No. 1115) second read; Council Member Wolfe seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried 4. Ordinance No. 1191 (18-00223) to Rezone SW Corner of Block 6 and 241 Steiner Avenue from Medium Density Residential 1 (MDR1) to High Density Residential 1 (HDR1). Council Member Walker moved to consider Ordinance No. 1191 (18-00223) to Rezone SW Corner of Block 6 and 241 Steiner Avenue from Medium Density Residential 1 (MDR1) to High Density Residential 1 (HDR1) second read; Council Member Mann seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried C. Third Reading: Those items which have been second read: NONE Mayor’s Business: Mayor Merrill was not in attendance. Council Member Wolfe said he met with the Police Department and they have set a date to meet with City Council on Tuesday, August 21st at 6:00 pm at the new training center to go through some training and then go to the shooting range for a BBQ. Council President Smith asked City Clerk Lovejoy when the County Lunch Meeting is. It will be August 13th at noon. Council Member Mann thanked Council President Smith for taking care of the 4th of July details. 13 Council President Smith thanked Council Member Mann for a great parade. She has received many compliments. It was a record crowd. Council Member Walker asked Chief Child how many engines are out on fires. Chief Child said there are three engines in Colorado and nine personnel. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from June 27th, 2018 meeting B. Approve the City of Rexburg Bills Council Member Wolfe moved to approve the Consent Calendar containing the minutes and city bills; Council Member Walker seconded the motion; Council President Smith asked for a vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried Executive Session – Idaho State Statute 74-206(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Council Member Mann moved to go into Executive Session per Idaho State Statute 74-206(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; Council Member Wolfe seconded the motion; Council President Smith asked for a roll call vote: Those voting aye Those voting nay Council Member Flora None Council Member Mann Council Member Wolfe Council Member Walker Council President Smith The motion carried Executive Session began at 7:19 Executive Session ended at 8:15 Adjournment: 8:15 APPROVED: ____________________________ Sally Smith, City Council President 14 Attest: _______________________________ Mary Flanary, Deputy City Clerk