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HomeMy WebLinkAboutCity Council 9/2/2015  REXBURG ARTS COUNCIL BYLAWS ARTICLE I: NAME The City of Rexburg ARTS COUNCIL hereinafter referred to as the “Rexburg Arts Council”. ARTICLE II: MISSION STATEMENT The mission of the Rexburg Arts Council is to enrich the cultural lives of all people in the City of Rexburg by nurturing and supporting the arts; promoting, presenting and encouraging educational activities; and increasing the communities' awareness and appreciation for the arts. The Rexburg Arts Council committed to supporting the Arts in Rexburg through education, and charitable donations to programs and events, which promote the Arts. ARTICLE III: AUTHORITY I. The Arts Council shall have no authority or power to bind, encumber, promise on behalf of, hire or fire employees of, or obligate the City or its venues, or any subset thereof, by any means at any time. II. The Arts Council Committee is a recommending body to the City Council and its representatives of the City of Rexburg. It has authority only to recommend and act on approved projects as specifically defined in this subsection. For the City of Rexburg, the Arts Council Committee serves in an advisory capacity, and will communicate its recommendations to the City Council and Staff Liaison, who will present such recommendations to the Rexburg City Council for implementation, modification or rejection. III. The Arts Council Committee may appoint sub-committees for the purpose of research on various Arts initiatives, the results of which will be communicated back to the Arts Council Committee for action, as it deems necessary. IV. Items, which the Arts Council Committee may take action on, are as follows: Schedule events through the Cultural Director Calendaring Arts Council Events, through the Cultural Director V. Items, which the Arts Council Committee will refer to the Mayor, the Rexburg City Council and the Cultural Director for approval, scheduling, modification or rejection, are as follows: Arts Council Policy (i.e. Bylaws, etc.) Scheduling city venues (Tabernacle, Romance Theatre, etc.) VI. The Rexburg Arts Council is sponsored by the City of Rexburg and is governed by its policies, rules of conduct, etc. VII. Grants and other financial or material donations, acquisitions, etc. must be brought before the Arts Council and reviewed and approved by the City Council and the City of Rexburg’s designated Grant Writer. ARTICLE IV: COMMITTEE MEMBERS I. The Arts Council Committee shall consist of 12 members, one-member minimum from each committee representing the Arts in the City of Rexburg, all of whom are voting members. The Cultural Director is also a voting member. The Mayor appoints members to the Arts Council Committee, which are then approved by the City Council. II. The Arts Council Committee shall also include a liaison from the Rexburg City Council. III. Committee members are required to attend a majority of meetings. Any member having more than three unexcused absences per year may be excused from serving on the Arts Council Committee. IV. Committee members should be community-minded individuals who are involved with the community and are concerned with the Arts of the community. Committee members reside in the City of Rexburg, and the surrounding communities. V. Committee members are appointed to serve a two-year term, and are eligible for re-appointment by the Mayor of the City of Rexburg. ARTICLE V: OFFICERS I. A Chairman shall be elected from the current committee membership by the Arts Council Committee, and will serve a minimum of one year and no more than two consecutive years as chairman. When a new chairman is elected, a new vice-chairman will also be elected from committee membership. II. A Vice-Chairman shall be elected from the current committee membership, and will chair the committee in the absence of the Chairman. In the event of resignation or incapacity of the Chairman, the Vice-Chairman will serve as Chairman until the election of a new Chairman. This process will occur within a reasonable period of time, preferably at the next Arts Council committee meeting when a quorum of members is available. III. The Arts Council will choose a Secretary to the Arts Council Committee. ARTICLE VI: DUTIES OF THE OFFICERS I. The Chairman shall have supervision over the activities of the Committee within the scope provided by these bylaws. The Chairman shall preside at all meetings. The Chairman shall prepare an agenda for each meeting. The agenda will be e-mailed to members of the committee prior to the appointed meeting. The agenda items must be submitted three days prior to publishing the agenda. II. The Vice-Chairman shall assume the duties of the Chairman in the event of incapacity or resignation of the chairman. III. The Secretary shall keep minutes of committee meetings, and maintain a list of members and their attendance. The Secretary will also see that all committee members receive a copy of the prior meeting’s minutes, so that they may be approved at regular meetings of the Arts Council Committee. A copy of the approved minutes must be sent to the Rexburg City Clerk for a permanent record. ARTICLE VII: TERM OF OFFICE The committee member’s term of office shall start on January 1st for each term. The Mayor of the City of Rexburg will determine committee membership on a yearly basis. ARTICLE VIII: SCHEDULE AND QUORUM FOR MEETINGS I. Meetings of the Arts Council Committee will be held regularly on the second Thursday of each month at 6:00 p.m. at City Hall, unless otherwise notified in advance. II. Special Meetings of the Arts Council Committee may be called anytime at the request of the Mayor or the Arts Council Chairman, or the Cultural Director of the City of Rexburg. III. A quorum of the Arts Council Committee shall consist of one half of the regular committee members, plus one (1). A quorum is necessary for approval of the minutes, changing of the bylaws, approval of recommendations within the authority of the Arts Council Committee, and/or Committee recommendations to be made to the Rexburg City Council. ARTICLE IX: PARLIAMENTARY AUTHORITY The rules contained in Rexburg City Council Manual (Robert’s Rule of Order) shall govern the proceedings of the Arts Council Committee Meetings, except in such cases as are governed by the bylaws. ARTICLE X: Use of Assets Upon Dissolution Upon the dissolution of the Rexburg Arts Council, any assets held by the Arts Council will be used exclusively for exempt purposes, and any money held will be returned to the City of Rexburg. The Arts Council Committee Bylaws are approved by the Rexburg City Council. Further modification to the Bylaws are recommended by the Arts Council Committee and approved by the Rexburg City Council. Committee Bylaws will be reviewed on a regular basis and changes made as necessary. Revised September 2, 2015. (date)