HomeMy WebLinkAboutCouncil Minutes - February 07, 2018
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February 7, 2018
Mayor Jerry Merrill
Council Members:
Christopher Mann Jordan Busby
Mikel Walker Tisha Flora
Brad Wolfe Sally Smith
City Staff:
Stephen Zollinger – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director
Blair Kay – City Clerk
6:30 P.M. City Hall
Noah Hepworth from Troop 306 said the prayer
Eli Brown from Troop 306 led the pledge
Roll Call of Council Members:
Attending: Council Member Flora, Council Member Mann, Council Member Wolfe, Council
Member Busby and Council President Smith.
Council Member Walker and Mayor Merrill asked to be excused.
Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
Dallin Saurey of Rexburg has some issues with the up-keep of the Nature Park. There was an
injured Canadian goose that had a bad wing. Citizens had been feeding it. There was a dead
bird on the path. He understands that the parks department is busy but maybe they need to hire
more staff. The leafy spurge is also running wild at the nature park and needs to be taken care
of.
Presentations:
New Employee - Introduce the new Marketing Coordinator – Jon Faldmo
Council President Smith had Jon introduce himself. He is from California and has lived here
for 2 ½ years. He likes Rexburg and he enjoys marketing so he is happy to be the new
Marketing Coordinator for the City of Rexburg.
Staff Reports:
Finance – Matt Nielson
Financial Officer Nielson reviewed the new fee recommendations. He showed his presentation on
the overhead screen and reviewed the various fee changes for each department.
Building Department:
Update some fees to match minimum base charges
Update some fees to match software field limits
Delete several fees that are covered with the general inspection of $65/Hour
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Minutes
February 7, 2018
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Engineering:
Update professional engineering labor per man hour from $85 to $95
◦ Fee used for site plan review
Golf:
Add revenues that will shift from contractor to Owners (City/County Courses)
Leave range, club rental, and pull cart fees the same
Increase cart fee per rider per 9 hole
◦ Increase from $6.50 to $7.25
Still cheaper than the average cost in our area
Add trail fee for those that bring their own carts
◦ 50% of regular cart rental price
Increase CC convenience fee to cover actual costs
◦ New rate of 3.5%
Planning and Zoning:
Discontinue deposit practice for sign permits
Increase sign permit fees to more closely match costs to administer
Delete fees that are duplicated in other areas
Parks:
Create new fee of $10/hr. for designated park field rental
◦ We do not plan to use this fee at this time
◦ Will continue current practice to allow fields to be scheduled for free
◦ Would like this fee in place in the future if scheduling conflicts begin to occur
Police:
Update Animal Control Facility fees
◦ Some increases due to increased costs of veterinarian services
◦ Some increases to match veterinarian fees, so we are not competing and taking business
◦ Added verbiage to some fees for clarification
◦ Addition of new fees
Intake fees
Impound Fees
Update verbiage on records request fees
Rexburg Rapids:
Simplify Pricing to one rate
◦ No longer have daytime and evening rate
◦ Will offer BOGO pricing on Monday & Friday nights
Increase daily admission rates
◦ Helps offset loss of slide revenue
◦ To decrease projected operating loss in future
◦ Will give discount to 52% of patrons that normally purchased a slide pass
◦ Will increase cost for 48% of our patrons who did not normally purchase a slide pass
◦ Increase non-swimmer rate from $2.50 to $5.00 to match Senior/Veteran rate
Discontinue slide pass fee
◦ Eliminates wristbands and speeds up check-in process
◦ Simplifies punch pass choices
Discontinue other Evening Group fees not being utilized
Increase Exclusive & Non-Exclusive rates
Increase Punch Pass and Season pass rates
Increase class rates and swim club rates
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Tabernacle:
No change in rental rates, but changes allowed time for event
Change the verbiage of “1 Day Event” rates to “Up to 4 hours”
◦ This would allow us to schedule multiple events in a day
Wastewater:
Deletes a duplicate fee
Clarifies the Sewer Septic Service Fee
◦ Charge would be based on tank size rather than gallons dumped
No change to current rate of $.12 per gallon
We have no way to meter gallons dumped
Ordinance and contracts signed by customer already state that it is based on tank size
◦ No change to the $30 minimum charge
Officer Nelson showed the website with the list of fees. It is available to the public by going to
http://www.rexburg.org/pages/fee_list.php .
Officer Nelson asked City Council for a motion to set the public hearing to approve the proposed new
fees list for March 7th, 2018 at 7:00 p.m.
Council Member Busby moved to set the Public Hearing for the New Fee
Recommendations for March 7th, 2018; Council Member Wolfe seconded the motion; Council
President Smith asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
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Officer Nielson reviewed two budget adjustments that need City Council approval. One for the Fire
Department to replace some air packs. The self-contained breathing apparatuses that the fire
department uses are about 25 years old and are now hard to get parts for. They have applied for a grant
for the past three years but have not been awarded a grant. The funds are available because of the wild
land trailer revenue.
The second budget adjustment is for the Parks Department. They would like to have $25,000 of the
High Five Grant go into the parks and trails study. The County is also contributing $10,000 toward the
trails study.
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Council Member Mann moved to approve the budget adjustments for the Fire Department
and the Parks Department; Council Member Wolfe seconded the motion; Council President
Smith asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
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Council Member Busby asked about the revenue from fighting fires and how long that takes to
receive payment. Officer Nelson said it takes a while. They do not get the final billings in until late fall.
For this year, they have billed out about $600,000 and have collected all but $40,000 of that.
Council Member Flora sked about the jump in the parks and trails study from $50,000 to $75,000.
Officer Nelson said they broadened the scope a little but mainly because that is how the bids came in.
Their best guess was $50,000 but that was low.
Public Works and Engineering: - Keith Davidson
Award bid for “Summerfield Lift Station” ww-02-18
Director Davidson reviewed the bids for the Summerfield Lift Station. Zollinger Construction came in
with the low bid of $135,000.00. Director Davidson asked for Council approval to award the bid to
Zollinger Construction.
Council Member Flora moved to award the bid for the Summerfield Lift Station to
Zollinger Construction for $135,000.00; Council Member Busby seconded the motion; Council
President Smith asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
Award bid for Second South Sewer Line
Director Davidson reviewed the bids for the Second South Sewer Line project. 3H Construction came
in with the low bid of $56,359.00. He asked Council for approval to award the bid to 3H Construction.
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Council Member Busby moved to award the bid for the Second South Sewer Line to 3H
Construction for the amount of $56,359.00; Council Member Wolfe seconded the motion;
Council President Smith asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
Council Member Busby asked about the “tree” streets where the water line was replaced; those roads
are in bad shape and in need of repair. He would like to prioritize the road repair needs. Director
Davidson agrees.
Council Member Busby asked about some boring that was done on Second East that has now
collapsed. Director Davidson indicated that they are getting in touch with that company.
Council President Smith asked about anything that needs addressed before their spring drive around.
Director Davidson indicated that they do already have their road construction projects slated for this
year but if there is anything else the City Council would like to look at, he would be willing to do that.
Community Development:
New Construction Report – Bret Stoddard
Building Development Manager Stoddard reviewed the Building Valuation Report for January.
Project value for January was $11,775,605.95 with Eden Apartments being the largest part of that.
Manager Stoddard showed a power point on the overhead screen that explains the new public
portal for building permits and the benefits of having all permits submitted digitally. There are 9 out
of 24 permit types active on the public portal. Contractors will now be able to submit their permit
applications digitally and pay online. This new system will stream line the permit process, making it
faster and more accurate. The applicant will have access to it so they can follow their application
through the process.
Council Member Flora asked what the turn around time is for approval. Manager Stoddard
indicated that on average about 10 days but they are trying to do better than that and they are faster
in some cases.
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Council President Smith asked if applicants will just go to the portal now instead of coming in.
Manager Stoddard said yes but the Building Department will help the applicant with the process as
needed.
Mayor’s Report:
Proclamation #2018-01 - Kimber Ricks Week
Council President Smith welcomed newly retired County Commissioner, Kimber Ricks to the
meeting and read the proclamation declaring Kimber Ricks week.
The audience gave Kimber Ricks a standing ovation.
Council Member Busby moved to ratify Proclamation 2018-01 – Kimber Ricks Week;
Council Member Flora seconded the motion; Council President Smith asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
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Council President Smith turned some time over to Brett Sampson to give the BYU-I Winter
Enrollment numbers
BYU-I Winter Enrollment numbers – Brett Sampson
Brett Sampson reported that the BYU-I enrollment numbers for Winter Semester 2018 came
to 18,689, which is an increase of 3.5 percent over last winter. He added that 52.3 percent are
male students and 47.7 are female students with 26.2 percent married and 59.1 percent returned
missionaries.
Council Member Flora asked if they know how many of the married students are enrolled with
their spouse. Mr. Sampson said they can track that but it would show all students enrolled, not
just the ones living in Rexburg.
Public Hearings:
6:35 pm Bill 1180 - Annexation of property (#17 00740) in the Impact Area at approximately 4
West Moody Road in a Transitional Agricultural Zone (TAG1) into the City of Rexburg.– Bron
Leatham
Shaylin Lister from St. Anthony represents Bron Leatham and Leatham Legacy and they are
asking for annexation of their 26 acre parcel into the City.
Council President Smith opened the public hearing.
Testimony of those in favor – NONE
Testimony of those neutral – NONE
Testimony of those opposed – NONE
Council President Smith closed the public hearing.
Discussion:
Council Member Mann commented that this looks like a great plan with no opposition.
Council Member Busby moved to suspend the rules for Ordinance 1180 Annexing
approximately 4 West Moody Road (#17 00740), A proposed annexation in the Transitional
Agricultural One Zone (TAG1) in the Impact Area for the City of Rexburg; Council Member
Flora seconded the motion; Council President Smith asked for a roll call vote:
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Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
Council Member Mann moved to approve and consider third read Ordinance 1180
Annexing approximately 4 West Mood Road (#17 00740), A proposed annexation in the
Transitional Agricultural One Zone (TAG1) in the Impact Area for the City of Rexburg; Council
Member Wolfe seconded the motion; Council President Smith asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
Items for Consideration:
Resolution 2018 – 01 Amending Vision 2020 Rexburg Comprehensive Plan Map – (#17 00787) to
change the Comprehensive Plan Map from Transitional Agriculture One (TAG1) to Light Industrial
at approximately 4 West Moody Road in the Impact Area for the City of Rexburg, Madison County,
Idaho.
City Planner Rindlisbacher explained the land use change at 4 West Moody Road. Light Indutrial
fits with the area because of its proximity to existing transportation and utility networks. Light
industrial is intended for processing, assembly, manufacturing, storage, warehouse and wholesale
distribution. Uses that generate excessive noise, smoke, odor or fumes are excluded from Light
Industrial.
Council Member Busby asked if a parts pulling business could go in Light Industrial. Planner
Rindlisbacher replied that it can go there but must be screened from view.
Planner Rindlisbacher indicated that staff feels it makes sense to extend this zone for the rest of
the area. That will be forth coming with a Comp Plan update for the entire area but that is not part
of the discussion at this time. The applicant is confident that they can fulfill the developments
demands for water, traffic and sewer including needed improvements to the intersection at 2nd East
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and Moody Road. Planning and Zoning recommends this change to the land use based on the need
for Light Industrial use in the City.
Council Member Busby asked for clarification on the improvements that would be needed at the
intersection of 2nd East and Moody Road. Planner Rindlisbacher explained that the culvert for the
ditch is narrow and may need widened.
Council President Smith asked if the neighbors have requested annexation. Planner Rindlisbacher
said none have objected but none have asked to be annexed at this time.
Council Member Mann is concerned about the visual of the Light Industrial Zone from Highway
20. He hopes the developer will keep that in mind.
Council Member Flora moved to approve Resolution 2018-01 – Amending Vision 2020 Rexburg
Comprehensive Plan Map – (#17 00787) to change the Comprehensive Plan Map from Transitional
Agriculture One (TAG1) to Light Industrial at approximately 4 West Moody Road in the Impact
Area for the City of Rexburg, Madison County, Idaho; Council Member Busby seconded the
motion; Council President Smith asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
Resolution 2018 – 02 Amending Vision 2020 Rexburg Comprehensive Plan Map - (#17
00772) to change the Comprehensive Plan Map from Neighborhood Commercial Mixed Use to
Moderate–High Density Residential for 248 West 3rd South in the City of Rexburg, Madison County,
Idaho.
City Planner Rindlisbacher reviewed the requested changes and where it is located. The Planning
& Zoning Commission recommends this change.
Council Member Flora moved to approve Resolution 2018-02 – Amending Vision 2020 Rexburg
Comprehensive Plan Map – (#17 00772) to change the Comprehensive Plan Map from
Neighborhood Commercial Mixed Use to Moderate–High Density Residential for 248 West 3rd
South in City of Rexburg, Madison County, Idaho; Council Member Wolfe seconded the motion;
Council President Smith asked for a vote:
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Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
Conditional Use Permit (#18 00006) to allow a parking reduction through the use of the
Pedestrian Emphasis District (PED), per the Rexburg Development Code. The zoning for the
property is High Density Residential One (HDR1). The said parcel is located at 486 South 3rd West
in Rexburg, Madison County, Idaho.
Attorney Stephen Zollinger explained the reason for this request. Originally the applicant was
going to use the bottom floor for storage but decided to make it living units instead and therefore
would need more parking spaces so he is requesting a Conditional Use Permit for reduced parking.
Council Member Smith asked how many parking spaces it ended up being reduced by. Attorney
Zollinger said about 3 ½ spaces.
Council Member Busby moved to approve Conditional Use Permit (#18 00006) to allow a
parking reduction through the use of the Pedestrian Emphasis District (PED), per the Rexburg
Development Code. The zoning for the property is High Density Residential One (HDR1). The said
parcel is located at 486 South 3rd West in Rexburg, Madison County, Idaho; Council Member Wolfe
seconded the motion; Council President Smith asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
Calendared Bills and Tabled Items:
A. “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing
Procedure (Recommend Suspension of the Rules): NONE
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B. Second Reading: Those items which have been first read: None
C. Third Reading: Those items which have been second read:
Ordinance 1179 – Raising the minimum age to buy Tobacco Products in Rexburg from 18
to 21 – MYAB
Council Member Busby commented that this bill is coming forward in the senate. He would like
to table this until the legislative session is over to see what they do.
Council Member Flora said that she is in support of this Ordinance. She would like the
community to voice their opinion to the legislators. Busby thinks they should table it and then
garner support.
Council Member Mann feels they should approve this ordinance with a July or August effective
date so that if it doesn’t pass the state and therefore, the county, they can reconsider later. He feels
this is the movement of history and the way the state and country are going. He likes the fact that
the City of Rexburg is taking the lead and that this came from the youth of the community.
Council Member Wolfe is unsure why they would wait; if the state doesn’t pass it, are they not
going to pass it?
Council Member Busby would just like to see what happens. The county is giving mixed signals
and if they don’t pass it, it would cause problems.
Council Member Busby motioned to table Ordinance 1179 until later. There was no second.
Council President Smith said without a second she would entertain another motion.
Council Member Mann moved to approve and consider third read Ordinance 1179 – Raising
the minimum age to buy Tobacco Products in Rexburg from 18 to 21 with a start date of July
15, 2018; Council Member Flora seconded the motion; Council President Smith asked for a
vote:
Council Member Busby asked if the county doesn’t pass it do we still hold to it. Council Member
Mann said if the county and the state and the rest of the counties don’t approve it, he will rescind his
decision.
Council Member Busby asked Attorney Zollinger if the state passes it will that automatically apply
to the city. Attorney Zollinger said yes.
Discussion about the state ordinance.
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
Council President Smith invited City Council and the community to attend the Parks &
Trails vision meeting tomorrow night.
Consent Calendar: The consent calendar includes items which require formal City
Council action, however they are typically routine or not of great controversy. Individual
Council members may ask that any specific item be removed from the consent calendar for
discussion in greater detail. Explanatory information is included in the City Council’s agenda
packet regarding these items.
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A. Minutes from January 17, 2018 meeting
B. Approve the City of Rexburg Bills
Council Member Busby moved to approve the Consent Calendar containing the minutes and city
bills; Council Member Wolfe seconded the motion; Council President Smith asked for a vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council Member Busby
Council President Smith
The motion carried
Adjournment 7:49 P.M.
APPROVED:
____________________________
Sally Smith, City Council President
Attest:
____________________________________
Mary Flanary, Deputy City Clerk