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Home My WebLink AboutCouncil Minutes - August 15, 2018 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Mikel Walker Tisha Flora Brad Wolfe Sally Smith City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk 6:30 P.M. City Hall Council Member Walker said the prayer Council Member Busby led the pledge Roll Call of Council Members: Attending: Council Member Flora, Council Member Mann, Council Member Busby, Council Member Walker, Council President Smith and Mayor Merrill. Mayor Merrill said Council Member Wolfe asked to be excused. Mayor Merrill welcomed Victoria with the Standard Journal she is attending the meeting in place of Lisa Smith. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. NONE Presentations: NONE Committee Liaison Assignments for 2018: Council Member Mann: Golf Board · Emergency Services Board · Development Workshop Council Member Mann reported the Golf Board met last Tuesday and everything is going well. The afternoons at the golf course are slow do to the hot temperatures. The Emergency Services Board reported on the different fires going on in the state. They are working with the state agencies in charge of hiring personnel to combat the fires. The Development Workshop did not meet. Council Member Mann said he is impressed with the new development taking place at Hemming Village. There will be several new businesses at this development such as: Five Guys, Righteous Slice and Grifols. The development is near completion and Rocky Mountain Chocolate will also be in the new building. Council Member Busby: · Airport Board · Traffic & Safety · GIS Oversight Council Member Busby reported the Airport Board canceled their meeting. The Traffic and Safety Committee will not meet until the first of September. The GIS Oversight Committee did not meet. C. Council Member Walker: MYAB· Parks & Recreation · Trails of Madison County Council Member Walker reported the Mayor’s Youth Advisory Board will not meet until September. The Recreation Department is finishing up their summer programs. They have started working on their fall programs that include girls’ volleyball and girls’ basketball. They are also working on the Children’s Discovery Center at the Zone. City Employee Daniel Torres set up a booth at the Celebrate Youth Celebration with information about the center. The feedback from the residents was positive and supportive. The center is scheduled to open on October 8th. Mayor Merrill said the name of the Children’s Discovery Center will be called Kid’s Burg and he is excited to have this center. Council Member Walker said the Recreation Department is also working on the enhanced sled hill at Teton Lakes Golf Course. They are working with the Sticks and Stones business to negotiate a cross country ski rental for the sled hill. The Trails Committee is working on prioritizing the trails within the city limits. Currently, the main priority is the trail along the Teton River. Also, the Trails of Madison County Committee has not been reorganized. The county is still in the process of organizing their half of the committee. City Attorney Zollinger mentioned the Public Works Department has done a great job with shaping the sled hill at the golf course. The school district gave the dirt to the city for the hill. The Parks Department will be installing the sod on the hill soon. Council Member Flora questioned the location of the hill at the golf course. City Attorney Zollinger indicated the hill was built near the Club House by the first tee box. Council Member Busby asked how the customers responded to the hill being built at the golf course. City Attorney Zollinger replied the customers are pleased with the addition of the extra tee box that was installed because of the hill. Council Member Mann said the location of the sled hill works great because there is parking available in the winter for people that use the golf course for cross country skiing. D. Council President Smith: Legacy Flight Museum · Beautification Committee · M.E.P.I. Council President Smith reported The Legacy Flight Museum Committee will be meeting in September and M.E.P.I. will not meet again until February. She questioned the invoice for the flowers that were planted along Main Street; they were purchased from a different vendor than previous years. City Attorney Zollinger said the vendor had an issue with one of their greenhouses; the city had to purchase the flowers from a different vendor this year. He indicated the flowers are purchased under a competitive bid process. E. Council Member Flora: School Board · Rexburg Arts Council/ Museum of Rexburg Council Member Flora reported the School Board met however she was unable to attend the meeting. She spoke with Dr. Thomas and he informed her that they discussed using the bond money for the different school buildings needing additions and repairs. They also discussed the levy vote coming up on August 28th. The levy is an extension of the 2014 levy; it will not increase taxes. The past two levies have paid for new buses, technology, and security. The levy is not used for salaries. Council Member Flora said she attended the Upper Valley Arts Council meeting. They are implementing a new process were they will seek representatives from every art entity to come together and figure out ways to help the arts be successful in Rexburg. There were updates done at the Romance Theater. The chairs have been reupholstered. She commended Jackie Rawlins and her employees for scrubbing the back outer shell of the chairs at the theater. Council Member Flora invited everyone to the Storytelling Festival. The festival starts on Friday Night at the Romance Theater at 7:00 p.m. and on Saturday at the Madison County Fair from 10:00 a.m. to 6:00 p.m.… On Sunday night the Rexburg Children’s Choir will be the opening number for the Sacred Night Storytelling at the Tabernacle starting at 7:00 p.m. Mayor Merrill indicated they will also be doing a comedy night on Saturday. Council Member Busby asked if the event has been advertised on BYU- Radio. Council Member Flora replied they have done radio ads for the Storytelling Festival; they have also used social media to advertise the event. Council Member Busby commended Jackie Rawlins for her hard work and ability to rally together a great team. F. Council Member Wolfe: Planning & Zoning · Urban Renewal Agency · Police Council Member Wolfe did not attend the meeting. Mayor Merrill indicated the Urban Renewal Agency did not meet. Staff Reports: Finance – Matt Nielson Review Monthly Financial Reports. Public Works and Engineering: - Keith Davidson Paving for Pizza – Dominos $5000 for street repairs Public Works Director Davidson reported Rexburg was nominated for the Domino’s Pizza promotion for fixing potholes on roads across the country. In order for Rexburg to receive the $5,000.00 dollar grant the mayor will need to sign the contract. The city will also need to submit before and after pictures of the work they did to fix the potholes or deficiency in the city’s roads. He is seeking city council approval for the contract to be signed. Council Member Busby moved to approve the Domino’s Pizza Promotional Contract of $5,000.00 to fix deficiencies on the city roads; Council Member Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Busby Council Member Walker Council President Smith The motion carried FAA Grant Public Works Director Davidson reported the city has applied for a FAA Grant in the amount of $316,841.00 for the feasibility study at the new airport location. Council President Smith questioned if the FAA Grant needs to be matched. Public Works Director Davidson said the match is still at 90/10 percent and he will also need the county’s approval for the grant. Council Member Flora moved to approve the FAA Grant of $316,841.00; Council Member Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Busby Council Member Walker Council President Smith The motion carried Railroad Agreement Moody Crossing Public Works Director Davidson reviewed the Railroad Agreement for the Moody Crossing; the contract is for the Railroad. He is seeking City Council approval to sign the contract agreement from the Railroad. Council Member Busby moved to approve the Moody Crossing Railroad Agreement; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Busby Council Member Walker Council President Smith The motion carried Public Works Director Davidson reported on several seal coat projects that have started on some of the roads including Millhollow Road and 2nd West. He said it takes several hours for the seal coat to set up. There will also be some seal coat work done on Sunday to minimize the impact on businesses. They plan to seal coat 5th West on Sunday. They prefer to complete the seal coating by Tuesday before school starts. The last streets that will seal coated are in Henderson Subdivision. Council Member Flora commented the newly painted traffic lines make the streets look new. Mayor Merrill asked when the work on 2nd East will begin. Public Works Director Davidson said they have pushed the beginning date to August 27th. They will have a pre-construction meeting and invite the university representatives to make sure everything runs well. The work will start on the south end of 2nd East. The work being done is a CRAB’s project. Council Member Busby asked if the work will start south of the temple. Public Works Director Davidson said the work starts on 3rd south to 7th south. Mayor Merrill asked the reason why the contractor pushed the work back and how long will the project take to complete. Public Works Director Davidson said the contractor had scheduling conflicts and they hope to complete the work before university students return. Bret Sampson with BYU-Idaho asked about the work on 2nd East near Wal-Mart and if they plan to close the road. Public Works Director Davidson replied they will not close that road for the project. Discussion regarding the different city projects Depatco Construction is working on. Council Member Busby questioned the type of work being done on University Boulevard and when the work will be completed. Public Works Director Davidson said they are widening the road adding sidewalk, a sewer line and curb and gutter. They plan to complete the work on September 17th. Council Member Busby said he is concerned about the added traffic on that road when the high school begins on Wednesday. Public Works Director Davidson said the stop light cycle has been modified to help with traffic flow. Council Member Busby asked if they are replacing the guard rail and if a crosswalk will be added to cross the road to get to McDonald’s. Public Works Director Davidson replied the guard rail will be removed to add curb and a crosswalk will be added; however, it will take time to get the pedestrian push signals for the crosswalk. Public Works Director Davidson reported on the water reservoir in Burton. They are nearing the point where they can shut off the dewatering. When the pipes that are coming out of the bottom of the reservoir are pulled out they can reopen the road before school starts at Burton Elementary. Public Works Director Davidson mentioned the county will be helping with some of the cost to chip seal from Wal-Mart to the North Interchange. On heavy traffic volume roads the chip seal helps with road structure. Council Member Busby asked about the parking situation on 7th South. Public Works Director Davidson replied they will be reviewing the painted parking lines in that area and the bike path on the north side. They will discuss moving the power pole with Rocky Mountain Power Company. The long term solution is to reconfigure that road similar to Pioneer Road. Council Member Busby asked if a traffic study has been conducted since the development of Juniper Sands. Public Works Director Davidson said no, a traffic study has not been conducted. Council Member Busby said a traffic study should be conducted because as the second phase for that development is developed there will be added traffic. Public Works Director Davidson said they have met with the Railroad to discuss the expansion of the railroad crossing out to a five lane configuration. The Railroad agreed with the expansion and will look into it for next year or the following year. Discussion regarding a broken utility box on the Cook’s property. Mayor’s Report: Mayor Merrill reported they meet with engineering firms on Monday to do a wastewater collection study. He thanked Council Member Flora and Council Member Busby for their help in selecting the engineering firm that will conduct the study. The study should be completed in about 9 to 10 months. He reported he attended a Mayor’s Conference in Island Park. The conference was well attended by most of the mayors form East Idaho. He was able to network mayors from other cities. Mayor Merrill reported he and HR Director Hill spoke with Dr. Prince and Nicole Jeppesen regarding a similar service as Tel-A-Doc. Dr. Prince and Nicole are starting a similar service here in Rexburg. They met to discuss if the city would consider going with them instead of the Tel-A-Doc program. Mayor Merrill also encouraged everyone to attend the Storytelling Festival. Public Hearings: NONE Items for Consideration: Calendared Bills and Tabled Items: “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing Procedure (Recommend Suspension of the Rules): NONE Second Reading: Those items which have been first read: Ordinance 1195 (18-00311) Rezone at Approximately 411 South Harvard from Low Density Residential 1 (LDR1) to Low Density Residential 3 (LDR3) – Craig Rindlisbacher ORDINANCE NO. 1195 AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. Council President Smith moved to approve Ordinance 1195 the Rezone at approximately 411 South Harvard from Low Density Residential 1 (LDR1) to Low Density Residential 3 (LDR3) and consider second read; Council Member Mann seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Busby Council Member Walker Council President Smith The motion carried Ordinance 1196 (18-00349) Development Code (Ord 1115) Amending High Density Residential 2 Zone (HDR2) to allow an Urban Form to Promote Walkable Streets in the Infill and Redevelopment area and to amend the Pedestrian Emphasis District Map (PED) to Include Block 4 of Parker Addition – Craig Rindlisbacher ORDINANCE NO. 1196 AN ORDINANCE AMENDING THE CURRENT DEVELOPMENT CODE (PLANNING AND ZONING ORDINANCE NO. 1115) CONCERNING SUBSTANTIVE AND NON-SUBSTANTIVE ITEMS; THE FOLLOWING CHANGES HAVE BEEN MADE; CHANGES TO HIGH DENSITY RESIDENTIAL 2 (HDR2) ZONE TO STREAMLINE THE DENISTY REQUIREMENTS AND ALLOW REDUCED SETBACKS TO THE INFILL/REDEVELOPMENT AREA; TO INCLUDE THE ENITRE CORNELL BLOCK IN THE PEDESTRIAN EMPHASIS DISTRICT (PED); AND PROVIDING FOR THE EFFECTIVE DATE OF THE ORDINANCE. Council Member Mann moved to approve Ordinance 1196 Development Code (Ord 1115) Amending High Density Residential 2 Zone (HDR2) to allow an Urban Form to Promote Walkable Streets in the Infill and Redevelopment area and to amend the Pedestrian Emphasis District Map (PED) to Include Block 4 of Parker Addition and consider second read; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Busby Council Member Walker Council President Smith The motion carried Ordinance 1197 Fiscal Year 2018 Amended Budget ORDINANCE NO. 1197 AN ORDINANCE OF THE CITY OF REXBURG, IDAHO, AMENDING ORDINANCE NO. 1169, THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018: APPROPRIATING ADDITIONAL MONIES THAT HAVE BEEN OR ARE TO BE RECEIVED BY THE CITY OF REXBURG, IDAHO, AND BUDGET REDUCTIONS IN THE NET SUM OF $4,100,500 AND PROVIDING AN EFFECTIVE DATE. CITY OF REXBURG BUDGET AMENDMENT FISCAL YEAR 2018 FUND ORIGINAL AMENDMENT FINAL GENERAL 11,938,800 2,800 11,941,600 RECREATION PROGRAMS 241,600 25,700 267,300 POLICE ANIMAL CONTROL 145,600 58,200 203,800 EM ERGENCY SERVICES 3,336,500 (31,200) 3,305,300 BLDG SAFETY AND PLANNING & ZONING 1,961,900 (4,300) 1,957,600 GEOGRAPHIC INFORMATION SYSTEMS 403,200 (4,200) 399,000 DOWNTOWN REVITALIZATION 93,500 173,400 266,900 STREET SHOP CONSTRUCTION - 114,000 114,000 PARKS IMPACT FEE CAPITAL 1,113,000 35,000 1,148,000 RIVERSIDE PARK CONSTRUCTION 1,600,000 175,000 1,775,000 STREET REPAIR 2,281,400 424,600 2,706,000 STREET NEW CONSTRUCTION 1,306,900 1,493,500 2,800,400 GOLF COURSE OPERATIONS 414,900 207,800 622,700 GOLF COURSE CONSTRUCTION 40,000 229,800 269,800 LID 47 CONSTRUCTION 1,290,000 310,000 1,600,000 NORTH 2ND E CONSTRUCTION 251,800 890,400 1,142,200 NON-AMENDED FUNDS 30,796,300 - 30,796,300 GRAND TOTAL 57,215,400 4,100,500 61,315,900 Council Member Walker moved to approve Ordinance 1197 Fiscal Year 2018 Amended Budget and consider second read; Council President Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Busby Council Member Walker Council President Smith The motion carried Third Reading: Those items which have been second read: NONE Tabled Items: Those items which have been the subject of an affirmative vote to a motion to table: NONE Mayor’s Business: Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. Minutes from August 1st , 2018 meeting Approve the City of Rexburg Bills Council Member Flora moved to approve the Consent Calendar containing the minutes and city bills; Council President Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Busby Council Member Walker Council President Smith The motion carried Council Member Busby move to go into Executive Session per Idaho State Statute 74-206 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; (c) To acquire an interest in real property which is not owned by a public agency; Council President Smith seconded the motion; Mayor Merrill asked for a roll call vote: Those voting aye Those voting nay Council Member Flora Council Member Mann Council Member Busby Council Member Walker Council President Smith The motion carried Went into Executive Session 7:14 P.M. Came out of Executive Session 8:21 P.M. Adjournment 8:22 P.M. APPROVED: ____________________________ Jerry Merrill, Mayor Attest: ____________________________________ Marianna Gonzalez, Deputy City Clerk