HomeMy WebLinkAboutCouncil Minutes - January 04, 2017.doc
January 04, 2017
Mayor Jerry Merrill
Council Members:
Christopher Mann Jordan Busby
Donna Benfield Tisha Flora
Brad Wolfe Sally Smith
City Staff:
Stephen Zollinger – City Attorney
Matt Nielson – Finance Officer
John Millar – Public Works Director
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director
Blair Kay – City Clerk
5:00 P.M. City Hall Council “Work” Meeting
Plan and discuss 2017 projects:
Attending: Council President Smith, Council Member Flora, Council Member Benfield, Council Member Mann, Council Member Wolfe, Council Member Busby, and Mayor Merrill.
Mayor Merrill opened the meeting for a discussion on 2017 projects.
Public Works Director Keith Davidson passed out a Five Year Capital Improvement Plan for the city streets. The map indicated the streets being scheduled for upgrades. Pedestrian traffic
is a concern on all street improvement projects. He mentioned upgrades to the following:
E 2nd N from Center Street to 2nd E. (Completed 2015)
W 4th S from S 4th W to the Round-A-Bout. (Completed 2016)
Update street signal at South Yellowstone Hwy and University Blvd. (Urban Renewal 2017)
East side of N 2nd East from Hwy 20 Interchange to the new Wal-Mart Development. (Urban Renewal 2017)
University Blvd from S 12th W to Hwy 20 Interchange. (Urban Renewal)
5th West from W 1st South to S Yellowstone Hwy. (Planned for 2017)
5th West from W 7th South going south past Hyde Park Development. (Planned for 2017)
Center Street from 1st S to Main Street. (Urban Renewal up to $500,000 Planned for 2017)
N 4th W from Main Street to W 1st N. (Planned for 2017)
N 2nd W from W 1st N to W 2nd N and N 2nd W from 3rd N to Walter Pond. (Planned for 2017)
Ricks Avenue. (Planned for 2017)
N 2nd East from Stationary Road to N Yellowstone Hwy. (Two Year Plan)
2nd N from N 5th W to N 2nd W. (Three Year Plan)
Reconstruct Terra Vista from S 4th E to Shoshone Avenue. (Three Year Plan)
Park Street from 5th West to Pioneer Rd. (Four Year Plan)
Add new connector street from Lorene Street to 7th N. (Five Year Plan)
Move signal at the old Wal-Mart Development. (Five Year Plan)
E 7th N from 2nd E to Tanglewood Drive. (Five Year Plan)
More street projects will be planned as funds become available.
Staff is open to any discussion for future street projects. Council Member Busby reviewed the upcoming improvements to South 5th West as new development comes forward. They plan to improve
the sidewalk on South 5th West on the west side of the street. Street improvements come as the adjoining properties develop. The sidewalk is put in after development to allow for the
construction projects.
Public Works Director Keith Davidson indicated the Staff is working on a new water well and storage tank to service the SW side of the City.
Public Works Director Keith Davidson said they are planning to install lighting on one of the new playing fields at Rexburg Rapids. Finance Officer Matt Nielson indicated there was $10,000
in the budget for park signage.
Mayor Merrill mentioned the plan for a sidewalk along 2nd South.
Council Member Benfield asked about snow plowing on 2nd East between Main Street and Albertsons. She said cars were having a hard time driving down the rutty road.
Public Works Director Keith Davidson reviewed the plowing of snow by moving the snow to the outside of the road on the main roads and then move it back in to the center to be picked
up by the trucks.
Council Member Busby asked about the canals being full of snow and the concern with melting snow this coming week. Public Works Director Davidson said the street foreman checks the canals
monthly for snow and other blockage.
Council Member Busby asked if parked cars were a problem for snow removal. Public Works Director Keith Davidson said cars are moved (drag and drop) to allow for snow plowing.
Discussion on plowing snow with a limited snow plowing budget.
Council Member Mann said plowing driveways takes away from neighborhood service projects plus the cost is prohibitive.
Public Works Director Davidson said street candles have been installed on the intersection of South Yellowstone and University Blvd to help the cars line up to allow the signal to work
correctly.
Economic Development Director Scott Johnson reviewed the need to have office space downtown. One company is looking for 10,000 square feet and another one wants 25,000 square feet of
floor space. They want to locate where the activities are located. The one company is going to try a pilot program with 5,000 square feet of space. BYU-I is continuing to grow which
helps drive growth. Some other growth opportunities for the downtown area were reviewed. Downtown parking is an ongoing issue to park employees and business customers.
Economic Development Director Johnson said community housing is being planned for the south end of Rexburg; maybe up to 2,500 units.
Mayor Merrill said impact fees have helped with new development; allowing growth to occur with minimal impact to existing residents.
Discussion on the need for other services to expand like the Power Company, etc.
As the community grows towards 50,000, other funding opportunities come into play.
Council President Smith asked to have Liaison Reports once a month (third Wednesday). She also asked to have Economic Development (staff reports) on new growth plans on a monthly basis,
etc.
She would like to require ordinance compliance on Airbnb’s too. She mentioned the staging area for the Hemming’s project is using too much street for staging. Health Insurance needs
to be reviewed to evaluate other health care options. She asked for an airport update:
Public Works Director Davidson said they are working on the Master Plan with a public hearing coming up January 20th, 2017 on the Airport Master Plan. The next step is an environmental
assessment of the proposed site.
Council Member Brad Wolfe indicated the following to improve communications:
1. I would like to see the council members invited to staff meetings (especially the ones where each Council Member acts as a liaison) so we can become more informed on the things we
are voting on in City Council meetings instead of just hearing the condensed version report of the outcome. Hearing the discussion helps City Council Memberrs to be much more informed.
2. We have heard the report from Scott Johnson on the exciting growth possibilities and probabilities of Rexburg over the next 5-10 year. I think we should be looking forward to what
Rexburg is going to look like and maybe what it might be recognized for. I think we should be considering green space in many of the developments and parks where possible and particularly
trees. Maybe we could get existing citizens and especially new developments to add more trees than required. Possibly even some kind of contest or promotion to plant new trees. In
the years to come maybe Rexburg could be know as Idaho's city of trees! .... Just a thought!
Mayor Merrill asked who would plan to go the AIC Legislative meeting on January 26th, 2017.
The Chamber of Commerce meetings are scheduled the same week.
Discussion on the upcoming expenses for the eclipse August 21st, 2017. Council Member Benfield said the expectation is from 200,000 to 250,000 people (day trippers) from the surrounding
areas coming to Rexburg, Idaho to see the upcoming eclipse.
6:30 P.M. City Hall Council Meeting
Keith Davidson said the prayer.
Mayor Merrill led the pledge.
Roll Call of Council Members:
Attending: Council President Smith, Council Member Flora, Council Member Benfield, Council Member Mann, Council Member Wolfe, Council Member Busby, and Mayor Merrill.
Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
Presentations:
Committee Liaison Assignments for 2016:
A. Council Member Mann: Golf Board · Emergency Services Board · GIS Oversight · Development Workshop
Council Member Mann indicated his committees have not met.
B. Council Member Busby: · Airport Board · Traffic & Safety · Trails of Madison County
Council Member Busby reported Traffic and Safety met to discuss the snow removal policy; He indicated the street crews are doing a great job keeping the streets clean of snow. He asked
Public Works Director Davidson to present the grant proposal resolution for the Rexburg-Madison County Airport maintenance.
Public Works Director Davidson introduced a resolution to acquire a grant from the Idaho Transportation Department for the Rexburg-Madison County Airport. The purpose of the grant is
for obtaining State Aid under Program Number: F178RXE, Project Number: AIP-015 in the development of the Rexburg-Madison County Airport.
City Resolution 2016 – 17
Exact from the minutes of a regular meeting of the City Council of City of Rexburg, Idaho Held on January 04, 2017.
Councilman Jordan Busby introduced the following Resolution, was read in full, considered, and adopted:
Resolution Number 2016 – 17 of City of Rexburg, Idaho accepting the Grant Offer of the State of Idaho through the Idaho Transportation Department, Division of Aeronautics, in the maximum
amount of $7,224 to be used under the Idaho Airport Aid Program, Program number: F178RXE, Project number: AIP- 015 in the development of the Rexburg-Madison County Airport; and
Be it resolved by the Mayor and City Council of City of Rexburg, Idaho (herein referred to as the "City" as follows:
Sec. 1. That the City shall accept the Grant Offer of the State of Idaho in the amount of $7,224, for the purpose of obtaining State Aid under Program Number: F178RXE, Project Number:
AIP-015 in the development of the Rexburg-Madison County Airport; and
Sec. 2. That the Mayor of the City of Rexburg City Council is hereby authorized and directed to sign the statement of Acceptance of said Grant Offer (entitled Acceptance) on behalf of
the City. The City Clerk is hereby authorized and directed to attest the signature of the Mayor and to impress the official seal of the City on the aforesaid statement of Acceptance;
and
Sec. 3. A true copy of the Grant Agreement referred to herein be attached hereto and made a part thereof. Passed by the City Council and approved by the Mayor this 4th day of January,
2017.
JerryMerrill, Mayor
ATTEST:
Blair D. Kay, City Clerk
CERTIFICATE
I, Blair D. Kay, City Clerk do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 2016 - 17 adopted at a regular meeting of the City Council held on
the 4th day of January, 2017, and that the same is now in full force and effect. I N WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the City, this 4th
day of January, 2017.
Blair D. Kay, City Clerk
Discussion:
Council Member Jordan Busby moved to approve Resolution 2016-17 to acquire a grant from the Idaho Transportation Department for the Rexburg-Madison County Airport.
The purpose of the grant is for obtaining State Aid under Program Number: F178RXE, Project Number: AIP-015 in the development of the Rexburg-Madison County Airport; Council Member
Wolfe seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
Council Member Benfield
Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
C. Council Member Benfield: Police · MYAB· Parks & Recreation
Council Member Benfield reported the new Recreation Advisory Board will meet on the 19th of January.
D. Council Member Smith: Legacy Flight Museum · Beautification Committee · M.E.P.I.
Council President Smith reported her committees have not met.
E. Council Member Flora: School Board · Rexburg Arts Council/ Museum of Rexburg
Council Member Flora reported that she met with Cultural Arts Director, Jackie Rawlins. She is preparing for several events this year. The Museum of Rexburg is currently reorganizing
their cataloging system. Bernadine Nell just resigned; she needs to be recognized. The Romance Theatre will be having a Gala in February that will help raise funds for the Romance.
A new talent event this year will be Rexburg’s Got Talent and Janet Escobar will be doing a Broadway Review. The Madison School District just got nominated for the national honor roll.
Only around 400 schools in the country are nominated for this prestige’s honor.
Council Member Flora suggested each of the council members take two articles a year and submit them to the Standard Journal. Here is the sign-up list which is subject to change:
(Everyone will need to submit a picture of themselves with their first article)
I will remind each council member one month before their article.
January: Snow Removal: Tisha Flora
February: Eclipse Preparations: Donna Benfield
March: Planning & Zoning - Brad Wolfe
April: Economic Development - Sally Smith
May: Finance & Budget - Chris Mann
June: Waste Water - Jordan Busby
July: Arts - Tisha Flora
August: Engineering - Brad Wolfe
September: Police: Donna Benfield
October: Fire/Ambulance - Chris Mann
November: Shop - Jordan Busby
December: GIS - Sally
Next year possible topics:
Technology
Customer Service
Parks & Recreation
Engineering
Airport Board
Mayors Youth Advisory
Trails of Madison County
Development Workshop
MEPI
Urban Renewal
Streets
F. Council Member Wolfe: Planning & Zoning · Urban Renewal Agency · IBC
Council Member Wolfe reported his committees have not met.
Staff Reports:
Finance: - Matt Nielson
Annual Road and Street Financial Report for fiscal year ending 09/30/2016.
Chief Financial Officer Nielson reviewed the Road and Street Financial Report. He indicated that the carryover from last year was about 1.5 million. Total receipts were about 5.5 million.
He pointed out that the contributed assets and donations from Urban Renewal cover the difference. An additional $545,319 was brought in this year that will be added to last year’s
carry over for a total of just over 2 million that will carry over to next year.
CITY OF REXBURG
Annual Road and Street Financial Report for the Fiscal Year Ending 9/30/2016
Beginning Balance 10/1/2015 $1,501,670
RECEIPTS
Local Funding Sources:
Sale of Assets $349,700
Local Impact Fees $403,158
All other Local sources $3,442,603
Total Local Funding $4,195,461
State Funding Sources:
Highway User Revenue $1,266,582
Other State Receipts $57,000
Federal Funding Sources:
All Other Federal Funding 00.00
Total Receipts $5,519,043
DISBURSEMENTS
New Construction: Roads $956,194
Bridges, culverts and storm drainage $719,909
Other (signs, signals or traffic control) $113,430
Reconstruction/Replacement/Rehabilitation:
Roads (rebuilt, realign, or overlay upgrade) $449,991
Bridges, culverts and storm drainage $12,318
Other (signs, signals or traffic control) $7,770
Routine Maintenance: Chip sealing or seal coating $154,973
Patching $71,338
Winter Maintenance $117,342
Grading/Blading $1,360
Other Gen. Main. (Signs, signals or traffic control) $817,554
Equipment: New equipment purchase $566,972
Equipment maintenance $222,911
Administration: $310,412
Other:
Right-of-way and Property purchases $98,914
Street Lighting $89,912
Professional services - audit, clerical, and legal Transportation Study $15,481
Professional services - engineering $246,943
Total Disbursements $4,973,724
Receipts over disbursements $545,319
Closing Balance 9/30/2016 $2,046,989
Funds Obligated for Future Projects $2,046,989
Ending Balance 9/30/2016 00.00
REPORTING MEASURES
Total Lane Miles Constructed 1.20
Total Square Feet of Bridge Deck Const. 0.00
Total Lane Miles Rebuilt 1.10
Total Square Feet Bridge Deck Re-Const. 0.00
Total lane miles chip sealed or seal coated 9.96
Total lane miles graded or bladed 0.00
FUTURE PROJECTS/RESERVE DESCRIPTIONS
Center Street Lighting-Downtown Area $184,800
Traffic Signal-New-7th S & Signal Upgrades on Yell. $450,000
2nd E Road Widen $443,837
Reconstruct 5th West-Kennedy to 4th S $950,000
Reconstruct 4th W-Main to 1st N $200,000
Ricks Avenue Reconstruct $100,000
2nd W-1st N to 2nd N Reconstruct $150,000
Sidewalk/C&G/ROW-Univ. at overpass area $100,000
Right-of-way Purchase-University to Sunrise $500,000
2nd E-Yellowstone Highway to Stationary Rd $670,000
2nd N-2nd W to 4th W $240,000
Funds Obligated for Future Projects $3,988,637
HB312 Revenue Expenditure Report (Rehabilitation) $249,915
Deferred maintenance costs over the last 5 years $3,090,000
Discussion:
December Building Report presented by Public Works Director Davidson:
Mayor’s Report: Mayor Merrill reported on an Emergency Preparedness meeting with the Hospital, the County and Hamm Radio Operators to talk about what needs to be done to be more prepared.
One question was what to do in a power outage; recommended to dial 911 or go to the hospital or city hall where generators are used. Each resident needs to do what they can to be prepared.
Council Member Benfield indicated that BYU-I has the Conference Center that has been used in the past as well. Mayor Merrill informed council that the new Chief Information Officer
position has been narrowed down to three people. They will take each one to lunch to learn more about them. Mayor Merrill showed a short video on the making of the new temporary ice
rink (65 feet by 110 feet) at Rexburg Rapids. It will be free to the public and there will be ice-skates available. The Hepworth brothers are building it and will maintain it.
Public Hearings:
7:00 P.M. Public Hearing on the assessment roll for Local Improvement District No. 46; the assessment roll is on file in the office of the City Clerk at 35 North 1st East and is available
for inspection by the public. Each owner or owners of any property which is assessed in the assessment roll for work completed in the Rexburg city limits substantially in the area on
W 4th South from 2nd West to 4th West and S 4th East from 3rd South to 5th South, whether or not named in the assessment roll, may, until four (4) p.m. on the 3rd day of January 2017,
file with the City Clerk objections in writing to said assessments.
Mayor Merrill opened the Public Hearing; He asked for public input:
Those in favor - NONE
Those Neutral - NONE
Those against - NONE
Mayor Merrill closed the public hearing.
The Ordinance will be read and approved at the February 1st Council Meeting.
Items for Consideration:
Calendared Bills and Tabled Items:
“LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing Procedure (Recommend Suspension of the Rules): – NONE
BILL Introduction: – NONE
First Reading: Those items which are being introduced for first reading: – NONE
Second Reading: Those items which have been first read: - NONE
Third Reading: Those items which have been second read: NONE
Mayor’s Business:
Consent Calendar: The consent calendar includes items which require formal City Council
action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items.
Minutes from December 21st, 2016 meeting;
Approve the City of Rexburg Bills
Council Member Benfield moved to approve the Consent Calendar containing the minutes and city bills; Council Member Smith seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
Council Member Benfield
Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
Adjourned at 7:14 P.M.
APPROVED:
____________________________
Jerry Merrill, Mayor
Attest:
_______________________________
Blair D. Kay, City Clerk