HomeMy WebLinkAboutCouncil Minutes -December 07 2016 (a).pdf
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December 07, 2016
Mayor Jerry Merrill
Council Members:
Christopher Mann Jordan Busby
Donna Benfield Tisha Flora
Brad Wolfe Sally Smith
City Staff:
Stephen Zollinger – City Attorney
Matt Nielson – Finance Officer
John Millar – Public Works Director
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director
Blair Kay – City Clerk
6:30 P.M. City Hall Council Meeting
Johny Watson said the prayer.
Canon Roach led the pledge.
Roll Call of Council Members:
Attending: Council President Smith, Council Member Flora, Council Member Benfield, Council
Member Mann, Council Member Wolfe, Council Member Busby, and Mayor Merrill.
Santa Claus (Brad Wolfe) made a surprise appearance and brought caramel apples to the council
and caramel pretzels to the staff and audience.
Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
Presentations:
Committee Liaison Assignments for 2016:
A. Council Member Mann: Golf Board · Emergency Services Board · GIS Oversight · Development
Workshop
Council Member Mann reported the golf board met last night. They have a new restaurant at
Teton Lakes called Redds. The Golf Board has decided to raise the fees for next year by $20.00 for
a season pass and .50 cents for 9 holes to cover capital improvements and equipment. He also
commented about Mayor Merrill’s father passing away and sends his condolences. He showed a
picture of his own father who was born on Dec 7th, 1918 and was in Pearl Harbor at the age of 23
on December 7th 1941 when the Japanese attack happened 75 years ago today. He was not injured in
the attack and went on to serve 7 years in the war. He returned home, got married and raised a
family and never talked about the war. He passed away 45 years ago.
B. Council Member Busby: · Airport Board · Traffic & Safety · Trails of Madison County
Council Member Busby reported his committees will meet in January. Mayor Merrill reported that
the on line safety video that the college students made has done very well.
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Minutes
December 07, 2016
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C. Council Member Benfield: Police · MYAB· Parks & Recreation
Council Member Benfield had Chief Turman come forward to report on Shop with a Cop coming
up this weekend. He also introduced Darrik Farmer who just graduated November 28th from the
police academy in Boise. He earned some awards there and represented the city very well. This
Saturday at 6 a.m. is the annual Shop with a Cop. They have 80 kids participating. This affects
about 250 people. About 80 to 100 officers will be there. Chief Turman invited everyone to come
watch the parade. This involves five counties: Madison, Fremont, Jefferson, Clark and Teton and
11 different law enforcement agencies. Walmart has been a huge partner in this. They donate coats,
boots, hats, gloves, etc. Paul Mitchell Academy donates haircuts for the whole family and helps with
wrapping presents. Each child gets a large gift bag with a blanket, wrapped presents, boots, etc.
Valerie Cobay donates Christmas stockings for each child. The Craze donates laser tag for each
family. Each child also gets a gift card to Walmart. This program is possible because of great
members of the community that donate money, food and toys. It’s a wonderful program.
Council Member Benfield reported that the Mayor’s Youth Advisory Board just held their annual
Santa at the Carousel. There were about 600 people in attendance. It was a successful event and
lots of fun for those who went. She thanked Mary Flanary for helping with that.
Recreation had their first season at The Zone and it has been very successful. They are obtaining
feedback through a survey to see what can be improved on. The Winter Recreation Guide is out.
There are three new part time coordinators.
D. Council Member Smith: Legacy Flight Museum · Beautification Committee · M.E.P.I.
Council President Smith reported her committees have not met but will meet in January
E. Council Member Flora: School Board · Rexburg Arts Council/ Museum of Rexburg
Council Member Flora reported the school board saved quite a bit of money and are surprising
their faculty and teachers with Christmas bonuses. The first annual Rexburg Tree Festival did well;
she thanked those who donated trees. She thanked Brad Wolfe for being Santa. Many departments
within the city came together to make the festival a success. The proceeds go to the Family Crisis
Center. The total came to around $4,000.
Council Member Flora showed pictures of the new display at the museum that was designed by
some engineering students from the university. It is a projector over a sand table that projects
mountains and water areas onto the sand and people can make the water move down stream. It is
very educational and interactive. The tabernacle and museum will be closed December 19th to 23rd
to have the boiler worked on.
F. Council Member Wolfe: Planning & Zoning · Urban Renewal Agency · IBC
Council Member Wolfe reported that everything that has been discussed at Planning and Zoning is
on the agenda tonight. Urban Renewal will be helping to fund several projects such as, the lighting
on Main Street and a traffic study by the south McDonalds.
Staff Reports:
A. Finance: - Matt Nielson
CFO Nielson did not have a report but wanted to ratify a new person to the Golf Board.
Council Member Mann asked council to approve the appointment of Eva Wright to the Golf
Board. Attorney Zollinger said it has to be a joint appointment with the county. Council
Member Mann explained that this is a City appointment and has already been okayed with the
committee.
Council Member Busby moved to ratify Eva Wright to the Golf Board; Council Member
Mann seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
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Council Member Benfield
Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
B. Engineering: Keith Davidson
1. LID46 Engineering Report
City Engineer Davidson reported on LID 46 which encompasses the storm drain line that was installed
down 4th West and 4th South. He indicated that their estimates came in high. There ended up being some
sidewalks and driveways that didn’t need installed at this time so everything came in quite a bit lower than
expected.
Council Member Busby asked about line 19. Engineer Davidson said that includes the storm drain line.
Councilman Busby also asked about the 12 percent engineering fee. Engineer Davidson indicated that that
is the standard fee.
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2. Resolution 2016 – 14 to set the public hearing date for LID46 final assessment role
on January 4th at 7:00pm.
City Engineer Keith Davidson asked for council to approve Resolution 2016 – 14 for fixing the
time and place for a public hearing to accept the Engineering Report for LID46 by City Council.
RESOLUTION NO. 2016-14
A RESOLUTION OF THE CITY OF REXBURG, IDAHO, FIXING THE TIME AND PLACE OF
HEARING ON THE LOCAL IMPROVEMENT DISTRICT NO. 46 ASSESSMENT ROLL; PROVIDING
FOR PUBLICATION AND MAILING OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Local Improvement District Number 46 ("L.I.D. No. 46") of the City of Rexburg (the
"City") was created by Ordinance No. 1141 adopted by the City Council (the "Council") on March 02, 2016;
and
WHEREAS, in accordance with Ordinance No. 1141, the improvements within L.I.D. No. 46 have
been completed, and the City Engineer, as engineer for L.I.D. No. 46, has submitted a report showing in detail
the total cost and expenses of the improvements, the dollar amount thereof payable from assessments, and a
form of assessment roll showing the amount chargeable to each lot or parcel of property subject to assessment
within L.I.D. No. 46.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
REXBURG, IDAHO, as follows:
Section 1: The form of assessment roll for L.I.D. No. 46 prepared by the City Engineer shall be filed
in the office of the City Clerk, where it shall be available for public inspection during normal business hours.
Section 2: Wednesday, the 4th day of January 2017, at the hour of 7:00 pm, at the regular meeting
place of the Council, City Hall, 35 N 1st E, Rexburg, Idaho, is hereby fixed as the date, time, and place when
and where the Council will meet in open session for the purpose of considering the City Engineer's report on
the assessment roll and hearing any objections to the assessment roll by the owners of property within L.I.D.
No. 46.
Section 3: The City Clerk shall give notice of the hearing specified in Section 2 above by publication of
notice in the official newspaper of the City, once a week for two successive weeks, the first such publication
being at least fifteen (15) days before the date fixed for hearing objections to the assessment roll. The City
Clerk shall also, not less than fifteen (15) days before the date fixed for hearing objections to the assessment
roll, mail notice of the hearing to each owner of property, if known, or his or her agent, if known, within the
limits of L.I.D. No. 46, addressed to such person at his or her post office address, if known, or, if unknown, to
the main post office in the City of Rexburg, Idaho. The mailed notice shall state the amount of the individual
assessment as shown on the preliminary assessment roll.
Section 4: The owner or owners of any property which is assessed in said assessment roll, whether
named in said assessment roll or not, may, within the time specified in the notice before the date and time
fixed for the hearing, file with the City Clerk his or her objections in writing to said assessment.
Section 5: This resolution shall take effect and be in force from and after its passage and approval.
DATED this 7th day of December 2016.
CITY OF REXBURG
Madison County, Idaho
By ______________________________________
Mayor Jerry L. Merrill
ATTEST:
____________________________________
City Clerk Blair D. Kay
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EXHIBIT "A"
(See attached Notice of Hearing on Assessment Roll)
EXHIBIT "B"
LID 46 Final
PO BOX 280
Rexburg, ID 83440
Madison County, Idaho
LOCAL IMPROVEMENT DISTRICT NO. 46
NOTICE OF HEARING ON ASSESSMENT ROLL
<Name>
<Mail Address>
<City, State, Zip>
---
NOTICE IS HEREBY GIVEN that on the 4th day of January, 2017, at 7:00 pm., the City Council
(the "Council") of the City of Rexburg, Idaho (the "City"), will hold a hearing on the assessment roll
for Local Improvement District Number 46 ("L.I.D. 46) at City Hall, 35 N. 1st East, Rexburg, Idaho.
The assessment roll is on file in the office of the City Clerk at the above address, and is available for
inspection by the public.
In order to expedite any changes to the amount assessed, any disagreement with that
amount should be discussed with City Hall staff before the hearing, if possible.
At the hearing, the Council will hear and determine all objections to the regularity of the proceedings
in making assessments, the correctness of assessments, and the amount levied on particular lots or
parcels in relation to the benefits accruing thereon and in relation to the proper proportionate share
of the total cost of the improvements.
Each owner or owners of any property which is assessed in the assessment roll, whether or not
named in the assessment roll, may, until four (4) P.M. on the 3rd day of January, 2017, file with the
City Clerk objections in writing to said assessments.
The assessment for the property with reference to which this notice is mailed is as follows:
*Property Address: <Service Address>
*Item #: <Item #>
*The amount of your final assessment is: $ <Amount>
DATED this 7th day of December, 2016 CITY OF REXBURG
(s) Matthew Nielson, City Treasurer
Questions about this assessment should be directed to:
Finance Questions: Engineering Questions:
Deborah Lovejoy Joel Gray
Accounting Clerk City Engineer
208-372-2347 208-372-2331
deborahl@rexburg.org joelg@rexburg.org
Discussion:
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Council Member Flora moved to approve Resolution 2016 – 14 to set the public hearing date
for LID46 final assessment role on January 4th at 7:00pm.; Council Member Smith seconded
the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
Council Member Benfield
Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
3. Resolution 2016 – 15 Update Engineering Standards and specification as adopted by
Resolution 2008 – 17 and set forth in the current edition of the Idaho Standards for Public
Works Construction and Supplemental Conditions - Standard Drawings & Specifications, as
the City of Rexburg’s minimum Standard Drawings & Specifications and any additions,
amendments or addendums thereto established by the City Engineer.
Example of Some of the street Cross Section
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Residential Curb and Gutter Cross Section
Pedestrian Emphasis Overlay Street Lighting
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Standard Infiltrator
RESOLUTION 2016-15
(Updating Resolution 2008 – 17)
BE IT RESOLVED by the Mayor and City Council of the City of Rexburg, Idaho that
effective December 7th, 2016, the City of Rexburg adopts the standards and specification set
forth in the current edition of the Idaho Standards for Public Works Construction and
Supplemental Conditions - Standard Drawings & Specifications, as the City of Rexburg’s
minimum Standard Drawings & Specifications and any additions, amendments or addenda
thereto established by the City Engineer.
City Engineer Keith Davidson reviewed Resolution 2016 – 15 which will update the city’s Public
Works Construction Standards with new Standards Drawings and Specifications.
One of the changes is having 8 foot sidewalks with lighting every 100 feet in the PEO (Pedestrian
Emphasis Overlay) zone plus some other lighting regulations. Engineer Davidson pointed out the
main changes to lighting, storm drains and sewer lines to be prepared for a 100-year event like the
flood in 2015. They would also charge the developer a fee for cleaning and inspecting new sewer
lines. Discussion:
Council Member Wolfe moved to approve Resolution 2016 – 15 to update Engineering
Standards and specification as adopted by Resolution 2008 – 17 and set forth in the current
edition of the Idaho Standards for Public Works Construction and Supplemental Conditions -
Standard Drawings & Specifications, as the City of Rexburg’s minimum Standard Drawings &
Specifications and any additions, amendments or addenda thereto established by the City Engineer;
Council Member Mann seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
Council Member Benfield
Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
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Council Member Mann brought up the traffic in front of Maverick on West Main. It’s still 45
mph and people are allowed to turn left onto Main. It’s very problematic. Also, the corner by the
High School needs some serious study since the new stadium and other businesses will be built in
that area. Davidson said they met with the state about putting in a traffic light on 12th West. The
road speed in front of Maverick has to be set by the state.
Council Member Flora explained the problems with traffic coming out of Maverick and turning
left onto Main Street. With two lanes of traffic backed up at the traffic light, there is poor visibility
for someone turning left.
C. Community Development: Review the building permits for November - Natalie Powell
Compliance Officer Powell reviewed Building Valuation Report noting a total project valuation of
$5,740,079.93.
Discussion about new buildings by Madison Gymnastics; Gorilla Performance and Gravity Factory.
Mayor’s Report: Mayor Merrill reported that he attended the Rexburg Tree Festival and the Martial Arts
Academy ribbon cuttings. He also attended the Eastern Idaho Legislative Forum where they talked about
issues facing the legislature this year. Our city will be hosting the forum next year so they wanted to be
prepared. He and HR Director Terri Hill have been reviewing the CIO (Chief Information Officer)
applications. We received about 80 applications. He and some other staff members attended the Urban
Renewal meeting where presentations were made for the Center Street Project. The High Five Advisory
Committee met to get direction on where they want to go with that grant.
Council Member Benfield asked about how that grant is split. She heard that it’s split three ways. Mayor
Merrill said it is up to the committee how the grant will be split. They would like to use some of it as seed
money to go after other types of grants. There are 20 people on the committee from several organizations.
Attorney Zollinger explained that the main three key players: City, School and Hospital will work together
to decide how to spend the money but there is no set allocation of how the money is split. He and Scott
attended the INL reception in Idaho Falls. They talked about how cities can help with STEM education,
etc. The RPO meeting was at BYUI today with President Gilbert. They are working with the university and
the INL to bring good jobs to the area. The audit is going on right now at City Hall. The new POS system
that was installed at the carousel has helped increase revenue.
Public Hearings: – NONE
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Items for Consideration:
A. Conditional Use Permit at approximately 267 West 4th South to allow a lowered number of
parking spaces down to a 62% ratio per applicant request through the use of the Pedestrian
Emphasis Overlay (PEO), Ordinance No. 1021, in the High Density Residential One (HDR1)
Zone – JRW & Associates (Planning and Zoning recommended this proposal with a split
vote (8-1) with three conditions including complying with section 6.12B of the
Development Code:)
1) Protect the sewer service to the old R-Skating building just to the east of the subject property;
2) Snow removal shall be taken offsite;
3) A parking management plan which incorporates clear disclosures through the contracting process, parking
availability, and the parking configuration, shall be reviewed and approved by City staff.
Johny Watson presented the project. The owners would like to maximize the number of units they
can build but would need a lower parking ratio of 60 to 65 percent. They feel that this would be
adequate and manageable. He reviewed the plans on the screen. There will be 30 units with 6
students in each unit and 112 parking spaces with 8 percent visitor parking.
Discussion about snow removal and street lighting.
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Community Development Department:
STAFF RECOMMENDATION
Staff can support this request if the requirements identified in Chapter 9 are properly
addressed. They are as follows:
a. The parking ratio per student within “Area 1” as identified on the attached exhibit map shall be
reflective of a market demand as determined by the applicant or land owner, but may in some
cases be reduced to zero parking spaces. However, other parking (vehicle and bicycle) is required
for guests and management as specified below in Sections 9, 10, and 11. Staff feels that 62%
is adequate due to the proximity to the university, commercial and
recreational areas.
b. The parking ratio within the area identified as “Area 2 ” on the exhibit map shall be a minimum of
0.5 spaces per student. Other parking (vehicle and bicycle) is required for guests and management
as specified below in Sections 9, 10, and 11. N/A
c. Parking areas (parking spaces and maneuvering areas) shall not be located within the required
front yard. This project meets this requirement.
d. Existing parking areas that are located within the required front yard shall be eliminated and
restored to landscaping that includes the use of trees and shrubs. N/A
e. In order to be eligible for the reduced parking ratios as permitted herein, the resulting structure
must have ten (10) dwelling units or more. However, structures with fewer than ten (10) dwelling
units may apply for a conditional use permit in order to qualify for reduced parking. This
ordinance is not intended nor shall apply to any structure originally constructed as a single -family
or duplex residential structure. Furthermore, all underlying zoning standards shall apply (e.g.
dwelling density, permitted land uses, etc.). This project meets this requirement.
f. Landscaped areas shall, through the use of trees and shrubs, deter the use of the required front yard
as parking during the winter months when vehicles are not allowed to be parked overnight o n City
streets. This project meets this requirement.
g. Landscaped front yards and other required buffer yards shall be delineated from parking areas by
high-back curbing that will further discourage parking in the front yard. This project meets
this requirement.
h. Each property that utilizes this parking reduction shall clearly specify on all rental contracts or
agreements whether or not a vehicle parking space is provided for that individual tenant. Rental
contracts will be required to be reviewed by the City Attorney.
i. Bicycle parking, shall be provided on a ratio of One (1) space per every ten (10) resident beds, as
follows:
i. Spaces may be in an open-air environment, but shall be placed on a hard surface such as
concrete, asphalt, pavers, or other.
ii. A hard surface, such as concrete, asphalt, pavers, or other, shall connect bicycle storage
area to either the internal parking lot, or a public right -of-way. Surface shall be a
minimum of 5-feet in width or 6-feet in width if vehicle overhang will occur.
iii. Spaces shall have lighting that is motion activated. Lighting shall in no way shine on to
adjacent rights-of way or adjacent property, but shall be directed downward on to bicycle
storage only. The City’s lighting ordinance shall govern any other aspects not anticipated
by this section.
iv. Parking areas shall not be located within the required front yard setback.
v. Signs shall be placed conspicuously that state that moped parking is allowed in areas of
bicycle parking.
Signs shall clarify that mopeds include either pedals, or have engines under 50cc.
Bicycle parking meeting the above requirements must be shown on plans.
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j. One vehicle parking space shall be provided for on-site management and must be the City’s full-
size parking space standard. This requirement will be required prior to a building
permit being granted.
k. Parking shall be provided for guest parking at eight percent of occupancy. Guest parking shall be
marked with signage that is clearly visible during all seasons of the year . These spaces shall not be
included in the parking contract required to be entered into (see section #8 above). Guest parking
spaces shall be the City’s full-size parking space standard. This requirement will be
required prior to a building permit being granted.
l. All sidewalks located along property shall be eight-foot minimum, installed and maintained per
City standards. This requirement will be required prior to a building permit
being granted.
m. By utilizing this parking reduction provision, the pr operty owner, and future property owners agree
to participate in a joint sidewalk maintenance agreement with other property located in the PEZ
overlay that may be established in the future. Sidewalk maintenance shall include repairs as
needed, and snow removal and deicing, as needed. The P&Z Commission may want to
comment on this requirement.
n. Sidewalks shall be maintained for safe passage during all seasons of the year. In the case of snow
removal and deicing, this safe passage must be insured by 6:00 A.M. every morning and continue
until 10:30 P.M. This requirement should be part of the CUP agreement.
o. Property owners are encouraged to work with adjacent property owners to allow pedestrian access
easements over property if a more direct route for pedestrians to BYU-I campus can be achieved.
N/A
p. Lighting fixtures on the property shall not exceed 15-feet in height. This would include wall
mounted lights as well as parking lot lights and walkway lights. Any lighting that exists at the
time a property wishes to implement this PEO parking standard shall be brought in to compliance
with this standard and any other lighting standards per the City’s lighting ordinance. This
requirement will be required prior to a building permit being granted.
q. Every dwelling unit shall have a minimum of 150 square feet of gross floor area for every person
living in dwelling unit. This requirement will be required prior to a building
permit being granted.
r. No applications for expansion of the PEO boundaries shall be accepted for five (5) years from the
passage of this ordinance in the hopes that infill will be maximized within the boundaries. The
current boundaries coincide with a quarter mile (1/4) radius, a distance with the strong likelihood
of pedestrian activity. When the boundaries are revisited, if it is determined that this ordinance has
been effective but needs more time to maximize infill then the boundary should not be expanded.
N/A
s. Qualifying developments cannot reduce their existing parking space ratio except to proportionally
allow for additional on-site buildings, or for the restoration of required yard. N/A
t. Qualifying developments shall be subject to future proportional share of pedestrian and vehicle
enhancements implemented to facilitate movement to and from campus or businesses. This
ordinance shall take effect and be in force from and after its passage and publication as required by
law. This requirement should be part of the CUP agreement.
Public Works Review:
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Fire Department Review:
Discussion:
Council Member Wolfe moved to approve Conditional Use Permit at approximately 267 West
4th South to allow a lowered number of parking spaces down to a 62% ratio per applicant request
through the use of the Pedestrian Emphasis Overlay (PEO), Ordinance No. 1021, in the High
Density Residential One (HDR1) Zone including complying with three conditions recommended by
Planning and Zoning including complying with section 6.12B of the Development Code; Council
Member Benfield seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
Council Member Benfield
Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
B. Conditional Use Permit at 322 West Main to allow per the Rexburg Development Code
Section 3.7.025, a “Bed and Breakfast Inn” (a structure containing guest room(s) where lodging,
with or without meals, is provided on a daily rate basis, and a manager maintains a residential
presence on site or on an adjacent lot.) – Danny Hebdon (Planning and Zoning recommended
this proposal with a unanimous vote including complying with section 6.12B of the
Development Code:)
Danny Hebdon asked council if they had any questions.
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Discussion:
Community Development Report:
Public Works Report:
Fire Department Report:
Staff Report – Natalie Powell reported that this type of business is allowed in this zone with a
conditional use permit. With the manager being nearby there should be fewer complaints.
Council Member Busby asked about parking. Mr. Hebdon said they put additional parking in the
back. Council Member Busby asked if the issues brought up in Planning & Zoning were addressed.
Mr. Hebdon said yes, they are working with the neighbors. Council Member Wolfe said the
neighbors were not against it they just had concerns.
Discussion:
Council Member Busby moved to approve the Conditional Use Permit at 322 West Main to
allow per the Rexburg Development Code Section 3.7.025, a “Bed and Breakfast Inn” (a structure
containing guest room(s) where lodging, with or without meals, is provided on a daily rate basis, and
a manager maintains a residential presence on site or on an adjacent lot including complying with
section 6.12B of the Development Code); Council Member Smith seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
Council Member Benfield
Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
C. Resolution 2016 – 12 Comprehensive Plan Map Amendment at approximately 801 West 7th
South from Commercial to Moderate-High Density Residential – Bron Leatham and Bob
Conger
Bron Leatham reviewed the proposed change to the Comprehensive Plan Map at 801 West 7th
South. He believes this is a good location for Moderate-High Density development. They will be
addressing the concerns brought up by staff by doing a traffic study. Golden Beauty drive will
eventually connect to 7th South. The other concern was good connectivity to the university for
pedestrian access. They plan to put a beltway that will run between their road and along the railroad
tracks. It would run the whole length from 7th South down to University Blvd.
Discussion about traffic, infrastructure, etc.
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RESOLUTION FOR AMENDING
VISION 2020 REXBURG COMPREHENSIVE PLAN MAP
Resolution 2016 - 12
WHEREAS, on the 7th day of December, 2016, the City Council for the City of Rexburg
was duly convened upon notice properly given and a quorum was duly noted; and
WHEREAS, in a Rexburg Planning and Zoning Commission meeting on the 1st day of
December, 2016, the Planning and Zoning Commission held a public hearing, taking public
comment for and against the proposal to amend the Comprehensive Plan Map. The public hearing
ended with a unanimous vote to recommend the proposed Comprehensive Plan Map change to City
Council; and
WHEREAS, in a subsequent City Council meeting on the 7th of December, 2016, the City
Council reviewed the findings from the Planning and Zoning Commission’s Public Hearing held on
the 1st of December, 2016; and
WHEREAS, a comprehensive plan is a living document; an ongoing planning participation
effort by the citizens of the community is encouraged to ensure changing conditions meet the needs
of the community; and
WHEREAS, proposed changes to comprehensive plan map can change land use
designations; and
WHEREAS, the following approved Land Use designation changes to the Comprehensive
Plan Map from Commercial to Moderate-High Density Residential at approximately 801 West 7th
South in the City of Rexburg, Madison County, Idaho and more particularly described as follows:
Legal Description:
Commencing at a point on the Section line 361.50 feet North 89º46’28” East of the Northwest
corner of the Northeast Quarter of Section 36, Township 6 North, Range 39 East, Boise Meridian,
Madison County, Idaho, and running thence South 00º21’58” East 773.00 feet; thence South
89º46’28” West 361.50 feet to the Quarter section line; thence South 00º21’58”East 545.50 feet (547
feet record) along said line; thence North 89º49’19” East 522.08 feet (523.5 feet record) to the West
railroad right-of-way line; thence North 30º08’08”East 1153.06 feet along said right of way; thence
South 89º46’28”West 193.41 feet; thence North 00º22’00” West 292.00 feet; thence North
89º46’28” East 18.00 feet: thence North 00º22’00” West 32.00 feet to the Section line; thence South
89º46’28” West 570.42 to the point of beginning. Less county road right of way.
WHEREAS, the changes shown on the Comprehensive Plan Map dated December 07, 2016 have
been approved by the City Council;
NOW THEREFORE, by resolution duly adopted on the date first above written, be it
resolved by the Mayor and the City Council the following:
The City of Rexburg does hereby accept and adopt the said Comprehensive Plan Map Land Use
Designations in the City of Rexburg Vision 2020 Comprehensive Plan.
RESOLVED this 7th day of December, 2016; by the City Council, City of Rexburg, Idaho.
________________________________
SIGNED BY: Jerry Merrill, Mayor
________________________________
ATTEST: Blair D. Kay, City Clerk
ATTACHMENT: AMENDED COMPREHENSIVE PLAN MAP 12-07-2016
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Community Development Department:
Public Works Staff Review Comments:
File #16 00737 – Bron Leatham and Bob Conger
Requesting to change the Comprehenive Plan Map land use designation from Commercial to
Moderate-High Density Residential
Rexburg, ID 83440
Property Location: Approximately 801 West 7th South
Due to a significant change in population in this overall area, a thorough evaluation of the effect on
traffic patterns on 7th South and University needs to be evaluated. The density changes could result
in an inability to move traffic generated in this overall area so that major transportation facility
modifications may be required. Where this acreage and the properties west and south will also
eventually be developed, it is the opinion of Public Works that Urban Renewal should be
approached to ascertain if funding of a transportation study could be obtained.
A transportation network that serves the entire area between 7th South and University and the
railroad and US-20 should be analyzed for the best access within the developing land and how the
area will interconnect with existing arterials.
The overall connectivity for pedestrians should also be analyzed. This review should look at
connections to existing pathways, sidewalks or trails. The lighting for safe corridors for vehicles and
pedestrians should also be evaluated.
Water and wastewater facilities are generally adequate for the development of this overall area, but
there will need to be extensions of utility lines into the properties to facilitate any development.
There has been some discussion with Rocky Mountain Power about their lack of reserve capacity in
this area to supply high density growth.
In an area this large some space should be incorporated for parks, commercial, and related support
facilities.
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It is the opinion of Public Works that the area bounded by 7th South, the railroad, University and
US-20 should be evaluated as a whole for modifications to the city Comprehensive Plan.
Discussion:
Council Member Smith moved to approve Resolution 2016 – 12 for a Comprehensive Plan Map
Amendment at approximately 801 West 7th South from Commercial to Moderate-High Density
Residential; Council Member Busby seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
Council Member Benfield
Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
D. Resolution 2016 – 15 to update the City of Rexburg Engineering Standards adopted by
Resolution 2008 – 17; including minimum Standard Drawings & Specifications and any
additions, amendments or addenda thereto established by the City Engineer.
(Discussed under Staff Reports)
E. Resolution 2016 – 16 Approve the change in meeting times for City Council and Planning
and Zoning from (7:00 P.M.) to (6:30 P.M.) The effective date for City Council is immediate
and Planning and Zoning would be January, 2017.
RESOLUTION NO. 2016-16
BY THE COUNCIL:
A RESOLUTION BY THE REXBURG CITY COUNCIL
DESIGNATING THE TIMES FOR REGULARLY SCHEDULED
CITY COUNCIL MEETINGS AND PLANNING AND ZONING
MEETINGS; AND PROVIDING AN EFFECTIVE DATE FOR THE
NEW MEETING TIMES.
WHEREAS, the Rexburg City Council (“City Council”) recently changed their meeting
times from 7:00 P.M. to 6:30 P.M. on a trial basis on the first and third Wednesdays of each
month; and
WHEREAS, the Rexburg Planning and Zoning Commission has expressed a desire to
change their meeting times from 7:00 P.M. to 6:30 P.M. for their regularly scheduled meeting
times on the first and third Thursday of each month; and
WHEREAS, the earlier starting time for each entity will allow better meeting access to the
public for city business items;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF REXBURG, IDAHO THE FOLLOWING:
1. The regularly scheduled Rexburg City Council meetings will begin at 6:30 P.M. on the
first and third Wednesdays of each month; and
2. The regularly scheduled Rexburg Planning and Zoning meetings will begin at 6:30 P.M.
on the first and third Thursdays on each month.
ADOPTED by the Council of the City of Rexburg, Idaho, this 7th day of December, 2016.
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APPROVED:
__________________________
Jerry Merrill, Mayor
ATTEST:
____________________________
Blair D. Kay, City Clerk
F. Council Member Mann moved to approve Resolution 2016 – 16 changing the meeting
times for City Council and Planning and Zoning from (7:00 P.M.) to (6:30 P.M.) The
effective date for City Council is immediate and Planning and Zoning would be in January,
2017; Council Member Flora seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
Council Member Benfield
Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
Calendared Bills and Tabled Items:
A. “LAND USE ACTION” – Bills Recommended/Approved in a Land Use Public Hearing
Procedure (Recommend Suspension of the Rules): – NONE
BILL Introduction: – NONE
B. First Reading: Those items which are being introduced for first reading: – NONE
C. Second Reading: Those items which have been first read: - NONE
D. Third Reading: Those items which have been second read: NONE
Mayor’s Business: Next council meeting on the 21st will be at 7 a.m. Also, the hours for City
Hall will change to 7:30 a.m. to 5:30 p.m. Monday thru Thursday and 7:30 a.m. to 12:30 p.m. Friday
starting January 3rd, 2017. Council Member Busby would like to hear comments from the public and
not actually set it in stone until we see how it works. Council Member Smith commented that the
hours also need to work for the employees. It troubles her that working mothers can’t be there
when their kids leave for school or get home from school. She would like to be sensitive to that and
make sure the hours work for them.
Consent Calendar: The consent calendar includes items which require formal City Council
action, however they are typically routine or not of great controversy. Individual Council members
may ask that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
A. Minutes from November 16th, 2016 meeting;
B. Approve the City of Rexburg Bills
Council Member Busby moved to approve the Consent Calendar containing the minutes and city
bills; Council Member Benfield seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Flora
Council Member Benfield
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Council Member Mann
Council Member Wolfe
Council Member Busby
The motion carried
Adjourned at 8:05 P.M.
APPROVED:
____________________________
Jerry Merrill, Mayor
Attest:
_______________________________
Mary Flanary, Deputy City Clerk