HomeMy WebLinkAboutCouncil Minutes - February 21, 2018City Council Minutes
February 21, 2018
35 North 10 East blairk®rexburg.org Phone: 208.359.3020 x2313
Rexburg, ID 83440 www.rexburg.org Fax: 208.359.3022
Mayor Jerry Merrill
Council Members:
Christopher Mann Jordan Busby
Mikel Walker Tisha Flora
Brad Wolfe Sally Smith
6:30 P.M. City Hall
Johnny Watson said the prayer
Joseph Morring led the pledge
Roll Call of Council Members:
CITY OF
REXBURG
America's Family Community
City Staff
Stephen Zollinger — City Attorney
Matt Nielson — Finance Officer
Keith Davidson — Public Works Director
Val Christensen — Community Development Director
Scott Johnson — Economic Development Director
Blair Kay — City Clerk
Attending: Council Member Flora, Council Member Mann, Council Member Wolfe, Council
President Smith and Mayor Merrill.
Council Member Walker and Council Member Busby asked to be excused.
Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
A. Suicide Prevention — Judy Nelson
Judy Nelson asked the members of the audience to raise their hand if they know anyone who has
or has attempted suicide. The majority of the people in the audience raised their hand. She explained
Idaho has the fifth highest suicide rate in the nation. There is a big concern regarding suicide in the
Rexburg Community. They are going to start a suicide prevention chapter in Rexburg that will
include community members from Rigby, Ririe, St. Anthony, Ashton, Menan and outlining areas.
She said the chapter's first meeting will be held here in Rexburg on March 6`" at 12 o'clock at the old
Madison Jr. High building. The support group for Rexburg will be lead by Stacy Hill and the
meetings will be held every second Wednesday of the month at the Madison Library from 6 p.m. to
7 p.m. She invited all to attend the meetings.
Judy Nelson also mentioned the Madison Cares Group has a terrific program called Youth Mental
Health First Aid and Adult Mental Health First Aid. She passed out flyers with information about
the meetings to the audience and City Council.
t•. Johnny Watson commented on the platting process on the Barney Property west of Quail Hollow.
The property is less than 90 acres in size. The application will be submitted to Planning and Zoning
in about two weeks depending on the site plan layout.
Presentations:
A. Appointment of new City Clerk, Deborah Lovejoy — Mayor Merrill
Mayor Merrill administered the Oath of Office and appointed Deborah Lovejoy as the new City
Clerk for the City of Rexburg.
Official Oath
ST4TE OF IDAHO,
) SS
County of Madison
I Deborah Ixteiau. do solemn! smyar (or affirm) !that I nill support the Constitution
of the united States and the Constitution of the State of Idaho, and that I urll fait!fu1J-
discharge the duties of G • Clerk, of the Cite of Bexbu2 an ordrng to the best of md- abilipt
(Signature of Appointed Okla!)
Subscribed and savrn to before me this 21st dad of Fitkrw 2018.
B1airD. Kaj; G_4,Clak
Committee Liaison AssiVi.ments for 2018:
A. Council Member Mann: Golf Board • Emergency Services Board • Development Workshop
Council Member Mann reported the Golf Board and Emergency Services Board did not meet.
The Development Workshop will meet next week.
B. Council Member Busby: Airport Board Traffic & Safety GIS Oversight
Council Member Busby was unable to attend the meeting.
C. Council Member Walker: MYAB• Parks & Recreation • Trails of Madison County
Council Member Walker was unable to attend the meeting.
D. Council President Smith: Legacy Flight Museum • .Beautification Committee • M.E.P.L
Council President Smith reported the Legacy Flight Museum meet to discuss and make
preparations for the Airshow. The Airshow is scheduled for June 16`h and will be sure to impress
with a lot of great pilots; however, the airshow will be a little bit shorter this year from 10:00 a.m. to
2:00 p.m... There will be vendors at the Airshow selling lunch. She encouraged everyone to support
and attend the Airshow. She mentioned there is new development taking place near the location of
the Airshow. The new development may cause issues with parking; however, she believes there will
be sufficient parking for this year's Airshow.
Council President Smith reported M.E.P.I. meet at the beginning of the month and everything is
going well. She asked Economic Development Director Johnson to give a report of the items
discussed at the M.E.P.I. meeting.
Council President Smith reported the Beautification Committee has not met. Mayor Merrill
indicated the planting of the flowers along Main Street is scheduled for May 10`h. He said the
Mayor's Youth Advisory Board is heading the project.
Economic Development Director Johnson reported M.E.P.I. is looking at the type of businesses
that are considering locating to Rexburg and where in the city they prefer to be located. They found
that most businesses prefer to be located in the downtown area. He mentioned some of the specific
reasons why these businesses prefer the downtown area: first to have better access to the workforce
and second to be closer to some of the restaurants. Navex Global is one of the businesses that
prefer the downtown location. He mentioned Navex Global will need 22,000 square feet of office
space. They were able to arrange the space for them; however, now there is a shortage of office
space in the downtown. The dynamics of the downtown area are also changing before it was largely
retail now they are seeing businesses like call centers moving in.
4
Economic Development Director Johnson explained there are other challenges in the downtown
area such as 25% of the land is off the tax rolls. Parking has also become an issue and will continue
to be an issue as they see a shift from retail business to call centers, etc... M.E.P.I. has been working
with the Urban Renewal Agency and others to find a location for a parking structure. The intent is
to create a parking structure that will allow the selling off of the flat surface parking for
development.
Mayor Merrill said there will be a joint meeting with Planning and Zoning on March 15`" at 5:00
p.m. to discuss the downtown area.
E. Council Member Flora: School Board Kelburg Arts Councill Museum of Re- burg
Council Member Flora reported the School Board met with Head Waters Construction to discuss
the construction timeline, the costs and specifications of the remodels and additions to the school
buildings. They will start with the Burton and Kennedy Elementary Schools this spring. They hope
to complete all of the construction projects at the schools by December of 2019.
Council Member Flora reported on the Rexburg Arts Council. They recently finished hosting the
Valentine Gala. The Arts Council is working on having five set events throughout the year that the
community can count on. One of those five events is the Story Telling Festival in August. There is a
committee of parents working together on ideas to renovate Park Street Park.
Mayor Merrill mentioned the Tabernacle Orchestra Concert is coming up on the February 27``'
The Hanson Family will be preforming and he encouraged everyone to attend the concert.
F. Council Member Wolfe: Planning 6 Zoning Urban Kenesval Agency Police
Council Member Wolfe reported he met with BYU-Idaho Representative Brett Sampson and
other city leaders. One of the topics at the meeting was the downtown area. They discussed the
potential growth and what some of the city's goals are for the downtown. The purpose of the
meeting was for the city to received input from the university representatives and others so that it
_ isn't solely a city staff decision. Planning and Zoning met, he asked that special attention be given to
Planning and Zoning minutes regarding Commissioner Steve Oakey's comments in that meeting.
Council Member Wolfe reported the Police Department is concerned with the school shooting
incident that happened in Florida. He said Chief Turman expressed his concerns with the dispatch
process of handling the response to a school shooting.
Council Member Wolfe reported a new Police Officer Ronnie Cobb is at P.O.S.T. Academy and is
half way finished. Colin Erickson with the Police Department has been accepted to FBI Academy
for a three month training course. There are four other Rexburg Police Officers that have completed
the FBI training course. The Police Department will also hold fire arms training at the old city shop.
Council Member Wolfe reported one of the city police dogs is getting old and ready to retire.
Officer Rhodes is in the process of training a new dog. Home Land Security has awarded a $10,000
grant to help with training the new drug sniffing dogs. Mayor Merrill mentioned how impressed he
is with the ability of a drug sniffing dog. He said recently there was an incident where the dog was
able to sniff out drugs that where located in a vehicles gas tank.
Staff Reports:
A. Finance — Matt Nielson
1. New fees for Recreation
2. Finance Monthly Reports & Dashboard Reports
Chief Finance Officer Nielson reviewed the Reserves by Type of Purpose over Time Report. The
report displays the operations reserves over the past six years to January of this year which is 33%
into the fiscal year. There has been an incline in the Operations Reserves over the past six years.
They are at the highest level compared to the last six years which is good because the budget goes
up each year. The Capital Reserves are also stable.
$20.000.000
$18.000.000
$16.000.000
$14.000.000
$12.000.000
$10.000.000
$8.000.000
$6.000.000
$4.000.000
$2.000.000
$0
Reserves by Type of Purpose Over Time
Operations
■ Sap 2013
�w I
Construction
■ Sep 20U Y Sep 2015
Capital Trust
W Sep 2016 M Sep 2017 uJaa 2018
Chief Finance Officer Nielson reviewed the Operating Expenses to Date. The operating expense
for the Wastewater is slightly high at 36% because of the high cost in power; it is projected to be
about $50,000.00 higher than budgeted. The new wastewater system is costing higher than
anticipated.
S5.000.000
S4.500.000
54.000.000
$3.500.000 — I�
S3.000.000 -
$2.500,000
$2.000,000
S1.500.000 --
51.000.000
$500.000 32%
Operating Expenses To Date
Total Operating Budget $31,206,900
ISee Monthly Budget Report for more detail)
UOver Budget
Remaining Budget
36%
32%
SO LN6-------All&— J —_1 I i I _._I
General Admin Community Recreation Police Fire Street Water Wastewater Sanitation
Dev.
Chief Finance Officer Nielson reviewed the Operating Revenues Report. The revenues are
generally high this time of year due to the property tax payment in January. The permits and licenses
are at 48% in large part to building permits, the city has collected about 46%. The Total Operating
Budget, Revenue and Expenses to Date graph were shown on the overhead screen. The graph
indicates the budgeted expenses, the actual revenues, the actual expenses. The city is on target and as
long as the revenues are higher than the expenses, the budget is at a healthy state.
n
W
$5.000.000
54.500.000
54.000.000 -
$3.500.000
$3.000.000 -
i
$2.500.000 8890
$2.000.000
Operating Revenues To Date
Total Operating Budget $31,765,400
See Monthly Budget Report for more detaill
■ Over Budget
L1 Remaining Budget
u Actual thru Jan 2018 (33% of the Year)
$1.500.000
! 33%
$1.000.000 }
$500.000 22% 28% I i 378/0 24%
SO—
�a+
5 e
aye
5�
$30.000.000
$27.500,000
$25.000.000
$22.500.000
$20.000.000
517.500.000
$15.000.000
$12.500.000
$10.000.000
$7.500.000
$5.000.000
$2.500.000
so
Oct Nov Dec Jan Feb Mu Apr May Jun Jul Aug Sep
Chief Finance Officer Nielson reviewed the Public Works Capacity Fees and Impact Fees Report.
The reports indicated the city has collected a high amount of revenue in the first four months
compared to the past years. The Park Impact Fee has collected 66% of revenues for this fiscal year.
48 28% 81%
0/8
toes Oa JcaO `y`e
Total Operating Budget, Revenue and Expenses
To Date
5
Public Works Capacity Fees & Impact Fees
S2.250,000
$527.009 1 Streets Impact
Fire Impact
S2.000,000
$502.739 Police Impact
51.750,000 $670.875
I 1 Parks Impact I
-, u Sewer Capacity $369.252
�yy ' $Water Capacity
S1.500,000 s72.194
S"022 S70.443
S1.250,000 $403.158
S5d 438
$514,023
S1.000,000 $413.211 1 $120,896 $425.635 $336.198
554.382
$187.051 ftA 867.
$750.000
$228.428 AW
$500.000 5531.564 $623,433
$209.443
5379.543 '
$250,000 $489,340
$278,052 $235,385 $198,757 $231,084
$122,401
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Chief Finance Officer Nielson explained in the Building Permit Fees Report; it shows most of the
City's growth is in Multi -family housing. The construction of new Single Family Dwellings is low;
however it should go up come spring. There are very little Commercial buildings being built. He
reviewed the inflation graph on the Consumer Price (CPI), Municipal Cost (MCI) and Construction
Cost (CCD Indexes. The Consumer Price Index the 10 year average is 1.74%, the municipal average
is 2.21% and construction average is 3.30%. The Consumer Price Index from last year is at 2.07%,
the estimated COLA for 2019 is at about 2.07%.
Building Permit Fees
$1,000,000
$900,000
$800,000
$700,000
$600,000
$600,000
$400,000
$300,000
$200,000
$100.000
S-
oOther (remodel. etc.)
I New Commercial Buildings
W New Multi Family Dwellings
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
6
Inflation
Consumer Price (CPI), Municipal Cost (MCI) & Construction Cost (CCI)
Indexes
3.50'.
CPI (US Dept of Labor)
LA MCI (American Cay & County Magazine)
3.001!,
CCI (American City & County Magazine)
2,501e
2.00% --
1.00°.e ^rs n
(r1
�
O.00P:o
10 Year Average 5 Year Average Last 12 Months
000
Pt
A
N
i
Proposed 2019 Last rAonthJan Since Jan 2017 Estimalec12019
COLA 2018 COLA
Chief Finance Officer Nielson reviewed the Major Construction Projects Report. He said there
won't be a lot of progress on these projects because they are still in the design phase. The first
project listed on the report N. 2nd E. by Wal-Mart. The Urban Renewal Board met and has approved
to fund 1.1 million dollars of improvements such as: right away purchase, lights, curb and gutter.
LID 48 Construction has remaining budget. The city will not have any Local Improvement Districts
for fiscal year 2018. The Water Capacity Project is underway. The city is working on a new well,
buster pumps, and storage tank near the high school. The Riverside Field Project has two items the
quad at a cost of 1.6 million dollars and to finish lighting the fields at the park. The quad will not be
built this summer. The city will continue to work with the school district on a memorandum of
understanding to see if quad could be built in 2019. The Sugar City Pressure Line is not needed this
year.
N. 2nd E Wlden.Path, Lighte-
URA
LID 48 Construction
Water Capacity Project
Riverside Field
)Quad) 8 Lights
Sugar City Pressure Line
Major Construction Projects
To Date (In $Millions)
Ord Ired
W Reaining 'udget
■ Ord red or ald Over Budge
$0.0 $0.3 S0.5 $0.8 $1.0 S1.3 $1.5 51.8 $2.0 $2.3 $2.5 S2.8 53.0
Al
Chief Finance Officer Nielson reviewed the Minor Construction Projects Report. Local
Improvement District 47 will be finished this spring. The City will be over budget on the sewer
plant upgrade; however, there is money in the capital reserves to cover the overage. The widening of
5th West will start this year. The city will be reconstructing N. 2"d E., Yellowstone Hwy to One
Stationary Place. The reconstruction will include a trail that connects to sidewalk all the way down to
Walmart. Urban Renewal is funding the sidewalk. On the Romance Theater remodel the city is
prioritizing what needs to be done. The Evergreen Park Restrooms are in the design phase. Center
Street Revitalization will need a budget adjustment to finish the project and the funds will come
from the street reserves.
Chief Finance Officer Nielson continued to review the Minor Construction Projects Report. The
Summerfield Lift Station will also need a budget adjustment. The Millhollow Lift Station will need to
be rebuilt. A diesel fuel station is also needed. The Water Tank Cleaning/Painting went out to bid
last year; however, the project takes two years to complete.
LID 47 Construction
Sewer Plant Upgrade
5th W Widen -7th S -University
Recon. N 2nd E Yellstn-Stationary
Riverside Field Lighting
Romance Remodel
Restrooms-Evergreen Park
Center Street Revitalization
Summerfield Lift Station
Millhollov., Lift Station Rebuild
Diesel Fuel Station
Water Tank Cleaning+Painting
Minor Construction Projects
To Date (In $Thousands)
$0 $100 $200 $300 $100 5000 $600 $T00 $800
Chief Finance Officer Nielson reviewed the Recreation Department's request to create the
following fees for Rexburg Rapids. There will be public hearing at the March 7th, 2018 City Council
meeting.
City of Rexburg Proposed Fee Changes for March 7, 2018
Proposed Comm
Department
Category
Description
Current Fee Fee ent
)Rexburg Rapids
Programs
Resident 1 on 1 Private Swim Lesson per 30 minutes
I $25.00 New Fee
Rexburg Rapids
Programs
Non -Resident 1 on 1 Private Swim Lesson per 30 minutes
' $30.00 New Fee
Rexburg Rapids
Programs
Resident 2 on 1 Private Swim Lesson per 30 minutes
, $35.00 New Fee
Rexburg Rapids
Programs
Non -Resident 2 on 1 Private Swim Lesson per 30 minutes
W.00 New Fee
Chief Finance Officer Nielson reviewed the budget adjustment for the Summerfield Lift Station
of about $165,000.00. The city will need to purchase land from the Summerfield land owners in
order to build the lift station.
8
f
1
Budget Adjustments
I Mpn lb—I fiscal Year Anected: 2018 I
^s Accouas Wham Budget is Coming From:
Account: 27475.769 Amount:
166,000 1
Name- Seeer Total lobe Dsoniclatlid
Account Amount
Account: I Amount:
Name
Aceeunr Amount,
Nam
Name,
Account: Amount:
Account: Artount:
Name:
Account Amount'
Name.
Name:
Account Amount:
TOTAL 200.000
Name:
Account Amout
11 his must tie zero)
Marne -
Account: AmOUM:
Other Exparee
Name:
TOTAL:
166,000
TnTAL INCREASE 200 000
Net Eense baa Riven
xp
Reaann 1nr Ilia Incmaee:
,This must be zero)
Coning From: Cu ainyenuy.
011ier Expense:
165 000
New Revenue
TOTAL INCREASE
165,000
Reason for the Increne:
Build Sum 8totion
Chief Finance Officer Nielson reviewed the budget adjustment for the street project to widen 5`'
West from University Blvd. to 7`'' South. The project wasn't completed last year; the budget
adjustment will be made out of the reserves.
Budget Adjustments
1)epl:® Fiscal Year Att—W-2018
Fxpense Accounts to Receive Increased Budget:
Account: 44431747 Amount'. 200,000 Name %do 56 West
Account: Amount'. Name-
Account: Amount: Nana.
Account: Amount. Name
Account: Amount Name
Accounl: Amount: Name.
Account: Amount: Name
Accaui: AmountName
Accouri: Amount: Neme. _
Account: Amount Name _
TOTAL1 200,000
Accounts Where Budget is Coning Frown:
�^ Account 4443196
Nama. ContlngencY
Z-1.2611,140,_
Account:— -- ount
Name
Account: I Amount:
Name
Account: Amount
Nam
Account. Arnuunri.
Nacre
Account: Artount:
Nartne.
Account: Amount,.
Name.
A-rit Amount
Name
TOTAL 200.000
(TMs must be zero)
Net Expense I— Reaenue
11 his must tie zero)
Coming From: 1:nminganry200,01x1
Other Exparee
New Rsvenue.
TnTAL INCREASE 200 000
Reaann 1nr Ilia Incmaee:
Widen 5th West from LiNverslN Blvd to 71h South
Chief Finance Officer Nielson explained the budget adjustment for the Parks Department. The
adjustment is for the installation of the field lights at Riverside Park. The project was budgeted in
2017; however, it carried over to 2018. The $175,000.00 total increase for the project will be funded
out of the Park Impact Reserves. The total cost of the project will be about $390,000.00.
Budget Adjustments
Dept: arks _= Fiscal Year Affected 12018 1
Accounts Where Budget is Coming From:
Account: 41399.38 Amount. 175,000
Name: Parks Impact Fees
Account Amount
Name.
Account: Amount:
Name.
Account Amount.
Name.
Account. Amount.
Name:
Account: Amount.
Name:
AccounL Amount:
Name:
_
Account. Amount.
Name:
-- TOTAL.176.000
Net Expense less Revenue
Coming From: Contingency:
Other Expense:
New Revenue:176000
TOTAL INCREASE 176000
Reason for the Increase:
(TMs must be zero)
Install field fights at Riverside Park. In 2017 budgel,_bid
project carried over to 2018.
Total projected cost of approximately $390000
W
Chief Fiance Officer Nielson reviewed the budget adjustment for the Streets Department. The
adjustment is for the University Blvd. upgrades and right of way purchase. The upgrade will be made
to the traffic light and sidewalk will be added from the new McDonalds to the high school. The right
of way purchase will be up towards the university. The cost for this street project will be reimbursed
by the Urban Renewal Agency.
Budget Adjustments
Dept. Str
Depesle � ,FfiscalYear Affected. 2018 _
,
Accounts Where Budget is Coming From:
Net Expense less Revenue_ ](This must be zero)
Coming From: Contingency:
Other Expense:
New Revenue: 893500
TOTAL INCREASE 893.500 11
Reason for the Increase:
ILWversft Btvd UpGraides and Right of Way urchasa
Chief Finance Officer Nielson reviewed the budget adjustment for the Streets Department. The
adjustment includes the N. 2nd E. and Moody Road upgrades and right of way purchase. The Urban
Renewal Agency will also reimburse the city for the cost of this project.
Budget Adjustments
Dept: j Fiscal Year Affected. 2018
Coming From: Contingency
Other Expense
New Revenue. 890,400
TOTAL INCREASE 890.400
Reason for the Increase:
N 2nd E and Moody Road upgrades 8 Right o1 Wsy purchase
Council President Smith moved to approve the Budget Adjustments as presented; Council
Member Flora seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council
Member Flora
Council
Member Mann
Council
Member Wolfe
Council
President Smith
The motion carried
10
Those voting naX
1
D
Chief Finance Officer reviewed the Budget Summary Reports. The total operating expenditures
are at 31% spent and the total expenditures for all funds are at 18%.
CITY OF REXBURG
BUDGET SUMMARY REPORT
FY 2018
4 months G11Wng
1/31/2018
Page 1
EXPENDITURES
BUDGET
ACTUAL
33%
FORECAST
OPERATING EXPENDITURES
Arts
535.800
108,874
20%
557,800
Building Safety
876,400
335,662
38%
876,400
Customer Sauces
412.700
116,511
28%
412,700
Economic Development
325.600
86,212
26%
325,600
Emergency Services
3.687,500
1,327,999
36%
3,687300
FinamCW Management
849.900
282,489
33%
849,900
GIS
403,200
142,871
35%
403.200
God Courses
414,900
98,163
24%
605,000
Human Resources
125,500
35,630
28%
125,500
Information Technology
670.400
196,917
29%
670.400
Legacy Fight Museum
151.400
65,319
43%
151.400
Legal Services
233,300
81,101
35%
233.300
Mayor, Coomcs d Mayors Youth Advisory Board
423,700
157,922
37%
423 700
Miscellaneous
53.200
25,216
47%
53,200
Parks 8 Bas Diamonds
661,500
142,431
22%
661,500
Planning 6 Zoning
335300
107,741
32%
335,700
Recreation Administration 8 Programa
424,900
97,250
23%
380,600
Rexburg Rapids
453 200
37,177
8%
474,400
Police Department
Administration Division 8 Fund 09
1.121.100
369,993
33%
1,127,300
Patrol Division d Funds 13
2276,200
796,759
35%
2,276,2100
Investigations Division
697,100
258,613
37%
699,900
Community Services Division 8 Funds 08,11,14
605,900
185,094
31%
632,900
Total Poise Department
4,700,300
1,610,459
34%
4,736,300
Public Works
Blsldslg Maintenance
44,800
13,643
30%
44,800
Shop
613,100
178,017
29%
613.100
Sanitation
2,18.400
676,655
32%
2.108,400
Water
27 18.6DO
882,586
32%
2718,600
Wastewater - Treatment
2763,3DO
1,043,184
38%
2,763,30D
Wastewater -Collections
1,493,000
505,445
34%
1,493,000
Street Operations
2289,500
633,516
28%
2,289,SOO
Street Repair Contracts
1,132,000
27,326
2%
1,132,000
Total Pudic Works
13,162,700
3,960,372
30%
13.162,700
TOTAL OPERATING EXPENDITURES
28,901.600
9,016,116
31%
29,126,800
CAPITAL EXPENDITURES
Ergs-enng
559.700
183,864
33%
559.700
Construction 06.30.3112,39.4142,p,4649,51-58,82,8485
7,074,700
1067,683
15%
7.274,700
ContrOwted Capitol
2,070,000
0%
2,070,000
CapBa Reserve Funds 07,18,20,33,34,35,38
962,800
40,300
4%
1,062.800
LID Debt Service Funds 59-69
1,119,300
0%
1,119,300
Trust 8, RLF Funds 15,16,19,21,22,90,91
227,600
24,785
11%
227.600
TOTAL CAPITAL EXPENDITURES
11,u74,1us
1.31s.wt
11%
11,314,11111
Contingent Openie g Expenses
2,305,300
0%
2,305.300
Contingent Caplel Expenses
3,088.900
D%
2 575 200
Internal Transfer* Out far Operations
3,510.700
6,300
0%
3510.700
Internal Transfers Out for Capital
7.394,800
0%
7.394,800
1 U I AL CAPRNUI I UKEb FLW ALL FIINUb
57,215,480
10,339,048
18%
57,226,900
CITY OF REXBURG
BUDGET
SUMMARY REPORT
FY 2015
4 months outing
1/31/2018
Page
REVENUES
BUDGET
ACTUAL
33%
FORECAST
OPERATING REVENUES
County Road Tax
826.000
504,877
61%
826.000
Federal Grants
506,400
88,615
17%
509,200
Franchise Fees
1,723,000
486,521
28%
1,723,000
Fund Balances for Operations
2.838,500
0%
4,381,800
Investment Earnings
148,100
43,366
29%
148,100
Unrealized Gat (Loss)
(165,997)
0%
Interrund Charges for Services
3.301,80D
1,090,366
33%
3,301,800
Miscellaneous
510,000
172,776
34%
S10,D00
Operating Contributions
2,969.300
722,960
24%
2,984,300
Parka, Recreation, Museums, Arta, Golf
1 111,900
96,237
9%
1,264,50D
Permits 8 Licenses
752,700
362,122
48%
752,700
Property Tax
4.557,100
2,691,336
59%
4,557,100
State Taxes 8. Grants
2.841,100
637,651
22%
2,866,100
Ul ity Charges -Water
2,827,500
732,423
26%
2,827,500
Ugft Charges -Wastewater
4.677,600
1,540,302
33%
4,677,600
Ub*Charges-Sanitation
2,128,400
797,479
37%
2,128,400
TOTAL OPERATING REVENUES
31,719,400
9,1101.034
31%
33,458,100
CAPITAL REVENUES
Borrowing
2.204,300
0%
2,204,30D
Capita Reserve Funds
3,885.000
1,243,447
32%
4,803,400
Construction Funds
1960.200
74,056
4%
1,382,000
Contr9wted Capital
1,614,000
0%
1,814,000
Engineering Sittings
559.700
D%
559,700
Fund Balances for Capital
1,246,200
0%
1,797p00
Grants
808,800
18,047
2%
808,800
LID Funds
357400
27,463
8%
357,400
Trust Funds
1,708,900
118I495
7%
1,754//330
I V I AL LAYI I AL KC V CNUCa
'141044J9VU
'I,4a7,aU0
WN.'Ia,4aV,93V
Contingent Operating Revenues
46,000
D%
Contingent Capital Revenues
0%
Internal Transfer* In for Operations
3,510.700
6,300
0%
3,336,200
Internal Transfers In for Capital
7,394,800
0%
7,394,80D
IV IAL HRV&MftS ALL rUNUS
57,215,400
11,288,842
20%
59,670,030
OPERATIONS SUMMARY
TOTAL OPERATING REVENUES
35,276,100
9,807,334
31%
36,794,300
TOTAL OPERATING EXPENDITURES
34,717,600
9,022,418
31%
34,942,900
--NET OPERATIONS
556,500
784,918
1,851,600
(;AM IAL SUMMARY
TOTAL CAPITAL REVENUES
21,939.300
1,481,506
10%
22,876,730
TOTAL CAPITAL EXPENDITURES
22,497.600
1,316,632
11%
22,264,100
-NET CAPITAL TRANSACTIONS
-558,600
164,876
691,630
TOTAL ALL REVENUES
67,216,400
11,288,842
20%
69,670,030
TOTAL ALL EXPENDITURES
57,215,400
10,339,048
19%
67,226,900
NET ALL REVENUES OVER EXPENDITURES
0
949,794
2,443,130
Chief Finance Officer Nielson noted the city is going to close the Zions Bank Direct Auction -
Agencies account and roll it back to the "lions Bank Capital Advisors account. He said it doesn't
11
makes sense for the city to take the time to puchase these agency notes; it's better for Zions Capital
Advisors to manage those notes with a good return.
Chief Finance Officer Nielson mentioned the short term investments are about 43% of the city's
portfolio and 30% of the city's portfolio is long term investments with an earning of 2.6% in the
State Diversified Bond Fund. The mid-term investments which are managed accounts is about 27%
of the city's portfolio with a yield of about 2% and climbing up quick.
CITY OF REXBURG
CASH & INVESTMENT
FY 2018
BALANCE
REPORT
BALANCE AS OF
Per -l.ge or
CASH & INVESTMENT
113112018
Portfolio
Bank of Cortrnem Legac' Prot Museum Checking
10,630
0,04%
Beehive Credit Union CO
250,000
1.00%
Cash On Hand
1,250
0.01 %
Citizens Comm *y Bank CDARS
752,559
3 02%
Citizens Community Bank CWng (RU`)
245,278
0,98%
Idaho Central Credit Union CO
250,000
I r,0%
Idaho Centred Credit Urian Savings
25
0.00%
Moreton Asset Managemm
ent Govement Securities
3.696,806
14.82%
Real Estate hmeshnents (Streets)
307,085
1.23%
State Diveneified Bond Fund
7,495,764
3006%
State Local GovermreM dnwstrnent Pod -City
7.072,448
28.35%
mm
State Local Goveent Investment Pod -Fre District
439
0.00%
Wells Fargo Bank Drug Fund Checking
18.920
0.08%
Wells Fargo Bank Fre Disbict Checking & Savings
345,516
1.38%
Lois Bank Capital Advisors
2,519,240
10.10%
Iron Bank CoFalaral¢ed Acct
1.037,429
4,16%
r.Back Dred AWion-Agencies
452.050
1.81%
Zrom Bank Dred Auden -CA
200,000
0.80%
Loris Bank General Checking
273,356
1.10%
Loris Bank Palm) Cheokina
19,979
0.08%
TOTAL
24,9".T74
100.00%
I. Matt K. Nielson. as Treasurer d the City of Renburg hereby under oath. cerbly to
best of my knindedge,
that the above accciwtrg of expensesrevenuesand cash and i veshnent balances * he and cunect.
Chief Finance Officer Nielson reviewed the Treasurer's Expenditure Report by Fund. The city
has spent 18% of the budget. In the reserves section of the report, the Sewer Reserves are at 3.8
million dollars, Street Reserves are at 3.2 million dollars, and the Water Reserves are 7.7 million
dollars.
SPENT
6%
42%
0%
3%
23%
0%
25%
11%
0%
8%
0%
0%
33%
46%
0%
26%
35%
6%
24%
3%
35%
31%
0%
3%
3%
9%
29%
0%
4%
12%
37%
3%
22%
0%
46%
5%
13%
32%
0%
24%
24%
0%
7%
193%
0%
0%
19%
1%
20%
9%
79%
0%
FUND BAL
8b,U1U
11,861
534,755
181,871
1,026,043
ZOOD
35,833
2,415
849,536
25,817
96,301
392,983
-635,265
81,985
13,311
5,752,410
-75,382
-580,501
-121,147
29,992
24,621
400,050
-91,985
5,271
1,217,039
-136,760
-6838
4,615
18,280
-7,656
27,532
-1,005
-2.305
1,294,360
-18,180
231,706
-9,854
1,923,640
749,790
23,223,468
-118,692
-29,704
-17,074
-59,170
336198
981,601
595,147
2,205,255
-16,785
79
1,279
1,773,896
CASH BAL.
65,010'
6,216
534,755
181,871
1,040,683
2,000
18,605
2,415
849,536
27,527
96,301
378,130
.530,091
42,440
13,315
6228,396
-71709
-550,501
-120,605
29,992
26,674
-000.050
50,896
5,271
1,218,494
-185,216
4.731
4,615
16280
-2,656
27,804
-1,085
$,133
418,316
-14,112
222,367
4,748
925,884
709,638
3,078,767
-39,791
-25211
394,472
-59,170
336,199
981,601
564,275
1,781,454
-13 997
79
1279
1773,896
42 WATER CONSTRUCTION 127,696 0 127,896 3,DD4,300 4% -127,696 .127696
26 %IR OPERAT ONS 1;:= 2-4 193,333 562,979 882`5,86 6,318,700 14% 16,381,710 6,072,144
3,234647 2,069,920 5,034,481 19,339,848 57,215,400 18% 57,641,591 24,948,774
Citizens are invited to inspect the detailed supporting records of the above financial statement
i, the'vlur !h; -eporl •mil n, cnget be pub shed in the r> viccaoe•. bur can co fou^ i o- our wabute at www rexbur0.ora'paoes
12
1
7
CRY OF REXBURG
TREASURER'S
EXPENDITURE
REPORT BY FUND
FISCAL YEAR
TO DATE ENDING 1!31,2018
@ 33% of the FISCAL YEAR 2618
1T FUND
WAGES
CAPITAL
OTHER
TOTAL
BUDGET
48 AIKPLPRI CUNSI KUi; 1IVN
13,935
U
13,935
1641W
47 AIRPORT OPERATIONS
12,543
12,543
30,000
49 AIRPORT RESERVE
0
707,900
36 ARTSPROMILGAT.ON
6,300
6,300
206,200
28 BU LDING SAFETY AND P&Z
204.902
34,086
204,416
443,404
1.961,900
95 C'TY 5010 FOUNDATION
0
40,000
85 COMMUN TY SAFETY LIGHTING
20,526
20,030
40.556
163,500
83 EI BUS INESSCOMPETITION
2,146
2,146
19,700
19 FIRE DISTRICT
40
40
1,518,200
2' FIRE EMPLOYEES TRUST
2,726
2.726
35.200
20 FIRE IMPACT FEES
0
102,500
18 FIRE JOINT EQU'PMENT
2,728
0
2,728
661,700
17 FIRE OPERATIONS
568.702
16,178
524,512
1,109,392
3,336,500
37 FIRE PARAMEDIC CARE UNIT
163.878
54,728
218,606
477,900
93 FIRE PIPES & DRUMS
6
6
15,300
01 GENERAL
1,557.753
141,238
1,395,314
3,094,305
11.938.800
29 GEOGRAPI-iC INFORMATION SYS.
62339
80,332
142,671
403.200
51 GOLF COURSE CCNSTRUCT'CN
2,396
2,386
40.000
50 GOLF COURSE OPERATONS
3.772
4,756
89,635
98,163
414,900
15 HIGH 5 & OT -ER GRANTS
4,882
4,882
150,000
24 LEGACY FLIGHT MUSEUM
55,000
10,319
65,319
186.900
5358 LID CONSTRUCTION FUNDS
40D,D50
0
400,050
1,290.ODO
59-79 LID DEBT SERVICE FUNDS
0
4242W
45 MAYOR'S YOUTH COMMITTEE
201
201
6,500
38 PARKS IMPACT FEES
30,015
0
30,015
1,113,000
41 PARKS RIVERSIDE CONSTRUCTION
136,76D
0
136,76D
1,600,000
14 POLICEANIM4LCONTROL
20551
427
21,330
42,308
145,600
08 POLICE DARE
0
24,100
09 POLICE DRUG INTERD.'EDI,CATION
882
882
21,000
07 POLICE IMPACT FEES
7,332
224
7,556
65,000
91 POLICE SHOP WITH A COP
12,870
12,870
35,100
13 POLICE SMALL GRANTS
623
462
1,085
38,iDD
03 RECREATION PROGRAMS
17.758
435
36,004
54,197
241.600
22 REVOLVING LOAN
228
228
60,000
81 REXBURG CULTURAL ARTS
11.172
22,796
33,968
73.600
23 REXBURG RAPIDS
12650
24,527
37,177
789.300
40 ROMANCE THEATER
9.012
3250
21,246
33,508
254,700
25 SANITAT CN OPERAT ONS
76.047
55.900
544,706
676,655
2.126,400
35 SEWER CAPITAL RESERVE
0
379,800
27 SEWER OPERATIONS
223.408
383,DW
942,222
1,548,630
6,537,500
52 SEWER PLANT CCNSTRI,CT'CN
118,692
0
118,692
500,000
31 SHOP CONSTRUCTON
29,704
0
29,704
84 STREET 2nd EAST & MOODY RD CONST.
17,074
0
17,074
251,600
30 STREET DO'V4NTOWNREVITALIZATION
180,83)
0
180,830
93,500
33 STREET I%FACTFEES
0
450.000
44 STREET NEW CONSTRUCTION
0
1.306,9W
02 STREET OPERATIONS
162755
67,716
403,045
633,516
3415.700
43 STREET REPAIR CONTRACTS
25,100
2226
27,326
2.281.400
D4 TABERNACLE (Aud & Museum)
13.051
128
27,430
4OW9
200.000
D5 TABERNACLE ORCF-ESTRA
786
786
9,000
90 VETERANS MEMORALTRUST
4,03'
0
4,031
5.100
34 WATER CAP7ALRESERVE
0
1,559.200
SPENT
6%
42%
0%
3%
23%
0%
25%
11%
0%
8%
0%
0%
33%
46%
0%
26%
35%
6%
24%
3%
35%
31%
0%
3%
3%
9%
29%
0%
4%
12%
37%
3%
22%
0%
46%
5%
13%
32%
0%
24%
24%
0%
7%
193%
0%
0%
19%
1%
20%
9%
79%
0%
FUND BAL
8b,U1U
11,861
534,755
181,871
1,026,043
ZOOD
35,833
2,415
849,536
25,817
96,301
392,983
-635,265
81,985
13,311
5,752,410
-75,382
-580,501
-121,147
29,992
24,621
400,050
-91,985
5,271
1,217,039
-136,760
-6838
4,615
18,280
-7,656
27,532
-1,005
-2.305
1,294,360
-18,180
231,706
-9,854
1,923,640
749,790
23,223,468
-118,692
-29,704
-17,074
-59,170
336198
981,601
595,147
2,205,255
-16,785
79
1,279
1,773,896
CASH BAL.
65,010'
6,216
534,755
181,871
1,040,683
2,000
18,605
2,415
849,536
27,527
96,301
378,130
.530,091
42,440
13,315
6228,396
-71709
-550,501
-120,605
29,992
26,674
-000.050
50,896
5,271
1,218,494
-185,216
4.731
4,615
16280
-2,656
27,804
-1,085
$,133
418,316
-14,112
222,367
4,748
925,884
709,638
3,078,767
-39,791
-25211
394,472
-59,170
336,199
981,601
564,275
1,781,454
-13 997
79
1279
1773,896
42 WATER CONSTRUCTION 127,696 0 127,896 3,DD4,300 4% -127,696 .127696
26 %IR OPERAT ONS 1;:= 2-4 193,333 562,979 882`5,86 6,318,700 14% 16,381,710 6,072,144
3,234647 2,069,920 5,034,481 19,339,848 57,215,400 18% 57,641,591 24,948,774
Citizens are invited to inspect the detailed supporting records of the above financial statement
i, the'vlur !h; -eporl •mil n, cnget be pub shed in the r> viccaoe•. bur can co fou^ i o- our wabute at www rexbur0.ora'paoes
12
1
7
B. Public Works: - Keith Davidson
1. Recycling Review
Public Works Director Davidson reported he will be meeting with the contractor in charge of
painting the water tank to inform them that the painting needs to start March 1". The tank's water
level is low during this time and it will help for when the tank is taken off line. He said he is also
meeting with Western Recycling about the cost increases to pick up the recycling containers.
Western Recycling informed the city that they will need to raise their cost by $2.00 per can per
month. The reasons include, the commodity is low and Western Recycling is having issues with
covering their costs. Also, about 15% of the items put in the recycling containers are trash items.
They have to dispose of the trash at a cost to them. Public Works Director Davidson suggested a
committee of City Council Members be formed to discuss the city's recycling program. Council
Member Mann and Council President Smith said they would be able to serve on the committee.
Council Member Wolfe asked if the Wastewater Treatment Plant is generating methane gas and if
that will help with the costs in electricity. Public Works Director Davidson explained one of the
reasons the cost in power increased is due to a second blower being added to help maintain the
oxygen levels in the oxidation ditches. There are also leaks in the air lines that run to the oxidation
ditches once they are repaired and the second blower isn't needed the power cost will go down.
Council Member Mann asked about the Evergreen Park Restrooms. Public Works Director
Davidson said they will be out to bid soon. The plan is to have the construction of the restrooms
start in early spring.
Mayor's Report:
Mayor Merrill asked Brooke Raybould to introduce herself. She is one of the candidates for a local
state representative position.
Mayor Merrill reported on the following items:
• The Blue Cross of Idaho High Five Grant Representative asked him to introduce the new
PBS KIDS program Pinkalicious & Peterrific at the Madison Library. The program
encourages kids to engage in the creative arts and self-expression, including, music, dance,
theater, and visual art. He expressed his appreciation for the Blue Cross of Idaho
Foundation for sponsoring these types of programs throughout the state.
• Police Chief Turman mentioned in a recent staff meeting that the department has received
over 800 calls since January 1".
• There was discussion during staff meeting regarding customer service and how to better
serve the citizens of Rexburg. They also discussed how to serve the city's internal customers.
• He attended a meeting with BYU-Idaho University President Eyring and Representative
Brett Sampson. During the meeting, he was pleased to hear how the relationship between
the university and city is strong and positive.
• The Rural Development Agency had a board meeting last week. He explained the agency
was formed about 30 years ago. The purpose of the agency is to help push economic
development in all of East Idaho. They also provide loans to entrepreneurs who may not be
able to receive a conventional bank loan by evaluating their business plan. He said not all
businesses receive a loan.
--' • The Madison High School students are working on Project Citizens. The City listens to the
student's project proposals. Most, of the proposals are great; however, funding is an issue.
• There was a Chamber of Commerce forum last Wednesday to discuss different concerns
with state legislators via a web -cam.
• Eastern Idaho Community Action Partnership helps to empower at risk individuals and
families meet their basic needs to increase their independence through support and
education. He is a board member of this partnership.
• The Zone is having an open gym night on Friday night for free. The Recreation Department
will have games and food to let citizens know what is available to participate in at the Zone.
13
• He recently met with the Madison School District Board regarding baseball and softball
fields. The city and school board have been discussing the fields for a couple of years. They
have seen progress. The city might be able to do a zero interest short-term loan for the
school district to help with the cost of the fields.
Public Hearings: — NONE
Items for Consideration:
A. Ordinance No. 1181(#18 00045) Development Code Amendments including: Section 2.1
Parking Space a., Section 2.1 Short Plat, Section 3.5.150., 3.6.150., 3.7.150., 3.8.150., 3.9.150.,
3.10.150., 3.11.150., 3.12.150. Fencing and Screening, Section 3.14.010. Purpose and Objectives
of the Mixed Use (MU) zone, Section 3.14.020. Permitted Uses to allow Hotel, Section 3.14.030.
Mixed Use Percentages, Section 3.14.090. Lot Configuration, Section 3.14.0100. Front Yard
requirements, Section 3.14.0110. Projections into Yard requirements, Section 3.14.0145. Project
Plan Approval, Section 3.16.150., 3.18.150., 3.19.150., 3.20.150., 3.21.150., 3.24.140., 3.25.160.
and 3.30.150. Highway 20 Corridor, Section 4.7 (through a.v.)Screening and Fencing
Requirements, Section 5.2 Distance for Private Off -Street Parking, Section 9 a. The parking ratio
per student within "Areas 1 and 2", Section 9 j. Visitor Parking in the Pedestrian Emphasis
District (PED), Section 9 p. Lighting fixtures, Subdivision Code Section 2.3 Preliminary Plat
first paragraph, Subdivision Code Section 2.5 Short Plat. (Recommend Suspension of the
Rules)
Community Development Director Christensen reviewed the changes to the Development
Code. The city worked with the university representatives and some apartment complex owners
regarding the changes to parking.
Dev. Code Changes
Change Section 2.1 Parking Space a. to read:
a. Visitor Parking in the Pedestrian Emphasis District (PED) consists of the following:
PED Area One (1) may allow parking to be reduced to 6% visitor parking stalls per 0 -ft
number of beds.
PED Area Two (2) may allow parking to be reduced to 6% visitor parking stalls per
number of beds.
These minimum visitor parking requirements in PED Area One and PED Area Two may only
be reduced through the (PED) Conditional Use Permit (CUP).
Explanation: The code had been changed to allow for as little as 3% visitor parking. Our
surveys identify the need for 6% as a minimum.
Change Section 2.1 Short Plat to read:
A plat for five (5) or less properties that is reviewed and approved by City Staff only. The Community Development
Director and the City Engineer can consider other simple plats on a case-by-case basis. See Short Plat in Chapter
12 Subdivision Ordinance Section 2.5.
Explanation: Staff felt that other minor plats with over three parcels should be included. Short
plats allow the developer to not have to go into Planning and Zoning or City Council meetings.
Change Section 3.5.150., 3.6.150., 3.7.150., 3.8.150., 3.9.150., 3.10.150., 3.11.150., 3.12.150.
Fencing and Screening and 3.14.160 to read:
See Section 4.7
Explanation: These are the "charging" paragraphs for each zone to implement the Highway 20
Corridor requirements found in Section 4.7.
Change Section 3.14.010. Purpose and Objectives to read:
It is the purpose and intent of the Mixed Use (MU) zone to allow flexibility where a variety of housing types may
exist among neighborhood -serving commercial and institutional uses. Mixed use projects are encouraged, but
stand-alone residential development is allowed. Higher residential densities are allowed with the highest requiring
a mixed use component. (see section 3.14.030 below).
Explanation: This is the "Intent" language for Mixed Use and was changed to make clear the
new flexibility in the uses.
Change Section 3.14.020. Permitted Uses to allow:
14
Hotel
Explanation: Stafffelt that Hotels should be a permitted use in the Mixed Use zone.
Change Section 3.14.030. Mixed Use Percentages and Density to read:
MU projects are encouraged but not required to have residential, commercial or institutional mixture (including
other uses as approved by the Community Development Director). The MU zone allows a maximum residential
density of thirty (30) units per acre. Projects shall be allowed an additional residential unit for each one half (1/2)
percent of commercial or institutional use. Mixed use percentages shall be maintained in perpetuity unless a
change is requested and granted with a Conditional Use Permit. The use will be monitored by the Community
Development Compliance Officer.
Explanation: Staff felt that there should be an incentive for true mixed use projects. Projects
shall be allowed an additional residential unit for each one half (1/2) percent of commercial or
institutional use. Using this formula, a project with 40 units per acre would require 5% mixed
use. For comparison, the North Point project has about a 5% commercial component. North
Point has a 50 unit/acre density.
Change Section 3.14.090. Lot Configuration to read:
Projects in this zone are required to be pedestrian friendly developments with buildings facing and in close
proximity to the right-of-way. Parking lots are required to be behind buildings. Other configurations may be
considered on a case-by-case basis and subject to a Conditional Use Permit (CUP). Access driveways are
restricted to twentyfour feet (unless required to be wider for Fire Apparatus).
Explanation: The previous language addressed density but not lot configuration. Density is now
covered by Section 3.14.30.
Add to Section 3.14.0100. Front Yard requirements:
Townhouse type residential adjacent to right-of-way shall have a "daylight basement" or crawlspace with the first
floor a minimum of three (2) feet above grade.
Explanation: This requirement is for townhomes facing City right-of-way adjacent to public
-- sidewalks. The raise puts windows higher so that street views are looking only at the upper
walls and ceilings of the units.
Add to Section 3.14.0110. Projections into Yard requirements:
i. Utility fixtures are not allowed in the front yard setback or in the City Right -Of -Way.
Explanation: This requirement is to keep unsightly utilities in the rear or sides ofprojects.
Add to Section 3.14.0145. Project Plan Approval:
Landscape plan requirement.
Explanation: This additional language will require landscape plans for Mixed Use Projects.
The street view for these developments is critical and landscaping is a key component.
Landscaping is currently required under Yard Requirements. This addition will let the developer
know the expectation prior to plan submittal.
Add to 3.17.090. Building Height:
Additional height may be allowed with a Conditional Use Permit (CUP).
Explanation: Staff felt that on a case by case basis and with a Conditional Use Permit buildings
higher than fifty five feet could be considered in the Central Business District (Downtown). The
code currently allows this approach in the Mixed Use Zone.
Change 3.16.150., 3.18.150., 3.19.150., 3.20.150., 3.21.150., 3.24.140., 3.25.160. and 3.30.150.
a. Other Requirements to read:
a. Highway 20 Corridor. All development adjacent to the Highway 20 right-of-way must submit a site plan
meeting the requirements of Section 4.7 i.v. prior to obtaining a Building Permit.
Explanation: These are the "charging" paragraphs for zones to implement the Highway 20
Corridor requirements found in Section 4.7.
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Change Section 4.7 (through a.v.)Screening and Fencing Requirements with the following:
The following requirements are minimum standards. Additional landscaping elements may be allowed as per
review by the Community Development Director or Designee. Screening and fences within the City shall be
constructed and maintained in conformance with the following standards:
a. Screening Requirements.
Parking Areas. An effective minimum five (5) foot wide buffer shall be provided between parking areas
for five (5) or more vehicles and existing residential uses, schools, hospitals, nursing homes and other
institutions for long-term human care. Commercial parking lots shall be separated from the City
right-of-way with a minimum 10' wide buffer. Buffers shall be planted with one (1) 2" caliper
deciduous tree and five (5) five gallon shrubs per thirty (30) lineal foot. A six foot tall vinyl or
masonry fence may be substituted for the landscape buffer, but not in front yards or front setbacks, see
paragraph b. below. Landscaping must be maintained as in its original design and purpose.
ii. CommerciaUlndustrial Uses. Where a commercial or industrial use adjoins residential zones, or
undeveloped land shown as residential uses on the Comprehensive Plan, there shall be provided along
the abutting property line a yard equal in width to that required in the residential zone. The yard shall
be planted with a combination of trees, low shrubs, and ground cover, andlor a suitable fence (as
approved by the Community Development Director or Designee) otherwise in compliance with this
ordinance of sufficient height and density to screen the two parcels. Landscaping must be maintained
as in its original design and purpose.
High Density Residential Uses. Where a lot in the HDR or HRD2 district adjoins a lot (not a right-of-way) in the
LDR or MDR districts or unincorporated and designated as single-family on the Comprehensive Plan map, a
landscaped buffer shall be provided on said property line.
iii. The buffer shall consist of a minimum five (5) foot wide landscaped strip to be planted with one (1) 2 "
caliper deciduous tree and five (5) five gallon shrubs per thirty (30) lineal foot. Landscaping must be
maintained as in its original design and purpose.
When a public street is located between the front lot line of the HDR zone and the single-family zone, a
landscaped buffer seven (7) feet wide or as required for front yard setbacks, whichever is greater shall
be constructed and maintained on the front lot line. The buffer shall consist of a minimum five (5) foot
wide landscaped strip to be planted with one (1) 2 " caliper deciduous tree and five (5) five gallon
shrubs per thirty (30) lineal foot. Landscaping must be maintained as in its original design and
purpose.. For Infill/Redevelopment Projects, see Section 4.16.
iv. Highway 20 Corridor. All development adjacent to the Highway 20 right-of-way must submit a site
plan to the Community Development Director or Designee to be approved for design prior to
obtaining a Building Permit. Parcels that are directly adjacent to the Highway 20 right-of-way must
have buildings buffered with deciduous 2" caliper trees at 20 foot spacing and two 5 gallon shrubs
between trees. Any building facade adjacent to the Highway 20 right-of-way meeting the requirements
of the commercial design standards (including "eyes to the street" requirements) as found in Section
4.14 may reduce buffering to deciduous 2 " caliper trees at 50 foot spacing and eight 5 gallon bushes
between trees. Trees and bushes shall be surrounded with grass, decorative rock, bark or other as
approved in the site plan review. A minimum setback of 25 feet is required from any building to the
Highway 20 right-of-way or a one to one setback to height requirement whichever is greater.
Landscaping must be maintained as in its original design and purpose.
A Open Storage Area. Open storage area in commercial and industrial zones shall be screened from
view of the streets by structures or by a landscaped strip at least seven (7) feet in width with plantings
that hide the open storage (as approved by the Community Development Director or Designee). Open
storage shall not be located within a required front yard.
Explanation: The Highway 20 Corridor requirements are created to allow ` prescriptive "
design so that developers can design without having to go to a Design Review Meeting in front of
the Planning and Zoning Commission. The applicant can still meet follow the previous rules if
so desired. This rule allows more flexibility for the applicant. The other changes are for _
clarification purposes. The size and spacing of trees and bushes is required in other sections.
Add to Section 5.2 Distance for Private Off -Street Parking:
Projects in the Mixed Use (MU) zone are allowed greater than 200' distance as approved by the Community
Development Director or Designee.
Explanation: Staff felt that parking in mixed use should be allowed on a case by case basis to be
like "downtown " Central Business District parking where the 200' rule is not required.
Change Section 9 a. to read as follows:
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a. The ,narking ratio per student within "Areas 1 and 2" as identified on the attached exhibit map
shall be reflective of a market demand as determined by the applicant or land owner. In some
cases it may be reduced to as little as 60% including other parking that is required for guests
and management as specified below in paragraphs i., j., and k..
Explanation: Stafffelt that 60% was the minimum that parking should be
reduced in the Pedestrian Emphasis District (PED). BYUI statistics identify that about 68% of
students have cars.
Change Section 9j. to read as follows:
j. Visitor Parking in the Pedestrian Emphasis District (PED) may be reduced to as low as 6% visitor
parking stalls per number of beds. Visitor parking requirements in the PED may only be reduced
through the (PED) Conditional Use Permit (CUP).
Explanation: The code had been changed to allow for as little as 3% visitor parking. Our
surveys identify the need for 6% as a minimum.
Remove the following Section 9 p.:
p. Lighting fixtures on the property shall not exceed 15 -feet in height. This would include wall
mounted lights as well as parking lot lights and walkway lights. Any lighting that exists at the time a
property wishes to implement this PED parking standard shall be brought in to compliance with this
standard and any other lighting standards per the City's lighting ordinance.
Explanation: Developers have had issues with the 1 S' height restriction for parking lot lighting.
The code has "Engineering Standards " that address lighting.
Change Subdivision Code Section 2.3 PRELIMINARY PLAT first paragraph with the following:
APPLICATION. If the sub -divider elects to proceed with the platting process, he shall file with the City Planning
and Zoning Office, at least twenty-one (2 1) days prior to the scheduled presentation before the Commission, four (4)
hard and one (1) digital copy of the completed subdivision application form as prescribed by the Commission, four
(4) hard and one (1) digital 24" x 36" copy of the preliminary plat with data as required by this section.
Explanation: Developers have had to submit 18 copies as per the existing code. By using digital
--- copies we can substantially reduce the amount of paper.
Change Subdivision Code Section 2.5 with the following:
SECTION 2.5 SHORT PLAT
A Short Plat may be requested when all of the following conditions are met:
1. The proposed subdivision does not exceed five (S) buildable lots
2. No right-of-way dedication is necessary as required by City Codes and Ordinances unless otherwise
approved by the City Engineer
3. Public improvements, street widening or infrastructure improvements have been
approved by the City Engineer.
4. No impacts on the health, safety or general welfare of the City of Rexburg
S. The subdivision is in the best interest of the City of Rexburg
Explanation: Stafffelt that other minor plats with over three parcels should be included. Short
plats allow the developer to not have to go into Planning and Zoning or City Council meetings.
Council President Smith asked about the height of the tallest parking structure in the city.
Community Development Director Christensen replied there is a five story parking structure.
Community Development Director Christensen mentioned there are some non -substantial
changes for example typos that need to be corrected.
Council Member Mann questioned the reason for suspending the rules to pass the changes to the
Development Code. He asked if there is a time element due to construction. Economic
Development Director Johnson replied yes there is a time constraint.
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AN ORDINANCE AMENDING THE CURRENT
DEVELOPMENT CODE (PLANNING AND ZONING
ORDINANCE NO. 1115) CONCERNING SUBSTANTIVE AND
NON -SUBSTANTIVE ITEMS; THE FOLLOWING CHANGES
HAVE BEEN MADE; CHAPTER TWO SECTION ONE
VISITOR PARSING IN PEDESTRIAN EMPHASIS DISTRICTS
(PED) AND SHORT PLATS; CHAPTER THREE SECTION
FOURTEEN MIXED USE (MU) PURPOSE AND OBJECTIVES,
PERMITTED USES, MIXED USE (MU) PERCENTAGES, LOT
CONFIGURATION, FRONT YARD REQUIREMENTS, AND
PROJECT PLAN APPROVAL, SECTIONS CONCERNING
FENCING AND SCREENING TO BE DEFINED IN CHAPTER
FOUR SECTION SEVEN, AND CHAPTER THREE SECTIONS
OTHER REQUIREMENTS REGARDING DEVELOPMENT
ADJACENT TO THE HIGHWAY 20 CORRIDOR; CHAPTER
FOUR SECTION SEVEN FENCING AND SCREENING
REQURIEMENTS FOR PARKING AREAS,
COMMERCIALANDUSTRIAL USES, HIGH DENSITY
RESIDENTIAL USES, HIGHWAY 20 CORRIDOR, AND OPEN
STORAGE AREA; CHAPTER FIVE SECTION TWO ADD
DISTANCE FOR PRIVATE OFF-STREET PARSING FOR
MIXED USE (MU); CHAPTER NINE PARSING RATIO,
VISITOR PARSING IN PEDESTRICAN EMPHASIS DISTRICT
(PED), REMOVAL OF SECTION P. LIGHTING FIXTURES;
CHAPTER 12 SUBDIVISION CODE SECTION 2.3
PRELIMINARY PLATT APPLICATION, AND SECTION 2.5
SHORT PLAT REQUIREMENTS; AND PROVIDING FOR THE
EFFECTIVE DATE OF THE ORDINANCE.
Council Member Wolfe moved to suspend the rules for Ordinance No. 1181 (#18 00045)
Development Code Amendments; Council Member Flora seconded the motion; Mayor Merrill
asked for a roll call vote:
Those voting -aye
Council Member Flora
Council Member Mann
Council Member Wolfe
Council President Smith
The motion carried
Those voting nay
Council Member Flora moved to approve Ordinance No. 1181(#18 00045) Development Code
Amendments and consider it third read; Council President Smith seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye
Council Member Flora
Council Member Mann
Council Member Wolfe
Council President Smith
The motion carried
Those voting nay
B. Ordinance No. 1182 (#18 00020) to Rezone from Medium Density Residential One (MDR1)
and High Density Residential One (HDR1) to Mixed Use (MU) at approximately 220 S. 2nd W.
(Arbor Cove) in the City of Rexburg, Madison County, Idaho.
Economic Development Director Johnson presented the rezone at approximately 220 S. 2nd W.
The developer is interested in changing the property into higher density student housing. City staff
has been working with the developer and believe it's a good project.
Council President Smith mentioned in the past City Council had access to more information such
as; the application for the rezone now all they have is the Planning and Zoning minutes to refer to.
She said she feels better about making a decision when there is more information. She asked that the
information received by city staff be placed into the City Council's shared electronic folders.
Johnny Watson was also asked to present on the rezone. The property is less than five acres with
the existing Arbor Cove property. The development will not have any commercial and will look
18
similar to the Willows Apartments and North Pointe Apartments. There will be two buildings one
for young women housing and the other young men housing. .
Council Member Flora asked about the discussion that took place in the Planning and Zoning
meeting between Mr. Oakey and Mr. Watson. Mr. Watson clarified the discussion took place
because the development is not in the Pedestrian Emphasis District Zone. He explained there is a
good reason why the PED Zone was created and why it shouldn't be expanded.
Council Member Mann asked if all of the building at that location will be torn down. Mr. Watson
replied yes all of the buildings will be torn down.
Discussion regarding the location of the PED zone.
Community Development Director Christensen said with the changes to the Development
Code. The developer will not need to come back and apply for a Conditional Use Permit. He
believes the changes will create a better process for the city and developer.
Council President Smith asked about the density of the development. Mr. Watson said the
Comprehensive Plan shows the property for Mixed Use Zone; however, with the changes to the
Development code, they would be able to develop without the Mixed Use.
Discussion regarding the High Density Zones and Mixed Use Zones in the Development Code.
Madison Parcel
Council Member Wolfe moved to suspend the rules for Ordinance No. 1182 (#18 00020) to
Rezone from Medium Density Residential One (MDR1) and High Density Residential One
(HDR1) to Mixed Use (MU) at approximately 220 S. 2"`' W. (Arbor Cove) in the City of
Rexburg, Madison County, Idaho; Council Member Flora seconded the motion; Mayor Merrill
asked for a roll call vote:
Those voting aye Those voti na
Council Member Flora
Council Member Mann
Council Member Wolfe
Council President Smith
The motion carried
19
Council Member Flora moved to approve and consider third read Ordinance No. 1182 (#18
00020) to Rezone from Medium Density Residential One (MDR1) and High Density Residential
One (HDR1) to Mixed Use (MU) at approximately 220 S. 2"d W. (Arbor Cove) in the City of
Rexburg, Madison County, Idaho; Council President Smith seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye Those voting nab
Council Member Flora
Council Member Mann
Council Member Wolfe
Council President Smith
The motion carried
C. Ordinance No. 1183 (#18 00027) to Rezone from Transitional Agricultural 1 (TAG1) to Light
Industrial (LI) for 4 W. Moody Rd. (White Owl Business Park) in the City of Rexburg, Madison
County, Idaho.
Economic Development Director Johnson explained currently the majority of the Light
Industrial is along the railroad which is currently not active. One of the main items they analyzed
was connectivity. The intersection between Moody Road and 2"d East is an issue.
Council President Smith asked about the discussion regarding the intersection. Economic
Development Director Johnson explained the intersection is too narrow. There already are issues
with driving farm equipment through that intersection. The developer has indicated that they will
cover the cost to widen the intersection.
Bron Leatham explained the widening of the intersection design is being reviewed by engineers and
will need to be approved by the City's Public Works Department. The intersection was widened for
the new Wal-Mart. He said one of the issues with the widening the intersection is that there are two
properties one on the north side and another on the south side. The two properties are not being
developed. He has met with the property owner John Hegsted and understands his concerns. Mr.
Hegsted's property is under contract with a developer; however, not likely to close any time soon.
Bron Leatham said they have been working with Mr. Hegsted, the Canal Company and City Staff
on widening the intersection. They would like to have as little impact to Mr. Hegsted's property as
possible. He reviewed what is needed to widen the intersection to make it safer for the farm
equipment to pass through the intersection.
�Prcimed Comprehensive Plan change on the Equity Twd CO. _I
.r•1, Nll
LEGfND
20
AOIkYIuwlRwlCtiMK�blJ�t W '"""
Council Member Wolfe moved to suspend the rules for Ordinance No. 1183 (#18 00027) to
Rezone from Transitional Agricultural 1 (TAG1) to Light Industrial (LI) for 4 W. Moody Rd. (White
Owl Business Park) in the City of Rexburg, Madison County, Idaho; Council President Smith
seconded the motion; Mayor Merrill asked for a roll call vote:
Those voting aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Wolfe
Council President Smith
The motion carried
Council Member Flora moved to approve and third read Ordinance 1183 (#18 00027) to Rezone
from Transitional Agricultural 1 (TAG1) to Light Industrial (LI) for 4 W. Moody Rd. (White Owl
Business Park) in the City of Rexburg, Madison County, Idaho the Rezone from Transitional
Agricultural 1 (TAG1) to Light Industrial (LI) at approximately 4 W. Moody Rd. (White Owl
Business Park); Council Member Mann seconded the motion; Mayor Merrill asked for a vote:
Those voting -aye Those voting nay
Council Member Flora
Council Member Mann
Council Member Busby
Council Member Wolfe
Council President Smith
The motion carried
_ Calendared Bills and Tabled Items.:
A. "LAND USE ACTION" — Bills Recommended/Approved in a Land Use Public Hearing
Procedure (Recommend Suspension of the Rules): NONE
B. Second Reading: Those items which have been first read: NONE
C. Third Reading: Those items which have been second read: NONE
Tabled Items: Those items which have been the subject of an affirmative vote to a motion to table:
A. Ordinance 1177 — 2nd reading tabled pending a possible legislative change to Idaho State
House BILL 216 to Amending the Development code for Short-term Rentals, Bed and Breakfast
Inns, and Boarding Houses — City Council
Mayor's Business:
Mayor Merrill reminded everyone about the joint City Council Meeting with Planning and Zoning
on March 15 `h at 5:00 p.m. The will be discussing the Downtown Development Plan and set a date
for a town hall meeting to receive input from the public regarding the vision for downtown area.
Mayor Merrill reported on the National League of Cities utility line program. The company
provides insurance for water and sewer line replacement. Council Member Flora expressed concerns
with the cost of mailing the brochure in the city's utility bill and if the city might be showing
preference to one insurance company over another.
Discussion regarding the legalities of promoting this type of insurance program.
Council President Smith said the City Council Drive around is scheduled for May 2"'.
21
Council Member Wolfe moved to go into executive session per Idaho State Statute 74-206 (b)
To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought
against, a public officer, employee, staff member or individual agent, or public school student and
(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and
legal options for pending litigation, or controversies not yet being litigated but imminently likely to
be litigated. ; Council President Smith seconded the motion; Mayor Merrill asked for a roll call vote:
Those voting aye Those voting naX
Council Member Flora
Council Member Mann
Council Member Wolfe
Council President Smith
The motion carried
Executive Session ended 9:23
Consent Calendar: The consent calendar includes items which require formal City Council
Action; however, they are typically routine or not of great controversy. Individual Council members
may ask that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council's agenda packet regarding these items.
A. Minutes from February 07, 2018 meeting
B. Approve the City of Rexburg Bills
Council Member Wolfe moved to approve the Consent Calendar containing the minutes and city
bills; Council President Smith seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council Member Flora
Council Member Mann
Council Member Wolfe
Council President Smith
The motion carried
Adjournment 9:23 P.M.
Attest:
�U2'/Cull C(.atl��
Ma nna Gonzalez, Dep ity erk v
22
Those voting nab
APPROVED:
O,eg�Merri�,ayor
1