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HomeMy WebLinkAboutCouncil Minutes - May 03, 2017.pdf 1 May 03, 2017 Mayor Jerry Merrill Council Members: Christopher Mann Jordan Busby Donna Benfield Tisha Flora Brad Wolfe Sally Smith City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director Blair Kay – City Clerk City Council Drive Around May 3, 2017 1. 8:30 Fire Station-Breakfast (Chief Childs) - Chief Childs reviewed the financial status of the fire department. He suggested the City expand the fire district to cover all of Rexburg. This would release the city financially from paying for fires within the city. Chief Child indicated that the fire department brought in over $600,000 from the wildland fires last year. They use this money internally to pay crewmembers, repair and maintain equipment and continued training. The fire department builds their own wildland fire trucks which saves the city thousands of dollars. Chief Child also indicated that he would like to build a tower training complex behind the fire station to help better train the fire fighters for tall structure fires. This would cost about $750,000. Chief Child said the biggest need right now is more full- time employees. 9:30 Rexburg Museum (Jackie Rawlins) – Cultural Arts Director/Museum Curator Rawlins showed the council new features they have installed at the museum, including a sand terrain feature that projects light onto a sandbox and allows users to recreate their own 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2313 Fax: 208.359.3022 blairk@rexburg.org www.rexburg.org City Council Minutes May 03, 2017 2 flood scenarios. She showed council the recent improvements to the tabernacle. They have added a permanent addition to the front of the stage. One problem they have is being able to access the lights above the balcony and above the stage without scaffolding. Council will work with Director Rawlins to find a solution to this problem. They praised her for the work that has been done in the museum and tabernacle. 2. 10:00 Wastewater Project (Keith Davidson) – Public Works Director Davidson showed council members the new building that houses a sludge pasteurizer. Director Davidson explained that the goal is to have class-A sludge. The City currently produces Class-B sludge, which has to be regulated due to bacteria that live in the waste. Class-A sludge can be used as a lawn fertilizer and other public uses. The pasteurization happens when methane captured from waste is used to heat up sludge until the bacteria is eliminated. Director Davidson said the pasteurizer should be online by next week. 10:45 Flight Museum (John Bagley) – Legacy Flight Museum Owner, John Bagley, showed council members around the flight museum. He shared information about the different aircraft and how almost all of them are airworthy. He indicated that the museum is doing well but could use more space if it comes available. 3. 11:15 New Airport Site and Update (Keith Davidson) – Director Davidson shared an update on the process of building the airport. He is waiting on a grant from the Federal 3 Aviation Administration to pay for an environmental study of the airport’s proposed location. 4. 12:00 Lunch at Fresco’s (Matt Nielsen) - Understanding Funds, Budget Prep; discuss new personnel requests and elected official compensation. CFO Nielson reviewed the City budget. The City has made plans for next year’s budget and has money in reserve. 5. 1:30 - 2:30 Rexburg Business Park- Tour AMET (Scott Johnson) Council toured the AMET building. AMET is a business that builds automated welding machines. 6. 2:30 - 3:15 Drive around, Road Projects, Annexation Islands, (Keith Davidson) 7. 3:30 City Hall - Center Conference Room Center St Project, Downtown Strategic Plan, Any Eclipse Updates (Scott Johnson) – Economic Development Director Johnson informed council that the top three factors inhibiting growth in Rexburg are; a low population, a low average income and local regulations on alcohol sales. He also gave an update on the downtown area. Center Street is getting ready for a new water project after which, it will be put back together better with new trees, lighting, benches, and gathering areas to make that area more pedestrian friendly. Adjournment 6:30 P.M. City Hall Council Meeting Heidi Thieves said the prayer. Barrett Flamm from Troop 420 led the pledge. Mayor Merrill informed the audience that the City Council had their annual drive around today to see the various projects being done in the city. He thanked Council President Smith for arranging the drive around. 4 Roll Call of Council Members: Attending: Council President Smith, Council Member Flora, Council Member Mann, and Mayor Merrill. Council Member Benfield joined via internet Council Member Busby and Council Member Wolfe asked to be excused. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Lisa Smith from the Standard Journal is trying to get a community band together. She now has a conductor but no band members. If anyone is interested they should contact her. Abel Garmon of Rexburg wanted to know if there is any representation from the university on the City Council. Mayor Merrill explained that BYU-I students can run for city council. Presentations: 1. Introduce Jordan Schall, new employee in the Waste Water Department Jordan was not in attendance. Staff Reports: A. Finance: Matt Nielson 1. Monthly Finance Reports (Dashboard Report) Finance Officer Nielson reviewed the dashboard report that covers the current fiscal year through March. He went through each of the slides below. 5 B. Public Works and Engineering: - Keith Davidson 1. Approve Rexburg’s Aerial Photos bid for GIS Mapping: a. The City of Rexburg incorporates 9.75 square-miles of land into its boundaries 6 b. There are approximately 75 miles of road in the City of Rexburg c. Over 396 acres of parks and open space are maintained in Rexburg and Madison County Public Works Director Davidson showed council the three bids that were turned in for the Aerial Photos for GIS Mapping. He explained that they bid the project with two different options. Option #1 is what they flew two years ago and Option #2 is the entire county. He will need to talk to the county and see which option they want to go with. Aero Graphics came in with the lowest bid for both options; $17,985.00 for Option 1 and $43,270.00 for Option 2. Public Works Director Davidson indicated that they have used Aero Graphics before as well as the other bidders. He asked council for approval to award the low bid to Aero Graphics. Council Member Flora moved to approve the low bid to Aero Graphics for City of Rexburg Aerial Photos for GIS Mapping; Council President Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried 2. Approve Seal Coating bid for Rexburg City Street maintenance a. This covering is a type 3 slurry seal, which is different from a chip seal. With a slurry seal, the asphalt and fine aggregate material is all blended together and then laid down. This is why is looks black, as opposed to the lighter appearance of a chip seal, where a layer of asphalt is covered in coarse aggregate material. Public Works Director Davidson reviewed the bids for City of Rexburg Seal Coating. The only bid came in at $103,631.00 from Morgan Paving. He asked council for approval to reward the low bid to Morgan Paving. Council Member Smith moved to approve the low bid of $103,631.00 to Morgan Paving for City of Rexburg Seal Coating; Council Member Benfield seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann 7 Council Member Benfield The motion carried C. Community Development: New Construction Report - Natalie Powell Compliance Officer Powell reviewed the Building Valuation Report for April. The total project valuation for April is 7.3 million with Falls Pointe Apartments being the largest amount with 3.2 million and Rock Creek Townhomes with 2.1 million. Mayor’s Report: Mayor Merrill shared a brochure with council from the Idaho Office of Emergency Management. It talks about the preparations that the state department is making for different kinds of calamities that can happen. He said they visited the Fire Department today. Chief Child feels they have done everything they can to prepare for the eclipse. They have extra ambulances and helicopters coming in. Mayor Merrill expressed his appreciation for the Emergency Services Department. He and several of the council members attended the AIC district meeting in Idaho Falls last week. He is grateful that the previous mayors and councils have raised the utilities gradually because if they hadn’t, they would have to drastically raise them now to meet the needs. Public Hearings: – NONE Items for Consideration: A. Conditional Use Permit at 707 South 5th West, Apt.#3902 for a Conditional Use Permit to allow a short-term rental in the MDR1(Medium Density Residential 1) Zone, per the Rexburg Development Code Ordinance No. 1115 - Quaker Ridge Rentals Julie Wilcox of Rexburg has three four-plexes in the Hyde Park Apartment Complex. She would like to 8 turn one of those apartments into a short term rental. The apartment has five beds so it would be rented to groups of five or less with a three-night minimum. Mrs. Wilcox has a lot of experience with managing short term rentals. Mayor Merrill asked about upkeep of the property. Mrs. Wilcox said she has a maintenance person here in town and she lives here as well. The apartment has new appliances and flooring. Council President Smith asked about a management plan for those owners of short term rentals who are not on site. Compliance Officer Powell explained that one of the tenants in the same four-plex will act as a manager. This apartment is in the high density zone which is where the City would like to keep short term rentals. There will be a management plan as well. Council Member Mann moved to approve Conditional Use Permit at 707 South 5th West, Apt.#3902 to allow a short-term rental in the MDR1(Medium Density Residential 1) Zone, per the Rexburg Development Code Ordinance No. 1115; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried B. Resolution 2017 – 06 for a Comprehensive Plan Map Amendment at 703 West 7th South from Commercial to Moderate-High Density Residential – Bron Leatham (Cook property) Bron Leatham of Rexburg presented the area on 7th South, which is adjacent to the new Juniper Sands Development and would be an extension of that development. The Cooks have agreed to join his project. SUBJECT: Comprehensive Plan Map Amendment Application File # 17 00104- Bron Leatham (Cook property) APPLICANT: Bron Leatham PROPERTY OWNER: Karl & Molly Cook PURPOSE: Requesting to amend the Comprehensive Plan Map - to change property from Commercial to Moderate-High Density Residential PARCEL SIZE: 2.13 acres PROPERTY ID: RPRXBCA0360603 PROPERTY LOCATION: 703 West 7th South Rexburg, ID 83440 AUTHORITY § 6.13c “Council may adopt or reject an amendment to the Comprehensive Plan.” REQUEST Applicant is requesting a land use map designation change from Commercial to Moderate - High Density Residential. RECOMMENDATION Staff recommends that this Comprehensive Map change be considered. The Planning and Zoning Commission should take testimony in the public hearing to determine if this change to the comprehensive plan map will be in the best interest of the community and make recommendation to the City Council. 9 Public Works Staff Review Comments Comprehensive Plan Map Amendment Application File #17 00104 – Bron Leatham (Cook property) The Public Works Department has no issues with the comprehensive plan change. The property will need to have access off of the new road to the west. Council Member Flora moved to approve Resolution 2017 – 06 for a Comprehensive Plan Map Amendment at 703 West 7th South from Commercial to Moderate-High Density Residential; Council Member Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried C. BILL 1162 to Rezone approximately 1100 South 12th West from Low Density Residential 2 (LDR2) and Community Business Center (CBC) To Community Business Center (CBC) – Douglas S. Kauer Dennis Stevens from Ammon spoke for Doug and Holly Kauer. They are asking to have the rest of their property zoned commercial. The first half is already zoned commercial. Public Works Staff Review Comments Rezone Application File #17 00108 – Douglas S. Kauer Property Location: Approximately 1100 South 12th West Requesting to change the zoning from LDR2 and CBC to CBC Water: 10 -Existing 14” water line along north edge in University Blvd. Water line appears to end about 218 feet before west edge of zone change. Water line would need to be extended before University Blvd is extended. Sewer: -Existing 10” gravity sewer line runs N/S through property, and along north edge of property, and flows to the high school lift station which is located just north of the property. Based on our discussion, high school lift station will have sufficient capacity for this development. Future upgrades to lift station will be necessary at some point when other development occurs. Streets: -Width of University Blvd. City currently owns north 50’ of required right-of-way (based on GIS) from high school property. When developed, will need additional 50’ from Kauer property all the way from 12th West. -Transportation Plan plans for University Blvd to be extended west. University Blvd is planned as a major arterial street. Therefore, access to the property will be limited and any entrances will be required to align with high school entrances. (The University Blvd Extension drawing in the transportation plan is attached). -Transportation plan recommends interchange reconfiguration and installation of signal at University Blvd and US 20 now since LOS is already at F. Development will make LOS worse. -Transportation plan recommends installation of a traffic light at 12th West and University Blvd by 2040 to maintain acceptable traffic flow. A traffic study will be required for the development. If traffic study shows that signal is warranted, development will need to participate in cost of installing light. Construction of proposed frontage road on west of US 20, will also increase traffic to this intersection. Sidewalks/pedestrian: -Depending on type of development on property (e.g. restaurants), will create additional pedestrian traffic across University Blvd. Development will require sidewalk(s) along south side of University Blvd and cross walks aligned with high school sidewalks. Water Rights: -City needs irrigation water rights from parcel prior to development. Stormwater: -All stormwater will need to be retained onsite. SUBJECT: Rezone Application - File #17 00108 APPLICANT: Douglas S. Kauer 2227 North 4000 West Rexburg, ID PROPERTY OWNER(S): EDK Properties – Douglas S. Kauer PURPOSE: The request is to rezone from Low Density Residential 2 (LDR2) and Community Business Center (CBC) to Community Business Center (CBC) PROPERTY LOCATION: Approximately 1100 South 12th West PROPERTY ID: RPRXBCA0357205 11 COMPREHENSIVE PLAN: Commercial CURRENT ZONING: LDR2 and CBC PROPOSED ZONING: CBC SURROUNDING LAND USES School, homes, businesses, farmland AND ZONING: LDR2, CBC, Transitional Agriculture 1 APPLICABLE CRITERIA: City of Rexburg Development Code (Ordinance No.1115) § 6.13 Amendments to this Ordinance AUTHORITY: § 6.13 (E) “The Commission may recommend that the amendment be granted as requested, that it be modified, or that it be denied” I. BACKGROUND The Rexburg Development Code allows for the Commission to make recommendations to the City Council regarding whether or not the property should or should not be rezoned based on the criteria found in section §6.13. Case No. 17 00108 Page 2 II. SITE DESCRIPTION This project includes the farmland that is south of the Madison High School Complex. The total area involved in this re-zoning request is approximately 77 acres, which if approved will result in changing the zone from Low Density Residential 2 (LDR2) to Community Business Center (CBC). III. ANALYSIS If approved, this rezone will result in changing Low Density Residential 2 (LDR2) to Community Business Center (CBC. The request would require the Commission and City Council to review the proposal against one set of criteria, for the request to rezone. Below, staff has provided all the criteria listed by Ordinance No. 1115 (Development Code) that are required to be addressed, followed by staff’s analysis of each criterion. Criteria Rezone Requests (§6.13): a. Be in conformance with the City’s Comprehensive Plan and the City Development Code. The Comprehensive Plan identifies the land use designation for the property as Commercial. The CBC zone is allowed under this designation. b. The capacity of existing public streets, water and sewer facilities, storm drainage facilities, solid waste collection and disposal, and other utilities. See Public Works Review. c. The capacity of existing public services, including but not limited to, public safety services, public emergency services, schools, and parks and recreational services. See Public Works Review. d. The potential for nuisances or health and safety hazards that may adversely affect adjoining properties. A large commercial project adjacent to the High School could be problematic depending on how it is developed and what uses are allowed. These issues will be resolved at project and subdivision stages with development agreements. e. Recent changes in land use on adjoining properties or in the neighborhood o f the map revision. None. f. Meets the requirements of the Comprehensive Plan. See paragraph a. IV. STAFF RECOMMENDATION Staff requests that Planning and Zoning recommend to City Council to change the above described property from Low Density Residential 2 (LDR2) to Community Business Center (CBC). 12 Council Member Mann moved to suspend the rules for BILL 1162 to Rezone approximately 1100 South 12th West from Low Density Residential 2 (LDR2) and Community Business Center (CBC) To Community Business Center (CBC); Council Member Flora seconded the motion; Mayor Merrill asked for a roll call vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried Council Member Mann moved to approve and consider BILL 1162 to Rezone approximately 1100 South 12th West from Low Density Residential 2 (LDR2) and Community Business Center (CBC) To Community Business Center (CBC) third read; Council Member Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried D. BILL 1163 to Rezone property at: Area 1 - South Yellowstone Hwy - Requesting a zone change, from Community Business Center (CBC) and Light Industrial (LI) and Mixed Use (MU) To High Density Residential 1(HDR1) Area 2 - West Main - Requesting a zone change, from Medium Density Residential 1/Professional Office Overlay and High Density Residential 1 (HDR1) and High Density Residential 2 (HDR2) To Mixed Use (MU) 13 Public Works Staff Review Comments Rezone Application File #17 00137 – City of Rexburg Property Location: see Map with hearing notice and with application Requesting the following: Area 1 - South Yellowstone Hwy - Requesting a zone change, from Community Business Center (CBC) and Light Industrial (LI) and Mixed Use (MU) To High Density Residential 1(HDR1) Area 2 - West Main - Requesting a zone change, from Medium Density Residential 1/Professional Office Overlay and High Density Residential 1 (HDR1) and High Density Residential 2 (HDR2) To Mixed Use (MU) Area 1 Transportation: A Roundabout will need to be constructed in the future to accommodate the increased traffic loads on Pioneer Rd. A City street will need to be installed through the area to allow for full build out of the area. Water: The City has sufficient capacity to handle the increased load. As development occurs a water line will need to be installed from Pioneer Rd. to Trejo. Sewer: The City has sufficient capacity currently to handle the future growth. Sewer will need to be accessed from Pioneer Rd. for the entire area. Area 2 Public Works has no comments on the Area 2 zone change. Council Member Flora moved to suspend the rules for BILL 1163 to Rezone property at: Area 1 - South Yellowstone Hwy - Requesting a zone change, from Community Business Center (CBC) and Light Industrial (LI) and Mixed Use (MU) To High Density Residential 1(HDR1) 14 Area 2 - West Main - Requesting a zone change, from Medium Density Residential 1/Professional Office Overlay and High Density Residential 1 (HDR1) and High Density Residential 2 (HDR2) To Mixed Use (MU); Council President Smith seconded the motion; Mayor Merrill asked for a roll call vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried Council Member Smith moved to approve BILL 1163 to Rezone property at: Area 1 - South Yellowstone Hwy - Requesting a zone change, from Community Business Center (CBC) and Light Industrial (LI) and Mixed Use (MU) To High Density Residential 1(HDR1) Area 2 - West Main - Requesting a zone change, from Medium Density Residential 1/Professional Office Overlay and High Density Residential 1 (HDR1) and High Density Residential 2 (HDR2) To Mixed Use (MU) and consider it third read; Council Member Flora seconded the motion; Mayor Merrill asked for a roll call vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried Calendared Bills and Tabled Items: A. “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing Procedure (Recommend Suspension of the Rules): – NONE B. BILL Introduction: – NONE C. First Read: Those items which are being introduced for first reading: – NONE D. Second Reading: Those items which have been first read: 1. BILL 1161 to rezone 278 North 2nd West from Light Industrial (LI) to Medium Density Residential Two (MDR2). Council Member Mann moved to consider BILL 1161 to rezone 278 North 2nd West from Light Industrial (LI) to Medium Density Residential Two (MDR2) second read; Council Member Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried E. Third Reading: Those items which have been second read: 1. BILL 1159 to amend Ordinance 1115 (Development Code) 15 Council Member Smith moved to approve BILL 1159 to amend Ordinance 1115 (Development Code) and consider it third read; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried Mayor’s Business: Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from April 19, 2017 meeting B. Approve the City of Rexburg Bills Council Member Benfield moved to approve the Consent Calendar containing the minutes and city bills; Council Member Flora seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Mann Council Member Benfield The motion carried Adjournment 7:21 APPROVED: ____________________________ Jerry Merrill, Mayor Attest: _______________________________ Mary Flanary, Deputy City Clerk