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HomeMy WebLinkAbout08.03.17 Design Review Meeting 17-00444 - Valley Wide Co-op - Electrical Only  Design Review Committee Meeting Valley Wide – 1175 W Main August 3, 2017 – 12:00 pm Attendees Design Review Committee: Tish Flora, Rory Kunz, Jedd Walker Applicant: Jay Cone 208-578-5226 City staff: Natalie Powell, Nicholas Loosle The Design Review Committee is composed of a P&Z Commissioner (Rory Kunz), a City Council member (Tish Flora) or the Mayor, and a professional from the community (Jedd Walker). Several other individuals serve on the committee as necessary. The Committee may meet if there is a development issue that is non-conforming or differs from the Design Standards requirements that are stated in the City of Rexburg Development Code Ordinance No. 1115. The purpose of the Design Review Committee meeting is often to reach an amicable compromise for the applicant and the community. The subject property is on 1175 W Main and is zoned as a Community Business Center. The reason for holding this Design Review Committee meeting is as follows: From Development Code Ordinance No. 1115, Supplementary Regulations, Section 4.13b.iv.: iv. Design Standards Aesthetic Character a. Facades and Exterior Walls INTENT: Facades should be articulated to reduce the massive scale and the uniform, impersonal appearances of commercial buildings and provide visual interest that will be consistent with the community’s identity, character, and scale. The intent is to encourage a more human scale that residents will be able to identify with their Community. The resulting scale will ensure a greater likelihood of reuse of structure by subsequent tenants. STANDARD: Developments with façade over 60 feet in linear length shall incorporate wall projections or recesses a minimum of 2-foot depth and a minimum of 8 contiguous feet within each 60 feet of façade length and shall extend over 20 percent of the façade. All sides of a structure clearly visible from a public street, public way, or any facility or parking lot used by the general public shall be so treated. Developments shall use animating features such as arcades, display windows, entry areas, or awnings along at least 60 percent of the façade. Approval of what is planned can come from this Design Review Committee. A renovation adding about 8,000 sq ft, 25x150 covered storage, and a fenced yard at the Valley Wide Co-op. Jay said that the current plans show the trash enclosure as being on the right of way, but that it will be changed to the rear end of the building. The committee expressed concern that the year-round outside storage area faces a major street and should be screened from the public view. Jay did not want to use vinyl slats to screen it for security reasons, and so that people could see what they have in stock. Added that any large metal structures would probably have to remain in outside storage because of their size. Rory said that there could be a provision in their minutes that allows the outside storage of the metal within guidelines that it needs to be kept tidy. The committee decided that the outside organization of the outside storage would be mostly up to the local management, and offered Jay measures to screen outside storage areas as per Chapter 4: Supplementary Regulations 4.7 Screening and Fencing Requirements. Minutes – Jay – planning a substantial renovation and addition to existing. Adding about 8,000 sq ft along the west end. Adding covered storage 25x150 along with a fenced yard to clean up some things. They’ve made sure around the back and on the side for truck traffic. Going to relocate the LP station and do a new one in the SE corner. Going to relocate and refurbish the existing RV dump to SE corner. Going to provide better service. Leonard Petroleum has revamped the pumps. Leaving open area in the back for truck traffic. Planning to have a trash enclosure on the right of way, but it is going to be changed to be on the rear end of the building. Doesn’t k now how much repair is going to be done with the surrounding asphalt. Going to submit a complete civil engineering and drainage plan. Doesn’t think they’re going to be interrupting existing drainage. As per energy code they need to have double doors and vestibules. Tisha – Do they have doors along the back? We want it to look nice on both sides. How will it look along the back? Jay says that he’ll get to that. Jay – Extra parking in front for people to come up from fueling islands. Going to add two gabled forms that match the height and width of existing trusses and posts to carry on the existing gable forms. Switching forms with the shed roof where the HVAC equipment will go. Trying to carry on with themes and images that are already present on the building. Shows the store in Bellevue Idaho, talked about trying to build a corporate image by using the same colors. Using green roof as accent color, adding dark stucco to N side of building and repaint non-stucco to mesa verde tan. Roof will remain green. Not going to add to the wanescope. It doesn’t currently run the entire length of the building. All the windows will be true storefront windows, black color. Doors will be painted to match the inside. Complete interior redesign. No new food will go into the store here. Existing branded foods will expand on the inside. Val’s advice was to come in and try to take two different approaches to the meeting. Val didn’t have any specific ordinance concerns. Natalie – called Val to see his opinions. Val said what Jay turned in he liked. Jay said that he knew it didn’t meet some of the design requirements, Jay remembers what those are. Jay – some of the things in chapter six conflcit with the building. Has to do with the existing building. Jay has made efforts to bring the original building up to the code with repainting it, parking, snow storage. Specifically, what is not being met is the use of steel siding on the addition. Jay would rather see the building look more like one building rather than have the addition look like an addition. Jay is looking at the “Prescriptive Design Standards” pg 177 in the Supplementary Design standards. There may not be any zoning conflicts. Tisha – read “Supplementary Regulations” 4.7 a. i-vi, talking about the building façade requirements. Rory asks if it gives specific measurements. Tisha reads the specific requirements from the Supplementary Design Standards section b. Jedd – the N and E façade meet standards. But the S façade is not on a public right of way, like a back. The W façade does not meet design standards. Rory – what’s the intent of the warehouse being built? Is the building going to be extended and have a storage area outside? Jay says that there will be no storage on the W, and there will be a new storage building and a fence for storage. Jay says with the new warehouse they will be able to do everything they can to contain all they can. Natalie – talked about the Ace Hardware store buying buildings for storage around it so it cannot have outside storage. Valleywide was permitted a small amount of outside storage, but now they’ve grown so much that it has turned into an eyesore. We want to be careful moving forward, more strictly guide the outside storage. Area allowed, where it’s allowed, how it’s going to look and be maintained, include verbiage in the minutes. Jay – from a practical standpoint on the W they need trucks to be able to go around that area, so any architectural feature he adds Natalie – other property across the street is under annexation, and they need to be held to a high standard because we don’t’ want them to be pointing the finger across the road. There are a lot of other developments coming up that will make this a busy corner, and possibly the middle of town. We want the building to be part of our community and not a sore thumb. Rory – what will be seen when they drive by? (On Main and 12th W). Jay cannot give guarantee that not everything will be kept outside? Maybe can be screened from public view? Jedd – Will there be any sort of vinyl slats in the new fence to screen? Jay – What I’m keeping my eye on is what they have the right to do what they want by ordinance. Jay wants to know if there is a seasonal ordinance. Jedd – we aren’t talking seasonal, the things going into the new fence storage are seasonal? Jay says they aren’t. Tisha – Worried about RV dump and school bus parking and truck parking. What are they going to do about all of the traffic and extra in the rear of the building? Rory – Valleywide has the right to tell them to move Jay – it is a concern; they have painted lines now. They may stripe or designate somewhere so make sure the curb line is met. They have painted the NE corner post of the fence, and might lop off the NE corner of the new storage area. Natalie – Blair will bring out code referencing seasonal and outside storage. Jay – new addition will be all storage. S-1 occupancy. New convenience store will be bigger, existing offices will be moved. Natalie – building inspector will look at this and most like put a requirement on them for parking based on square footage. Jay – has done the calculation for parking spaces. Calculated 69, and is in excess of that at 90 parking spaces. Still a long way to go. Full mechanical, plumbing, retail consultant, public works, are still to come. Natalie – so we’re just going over the outside appearance of the building. Rory – biggest red flag is the new 100ft fence. We would like to see some screening for the outside storage because its facing a major street. What’s a good compromise that would allow us all to function together? Jay – Has to protect his clients, trying to hold all of our feet to the fire. They could do slats in the new storage site, but they get ratty very fast. Like to see through for security and for customers to see what they have. This is Jay’s guess, “Steel goods are so large they’ll remain in racks somewhere, most likely the thing to be outside.” Difficult thing to screen. Maybe that’s something that isn’t screened, with a provision in our minutes. That it needs to be kept tidy, nothing in the ground around it. The outside is going to be cleaned up a lot by the remodel. Rory – is more prone to accept a project with the provisions. Jay – it would be ok to add provisions for screening the new service area. Will come up with something to cover it. Natalie says that as long as it isn’t an obstruction to vision. Natalie – We have to protect the new developments to the W of the building who will be viewing the new open storage area. Jay – likes the landscape idea for screening. Stick with the fence along the W. ITD will be on him about access point, will talk to them about the fence and talk to them about landscaping. Would be ok if on the W side of the building, recognizing that if anything is stored in the W side of the building then it would have to be screened. Jedd – he’s the designer, let him design what he wants and then we approve it. Totally ok with continuing metal siding, even though it doesn’t meet design standards. Natalie – Jay will resubmit the elevation via email and Natalie can resubmit it to the board via email, and then everyone can be on the same page for later final approval. Rory – minutes reflect that any exterior storage needs to be screened. Jedd – maybe not any and all. He doesn’t want to say that it “needs” slats, but he wouldn’t screen it from his own property. Rory – open to his own property is fine, just trying to screen it from the roadways and any future developments. Jedd – best interest to keep it organized. Natalie – clarifies that they want to move the LP to the other side of the lot on the grass. Jay – like to hear a summation of where we are and what we want the minutes to reflect specifically on the storage. Jedd – the storage along 12th W, is it seasonal? Everyone says it’s year round. Jay – metal gates facing roadway will not be on the curb line, maybe somewhere else in the yard. May shift covered storage down and put it in the extreme SW corner. Rory – currently the trash enclosure is on Main St, going to be moved to the S. Natalie – if trash enclosure is in a corner it won’t work. Jay – the trash enclosure would have to be on the S end of the lot. Natalie says that it has to be 10ft from the curb line. Currently the plan is 8in cmu stucco for the trash enclosure, which could partially serve as the screen on that side if he gets the geometry right. Natalie says it’s fine as long as he keeps it clear for the garbage pick up and snow plows. Jedd – read the development code for outside storage areas. Anything along 12th W needs to have some sort of screen. Jay – alleviate current and future concerns about outside storage, being complete along the W side with heavy landscaping could help with local management’s organization of outside storage. Jedd – landscaping is a good option for screening. Rory says anything we’ve proposed would be fine. Keeping the storage orderly and neat, away from the road, would be fine. Natalie – are you all okay with the blank wall by the landscaping strip on the side. Landscaping is a good option in lieu of how local management handles the storage situation. Based on season the outside storage may be seen despite landscaping. Evergreen landscaping is an option. Rory – evergreen landscaping could break up line of site. Jay – don’t do landscaping, build a feature onto the bare wall, anything that is going to be stored there is heavily screened Natalie asked about what they might be proposing for architectural design? Jedd – the new storage building conforms with the development code. If they do store anything back there it needs to be fenced and deliberate. As far as the material, it’s best to stick with what’s already on the building like they are. Natalie – maybe put some signage on 12th W for people coming in. Rory/Jedd – suggestion of putting up a sign on 12th W to break up the W façade. Review decided that the outside storage situation would be mostly up to the local management, and offered Jay measures to screen outside storage areas as per Chapter 4: Supplementary Regulations 4.7 Screening and Fencing Requirements.