The URL can be used to link to this page

Home My WebLink AboutLETTERS (2) - 03-00019 - American Manor Apartments - RemodelApril 6, 2000 City of Rexburg Rexburg, Idaho 83440 IC . • ul � : : ' a : ul Approval was given to building 1-B (apartment numbers 106-107, 206-207) to be occupied. Approval was given to building 3-E (apartment numbers 113-114, 212-213) to be occupied. Approval was given to building 4-F (apartment numbers 115-116, 214-215) to be occupied. Using Joe Laird's list, I personally checked off the corrected items, approved the attic draft stop and the area separation walls between units. Sincerely, Blair Manwaring Mr. John Millar City of Rexburg Rexburg, Idaho Dear Mr. Millar: I am in the process of refinancing American Manor. I am asking your assistance in two important matters. ********** First, I am petitioning that item #5 (on the list of 11 items to be completed) be waived since Blair Manwaring the city inspector in 1998 approved those apartments with the attic draft stops and area separation walls. Enclosed is his letter stating this fact. In the meeting with you and the other city officials, I was told that I would NOT have to "re -invent the wheel" by having to have those buildings that were already approved be "reapproved" by a new city inspector. Item #5 was approved by the city inspector in 1998. I am requesting that item #5 be deleted from the list. Thank you. Second, Ricks college needs a letter stating that these apartments can be occupied Each apartment received approval for occupancy as the city inspectors checked them. The letter dated March 23, 2000, (see enclosed) makes it sound like none of these apartments have receive city approval for occupancy, Ricks College housing department is confused. All of the apartments (with the exception of building A) have already been approved for occupancy individually. (Enclosed is one of the many letters that the city sent to Ricks stating approval for occupancy). I have met the short term improvements as agreed upon apartment by apartment, and am now working on the long-term repairs such as drainage, parking lot, and retaining wall. This is in line with the city's requirement of a long term and short term item list turned in to the city back in 1998. I was given until 2004 to get all this completed. Could you correct this misconception by either writing another letter or using this sample letter I have enclosed. Ricks College will not give me permission to rent to summer and fall students this year without it. Your immediate attention on this matter would be greatly appreciated Thank you again. Sincerely, LGva1.4L Tamla Rencher 1748 Jeppson Ave Idaho Falls, Id 83404 (208) 529-3836 Apri16, 2000 Ricks College Housing Rexburg, Idaho 83440 ul effiNEWL O 7:\7a 0I All of the apartments in buildings B, C, D, E, F at American Manor have already received the approval for occupancy. This was done in 1998 apartment by apartment. You have a copy of this in your files. Enclosed in one of many such letters. The long-term items such as retaining wall, drainage system, and parking lot are to be completed before 2004. Conditional occupancy was granted in 1998. When these items are completed, final occupancy will be given. We are pleased with the repairs that are being made at American Manor. Scott Caffaro is doing an excellent job. If you have additional questions or need further information, please contact me at your convenience. Yours truly, CITY OF REXBURG John Millar, PELS Public Facilities Coordinator AMERICAN MANOR APARTMENTS - SCHEDULE FOR CONDITIONAL OCCUPANCY The following is a list of items that have not been finished at the American Manor Apartments. Each unfinished item is listed along with required date of completion. 1. Building #4 laundry headroom. Sign shall be posted at entry of laundry. Sign shall read "Low Head Clearance" and shall state the actual height of the ceiling. The letters shall be 1" high. Also fluorescent striped warning tape shall be applied to the ends of all of the light fixtures which extend below ceiling. Completion Date — 3/27/00 2. Railing missing at concrete stairs behind Buildings #3 and #4. Add railing as per code. Completion Date — 3/27/00 3. Building #1-B, Building #3 and Building #4 mechanical rooms must be separated from dwelling units with one layer of 5/8" type X drywall. Completion Date — 3/27/00 4. Enclosed area between Building #3 and Building 44. The enclosed area must be constructed to meet corridor requirements. The floor will be covered with %" duro-rock and then covered with ceramic tile. All windows must be changed out to meet % hour fire resistance. All doors must be changed out to meet 20 minute fire resistance. Completion Date — 4/29/00 5. Building #1-B, Building #3 and Building #4 fire walls and ceiling separation must be completed. All walls that separate dwelling units must have one layer of 5/8" type X drywall added on walls and ceilings. The walls must continue in the attic with two layers of 5/8" type X drywall continuous to roof sheathing. Completion Date — 8/27/00 6. The egress windows in Building #1-B have not been completely changed out. Completion Date — 8/27/00 7. Metal drain cover in sidewalk at Northwest comer of Building #IA creates tripping hazard. Discuss plans for eliminating hazard with City Engineer prior to repair. Completion Date — 6/30/00 8. Drainage System is required for entire complex. The current system is inadequate and will only become worse as more grass and landscaped areas are removed and more asphalt parking is added. The owner must provide city with a drainage plan. Completion Date — 6/30/00. Drainage System construction should be started as soon as possible and continued until parking lot is reconstructed. Completion Date — 8/31/04 9. Retaining wall at North property line. Drainage system should be installed North of Building #1 prior to the retaining wall construction. Completion Date — 5/31/02 10. Parking lot is not currently configured to allow for Fire Department access. The lot has a long term plan for complete renovation. Until the changes are made, the lot must be reconfigured to meet Fire Department standards. Completion Date — 6/30/00 September'), 1998 Rick Page Ricks College Housing American Manor Apartments PO Box 280 12 North Center Street Rexburg, Idaho 83440 STATE OF IDAHO Phone (208( 3593020 Fax (208) 359-3022 e-mail rexburg@srv.net This is approval for apartments in building 1-B number's 106-107, 206-207 to be occupied. The parking situation has not been resolved as yet, on a drive by it looks like parking is at capacity. A memo from the Fire Department is enclosed. Sincerely D. Blair Manwaring 4221 Building Inspector Ue/le/UV lo:du 'p Zuo eau ilea KlunJ AUM Sent By: Cooper, Wetzel, AVery & Lei 2085242051; Mar -13-00 1:54PM; 26 Nanh ,^,Otter meet PO E k x 280 Rexburg idaho 83d4o Phone (208) 359-3010 Fax (208) 3693011 wLq—uj -- — Page 5/5 20.1 Ter Tarnla Rencher From, Dee Owens FAX- 542.6597 Pages: One Phoreac — pale: 03/11/00 RG: Fire Dept, Accese CC: OU Do, O Form w O 17.00e Conan"A O R.se jbpjr ❑ n.... To Whom It May Condom- I tevterwd the parking lot plan br American Manor and it meets the raquir>;rnent of the Unifofm Fire Code. We have a 20 foot access into the north paridng lot to the east end with a turn around provided going m the south to the back of Lhe south building. lea= - e..: � , ® [Click here and type return address and phone and fax numbers] Fac To: Rick Page From: Val Christensen Fax: 359-3743 Pages: 29 including this page Phone: Date: 03/13/00 Re: Tamla Rancher Punch List CC: ❑ Urgent x For Review ❑ Please Comment ❑ Please Reply ❑ Please Recycle e Comments: Rick —1 also have letters that I have sent John Millar, Tamla Rancher and Scott Caffaro concerning the inspections. If you want them let me know. (208)356-1045 tucketts@ ricks.edu February 3, 2000 Tamla Rencher 836 North Skyline Idaho Falls ID 83404 Dear Tam] a: Ricks College Housing Office has carefully reviewed your petition dated January 27, 2000, and has reviewed it with legal counsel. The following is our response. Item 1 - Ownership of the entire complex needs to be secured. This would include the stacks now owned by Beneficial Mortgage, Investor's Financial, and any other areas for which you do not have title. Response to the petition: Discussion and correspondence began in October 1997 regard- ing your interest in purchasing the property then known as Applewood Apartments. It was indicated from the onset that to have the property approved all portions must be under one ownership. The purpose behind this condition was to avoid the possibility of the stu- dents and non -students living in the same complex with attendant problems of enforcing the Ricks College Honor Code and residential living standards. On February 23, 1998, a temporary and limited approval was granted for American Manor to rent for one block only, ending April 25, 1998. Since that date, additional temporary and limited approvals have been made. The March 29, 1999, and September 24, 1999, letters from the Housing Office stated four conditions necessary for final approval. You were also informed that no advertising or contracting was allowed for summer or fall 2000 or any future time period until final and complete approval be granted. In the meeting with the City of Rexburg on Thursday, January 27, 2000, the four stacks currently owned by Beneficial Mortgage, and Investor's Financial referred to as "storage units" because parking is not available on the property as it now exists. These owners, however, could purchase nearby property to accommodate parking immediately making these so-called "storage units" into viable rental units in the public housing market. If ownership cannot be obtained by you, one option the College would consider is an enforceable written agreement between Beneficial Mortgage and Investor's Financial and SHARON \uCRETT cot Housing Director `ys Housing Office 888A01 \�f�g 196 Kimball Building X Rexburg, ID8346o-j645 (208)356-1045 tucketts@ ricks.edu February 3, 2000 Tamla Rencher 836 North Skyline Idaho Falls ID 83404 Dear Tam] a: Ricks College Housing Office has carefully reviewed your petition dated January 27, 2000, and has reviewed it with legal counsel. The following is our response. Item 1 - Ownership of the entire complex needs to be secured. This would include the stacks now owned by Beneficial Mortgage, Investor's Financial, and any other areas for which you do not have title. Response to the petition: Discussion and correspondence began in October 1997 regard- ing your interest in purchasing the property then known as Applewood Apartments. It was indicated from the onset that to have the property approved all portions must be under one ownership. The purpose behind this condition was to avoid the possibility of the stu- dents and non -students living in the same complex with attendant problems of enforcing the Ricks College Honor Code and residential living standards. On February 23, 1998, a temporary and limited approval was granted for American Manor to rent for one block only, ending April 25, 1998. Since that date, additional temporary and limited approvals have been made. The March 29, 1999, and September 24, 1999, letters from the Housing Office stated four conditions necessary for final approval. You were also informed that no advertising or contracting was allowed for summer or fall 2000 or any future time period until final and complete approval be granted. In the meeting with the City of Rexburg on Thursday, January 27, 2000, the four stacks currently owned by Beneficial Mortgage, and Investor's Financial referred to as "storage units" because parking is not available on the property as it now exists. These owners, however, could purchase nearby property to accommodate parking immediately making these so-called "storage units" into viable rental units in the public housing market. If ownership cannot be obtained by you, one option the College would consider is an enforceable written agreement between Beneficial Mortgage and Investor's Financial and OFA UPC 'O �% : r ay U a tCs ^ a geCISHEO March 10, 2000 Scott Caffaro 1025 Hillview Drive Rexburg, ID 83440 Dear Scott, t7/ 2exlur STATE OF IDAHO P.O. Box 280 12 North Center Street Rexburg, Idaho 83440 Phone (208) 359-3020 Fax (208) 359-3022 e-mail rexburg@srv.net I am writing this letter concerning the manner in which you have been correcting the penetrations in firewalls. I have attached a copy of one page out of my UL Directory for Fire Resistance. This is only one page of many which identifies fire penetration construction techniques. I chose this page because it identifies a product for a one hour separation as well as a product for a two hour separation. Many products exist on the market. If you would like you may come into the office and review the UL Directories and determine all the products that might work for your particular application. Taping holes that have been created at firewalls is not permitted because the integrity of the drywall is gone and a little joint compound and some paper will not correct it. I am requiring that penetrations through firewalls be performed correctly. If the holes in the drywall are such that the space around fire resistance pipes are minimal (tight fitting) then we don't need to use special products to fill the gaps. Pipes that are not fire resistant such as ABS, PVC, etc. should not penetrate firewalls unless they are constructed with a system which shuts off the hole left by them during a fire. As unusual as that sounds, products are available that swell during a fire and actually shut off the hole left by flammable pipes. Please contact me as soon as you remedy firewall separation problems at the mechanical rooms at the Tamla Rencher student housing project. If you have any questions give me a call at 359-3020 ext. 314. Sincerely, Val Christensen Assistant Engineer CC. Tamla Rencher 486 FIRE RESISTANCE DIRECTORY (BXRH) THROUGH -PENETRATION FIRESTOP SYSTEMS (XHEZ)—Continued E Copper Tubing—Nom 4 in. diam (or smatter) Type L. (or heavier) copper tubing. The T Rating of the firestop system is dependent upon the hourly rating of the floor -ceiling assembly and type of through -penetrant used as shown in the table below: Raor-Ceiling T Radng Rating Hr Type Of Penetrant Hr 1 Steel or Iron Pipe 1 1 Steel Conduit 1 1 Copper Tube or Pipe 3/4 2 Steel or Iron Pipe 1-1/2 2 Steel Conduit 1-1/2 2 Copper Tube or Pipe 1/2 3. Fill, Void or Cavity Material*—Seatant—Flt material forced into annulus to fill space to max extent possible on top surface of floor and bottom surface of ceiling. Additional fill material applied to be installed such that a min 1/4 in. thick crown is formed around the through - penetrant on both sides of floor -ceiling assembly. Specified Technologies Inc—SpecSeal 100, 101 or 105 Sealant *Bearing the UL Classification Marking System No. F -C-1011 F Rating -1 Hr T Ratings -0, 3/4 & 1 Hr (See Item 2) F, A i LA :T SECTION A -A 1. Roor-Ceiling Assembly—The fire -rated wood joist floor -ceiling assembly shall be constructed of the materials and in the manner specified in Design Nos. L512, L513 or L514 in the UL Fire Resistance Directory, and shall include the following construction features: A. Flooring System—Lumber or min 1/2 in. plywood subfloor with lumber or min 3/4 in. plywood finish floor, or Floor -Topping Mixture* as specified in the individual Roor-Ceiling Design. Max diam of opening is 7 in. B. Wood Joists—Nom 2 by 10 in, lumber joists spaced 16 in. OC with nom 1 by 3 in. lumber bridginand with ends firestopped. C. Furring Channels—(Not ShownResilient gals steel furring installed Perpendicular to wood joists between wallboard (Item 10) and wood joists and spaced max 24 in. OC. D. Wallboard, Gypsum*—Nom 4 ft wide by 1/2 or 5/8 in. thick as specified in the individual Roor-Ceiling Design. Wallboard attached to wood joists and furring channels as specified in the individual Roor-Ceiling Design. Max diam of opening is 7 in. 2. Through-Penetrants—One metallic pipe, conduit or tubing to be installed approximately midway between wood joist and centered within the firestop system. Diam of openings hole -sawed through flooring system and through gypsum wallboard ceiling to be nom 1/4 in. larger than the outside diam of through penetrant Pipe, conduit or tubing to be rigidly supported on both sizes of floor -ceiling assembly. The following types and sizes of metallic pipes, conduits or tubing may be used: A. Steel Pipe—Nom 6 in. diam (or smaller) Schedule 40 (or heavier) steel pipe. B. Iron Pipe—Nom 6 in, diam (or smaller) cast or ductile iron pipe. C. Conduit—Nom 4 in. diam (or smaller) electrical metallic tubing or steel conduit 0. Copper Tubing—Nam 4 in. diam (or smatter) Type L (or heavier) copper tubing. E. Copper Pipe—Nom 4 in. diam (or smatter) Regular (or heavier) copper Theie T Rating of the firestop system is dependent upon the type of penetrant and nom diam of penetrant used as tabulated below: Max Diam Of Penetrant T Penetrant Type In. Rating Hr Steel Pipe 4 1 Steel Pipe 6 3/4 Iron Pipe 6 0 FIRE RESISTANCE DIRECTORY (BXRH) THROUGH -PENETRATION FIRESTOP SYSTEMS (XHEZ)—Continued Max Diam Of Penetrant T Penetrant Type N. Rating Hr Copper Tubing 4 0 Copper Pipe 4 0 3. Flo Void or Cavity Material*—Caulk—On top of assembly, a min 1-1/8 in. depth of fill material applied within annulus on top surface of floor. On bottom of assembly, a min 1/2 in. depth of fill material applied within annulus on bottom surface of ceiling. Additional fill material to be installed such that a min 1/2 in. thick crown is formed around the through penetrant on both sides of floor -ceiling assembly. A/D Fire Protection Systems Inc.—A/D FlreBarier Silicone *Bearing the UL Classification Marking L y=O TA?Sa077' -RD tcAKgoayueN t Gf,1pp� System No. F -C-1012 F Rating -2 Hr. T Ratings -3/4 & 1 Hr. (See Item 2) A 133 2 LA �3�eFM:Ci•LLQ— 1. Floor -Ceiling Assembly—The fire -rated wood joist floor -ceiling assembly shall be constructed of the materials and in the manner specified in. Design No. L505, L511, or L536 in the UL Fire Resistance Directory, as summarized below: A. Roaring System—Lumber or plywood subfloor with finish floor of. lumber, plywood or Floor Topping Mixture* as specified in the individual Roor-Ceiting Design. Max diam of opening is 5 in. B. Wood Joists—Nom 2 by 10 in. lumber joists spaced 16 in. OC with nom 1 by 3 in. lumber bridging and with ends firestopped. C. Furring Channels—(Not Shown)—Resilient gale steel furring installed perpendicular to wood joists between first and second layers of wallboard (Item ID) and spaced max 24 in. OC. D. Wallboard, Gypsum*—Nom 4 ft wide by 5/8 in, thick as specified in the individual Floor -Ceiling Design. First layer of wallboard nailed to wood joists. Second layer of wallboard screw -attached to furring channels. Max diam of opening is 5 in. 2. Through-Penetrants—One metallic pipe, conduit ortubing to be installed approximately midway between wood joists and centered within the firestop system. Diann of openings hole -sawed through flooringsystem and through two layers gypsum wallboard ceiling to be nom 1/2 in. larger than the outside diam of through -penetrant Pipe, conduit or tubing to be rigidly supported on both sides of the floor -ceiling wall assembly. The following types and sizes of metallic pipes, conduits or tubing may be used: A. Steel Pipa--Nom 4 in. diam (or smaller) Schedule 5 (or heavier) steel pipe. B. Iron Pipe—Nom 4 in. diam (or smaller) cast or ductile iron pipe. C. Conduit—Nom 4 in. diam (or smaller) steel electrical metallic tubing or steel conduit. D. Copper Tubing—Nam 2 in. diam (or smatter) Type L (or heavier) copper tubing. E. Copper Pipe—Nom 2 in. diam (or smaller) Regular (or heavier) copper pipe. The T Rating of the firestop system is dependent upon the type of through -penetrant used. If a steel pipe, iron pipe or conduit is used, the T Rating is 1 hr. If a copper tube or copper pipe is used, the T Rating is 3/4 hr. 3. Fill, Void or Cavity Material*—Caulk—Fill material forced into annulus to max extent possible on both surfaces of Roor-ceiling assembly Additional fill material to be installed such that a min 1/8 in. thick crown is formed around the through -penetrant on bottom side of floor -ceiling assembly. Nelson Frestop Produ CLK NIS *Bearing the UL Classification Marking LOOK FOR MARK ON PRODUCT 5. sffempoi 7261 . . SVC CONSTRUCTION Scott Caffaro 1025 Hillview Drive L Rexburg, ID 83440 COM P 1� C-lfs� 7m y p/2'Gsvr! I tF�a Jlw /2G/ss �L L 11.�yewo�� p February 1, 2000 i I�JiW�'7' �r�icsoyy �,y�,a�J Apt. violations for B building / 1. # 4, pg. # 2 corrected eFl. .-2. # 5, pg. # 2 corrected -5y��,A --?Lc ��, L 3 L -2'2 Byt k -3. # 6, pg. # 3 corrected 4. # 7, pg. # 3 one exit (problem to fix) Exi -7 o N cAs F CWLe (: -5. # 8, pg. # 3 corrected $I y ku+n.,Nur� 5;,Ow f Pats 11�°T C-^^ 7 N - 6. # 9, pg. # 3 corrected w/ aluminum soffit S►hv' 7. # 10, pg.# 4 corrected j (t 8. # 11, pg. # 4 corrected; one hard wire per. unit w/ batteries in bedrooms. 5 - 9. # 12, pg. # 4 corrected Ae� bf� —10. # 13, pg. # 4 not corrected (problem to fix) - Lonc • `coo " . psY -11. #•.14 pg. # 5 corrected G- 12. # 15, pg. # 5 corrected Apt. violations for C building 1. # 2, pg. # 1 corrected by fall 2000 1 GAS W I 2. # 4, pg. # 2 corrected by fall 2000 3. # 5, pg. # 2 corrected by fall 2000 4. # 6, pg. # 2 corrected by fall 2000 5. # 7, pg. # 2 corrected by fall 2000 q) ONS U N6T Gill i �, 6. # 8, pg. # 2 corrected by fall 2000 10, so Mfr 7. # 9, pg. # 3 corrected by fall 2000 8. # 10, pg. # 3 corrected C� 1�GTWLFL�71 G 9. # 11, pg. # 3 not corrected (problem to fix) 10. # 12, pg. # 3 corrected AAV "Ovo- /ea or - 11.# 13, pg. # 4 corrected by fall 2000 S'zap — Ca::'W"V/ tz:7d 12. # 14, pg. # 4 corrected 13. # 15, pg. # 4 corrected; one hard wire per. unit w/ batteries in bedrooms. 14.# 16, pg. # 5 corrected LO n t-` - "pry, 15. # 17, pg. # 5 not corrected (problem to fix) 16.# 18, pg. # 5 corrected 17. # 19, pg. # 5 corrected by fall 2000 Apt. violations for D building 1. # 4, pg. # 1 corrected 2. # 5, pg. # I corrected 3. # 6, pg. # 1 not corrected (problem to fix) 4. # 7, pg. # 2 corrected 5. # 8, pg. # 2 corrected by March 2000 6. # 9, pg. # 2 corrected 7. # 10, pg. # 2 corrected 8. # 11, pg. # 2 corrected 9. # 12, pg. # 3 corrected 10. # 13, pg. # 3 not corrected (problem to fix) 11. # 14, pg. # 3 corrected 12. # 15, pg. # 3 corrected by March 2000 13. # 16, pg. # 4 not corrected during driveway repair, sidewalk will be corrected. 14. # 17, pg. # 4 corrected Apt. violations for E building 1. # 1, pg. # 1 corrected 2. # 2, pg. # 1 corrected 3. # 3, pg. # 1 not corrected (problem to fix) 4. # 4, pg. #1 corrected 5. # 5, pg. # 2 corrected 6. # 6, pg. # 2 corrected 7. # 7, pg. # 2 corrected 8. # 8, pg. # 2 corrected; Furnace room separate from storage room ceiling not rocked. 9. # 9, pg. # 2 corrected 10. # 10, pg. # 3 corrected 11. # 11, pg. # 3 not corrected (problem to fix) 12. # 12, pg. # 3 corrected 13. # 13, pg. # 3 corrected Launda and Lounge violations 1. # 1, pg. # 1 corrected; except for headroom down to laundry (problem to fix) 2. # 2, pg. # 1 corrected 3. # 3, pg. # 2 corrected 4. # 5, pg. # 2 not corrected (problem to fix) 5. # 7, pg. # 3 corrected 6. # 8, pg. # 3 corrected 7. # 9, pg. # 3 corrected 8. # 10, pg. # 3 corrected 9. # 11, pg. # 3 corrected 10. # 12, pg. # 4 not corrected; when cottage is removed, retaining wall will be built. CITY OF REXBURG facsimile transmittal To: Duane Fugleberg Fax: 529-4698 From: Val Christensen Date: 03/24/00 Re: American Manor Pages: 4 including cover CC: ❑ Urgent x For Review ❑ Please Comment ❑ Please Reply ❑ Please Recycle . . . . . . . . . . Notes: Please let me know if I can be of any further assistance. O�p�uRC'09 0 C Q 4 v P �y� �AeUSHE� 1 Friday, March 24, 2000 Tamla Rencher 836 North Skyline Idaho Falls, ID 83404 Dear Tan -da, STATE OF IDAHO P0. Box 280 12 North Center Street Rexburg, Idaho 83440 Phone (208) 359-3020 Fax (208) 359-3022 e-mail rexburg@srv.net For the past few months I have been inspecting the ongoing construction taking place at the American Manor Apartments. Your contractor, Scott Caffaro seems to be doing a good job and has been pleasant to work with. He has addressed the issues I have needed taken care of promptly. Your request for Conditional Occupancy can be met by meeting the schedule which I have attached to this letter. I have tried to set the schedule to meet your needs in performing some of the interior work during the break between college semesters. Thank you for your consideration in these matters. If you have any questions, I can be reached at 359-3020 ext. 314. Sincerely, Val Christensen Assistant Engineer AMERICAN MANOR APARTMENTS - SCHEDULE FOR CONDITIONAL OCCUPANCY The following is a list of items that have not been finished at the American Manor Apartments. Each unfinished item is listed along with required date of completion. 1. Building #4 laundry headroom Sign shall be posted at entry of laundry. Sign shall read "Low Head Clearance" and shall state the actual height of the ceiling. The letters shall be 1" high. Also fluorescent striped warning tape shall be applied to the ends of all of the light fixtures which extend below ceiling. Completion Date — 3/27/00 2. Railing missing at concrete stairs behind Buildings #3 and #4. Add railing as per code. Completion Date — 3/27/00 3. Building #1-B, Building #3 and Building 44 mechanical rooms must be separated from dwelling units with one layer of 5/8" type X drywall. Completion Date — 3/27/00 4. Enclosed area between Building #3 and Building #4. The enclosed area must be constructed to meet corridor requirements. The floor will be covered with 1/2" duro-rock and then covered with ceramic tile. All windows must be changed out to meet '/< hour fire resistance. All doors must be changed out to meet 20 minute fire resistance. Completion Date — 4/29/00 5. Building #1-B, Building #3 and Building #4 fire walls and ceiling separation must be completed. All walls that separate dwelling units must have one layer of 5/8" type X drywall added on walls and ceilings. The walls must continue in the attic with, two layers of 5/8" type X drywall continuous to roof sheathing. Completion Date — 8/27/00 6. The egress windows in Building #1-B have not been completely changed out. Completion Date — 8/27/00 7. Metal drain cover in sidewalk at Northwest corner of Building #IA creates tripping hazard. Discuss plans for eliminating hazard with City Engineer prior to repair. Completion Date — 6/30/00 8. Drainage System is required for entire complex. The current system is inadequate and will only become worse as more grass and landscaped areas are removed and more asphalt parking is added. The owner must provide city with a drainage plan. Completion Date — 6/30/00. Drainage System construction should be started as soon as possible and continued until parking lot is reconstructed. Completion Date — 8/31/04 9. Retaining wall at North property line. Drainage system should be installed North of Building #1 prior to the retaining wall construction. Completion Date — 5/31/02 10. Parking lot is not currently configured to allow for Fire Department access. The lot has a long term plan for complete renovation. Until the changes are made, the lot must be reconfigured to meet Fire Department standards. Completion Date — 6/30/00 11. All repairs must be made to Buildings #1-C and #2 prior to occupancy. The repairs include but are not limited to stair reconstruction, firewall construction, smoke alarms, window replacement, mechanical room drywall repair, 2 -hour separation walls at #1 -A/#1 -B/#1 -C common walls, exterior siding, etc.. In whole, the units must have all the punchlist items complete from the Joe Laird List. Completion Date — 8/31/05 As per the above list, a Conditional Occupancy has been given to Buildings #1B, #1C, #2, #3 and #4 only. Building #IA is not included in this Conditional Occupancy. All repairs must be completed by schedule or have the Rexburg City Engineer sign a change in schedule. All punchlist items including parking lot reconstruction, drainage and retaining wall must be completed prior to the City of Rexburg issuing a Final Occupancy for the entire complex. MOR -24-00 11:31 RM DR TAMLA RENCHER 5426597 P.02 September 3, 1998 Rick Page Ricks College Housing American Manor Apartments city 0/ (�D Box 260 e. Ur47 12 North Center Street Rexburg, Idaho 9344D Phone 12081359.3020 STATE OF IDAHO Fax (NIII 359-3022 @-mail rexeurg®srvnel This is approval for apartments in building 1-B number's 106-107, 206-207 to be occupied. The parking situation has not been resolved as yet, on a drive by it looks like parking is at capacity. A memo from the Fire Department is oncloscd. Sincerely D. Blair Manwaring Building Inspector MOR -24-00 11:31 RM DR TRMLA RENCHER 5426597 P.01 Advanced Family Dental Care 1748 Jeppson Ave, Idaho Falls, Id 83404 (208)529-3836 TO:��_.,. FROM)_l`Iy��AX#..lL�-1 NUMBER OF PAGES FOLLOWING:__. ,____._._____.. COMMENTSL '\)Q1, ftvS UJ/ IJ/UU lb:Z`J '"ZU8 000 11011 IKIUAtl 110111 RICKS FAXINFORMATION SHEET COLLEGE To: Person Company FAX# From: Name Phone pI Q /o '� 3 Number of pages _ 3 (including cover page) Ricks College Kimball Building #_ Rexburg, ID 83460 - FAX# (208) 356-1185 Message: THIS MESSAGE IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL TO WHOM IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL, AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT OR AGENT RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION, OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED, IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY US BY TELEPHONE (COLLECT),AND RETURN THE ORIGINAL MESSAGE TO US AT THE ABOVE ADDRESS VIA U.S. POSTAL SERVICE. THANK YOU. AMERICAN MANOR APARTMENTS - SCHEDULE FOR CONDITIONAL OCCUPANCY The following is a list of items that have not been finished at the American Manor Apartments. Each unfinished item is listed along with required date of completion. 1. Building #4 laundry headroom. Sign shall be posted at entry of laundry. Sign shall read "Low Head Clearance" and shall state the actual height of the ceiling. The letters shall be 1" high. Also fluorescent striped warning tape shall be applied to the ends of all of the light fixtures which extend below ceiling. Completion Date — 4/3/00 2. Railing missing at concrete stairs behind Buildings #3 and #4. Add railing as per code. Completion Date — 4/3/00 3. Enclosed area between Building #3 and Building #4. The enclosed area must be constructed to meet corridor requirements. The floor will be covered with 1/2" duro-rock and then covered with ceramic tile. All windows must be changed out to meet'/< hour fire resistance. All doors must be changed out to meet 20 minute fire resistance. Completion Date — 4/29/00 4. Building #1-B, Building #3 and Building #4 fire walls must be completed. All walls that separate dwelling units must have one layer of 5/8" type X drywall added on walls. The walls must continue in the attic with two layers of 5/8" type X drywall continuous to roof sheathing. Completion Date — 5/31/00 5. Building #1-B, Building #3 and Building #4 fire separation at ceiling must be completed. All ceilings that separate dwelling units must have one layer of 5/8" type X drywall added. Some of the units have 1 '/2" concrete floors, the ceilings below these floors do not need extra drywall. Completion Date — 5/31/00 6. Building #1-B, Building #3 and Building #4 mechanical rooms must be separated from dwelling units with one layer of 5/8" type X drywall. Completion Date — 5/31/00 7. The egress windows in Building #1-B have not been completely changed out. Completion Date — 5/31/00 8. Metal drain cover in sidewalk at Northwest corner of Building #lA creates tripping hazard. Discuss plans for eliminating hazard with City Engineer prior to repair. Completion Date — 6/30/00 9. Parking lot is not currently configured to allow for Fire Department access. The lot has a long term plan for complete renovation. Until the changes are made, the lot must be reconfigured to meet Fire Department standards. Completion Date — 6/30/00 10. Drainage System is required for entire complex. The current system is inadequate and will only become worse as more grass and landscaped areas are removed and more asphalt parking is added. The owner must provide city with a drainage plan. Completion Date — 6/30/00 11. Retaining wall at North property line. Drainage system should be installed North of Building #1 prior to the retaining wall construction. Completion Date — 5/31/02 12. Drainage System construction should be started as soon as possible and continued until parking lot is reconstructed. Completion Date — 8/31/04 13. Parking Lot construction. Parking plan must be approved by the City Engineer. Completion Date — 8/31/05 14. All repairs must be made to Buildings #1-A, #1-C and #2 prior to occupancy. The repairs include but are not limited to stair reconstruction, firewall construction, smoke alarms, window replacement, mechanical room drywall repair, 2 -hour separation walls at #1 -A/41 -B/#1 -C common walls, exterior siding, etc.. In whole, the units must have all the punchlist items complete from the Joe Laird List. Completion Date — 8/31/05 Temporary Occupancy has been given to Buildings #3 and #4 only. Work is still needed in these units. Building #1-B has not been awarded. Students are currently living in this building. All buildings are not to have students after the 2000 spring semester until necessary repairs are made. The remaining punchlist items for Buildings #1-B, #3 and #4 must be completed and an inspection by the City of Rexburg completed prior to occupancy. Buildings #1-A, #1-C and #2 must be inspected for complete punchlist repairs prior to being given a Temporary Occupancy. All punchlist items including parking lot reconstruction, drainage and retaining wall must be completed prior to the City of Rexburg issuing a Final Occupancy for the entire complex. 04/17/00 15:0: X208 ass 1185 RICKS ADM RICKS FAX INFORMATION SH COLLEGE To: Person Company '49 FAX# From: Name Phone Number of pages (including cover page) Ricks College Kimball Building # Z76 Rexburg, ID 83460-zj_L�r FAX# (208) 356-1185 Message: THIS MESSAGE is INTENDED ONLY FOR THE USE OF THE INDIVIDUAL TO WHOM IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRMLEGED, CONFIDENTIAL, AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OFTHIS MESSAGE Is NOT THE INTENDED MUCIPIIHNT OR AGENT RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RP.CIPIBNT, YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION, OR COPYING OF THIS COMMUNICATION LS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY US BY TELEPHONE (COLLECT),AND RETURN TIM ORIGINAL MESSAGE TO VS AT TIN$ ABOVE ADDRMS VIA U,$, POSTAL $gRVICE. nIMK YOU. LO001 04/17/00 15:02 =208 356 1185 RICKS ADM OFFICE OF THE GENERAL COUNSF,L A-357 ASR RYt7 Provo, UT 84602-1333 MICHAEL R. ORMR Geuerul Cuunsel April 12, 2000 Royce B. Lee Cooper Wetzel Avery & Lee 770 S Woodruff Ave Idaho Falls, M 83401 rAx: 208-5242051 Re: American Manor Dear Royce: 10002 After reviewing Tamla Rencher's follow up action to our meeting of March 7, Ricks College is now in a position to offer temporary and conditional approved housing status to American Manor provided Ms. Reacher is willing to agree to a number of express conditions as outlined in this correspondence. However, before identifying these conditions, I believe it would be helpful to first review some of the events which have occurred since. the meeting. On Monday, March 13, 2000 Ms. Rencher requested immediate approval for American Manor to rent to Ricks College students so advertising could be. -in in the school newspaper. A document was also received by Ricks College Housing concerning a new parking plan for American Manor which will allow for .96 parking spaces per tenant for the Fall 2000. Our understanding is that the City fire department has indicated, based on this plan, that a fire truck could access the apartment complex. However, at the point of the request, Housing had not received documentation of City approval of the parking plan nor of a required five-year renovation plan approved the City of Rexburg engineer and building inspector. In addition, a _ requirod conditional oecup airs y - - peruut issued by the City for..the apartment complex haidd— not' - been received. Accordingly, the decision on the request of American Manor has been held in abeyance rending receipt of this information, On March 26, 2000, Rousing received correspondence from John Millar, City engineer dated March 23, 2000 and, on April 7, 2000 Housing received a letter dated March 24, 2000 authored by Val Christensen, assistance engineer for the City. Mr. Christensen's letter indicated that conditional occupancy could be given to some buildings provided an attached five-year pian accompanying the letter was met. Ricks College is relying upon Mr. Christensen's letter and the City's conditions identified therein in formulatiLLg the conditions contained in this. . correspondence. I am attaching to this correspondence a copy of Mr. Christensen's letter for . reference. Phone (907) 37X-303(1 F. X; (501)YR-7321 e-mail: mike—mmc®byu.edu 04/17;00 15:03 U208 350 1185 RICKS ADM 10003 Royce B. Lee April 12,2000 Page 2 With this recent background in mind, Ricks is willing to grant to American Manor a temporary, conditional housing approval for the year 2000-2001 provided Ms. Rencher agrees to meet the following conditions: A. CITY OF REXBURG RENOVATION SCHEDULE, The items identified in the document the "American Manor Apartments - Schedule for Conditional Occupancy" attached to Mr_ Christensen's letter, must he Completed as scheduled unless otherwise specified below. Sole ownership of the entire American Manor complex must be secured by Ms. Rencher prior to the end of April 2001. Ricks College will not grant approved housing status to American Manor for any time after April 2001 if ownership of the entire complex has not been secured. C. PARKING The American Mauoi p ukiiig lot must be redesigned to allow fire department access by June 30, 2000. In addition, the parkingavailable to tenants of American Manor must also be expanded to cover the area where the existing manager's home stands, the arca behind the dental office, and behind C;arisnn T-Touse before the end of August, 2000. Moreover, Ms. Rencher must supply Housing with specific information concerning the number of parking spaces available and the number of tenants in the complex by end of August, 2000, 2. American Manor must convert to a women's housing unit until parking for the'Complex-reaches .7 parking spaces for the total potential tenant occupancy of the Apartment. 7. The plait prupuscd by Ms. Rencher, to limit by contract the number of tenants having cars so that cars do not exceed the number of available panting spaces, must be implemented until the Ricks College rcquueuicut of .7 parking spaces for the total potential tenant occupancy of the Apartment is reached. 4, American Manor must reach the .7 parking spaces for the total potential tenant occupancy of the Apartment by the end of April 2005. 04/17/00 15: 00 U208 558 1185 RICKS ADI VJ 004 Royce B. Lee April 12,2000 Page 2 With this recent background in mind, Ricks is willing to grant to American Manor a temporary, conditional housing approval for the year 2000-2001 provided Ms. Rencher agrees to meet the following conditions: A. CITY OF REXBURG RENOVATION SCHEDULE The items identified in the document the "American Manor Apartments - Schedule for Coudiliunal Occupancy" auached to Mr. Christensen's letter, must be completed as scheduled unless otherwise specified below.. • 11• Sole ownership of the entire American Manor complex must be secured by Ms. Rencher prior to the end of April 2001, Ricks College will not grant approved housing status to American Manor for any time after April 2001 if ownership of the entire complex has not been secured. CT. The American Manor parking lot must be redesigned to allow fire department access by June 30, 2000. In addition, the parking available to tenants of American Manor must also be expanded to cover the area where the existing manager's home stands, the area behind the dental office, and behind Carlson House before the end of August, 2000. Moreover, Ms. Rencher must supply Housing with specific information concerning the number of parking spaces available and the number of tenants in the complex by end of August, 2000. 2. American Manor must convert to a women's housing unit until parking for the -complex reaches .7 parkin.aspaces for the total potential tenant occupancy of the Apartment. 3. The plan proposed by Ms. Rencher, to limit by contract the number of tenants having cars so that cars do not exceed the number of available parking spaces, must be implemented until the Ricks College requirement of .7 parking spaces for the total potential tenant occupancy of the Apartment is reached. 4. American Manor must reach the .7 parking spaces for the total potential tenant occupancy of the Apartment by the end of April 2005. 04/17%00 15:04 X208 356 1185 RICKS AM L0005 Royce B. Lee April 12.2000 Page 3 D. ADVERTISING 1. Advertising for Summer and Fall 2000 cannot begin until a tcmporary, conditional or a final approval is granted by Ricks College, 2. Likewise, advertising for any additional year cannot begin until a temporary, conditional or final approval is granted by Ricks College for that year. 3. Though the. City of Rexburg had indicated a completion date of 8-31-0-; for Item # 'i l of the "American Manor Apartments - Schedule for Conditional Occupancy," advertising and contracting for the Summer and Fall uf2005 or beyond cannot begin until a final approved housing status is granted to the complex by Ricks College. E. OCCUPANCY Occupancy by Ricks College students cannot begin until. temporary, conditional approval or final approval is granted by Ricks College. 2. Occupancy cannot take place in any American Manor apartment which has not received occupancy permits from the City of Rexburg. According to the final paragraph of Val Christensen's letter, Buildings 113, 1C 2, 3, and 4 have been granted conditional occupancy permits at this time. 3. A diagram must be provided to Ricks College housing regarding the building designations since apparently there have been some changes in the way they are numbered. F. ADDITIONAL CONDITIONS Although a Ricks College temporary, conditional approval may be granted for the rental term beginning April 29, 2000 and continuing through April 20, 2001, each additional year may be granted based on application and only if, in the sole discretion of Ricks College, reasonable progress is being made to complete the five-year renovation plan, the parking plan, and all applicable City conditions and all Ricks College nuninjujii ]luusing guidelines have been met. Ricks College will cooperate with Ms. Rencher to schedule appropriate inspections. 2. All documentation evidencing compliance with these conditions must be submitted through the Ricks College Huuaiug Dcpartmcnt prior to 04/17/00 15:04 ZT208 356 1185 RICKS ON to 006 Royce B. Lee April 12,2000 Page 4 application for future temporary, conditional approvals. Documentation must demnn.strate timely completion of applicable conditions. 3. American Manor has full responsibility to initiate the application prnr.P.cs for future temporary, conditional approval in a timely manner so as to allow Ricks no less than one month to review compliance with the conditions stated herein in a careful and deliberate fashion. I would appreciate it if you would review these conditions with your client. If they are acceptable, please have Ms. Rencher and her managers sign and return this correspondence where indirzted below: Upon receipt of the signed documentation, Ricks Collcgc will issue a temporary, conditional permit for the academic year 2000-2001 to American Manor. If you have questions or concerns regarding this correspondence, please give me a call. Sincerely, ze Michael R. Ormc jb Enclosure cc: Robert Wilkes Ric Page Sharon Tuckett Tamla Reacher, Owner American Manor Date Manager Manager Date Date v 04/17/00 15:04 U208 350 1185 RICKS ADN 10007 12 N • Y e ai 6Pfg AIA P.0_ Batm280 3 C ¢ y Norm Chr ifnee AePtwflt CNE) UMrd33449 3-3020 ted' bTA7. O!: IOAHO Fa Mw) 3$9-3022 #,TEO m1burgafmAot Friday, Mich 7A, 2000 T=WaFmcbcr 836North MtyHw Idaho Falls, M 83404 D•ar Ts1021;06 have v4cd to se the sclm� to me, --t yorz nftdl iu ofth�! Oterwr WO& CO&P _ om b6- rcwhed at o. 04/17/00 15:05 U206 356 1135 RICKS ADM 10005 AMERICAN MAINOR APARTMENTrS - SChIDULE FOR CONDITIONAL OCCUPANCY The following is a list of nems tLat have not been 5nished ar the American Manor Apartnents. Each tmfutisbtcd item is listed along with rayukcd date of completion. I. Budding !let laundry+ headroom. Sign shall be posted as ean7 of latat7- Sign sliO read'Tzw Head Clearaace" and shall state the actual height of the ceiling. The !case tag be l" high. Also fluorescent striped warning tape shall be applied to the ends of an ofthe light £satires which cxtend l�lo� Vis. Completion. Dace -3m/00 2. Railing mis ing at concrete stairs behind Buildings #3 and #4. Add railing as pet code. Completion Date — 3/2'1100 3. Building 41-B, $tuldiug #3 and Building *4 mechanical rooms mast be separated $oro dvmWzg units with one layer of 5/8" typo X drywalL C.mnpledon Date - 3/27/00 - 4. Enclosed area bcty c Bmldiag #3 and Building 4 The enclosed area mast be comaruvled to mat corridor requuczaents. The floor will be ceva xi with %" dura -tock and thea covered with caanuic tile. All windows =at be changed ot3 To meet'/. hour $re resists=. All doors must bo clanged ouc to moat 20 uuia"te fav rezistmaa Completion D=C — 4/29/00 5. Bmldiug #1-B, Building 03 and Building #4 fire trills sad cciliug separarlon must he completed, All *xalls that separate dwelling ur&s must haNe one layer cE5fV type X drywall added on R2lls and mungs- The- wa1b must cestui= hz the attic wsch.two layers of 5/8•' type X drywall cominuous to roof sheathing. Completion Date — 8/27/00 6. The egress windows iuBuilding #1-B bave not been completely changed ouL Conplction Date — 8/27100 7. Metal drain cover in sidewa& or Northwest corner of Building #IA creates tapping hazard, Discuss plans &r vlinunating humrd with City r4Wucm prior to repair. C=Mletion Daze — 6'30/00 a. Drainage System iz z=gLm ed far cadre ca up1m The tout=s system is inadegvaro and will only become worse as more grass and landscaped areas are removed and more asphalt paririog is added The owner trust pruvida city with a drdiu ugc plan. Cuu*lerivaDate — 630/00. Draivagc Systemconstnreriaa ahould:be started as.won es possible sad contimied Wil parldul lot is rec:Q==uctcd. Completion Date — 8/31/04 9. Rets m wall ar North property litre. Drdmgc spstam shnaid be imstalicd North ofBm7ding #1 pzor to the retaining wail eonstntotion. Couplcrion Date — 5/31/02 10. Parking, lot is not cz==Tly eonfigurcd to allow for Fuc Department access. The lot has a hint: tam plan far complete renovation Until the changes arc made, the lot must be reconfigural to meet Fire Department standards. Compieddou Dare — 6/30/00 0.1/17/00 15:05 U208 358 1185 RICKS ADDS (0009 11. All rcpaks MW be made to Buildings #I -C mad #2 prior to amv=cy. The fgtain include but arc not wed to stair r=cwttuciioq 5xewaIl a, smokea}atms wiadowmeplseement,mcehmcalroom *TNMU rqHLjr. 2-bour scparaticn v+aIIs at s►1•$!#1-C ==IL WMIL , eaernar siding, etc.. Ta whole, the mtits nmst have aIt the pu=hlist arms eetnplete feom Ila Re Laird List. Comtrpkdon Date — x/31/05 As pa the above r2R a Candilzowl Occupancy bas been gives to Buildings #18, #1C, i#Z. #3 and t14 onlg. Bugdiag CA is not i>mhtded in this Condrtioasl O=W=rY. An repeus rt = TM comptuted by schedWe or have the Rexb City Engineer Sip a ebange in s bxlz&6 All pumcMist hems iacludittg Fagg lot rem=ftuooq dramase and nlanamg wall must be wnapleted prior to the Ciey of P=bmg issuing a Final Oc=Vamy &r the =1 r complex. 04/06/00 11:06 $208 556 1185 RICKS ADM 0002 NILE LL.. BOYLE ROSE BAGLEY RICHARD HORNER msuiwm •nuewm. nmrn .Tannary h, 1998 Ms. Tamia Rcuchcr 151 S. Ist E. Rexburg Id 83440 lli/ � tU.1'/FlilIV4r RE: American Manor (Applewood Apt.) STATE OF IDAHO P0, BOX 260 12 NORTH CENTER STREET WAHUHH, IUAHU 8344U PHONE (208) 358-3020 FAY (208) 359-3022 Approval to occupy is request and an inspection was conducted on the 5th day of January 1998 for the following apartments: Apartment 209- Bldg #1-C Apartments 210, 211, -Bldg #2 Apartments 115, 116, 214, 215,- Bldg # A Apartments 209,210,211- have new smoke detectors installed that have a permanent, long life, non - removable battery installed. The apartments have one or two minor discrepancies. The heat seemed to be working adequately. Apartments in Bldg. # 4 these were remodeled and repaired after the fire. There is a discrepancy of the allowable sill height from the floor of 44" some go as high as 49" to 50" however there are beds or permanent desks which would allow for adult egress. Some of the windows lack 5.7 Sp. of operable area. However being as adults will be occupying these units and this size would still allow egress. These are nwrwnfv�uung issues. Work is progressing on all units and this letter is not issued as a completion on all items for any particular huilding. Approval is given to occupy the above named units. S,iinnccerellyy,� , � N; � f). Blair Manwaring City of Rexburg Building Inspector 04/00/00 11:05 $208 358 1185 RICKS ADM 0 001 FAX Cover Sheet To: 'Va.l Christensen City of Rexburg fax 359 3022 From: Sharon Tuckett Ricks College Housing phone 356-1045 fax 356-1185 Date: April 6, 2000 Subject: Past City inspection information Find two letters (January 6, 1998 and July 9, 1998) that are in our American Manor file that I have been asked to tax to Tatnla Rencher. 04/06/00 11:06 07/09/98 13:35 July 9, 1998 '$208 356 1185 RICKS ADM V208 359 3022 CITY OF RUBURG Cwy 0/2r4ary Ricks College Housing % Sharon Tuckett Ricks College Rexburg, Idaho 83440 Re: American Manor Apartments Dear Sharon: STATE OF IDAHO 14003 Z001 PO Box 280 12 North Center Street Rexburg, Idaho 83440 Phone (208)359-3020 Fox 1208i359.3022 e-mail rexhurg@srv.net An inspection was made at American Manor by the Fire Department, Electrical Inspector, Plumbing Inspector and myself. There were several minor deficiencies that were present. I'm confident that Scott Caffard would have them completed by Friday the 1001 of July. None of them were so significant that it would preclude rental to students for the third summer term. The following units were inspected 108, 109, 208, 209, 111, 112, 210, 211, 212, 213. If you have any questions don't hesitate to call me. Very Truly Yours, z&rr!llr�sai`L�y� Blair Mdawariug, Building Inmossppector Ricks providing a guarantee that Ricks could rely upon that there are no present plans to use the property for rental units in the near future and a statement that they would give one-year notice to Ricks if those plans change so that Ricks College could ensure that stu- dents are not placed at risk of having a living environment different than the one they con- tracted for, and so that Ricks College guidelines are not jeopardized. Of course, if such a notice were received, Ricks would take the necessary steps to remove American Manor from the list of approved housing. Other than having the entire unit under one owner or a contractual arrangement with Beneficial Mortgage and Investor's Financial which commits them to cooperating with the maintenance of an appropriate environment, we don't believe that there would be an arrangement that would satisfy the College's condition because the possibility would con- tinue to exist for portions of the property to be converted into non -approved use. Item 2 - Parking spaces must be obtained to meet the Ricks College standard of .7 spaces per resident, with the space sizes, striping, and fire -safety issues also resolved and approved in writing by the City of Rexburg. Response: The 1998 R Book, pg. 19, indicates that: Any existing structures that have never been approved for single students, or any unit that has been off the approved list for more than 12 months, must meet the approval guidelines, obtain a satisfactory inspection from the City of Rexburg, and must also meet the following additional stipulations: a) smoke alarms in every bedroom and in the hallway outside the bedrooms, b) secondary egress windows in basement bedrooms that provide 5.7 sq. ft. of openable window space and a finished sill height of 44" off the floor, and c) provide off-street parking at the rate of .7 spaces per student. October 15, 1996, owners of Applewood Apartments (now known as American Manor) were notified of the decision to remove the complex from the approved housing list. The complex was not included on the approved list for 1997-98. Students were allowed to remain in the unit through the end of their prepaid contract period as a courtesy to the stu- dents. The following February 23, 1998, a temporary and limited approval was granted for one block only, ending April 25, 1998. Since the property was unapproved for over a year, the Ricks College guidelines of .7 parking spaces per student would be applicable. We understand that American Manor will be accommodating 218 students. This would indicate a need for 153 parking spaces plus manager parking. Item 3 - Occupancy documents from the City must be obtained for all apartments within the complex. Response: Ricks College does work with some conditional occupancy situations as does the City of Rexburg. Our March 29 and September 24, 1999, letters, however, indicated our intent in moving from "conditional occupancy situations" to a final occupancy for American Manor. To consider a continuing exception, issues and elements in the condi- tional occupancy plan agreed to with the City, along with detailed plans and timelines are needed. (A continuing exception would also be contingent on resolutions of items 1 and 2.) Item 4 - Our office will be ready to inspect each of those apartments as they are complet- ed and as we are invited to do them. This inspection is to determine whether or not mini- mum requirements have been met. Response: Our office continues to be ready to do additional inspections as invited. In conclusion, Ricks College has established certain reasonable conditions that need to be met for American Manor Apartments to qualify for inclusion as approved off -campus housing. While we are certainly willing to continue a dialogue with you regarding the application of these conditions to American Manor, as described above, you must ulti- mately document and persuade us that you have met the conditions. To date, however, you have not accomplished this. We look forward to reviewing this additional informa- tion with you at your convenience. Sincerely, Sharon Tuckett Director of Housing cc: President David Bednar Vice-president Robert Wilkes Assistant Vice-president Ric Page Mike Orme, Ricks College legal counsel Steve Zollinger, City of Rexburg attorney Val Christensen, City of Rexburg engineer Sent &:Cooper, w a% _9&a; 2085242051; @ea -m tom; e@ a, | � , | � . � | \� 4- ! .0 \ 1 \ �?t K �a , \�. | � , | � . � | \� 4- ! .0 nt By: Cooper, Wetzel, Avery & Le; 2085242051; Mar -24-00 2:OOPM; FAX COVER MEMO • it ala �i i P I>t�.� d .I� FROM: O 770 South Woodruff Idaho Falls, ID 83401 Telephone: 208-524-2001 COMMENT: DATE: OU FAX#: X59 -36a,)- ORIGINALS TO FOLLOW BY MAIL FAX ONLY NUMBER OF PAGES 6 (including cover) Page 112 CONFIDENTIAUIY NOTICE: The documents accompanying this telecopy transmission may contain confidential information belonging to the sender which is legally privileged. The Information is intended only for the use of Ilre imt:tividual or entity named above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the contents of this telecopied information is strictly prohibited. If you have received this telecopy In error, please Immediately notify us by telephone to arrange for return of the original documents to us. O�pfJC9URC�0 Y u "E C a ST P F 4gCISHE� Friday, March 24, 2000 Tamla Rencher 836 North Skyline Idaho Falls, ID 83404 Dear Tamla, STATE OF IDAHO P.O. Box 280 12 North Center Street Rexburg, idaho 83440 Phone (208) 359-3020 Fax (208) 359-3022 e-mail rexburg@srv.net For the past few months I have been inspecting the ongoing construction taking place at the American Manor Apartments. Your contractor, Scott Caffaro seems to be doing a good job and has been pleasant to work with. He has addressed the issues I have needed taken care of promptly. Your request for Conditional Occupancy can be met by meeting the schedule which I have attached to this letter. I have tried to set the schedule to meet your needs in performing some of the interior work during the break between college semesters. Thank you for your consideration in these matters. If you have any questions, I can be reached at 359-3020 ext. 314. Sincere/ly, Val Christensen Assistant Engineer AMERICAN MANOR APARTMENTS - SCHEDULE FOR CONDITIONAL OCCUPANCY The following is a list of items that have not been finished at the American Manor Apartments. Each unfinished item is listed along with required date of completion. 1. Building #4 laundry headroom. Sign shall be posted at entry of laundry. Sign shall read "Low Head Clearance" and shall state the actual height of the ceiling. The letters shall be 1" high. Also fluorescent striped warning tape shall be applied to the ends of all of the light fixtures which extend below ceiling. Completion Date — 3/27/00 2. Railing missing at concrete stairs behind Buildings #3 and 44. Add railing as per code. Completion Date — 3/27/00 3. Building #1-B, Building #3 and Building #4 mechanical rooms must be separated from dwelling units with one layer of 5/8" type X drywall. Completion Date — 3/27/00 4. Enclosed area between Building #3 and Building #4. The enclosed area must be constructed to meet corridor requirements. The floor will be covered with 1/2" duro-rock and then covered with ceramic tile. All windows must be changed out to meet % hour fire resistance. All doors must be changed out to meet 20 minute fire resistance. Completion Date — 4/29/00 5. Building #1-B, Building #3 and Building #4 fire walls and ceiling separation must be completed. All walls that separate dwelling units must have one layer of 5/8" type X drywall added on walls and ceilings. The walls must continue in the attic with.two layers of 5/8" type X drywall continuous to roof sheathing. Completion Date — 8/27/00 6. The egress windows in Building #1-B have not been completely changed out. Completion Date — 8/27/00 7. Metal drain cover in sidewalk at Northwest corner of Building #IA creates tripping hazard. Discuss plans for eliminating hazard with City Engineer prior to repair. Completion Date — 6/30/00 8. Drainage System is required for entire complex. The current system is inadequate and will only become worse as more grass and landscaped areas are removed and more asphalt parking is added. The owner must provide city with a drainage plan. Completion Date— 6/30/00. Drainage System construction should be started as soon as possible and continued until parking lot is reconstructed. Completion Date — 8/31/04 9. Retaining wall at North property line. Drainage system should be installed North of Building #1 prior to the retaining wall construction. Completion Date — 5/31/02 10. Parking lot is not currently configured to allow for Fire Department access. The lot has a long term plan for complete renovatiorL Until the changes are made, the lot must be reconfigured to meet Fire Department standards. Completion Date — 6/30/00 11. All repairs must be made to Buildings #1-C and #2 prior to occupancy. The repairs include but are not limited to stair reconstruction, firewall construction, smoke alarms, window replacement, mechanical room drywall repair, 2 -hour separation walls at #1-A/#1-B/#I-C common walls, exterior siding, etc.. In whole, the units must have all the punchlist items complete from the Joe Laird List. Completion Date — 8/31/05 As per the above list, a Conditional Occupancy has been given to Buildings #1B, #1 C, #2, #3 and #4 only. Building #IA is not included in this Conditional Occupancy. All repairs must be completed by schedule or have the Rexburg City Engineer sign a change in schedule. All punchlist items including parking lot reconstruction, drainage and retaining wall must be completed prior to the City of Rexburg issuing a Final Occupancy for the entire complex. o��,�ceugo 0 a � n �T4eCIsHE� Friday, March 10, 2000 Tamla Rencher 836 North Skyline Idaho Falls, ID 83404 Dear Tamla, Cly 0/ %xiQQ11 y STATE OF IDAHO P.O. Box 280 12 North Center Street Rexburg, Idaho 83440 Phone (208) 359-3020 Fax (208) 359.3022 e-mail rexburg@srv.net I have recently performed some inspections at American Manor. I seems that work has been performed which did not address the issues listed in the punch lists which were created by Joe Laird. These are the punchlists that were prepared long before your purchase of the complex. Scott Caffaro is doing an excellent job and is very good to work with. I hope you understand how important it is to address the life -safety issues concerning this complex. The construction which I have inspected has been top quality. However, some of the items such as firewall construction has not been completed prior to finish work and then occupancy, I have talked to Scott concerning these issues and am satified that he will fix them to our satisfaction. I am including with this letter one which I sent Scott concerning penetrations in firewalls. It seems that the mechanical rooms in all of the units had not been repaired correctly. The letter to Scott gives him some information on these construction techniques. Thank you for your consideration in these matters. If you have any questions, I can be reached at 359-3020 ext. 314. Sincerely, Val Christensen Assistant Engineer March 10, 2000 Scott Caffaro 1025 Hillview Drive Rexburg, ID 83440 Dear Scott, STATE OF IDAHO P.O. Box 280 12 North Center Street Rexburg, Idaho 83440 Phone (208) 359-3020 Fax (208) 359-3022 e-mail rexourg@srv.net I am writing this letter concerning the manner in which you have been correcting the penetrations in firewalls. I have attached a copy of one page out of my UL Directory for Fire Resistance. This is only one page of many which identifies fire penetration construction techniques. I chose this page because it identifies a product for a one hour separation as well as a product for a two hour separation. Many products exist on the market. If you would like you may come into the office and review the UL Directories and determine all the products that might work for your particular application. Taping holes that have been created at firewalls is not permitted because the integrity of the drywall is gone and a little joint compound and some paper will not correct it. I am requiring that penetrations through firewalls be performed correctly. If the holes in the drywall are such that the space around fire resistance pipes are minimal (tight fitting) then we don't need to use special products to fill the gaps. Pipes that are not fire resistant such as ABS, PVC, etc. should not penetrate firewalls unless they are constructed with a system which shuts off the hole left by them during a Ere. As unusual as that sounds, products are available that swell during a fire and actually shut off the hole left by flammable pipes. Please contact me as soon as you remedy firewall separation problems at the mechanical rooms at the Tamla Rencher student housing project. If you have any questions give me a call at 359-3020 ext. 314. Sincerely, Val Christensen Assistant Engineer CC. Tamla Rencher 486 FIRE RE53TANCE DIRECTORY (B)(RN) THROUGH -PENETRATION FIRESTOP SYSTEMS (XHEZ)—Continued E. Copper Tubing—Nom 4 in. diam (or smaller) Type L.(or.heavier) copper tubing. The T Rating of the firestop system is dependent upon the hourly rating of the floor -ceiling assembly and type of through -penetrant used as shown in the table below: Floor-Cemng T Rating Rating Hr Type Of Penetrant Hr 1 Steel or Iran Pipe 1 1 Steel Conduit 1 1 Capper Tube or Pipe 3/4 2 Steel or Iron Pipe 1-1/2 2 Steel Conduit 1-1/2 2 Copper Tube or Pipe 1/2 3. Fill, Void or Cavity Material*—Sealant—All material forced into annulus to fill space to max extent possible on top surface of floor and bottom surface of ceiling. Additional fill material applied to he installed such that a min 1/4 in. thick crown is formed around the through - penetrant on both sides of ftoor-ceiling assembly. Specified Technologies Inc. —Spedeal 100, 101 or 105 Sealant *Bearing the UL Classification Marking System No. F -C-1011 F Rating -1 Hr T Ratings -0, 3/4 &.1 Hr (See Item 2) r—+A � / ll LA UMMON A -A 1. Floor -Ceiling Assembly—The fire -rated wood joist floor -ceiling assembly shalt be constructed of the materials and in the manner specified in Design Nos. L512, L513 or L514 in the UL Fire Resistance Directory, and shad include the following construction features: A. Flooring System—Lumber or min 1/2 in. plywood subfloor with lumber or min 3/4 in. plywood finish floor, or Roar -Topping Mixture* as specified in the individual Roar-Cefdng Design. Max diam of opening is 7 in. B. Wood Jaists—Nom 2 by 10 in. lumber joists spaced 16 in. OC with nom 1 by 3 in. lumber bridging and with ends firestapped. C. Furring Channels—(Not Shown)—Resilient galy steel furring installed perpendicular to wood joists between wallboard (Item 10) and wood joists and spaced max 24 in. OC. D. Wallboard, Gypsum*—Nom 4 ft wide by 1/2 or 5/8 in. thick as specified in the individual Roor-Ceiling Design. Wallboard attached to wood joists and furring channels as specified in the individual Roor-Ceiling Design. Max diam of opening is 7 in. 2. Through-Penetrants—One metallic pipe, conduit or tubing to be installed approximately midway between wood joist and centered within the firestop system. Diam of openings hole -sawed through flooring system and through gypsum wailbaard ceiling to he nom 1/4 in. larger than the outside diam of through penetrant Pipe, conduit or tubing to be rigidly supported on both sizes of floor-ceffing assembly. The following types and sizes of metallic pipes, conduits or tubing may be used: A. Steel Pipe—Nom 6 in. diam (or smatter) Schedule 40 (or heavier) steel pipe. B. Iron Pipe—Nom 6 in. diam (or smatter) cast or ductile iron pipe. C. Conduit—Nom 4 in. diam (or smaller) electrical metallic tubing or steel conduit D. Copper Tubing—Nom 4 in. diam (cur smaller) Type L (or heavier) copper tubing. E. Copper Pipe—Nom 4 in. diam (or smaller) Regular (or heavier) copper pipe T Rating of the firestop system is dependent upon the type of penetrant and nom diam of penetrant used as tabulated below: Max Ofam Of Penetrant T Penetrant Type In. Rating Hr Steet Pipe 4 1 Steel Pipe 6 3/4 Iran Pipe 6 0 FIRE RESISTANCE DIRECTORY (BXRH) THROUGH -PENETRATION FIRESTOP SYSTEMS (XIEZ)—Continued Max Diam Of Penetrant T Penetrant Type In. Rating Hr Capper Tubing 4 O Copper Pipe 4 O 3. RN, Void or Cavity Materfal*—Caulk—On top of assembly, a min 1-1/8 in. depth of fill material applied within annulus on top surface of floor. On bottom of assembly, a min 1/2 in. depth of fill material applied within annulus on bottom surface of ceiling. Additional fill material to be installed such that a min 1/2 in. thick crown is formed around the through penetrant on both sides of floor-cef ling assembly. A/D Fire Protection Systems Inc—A/D RreBarrief Silicone *Bearing the UL Classification Marking L Vto 7'A7'Sac 7-r RD JGAft$o/4usN r GNAOeL. System No. F -C-1012 F Rating -2 Hr. T Ratings -3/4 & 1 Hr. (See Item 2) SECTION A -AA -A 1. Roar -Ceiling Assembly—The fire -rated wood joist floor -ceiling assembly shall be constructed of the materials and in the manner specified in: Design No. L505, 1_511, or L536 in the UL Fire Resistance Directory, as summarized below: A. Flooring System—Lumber or plywood subfloor with finish floor of. lumber, plywood or Floor Topping Mixture* as specified in the individual Roar -Ceiling Design. Max diam of opening is 5 in. B. Wood Joists—Nom 2 by 10 in. Lumber joists spaced 16 in. OC with nom 1 by 3 in. Lumber bridging and with ends firestopped. C. Furring Channels—(Not Shown)—Resilient gale steel furring installed perpendicular to wood joists between first and second layers of wallboard (Item 1D) and spaced max 24 in. OC. D. Wallboard, Gypsum*—Nom 4 it wide by 5/8 in. thick as specified in the individual Roor-Ceiling Design. First Layer of wallboard nailed to wood joists. Second layer of wallboard screw -attached to furring channels. Max diam of opening is 5 in. 2. Through -Penetrants --One metallic pipe, conduit or tubing to be installed approximately midway between wood joists and centered within the firestop system. Diam of openings hole -sawed through flooring system and through two layers gypsum wallboard ceiling to be nom 1/2 in. Larger than the outside diam of through -penetrant Pipe, conduit or tubing to be rigidly supported on both sides of the Roar -ceiling watt assembly. The following types and sizes of metallic pipes, conduits or tubing may be used: A. Steel Pipe—Nom 4 in. clam (or smaller) Schedule 5 (or heavier) steel pipe. B. Iron Pipe—Nom 4 in. diam (or smaller) cast or ductile imn pipe. C. Conduft—Nom 4 in. diam (or smatter) steel electrical metallic tubing or steel conduit. 0. Copper Tubing—Nam 2 in. diam (or smaller) Type L (or heavier) capper tubing. E. Copper Pfpe—Nam 2 in. diam (or smaller) Regular (or heavier) copper pipe. The T Rating of the firestop system is dependent upon the type of through -penetrant used. If a steel pipe, iron pipe or conduit is used, the T Rating is 1 hr. If a copper tube or copper pipe is used, the T Rating is 3/4 hr. 3. Fitt, Void or Cavity Material*-Caulk—Rd material forced into annulus to max extent possible on both surfaces of floor-cefling assembly Additional fill material to be installed such that a min 1/8 in. thick crown is formed around the through -penetrant on bottom side of floor -ceiling assembly. Nelson Rrestop Produ CLK N/S *Bearing the UL Classification Marking LOOK FOR MARK ON PRODUCE 4ol/ P.c. 'Basic 72b Fax Name: Fax: From: Date: Subject: Pages: Tamla Reacher 542-6597 Val Christensen 1/21/00 American Manor Apartments 5 including this page. Comments: Tamla hear is the letter that I sent Jeff Shaw. I have a meeting set up with Blair, unfortunately it is today at 1:00 P.M.. I will let you know of our findings. If you have any questions I can be reached at 359-3020 ext. 314. Thanks, Val Christensen BRUCE SUTHERLAND MAV ROSE BAGLEY UK RICHARD HORNER MWURER&FIWWCIN P UR January 13, 2000 Jeff Shaw Investors Financial 210 W. Mallard Dr. Ste. D Boise, Idaho 83706 Dear Jeff: cify 0/ lex�arf STATE OF IDAHO P.O. BOX 280 12 NORTH CENTER STREET REXBURG, IDAHO 83440 PHONE (208) 359-3020 FAX (208) 359-3022 It has come to my attention that you are considering a new parking lot for your student apartments in Rexburg. The location of the considered lot must be 200' maximum from the entrance to the building which they service. To aid you in design I have attached a copy of the parking portion of our Planning and Zoning Ordinance to the back of this letter. If you have any questions please give me a call at (208)359-3020 ext. 314. Sincerely Si Val Christensen Assistant Engineer CC. John Millar Steve Zollinger Tamla Rencher . 5.0 CHAPTER 5 PARKING REGULATION 5.1 Off Street Parking and Loading Spaces Required Except as provided in Section 5-7, off-street and loading spaces conforming to the provisions of this Ordinance shall be provided in all districts when a building is constructed, erected or enlarged, when the capacity of a building or structure is increased, or when the use of the building or structure is changed and such change creates a fifteen percent (15%) increase in parking required under this Ordinance. 5.2 Distance for Private Off -Street Parkin Required off-street parking shall be located within two hundred feet (200') of the primary entrance of the building. 5.3 Common Parking Facilities for Joint and Mixed Uses Joint or mixed use of parking facilities shall be permitted as follows: A. Mixed Uses: Total requirements for off-street parking shall be the sum of the requirements for various uses within the development or structure. B. Joint Uses: The joint use of off-street parking facilities is allowed provided: (1) The applicant shows that there is no substantial conflict in the principal operating hours of the building, structure, or use for which the joint use of parking facilities is proposed; (2) The parking facility for joint use is not further than two hundred feet (200') from the primary entrances of each use; and (3) The parties concerned shall submit a written agreement for such joint use approved by the City Attorney as to form and content, and such agreement, when approved, shall be recorded in the County Recorder's Office. 5.4 Loading SDaces. In addition to off-street parking required herein, all commercial and manufacturing uses in the HBD and I districts shall provide adequate off-street loading and unloading areas. As a minimum, any building over then thousand square feet (10,000') shall provide one off-street loading space which shall not measure less than forty by twelve square feet (40'x 12') and shall have an unobstructed height of fourteen feet six 41 inches (14'x 6"). Such loading space shall be made permanently available for loading and unloading and shall be surfaced with concrete or asphalt. Additional spaces may re required by the City Engineer or the Planning and Zoning Commission. Maneuvering for loading and unloading on the public rights-of-way, excluding alleys, shall be prohibited for all buildings constructed outside the CBD district after and effective date of this Ordinance. 5.5 Parking Plan Required When a building or structure is constructed, erected or enlarged, when the capacity of a building or structure is increased, or when the use of a building or structure is changed and such change creates an increase of fifteen percent (15%) or more in off-street parking requirements, a parking plan shall be submitted to and approved by the City Engineer. The plan shall show all parking spaces and their dimensions, access aisles, and entrances and exits to the site. The parking plan may be combined with the landscape plan required under Section 6-9. Parking provided shall conform to the following standards: A. Each required off-street parking space shall be at least nine feet (9') in width and at least eighteen feet (18') in length, exclusive of access drive and aisles. Up to twenty-five percent (25%) of the spaces may be allocated for compact cars with a minimum stall width of eight feet (8') and length of fifteen feet (15'). Spaces for compact cars and shall be signed or otherwise designated and shall be located in rows separate from parking for larger vehicles. For student housing, forty percent (40%) of the parking areas may be allocated to compact cars. B. All aisles designed for two-way circulation and all aisles designed to serve ninety degree parking shall be at least twenty-two feet (22') in width. Aisles designed for one-way circulation shall be thirteen feet (13') wide when serving thirty degree (30') parking, fifteen feet (15') wide when serving forty-five degree (45°) parking, and eighteen feet (18') wide when serving sixty degree (60°) parking. C. No parking areas shall be designed to require the use of the public right- of-way to travel from one portion of the lot to another. D. All parking areas shall be surfaced with asphalt or concrete. E. No parking spaces shall be located in the clear sight triangle provided in section 4-6 or immediately adjacent to an exit to a public right-of-way. 42 F. All lighting for parking areas shall be directed and, when necessary, shielded so as not to produce direct glare on adjacent properties. G. No parking area, except those designed for single family homes, shall be designed or constructed to create a situation in which vehicles back into the public right-of-way. H. No access point from a parking area to any street shall be within twenty feet (20') of a local street intersection or alley. No access point shall be within forty feet (401) of an intersection with a collector street of sixty feet (60') of an intersection with an arterial street. I. All parking areas for more than four (4) vehicles shall dedicate the equivalent of ten percent (10%) of the parking area to landscaping and snow storage. The landscaping may be interior or may be peripheral. It shall include groundcover and trees. 5.6 Location of Parking Areas In residential zones, required parking shall not be permitted in the required front yard or the required side yard facing a public street. Such yards shall be dedicated to landscaping and driveways. However, in LDR & LDRI single family structures shall be allowed one parking place within the setback area per dwelling, in order to meet the parking requirement. 5.7 Required Parking for Land Uses The minimum number of parking spaces to be provided under this ordinance shall be as follows except in the parking overlay districts: 5.8 TABLE 3. REQUIRED NUMBER OF SPACES Use Parking Spaces RESIDENTIAL Single family dwellings 2 spaces per unit Multi -family dwellings 2 spaces per unit Student housing 0.7 spaces per student Multi -family dwellings for the elderly 0.7 spaces per unit Nursing homes 0.25 per bed Motels and hotels (transient lodging) 1.00 per sleeping room 43 March 7, 2000 John Millar Public Facilities Coordinator Rexburg City Hall Dear John, STATE OF IDAHO P.O. Box 280 12 North Center Street Rexburg, Idaho 83440 Phone (208) 359-3020 Fax (208) 359-3022 e-mail rexhurg@srv.net I have inspected the Apartments which Tamla Rencher owns near Ricks College. Scott Caffaro has been fixing the problems that were identified by Joe Laird a few years ago. The complex is in various stages of completion. Some new problems have been created and some of the documented problems were covered up without being fixed. The list that follows sums up the work which has not been finished, the work that didn't get completed and the problems that have been created resulting from new construction. 1. The exterior stairwells on buildings #1-C and #2 have not been fixed for proper headroom. All the other stairwells have been fixed satisfactorily. The final two are scheduled to be repaired as the exteriors of the buildings are completed (probably within the next few months). 2. Egress windows are still needed in the North bedrooms of building #1-B and in all of building #1 C. They are scheduled to be changed out as the exteriors of the buildings are completed (probably within the next few months). 3. Two egress windows were enclosed when the area between building #3 and #4 was closed in. The code clearly states that all egress windows must open to the outside, to a court or to an atrium Joe Laird feels that the windows could stay if the enclosed area construction was brought up to corridor status. That would mean that the windows would have to be replaced with fire -rated windows and that the floor (which is now a redwood deck) would need to be covered with a non-combustible surface (Scott Caffaro has suggested dura -rock with tile). 4. Area separation walls between buildings are only partially complete. The area separation wall between buildings #1-A and #1-B has had one sheet of 5/8" type X drywall added at the #1-B side. The #lA side will need 2 layers of 5/8" type X drywall when it is remodeled. Tamla does not own the units in #1-A where the 2 layers of drywall needs to be installed. The area separation wall between buildings #1-B and #1-C has had one layer of 5/8" type X drywall added in the 41-B side. When building #1-C is remodeled, 2 layers of 5/8" type X drywall will need to be added at the common wall and must continue into the attic all the way to the bottom of the roof sheething. 5. Dwelling unit separation is not complete in any of the buildings. All of the common walls not identified as area separation walls must have one layer of 5/8" type X drywall installed on one side and it must continue in the attic with two layers all the way to the roof sheeting. This is true for the units which have not been remodeled as well as the units which have been remodeled. Also there are a few units that did not have 1 '/z " concrete floors between them These units will need to have the lower units ceiling capped with 5/8" type X drywall. Most of the units which need this work complete are currently occupied by students. The work will not be able to be performed until after school lets out. 6. The mechanical room in the lower level of building #3 still needs to be drywalled with 2 layers of 5/8" type X sheetrock. The mechanical rooms in the rest of the complex have holes in the drywall which need to be filled with material approved for holes in firewalls and have all jonts taped. 7. Smoke detectors are still needed in some units. All units were to have one "hard wired" unit and all bedrooms were to have lithium battery operated units. 8. The ceiling in the laundry area in the basement of building #4 is too low. I don't know how you would fix it, but Stephen Zollinger suggested that a sign be hung at the ceiling approach in the stairwell which would read "Low Ceiling" and also identify the actual height. Also there are fluorescent lights which cause further headroom problems. Steve indicated that providing warning bright orange stripes on the ends of these would satisfy him. 9. Building # 1(A B&C) still needs the North side grade level raised by way of a retaining wall. The footings do not have sufficient cover (some areas have no cover). 10. Drainage issues need to be resolved. All drainage from the buildings as well as the parking lot is directed out to I' East. The future plans call for removal of grass area to build a larger parking lot and therefore more drainage. 11. The parking lot issue is still at large until the lot is striped in a manner that will allow fire engine access. 12. Building #1-A is not being addressed by this letter at this time due to the unresolved issues created by multiple ownership. It does however have many of the same problems as the other buildings which have been identified by this letter. As you can see there are many issues that still need to be addressed. During the last meeting we had with the owner, we indicated that we would provide a Conditional Occupancy Certificate if we could identify the proper progress towards completing the puncblist. I feel that Scott is moving in the right direction as far the construction is concerned. The drainage issue needs to be further investigated and a time schedule needs to be created for the rest of the work. If in your opinion these issues can be met satisfactorily, then I recommend that we proceed with the Conditional Occupancy Certificate. Let me know if there is anything more I can do. I will continue to inspect the work as Scott calls for inspections. Sincerely; Val Christensen Assistant Engineer cc: Dee Owens Joe Laird Stephen Zollinger . facsimile transmittal To: Royce Lee From: Val Christensen Re: American Manor CC: City of Rexburg Fax: 524-2051 Date: 03/29/00 Pages: 5 including cover ❑ urgent x For Review ❑ PIN" comment ❑ Please Reply ❑ Please Recycle Notes: This is the punchlist for building #3. Building #4 is similar and has its separation walls addressed the same way. Item #11 covers the additional drywall. If you need anything more give me a call at (208)359-3020. STEVE CLARK APARTMENTS 151 SO. 1ST. EAST ST. BLDG. NO.3 — APTS. NUMBERS 113, 114, 212 & 213. AT THE JOINT REQUEST OF STEVE CLARK, RICKS COLLEGE AND THE CITY OF REXBURG, THE SUBJECT BUILDING AND APARTMENTS WERE INSPECTED FOR ANY SAFETY VIOLATIONS OF THE UNIFORM BUILDING CODE. THIS INSPECTION WAS CONDUCTED ON FEBRUARY 2, 1996. THE FOLLOWING LISTED ITEMS WERE FOUND TO BE NOT IN COMPLIANCE WITH THE 1985, 1988, 1991 & 1994 EDITIONS OF THE UNIFORM BUILDING CODE: 1. -- Apartment # 213 - Bedroom windows ( 4' 0" x P 8") do not meet the requirements for escape or rescue windows as. set forth in UBC Sec. 1204. The covered walkway area south of Apartment # 213 must be kept free of stored couches, beds, refrigerators, etc. as this area serves as the escape route from the bedroom escape -rescue windows. If the east end of the area is going to be used for enclosed storage, it's walls and ceiling will have to have a 1 -hour fire -resistive rating as set forth in Table 5A and Sec. 310.2.2 of the 1994 UBC. 2. -- The attic area did not have draft stops " in line with the walls separating tenant spaces from each other and from other uses "( such as storage room from dwelling units) as is required in Sec. 2516 (f) 4 B (ii). (pg. 204 of 1985 UBC) An attic access opening will need to be added above Apt. 212 after the attic draft stops are in place. Minimum opening size is 22 inches by 30 inches. [See Sec. 3205 (a)] Additional roof vents may be needed after the attic area is compartmentalized by the required draft stops. 3. -- The 2nd story (Apartments 212 & 213) has an occupant load of 12. Sec. 3303 (a), Exception 2 states that: "Two or more dwelling units on the second story may have access to only one common exit when the total occupant load does not exceed 10." The occupant load of 12 for this story is larger than the allowed occupant load of 10. Therefore a second stairway is required from the 2nd story exterior exit balcony. 4. -- Main stairway to 2nd story apartments. Speaking generally regarding all the main stairway units, the tread rise was usually around 7 1/2 inches with the top rise usually being 9 to 10 inches in height. The tread run was found to be usually around 10 to 10 1/2 inches; however some tread runs were as small as 8 3/4 inches. These measured rise and run values do not meet the requirements of Sec. 3306 (c) which states that: A. - The rise of every step in a stairway shall be not less than 4 inches nor greater than 7 inches. The greatest riser height within any flight of stairs shall not exceed the smallest by more than 3/8 inch. B. - The run shall be not less than I I inches. The largest tread run within any flight of stairs shall not exceed the smallest by more than 3/8 inch. The interior edge of the stairway runner is approximately 7 inches from the side of the building. This leaves a potentially dangerous gap between stair and building where someone could fall and be injured. A guardrail is required along this interior edge of the stairway to bring it into conformance with Sec. 1711. The wire mesh stairway treads seem to be breaking loose from the perimeter bracing and need to be rewelded, replaced or repaired in some other manner so that they are safe and capable of carrying the required load set forth in Table 23A, Note 5, of the UBC , namely that: "Individual — stair treads shall be designed to support a 300 pound concentrated load placed in a position which would cause maximim stress." Maintenance needs to be accomplished as is required in Sec. 104 (d). 5. -- That portion of the exterior building wall adjacent to the 2nd floor exterior exit balcony and that portion of the roof above the exterior exit balcony were not, but should have been, constructed to one-hour fire -resistive standards. See Sec. 3305 (g) which states that: " Walls of corridors and exterior exit balconies serving a Group R, Division 1 Occupancy having an occupant load of 10 or more --- shall be of not less than one-hour fire -resistive construction and the ceilings shall be not less than that required for a one-hour fire -resistive floor or roof system." 6. -- The double 2 x 6 beam supporting the exterior exit balcony showed excessive deflection and should be checked to see if it needs to have stronger beam members or more closely spaced support columns. 7. -- The 2nd story storage room does not have the required 1 -hour fire -resistive walls. (See Sec. 1202(b) which states that: " Storage and laundry rooms--- shall be separated from the rest of the building by not less than one-hour fire -resistive occupancy separations. " This requirement, pertains to both walls and floor/ceilings.) There was no fire -blocking at the rafter tie-in between the storage room and the adjacent apartment unit. The exhaust vent going from the heating unit through the floor and ceiling did not have the required 1" clearance between it and the adjacent floor and ceiling materials. 8. -- The 1 st story furnace room/storage room does not have the required 1 -hour fire -resistive walls and floor/ceiling above it. (See Sec. 1213 -- Every room containing a boiler, central heating plant or hot-water supply boiler in Division I Occupancies shall be separated from the rest of the building by not less than a one-hour fire -resistive occupancy separation. This requirement pertains to both walls and floor/ceilings.) There were some open drain lines that needed to be plugged -off. 9. -- Throughout the apartment complex, some smoke detectors were battery operated and some were hardwired. Section 1210 (a) 3 states that: "In new construction, required smoke detectors shall receive their primary power from the building wiring when such wiring is served Pg. 2. Blde.3 from a commercial source." Therefore, all smoke detectors should have been hard -wired into the building wiring system when they were originally installed. Some smoke detectors were not located in accordance with Sec. 1210 (a) 4. ( Also see Fire Marshal's comments) 10. -- Sec. 1211. -- Every dwelling unit and guest room shall be provided with heating facilities capable of maintaining a room temperature of 70 degrees F. at a point 3 feet above the floor in all habitable rooms. The thermometer in one of these dwellings indicated a room temperature of 60 degrees F. In these as in many of the other dwelling units, the stove oven and/ or portable electric heaters were being used to increase the temperature in the apartments. This review did not determine if the thermostats were not working properly or if the heating system was not capable of providing the required heat; whatever the reason, the heating facilities need to be repaired or upgraded so they meet the code requirements. THE FOLLOWING LISTED ITEMS WERE FOUND TO BE NOT IN COMPLIANCE WITH THE 1988, 1991 & 1994 EDITIONS OF THE UNIFORM BUILDING CODE. 11. -- SEC. 1202 (b) -- "Walls and floors separating dwelling units in the same building shall be of not less than one-hour fire -resistive construction." One-hour fire -resistive construction usually consists of one layer of 5/8 inch, Type X, gypsum wallboard on each side of the 2 x 4 or 2 x 6 wall framing and I layer of 5/8 inch, Type X gypsum wallboard on the bottom of the floor/ceiling assembly. The walls and ceilings throughout the building appear to be of 1/2 inch gypsum wallboard; therefore additional layers of gypsum wallboard are required over the existing "walls and floors separating dwelling units " or "walls and floors separating dwelling units from other uses." (such as furnace rooms or storage rooms as was required in the 1985 UBC.) THE FOLLOWING LISTED ITEMS WERE FOUND TO BE NOT IN COMPLIANCE WITH THE 1991 & 1994 EDITIONS OF THE UNIFORM BUILDING CODE: 12. -- Smoke Detectors. Sec. 1210 (a) 4 (or Sec. 310.9.1.4 in 94 UBC) now states that: " In dwelling units, a detector shall be installed in each sleeping room and at a point centrally located in the corridor or area giving access to each separate sleeping area." 13. -- Guardrail opening dimensions. Sec. 1712 (a) (or Sec. 509.3 in 94 UBC) now states that: " Open guardrails shall have intermediate rails or an ornamental pattern such that a sphere 4 inches in diameter cannot pass through." W 44W lrtm GENERAL SAFETY ITEMS: 14, -- The steeply sloped concrete area immediately north of the sidewalk near the stair landing is very steep and poses a dangerous slipping problem during icy weather. NOTE: THIS INSPECTION WAS GENERALLY LIMITED TO ITEMS IN PLAIN AND FULL VIEW OF THE INSPECTOR ATTICS WERE INSPECTED FROM THE ATTIC ACCESS OPENING. GYPSUM WALLBOAD THICKNESSES WERE MEASURED AT - ELECTRICAL OUTLET FIXTURES AND LIGHT FIXTURES OR WHERE OPENINGS IN THE EXTERIOR SIDING MADE THE GYPSUM WALLBOAD VISIBLE AND MEASUREABLE. NO ATTEMPT WAS MADE TO ASCERTAIN THE STRUCTURAL SOUNDNESS OF THE BUILDINGS OR RELATED FACILITIES. THIS INSPECTION AND REPORT DO NOT PROFESS TO HAVE COVERED ALL OF THE ITEMS INCLUDED IN THE UNIFORM BUILDING CODE. Date: 2-9-96 Joseph A. Laird, P.E. CITY ENGINEER & BUILDING OFFICIAL