HomeMy WebLinkAboutCouncil Minutes - January 08, 2014.pdf
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January 08, 2014
Mayor Richard Woodland
Council Members:
Christopher Mann Jordan Busby
Donna Benfield Jerry Merrill
Bruce Sutherland Sally Smith
City Staff:
Stephen Zollinger – City Attorney
Richard Horner – Finance Officer
John Millar – Public Works Director
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director
Blair Kay – City Clerk
5:00 P.M. City Hall Work Meeting (light meal provided for City Council)
A. Discuss City Council Goals for 2014 – City Council members
Brad Wolfe said the prayer.
Mayor Woodland led the pledge.
Goals:
Mayor Woodland listed his goals for the upcoming years:
1. Monthly News Letter assignments to City Council Members.
2. Completed biking path – Hidden Valley.
3. Sidewalk easement by new apartments.
4. Reconstruct Steiner Elevator Curve on 1st North and 2nd West.
5. Seek funding for River Beltway on 5th West.
6. Create a Community Garden.
7. Continue the Safety Program.
The City Council listed their goals:
Council Member Jordan Busby:
1. Improve traffic flow on 12th West and 7th South by Madison High School.
2. Encourage more community involvement (Rexburg 101).
3. Monthly News Letter or newspaper article by Council Members.
4. State of the City Address - invite citizens to be more involved.
5. Create an additional City Park.
Council Member Jerry Merrill:
1. Establish a theme for the City of Rexburg to encourage tourism.
2. Change slogan to America’s Family “Recreation” Community.
3. Bring in more tourist traffic revenue.
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Meeting
January 08, 2014
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Council Member Donna Benfield:
1. Increase economic development – seek out businesses.
2. Increase reporting on new job development.
3. Create Envision Madison Master Plan for growth showing city park locations, etc.
4. Create Downtown Revitalization Master Plan to get ahead of the curve to avoid reactive
management.
5. Improved infrastructure downtown including trees and lighting.
Council Member Elect Brad Wolfe:
1. Encourage more theatre with plays and shows at the Romance Theatre.
2. Encourage downtown revitalization projects.
Council Member Christopher Mann:
1. Budget decisions involving City Council to have the budget goals run the budget.
2. Create a City Parks Master Plan.
3. Add “All Access” playground equipment for the handicapped population.
4. Implement Envision Madison for Economic Growth.
5. Create a Dog Park.
Council Member Sally Smith:
1. Use collected Impact Fees to improve infrastructure.
2. Select building to as candidates for building revitalization.
3. Finish the Romance Theater.
4. More information given to the City Council on the Revolving Loan Fund.
5. Tournament growth.
6. New Airport.
7. Stay within Budget – be conservation.
The Five Year goal for Street Improvements was provided to the City Council.
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6:15 P.M. City Hall Work Meeting
A. City-County GIS / Surveying discussion – Craig Rindlisbacher
http://www.esri.com/what-is-gis/ “A geographic information system (GIS) integrates
hardware, software, and data for capturing, managing, analyzing, and displaying all forms
of geographically referenced information.
GIS allows us to view, understand, question, interpret, and visualize data in many ways
that reveal relationships, patterns, and trends in the form of maps, globes, reports, and
charts.
A GIS helps you answer questions and solve problems by looking at your data in a way
that is quickly understood and easily shared.
GIS technology can be integrated into any enterprise information system framework.”
“Top Five Benefits of GIS
GIS benefits organizations of all sizes and in almost every industry. There is a growing
awareness of the economic and strategic value of GIS. The benefits of GIS generally fall
into five basic categories:
1. Cost Savings and Increased Efficiency
GIS is widely used to optimize maintenance schedules and daily fleet movements.
Typical implementations can result in a savings of 10 to 30 percent in operational
expenses through reduction in fuel use and staff time, improved customer service,
and more efficient scheduling.
2. Better Decision Making
GIS is the go-to technology for making better decisions about location. Common
examples include real estate site selection, route/corridor selection, evacuation
planning, conservation, natural resource extraction, etc. Making correct decisions
about location is critical to the success of an organization.
3. Improved Communication
GIS-based maps and visualizations greatly assist in understanding situations and in
storytelling. They are a type of language that improves communication between
different teams, departments, disciplines, professional fields, organizations, and the
public.
4. Better Recordkeeping
Many organizations have a primary responsibility of maintaining authoritative
records about the status and change of geography. GIS provides a strong framework
for managing these types of records with full transaction support and reporting tools.
5. Managing Geographically
GIS is becoming essential to understanding what is happening—and what will
happen—in geographic space. Once we understand, we can prescribe action. This
new approach to management—managing geographically—is transforming the way
that organizations operate.
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Geographic Information System (GIS) Coordinator Craig Rindlisbacher reviewed the cost
comparison of hiring a licensed Professional Land Surveyor (PLS) in the GIS Department.
Madison County Commissioner Todd Smith and City Deputy Finance Officer Nielson
joined the meeting to discuss the proposed surveyor position which would have the costs split
between the city and the county.
GIS Coordinator Rindlisbacher reviewed the monument map indicating the monuments that have
been located. A surveyor would need to be hired to clean up the gaps in the monument locations.
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GIS Coordinator Rindlisbacher indicated some monuments are off up to 240 feet on the mapping
system.
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GIS Coordinator Rindlisbacher provided the flow chart that is used in the final plat review
process.
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GIS Coordinator Rindlisbacher reviewed three possible job descriptions indicating duties of the
Madison County Surveyor.
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GIS Coordinator Rindlisbacher showed the Bonneville County surveyor’s Job Classification.
BONNEVILLE COUNTY
JOB CLASSIFICATION
Job Title:
Surveyor
Job Code: 6040.2
Dept./Div.: Road & Bridge – Engineering
Pay Class: Uncl.
Status: Salaried/Exempt
Work Comp: 5506-00
EEO Code: B
GENERAL PURPOSE
Performs a variety of professional and complex technical duties related to the auditing of survey
information for acceptance by the county and entry and maintenance of survey information used in the
Geographic Information System.
SUPERVISION RECEIVED
Works under the general guidance and direction of the Assistant Public Works Director.
SUPERVISION EXERCISED
None
ESSENTIAL FUNCTIONS
Receives and enters survey information for new subdivision plats and other property boundary changes to
the computer geographic information system and checks for mathematical correctness and closure to
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insure adherence to county and state standards; reviews and approves legal descriptions and signs plats
as required by law. Reviews improvement drawings and inspects subdivisions under construction.
Develops new legal descriptions as required.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
1. Educations and Experience:
A. High school
and
B. One year of responsible work experience
or
C. Equivalent combination of Education and experience.
2. Required Knowledge, Skills and Abilities:
Thorough knowledge of proper us and maintenance of standard survey instruments and equipment;
survey terminology, procedures and methods; legal requirements, codes and regulations relating to
surveying; coordinate geometry and legal property descriptions.
Considerable knowledge of computer aided drafting and mapping systems and methods and
computerized geographic information systems.
Working knowledge of county engineering operations.
Ability to plan and organize survey operations; ability to read and interpret legal codes and
regulations and apply them accurately and effectively; ability to read and interpret legal descriptions,
plat maps, construction blueprints and survey information and make technical evaluations concerning
the accuracy, completeness and compliance with engineering and legal standards; ability to
communicate effectively verbally and in writing and develop effective working relationships with
professionals, contractors, elected and appointed officials, co-workers and the public.
3. Special Qualifications:
Must possess and maintain a valid Idaho Driver’s License.
Must be licensed by the State of Idaho as a Professional Land Surveyor.
4. Work Environment:
Tasks involve a variety of physical activities, occasionally involving muscular strain, such as walking,
standing, stooping, sitting, reaching, talking, hearing and seeing. Mental application utilizes memory
for details, emotional stability, discriminating thinking and problem solving. Most work is performed
in a controlled environment but occasional travel may be required to perform on-site inspection of
construction work sites.
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Discussion on the cost split between the city and county.
Madison County Commissioner Todd Smith said a surveyor would free up Craig from having to
review plats.
Council Member Busby was in favor of the surveyor position to clean up the database.
Deputy Finance Officer Nielson summarized the discussion indicating the city will direct bill the
county 50% of the total costs.
Craig Rindlisbacher said he would have an agreement – Memo of Understanding (MOU) drawn up
for approval to begin the process. The city currently costs for surveying is about $20,000 each year.
===========================================================
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7:00 P.M. City Hall – Pledge to the Flag
Two Boy Scout Troops led the pledge.
Joseph West said the prayer.
Roll Call of Council Members:
Attending: Council President Mann, Council Member Benfield, Council Member Smith, Council
Member Busby, Council Member Merrill, and Mayor Woodland.
Council Member Sutherland asked to be excused.
Presentations:
A. Recognize Citizens serving Rexburg – Staff
1. Joseph West – Trails of Madison County Committee
2. Roger Harris – Arts Council (Tabernacle)
3. Pat Huish – Arts Council (Romance Theatre)
4. Winston Dyer – Planning and Zoning Commission
5. Bruce Sutherland – Mayor and City Council
6. Reed Nielsen – Traffic and Safety Committee
Mayor Woodland presented plaques and Certificates of Appreciation to Rexburg Citizens.
He presented a plaque to Joseph West for his service on the Trails of Madison County Committee;
Joseph has worked tirelessly for Trails of Madison County; He also serves on the Urban Renewal
Board.
Mayor Woodland presented a plaque to Roger Harris indicating he is a person of dedication. He
thanked Roger for his service on the Arts Council (Tabernacle, and Romance Theatre).
Mayor Woodland said Pat Huish is a good man; Mayor Woodland presented a plaque to Pat
thanking him for all of his good work on the Romance theatre and his dedicated service on the Arts
Council (Romance Theatre).
Mayor Woodland presented Winston Dyer with a plaque for his dedicated service on the Planning
and Zoning Commission; Mayor Woodland commended Mr. Dyer for his commitment to the
Planning and Zoning Commission; Mayor Woodland said Mr. Dyer conducts the Planning meetings
in an orderly manner better than anyone else. He thanked Winston for his dedicated service on the
Planning and Zoning Commission.
Bruce Sutherland was excused. He was to receive an award for his service to the City of Rexburg
as a past Mayor and for his service on the City Council. Mayor Woodland will present his plaque at a
later date.
Mayor Woodland said Reed Nielsen asked to be excused due to a prior commitment; however, he
will present Reed’s plaque to him in the upcoming Traffic and Safety Meeting.
Calendared Bills and Tabled Items:
A. BILL Introduction: – NONE
B. First Reading: Those items which are being introduced for first reading: – NONE
C. Second Reading: Those items which have been first read: – NONE
D. Third Reading: Those items which have been second read:
1. BILL 1110 LID43 Final Assessment Role
Discussion:
Council Member Mann moved to approve and 3rd reading of BILL 1110 for LID43 (Final
Assessment Role); Council Member Merrill seconded the motion; Mayor Woodland asked for a
vote:
Those voting aye Those voting nay
Council President Mann None
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Council Member Benfield
Council Member Smith
Council Member Merrill
Council Member Busby
The motion carried
2. BILL 1108 International Building Code 2012
Discussion: Community Development Director Christensen explained the state requires the cities to
follow the adopted state code which they recently adopted. The Residential Code will remain as the 2009
Residential Code.
Council Member Busby moved to approve and 3rd reading of BILL 1108 adopting the
International Building Code 2012 as presented; Council Member Benfield seconded the motion;
Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Merrill
Council Member Busby
The motion carried
Consent Calendar: The consent calendar includes items which require formal City Council
Action; however they are typically routine or not of great controversy. Individual Council members
may ask that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
E. Minutes from December 18, 2013 meeting
F. Approve the City of Rexburg Bills
Council Member Merrill moved to approve the Consent Calendar and pay the bills; Council
Member Busby seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Merrill
Council Member Busby
The motion carried
Public Comment on non-controversial issues: not scheduled on the agenda (limit 3 minutes)
Terry Madsen of Rexburg asked why trash pickup is not open to other competitive services. His
garbage cans have received damage from being put down too hard.
Council Member Busby asked about the damage. Public Works Director Millar indicated it was
from setting the container down that damages the legs. Mr. Madsen said he could get other service
at a savings of about 20%. City Attorney Zollinger said municipalities by state statute are allowed to
do their own trash pickup service. He gave an example of historical uses that moved to city services
due to costs from outside vendors.
Council Member Busby asked why new containers don’t have lids due to breakage.
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Public Works director John Millar said the wind damaged trash cans are being repaired by the
city.
Mayor’s Report:
A. Resolution 2014-01 Drug Free Idaho
Mayor Woodland asked Council Member Merrill to read the Declaration for a Drug-free Idaho
(Resolution 2014-01).
Resolution 2014 – 01
Declaration for a Drug-free Idaho
WHEREAS, Idaho is our home – the place where we live and work and raise our families; and
WHEREAS, Idaho is not immune to the blight of drug abuse that affects our entire nation, harming families,
individuals, and businesses; and
WHEREAS, The Association of Idaho Cities, representing 200 cities in Idaho, has launched a statewide
campaign to end complacency, ignorance, and apathy about the impacts of drug abuse; and
WHEREAS, Prevention education works to decrease destructive behavior and can reverse the trend of increased
drug use resulting from nationwide drug legalization efforts; and
WHEREAS, We understand that winning the fight against drugs is only possible as each sector of our society
steps up to do its part, and for us, as adults, to be role models; and
WHEREAS, The societal costs of drug abuse are felt in a variety of ways including destruction of families,
impacts to public education, productivity in the workplace, decrease in public safety including escalation in the
number of impaired drivers on Idaho roads, and effect other areas of our lives; and
WHEREAS, We affirm that the battle against substance abuse and addiction is about our children. We must
help them walk drug-free through a drug-filled world.
NOW THEREFORE, BE IT RESOLVED, I Richard S. Woodland, Mayor and the City Council of
Rexburg, Idaho, declare we will do everything in our power to make Idaho drug free with responsible local, state,
and national policies; and we will engage with community partners, coalitions, and organizations to bring strong
and effective prevention strategies and activities to cities in Idaho.
Discussion:
Council Member Smith moved to approve Resolution 2014-01 supporting a Drug Free Idaho;
Council Member Merrill seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Mann None
Council Member Benfield
Council Member Smith
Council Member Merrill
Council Member Busby
The motion carried
Committee Liaison Assignments for 2014:
A. Council Member Christopher Mann: Golf Board · Emergency Services Board · MYAB
Council Member Mann reported that neither the Golf Board, nor the Emergency Services Board
met since last time. The very successful Shop with a Cop activity was funded from last year’s
donations. The Mayors Youth Advisory Board met January 8, 2014, to report on Shop with a Cop.
They served 91 children, and were able to raise money for next year. Prior year donations are used
for the current Christmas Season. He thanked the Mayors Youth Advisory Board and Rexburg
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employees, citizens, and businesses for their efforts to help support Shop with a Cop. The Mayors
Youth Advisory Board had a mock City Council meeting. They voted on a motion; however, it was a
tie vote requiring their Mayor to break the tie.
B. Council Member Jordan Busby: GIS Oversight · Airport Board.
Council Member Busby did not have a report.
C. Council Member Donna Benfield: Trails of Madison County · IBC · Teton Flood Museum Committee
Council Member Benfield reported Trails of Madison County met to work on a grant for
additional trails. They are also working to meet with the owners of Fat Cats to see if they can get a
bike course put in behind their building. The Flood Museum traffic is down, and they are working
on ideas to get attendance back up. The Police Department finished last year with over 8,000
response calls, which is an all-time high.
D. Council Member Sally Smith: Legacy Flight Museum · Rexburg Arts Council (Romance Theatre &
Tabernacle Civic Center, Orchestra) · M.E.P.I.
Council Member Smith reported the Legacy Flight Museum is planning on an airshow this spring.
They are working on a grant to refurbish a plane to fly in the upcoming air show. M.E.P.I met and
discussed the broadband study that has now been completed. There will be more meetings to decide
how to go ahead with broad band service. They also discussed Envision Madison and there will be a
stakeholder’s meeting January 29, 2014. Rexburg Arts Council did not meet, but will convene this
month.
E. Council Member Jerry Merrill: Beautification Committee · Parks & Recreation · Traffic & Safety ·
Urban Renewal Agency
Council Member Merrill asked John Millar how the surveying is contracted. Public Works
Director Millar said it is rotated around between vendors. Parks & Recreation is planning Winter
Fest, which is coming up on January 25th, 2014. The Boys’ basketball draft is planned for January 8th,
2014. Winter Sports are going on as usual. They are starting to plan for the Marathon and other
summer activities. The Traffic and Safety Committee is concerned with having the sidewalks cleaned
to keep pedestrians safely off the streets.
F. Council Member Brad Wolfe: Planning & Zoning · School Board · Police
Council Member Sutherland was excused.
7:30 P.M. Ceremony to seat the newly elected city officials: (Certificates of Election)
Oath of Office:
A. Swear in Christopher Mann, Donna Benfield, & Brad Wolfe as City Council Members
City Clerk Blair Kay read the Oath of Office to Christopher Mann, Donna Benfield, & Brad
Wolfe; whereupon they all answered “I Do” to the Oath of Office.
Official Oath
STATE OF IDAHO,
} SS
County of Madison
Do you, individually solemnly swear (or affirm) that you will support the Constitution of the
United States, and the Constitution of the State of Idaho; and
that you will to the best of your ability, faithfully discharge the duties of Councilmember
of the City of Rexburg, Madison County, Idaho, during your continuance therein, so help
you, God.
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______________________________
(Signature of Elected or Appointed Official)
Subscribed and sworn to before me this 08th day of January , 2014.
______________________
Blair D. Kay, City Clerk
At the end of the oath, the elected official responds, “I Do” or “I Will”
Each newly elected City Council Member was presented a Certificate of Election.
Break
Introductions:
New City Council Members Christopher Mann, Donna Benfield, & Brad Wolfe took some time to
get congratulations from their friends and family members that were in attendance.
Roll Call of Council Members:
Attending: Council Member Mann, Council Member Benfield, Council Member Smith, Council
Member Busby, Council Member Merrill, Council Member Brad Wolfe, and Mayor Woodland.
A. Elect City Council President: The first order of City Council business was to elect a new City
Council President.
TITLE 50
MUNICIPAL CORPORATIONS
CHAPTER 7
COUNCIL
50-702. Qualification of councilmen -- Terms -- Installation. Any person shall be eligible to hold the office of
councilman of his city who is a qualified elector at the time his declaration of candidacy or declaration of intent is
submitted to the city clerk, and remains a qualified elector under the constitution and laws of the state of Idaho.
Each councilman elected at a general city election, except as otherwise specifically provided, shall hold office for a
term of four (4) years, and until his successor is elected and qualified. Councilmen elected at each general city
election shall be installed at the first meeting in January following election. The manner of conducting that meeting
shall be as herein set forth and not otherwise: the incumbents shall meet and conduct such business as may be
necessary to conclude the fiscal matters of the preceding year; the newly elected shall then subscribe to the oath of
office, be presented certificates of election, assume the duties of their position, and conduct such business as may be
necessary, one (1) item of which shall be the election of a member as president of the
council.
Council Member Mann gave thanks for service as Council President; however, he believes in
team development.
Council Member Mann nominated Council Member Sally Smith to serve as City Council
President; Council Member Benfield seconded the motion; Discussion: Sally would like to serve as
Council President. Her mother was on the City Council in 1968. Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Mann None
Council Member Benfield
Council Member Smith
Council Member Merrill
Council Member Busby
Council Member Wolfe
The motion carried
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Mayor Woodland thanked Council Member Mann for his service as City Council President for the
past six years.
Ratification of Appointed Positions:
1. City Departments:
2. Confirm appointment of Bruce Sutherland to the Planning and Zoning Commission.
Mayor Woodland asked the City Council to ratify the appointed positions as presented:
Council Member Busby moved to ratify the appointed positions as presented; Council Member
Benfield seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Merrill
Council Member Busby
Council Member Wolfe
The motion carried
Presentations: – NONE
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Public Hearings:
A. 7:45 pm – Ordinance 1111 to rezone approximately 1450 North 2nd East from Transitional
Agriculture 1 (TAG1) and Light Industrial (LI) to Regional Business Center (RBC) – Wal-Mart
Real Estate Business Trust
Staff Report:
Jim Cook from Lakewood, Washington was spokesperson for the Wal-Mart Team: He thanked the
City Council for allowing him the time to present.
Wal-Mart team introductions:
Mike Neer, Principal at Pacland
Jim Cook, Sr. PM at Pacland
JoAnn Butler, Attorney at Spink Butler
Mike Swenson, Principal at Transpro Group
Deborah Herron, Director Public Affairs at Wal-Mart
Mr. Cook reviewed the Existing Zone:
Mr. Cook reviewed the Proposed Zoning:
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Mr. Cook reviewed the Comprehensive Plan Compliant:
Rezone to Regional Business Center is in accord with the policies of the City of Rexburg
Comprehensive Plan.
The use of property, once rezoned RBC, will positively address the capacity of the utilities
including:
1. Public Streets
2. Water and Sewer facilities
3. Storm Drainage facilities
4. Solid Waste collection
The capacity of existing public services will not be adversely impacted.
No nuisance or health and safety hazards will affect adjoining properties.
There have been no recent changes in land use on adjoining properties or the surrounding
neighborhood.
Mr. Cook reviewed the Rezone Criteria:
Capacity of existing public streets.
Capacity of water and sewer facilities.
Capacity of storm drainage facilities.
Solid waste collection and disposal.
Other utilities.
Mr. Cook reviewed the Capacity of Public Streets:
Project will build road improvements to N. 2nd East.
Project will build road improvements to E. Moody Road.
Project will provide new stop control to N. 2nd East & Hwy-20.
Mr. Cook reviewed the Capacity of Water and Sewer Facilities:
City of Rexburg water mains will be extended.
City of Rexburg sewer mains will be extended.
Mr. Cook reviewed the Capacity of Storm Drainage Facilities:
Project will build new storm drainage facilities to handle and disperse storm water from site.
Storm water management will consist of:
1. Infiltration ponds with a sand layer for water quality treatment.
Mr. Cook reviewed the Solid Waste Collection and Disposal:
Refuse and recycling will be located in specific areas on-site and disposed of at the local
waste and recycling center.
Mr. Cook reviewed the Other Utilities:
Power, telephone and cable will be extended to the site from existing lines within the right-
of-way as needed.
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Mr. Cook reviewed the Project Data:
Building Size: 186,933 Sq. Ft.
726 parking stalls; 22 of which are handicap accessible.
3 outlots, each roughly 1.25 acres.
Project to have one access onto N. 2nd East and 3 points of access on E. Moody Rd.
Council Member Busby asked about the road improvements. Mr. Cook said they will provide
required improvements as directed by city code. Public Works Director Millar explained the process
of widening the 2nd East Street and Moody Road to allow for turn lanes, etc. The traffic study will be
reviewed to make changes to the accesses from Hwy 20 as needed.
Council Member Busby asked if the utility lines will be underground or overhead. Mr. Cook said it
has not been decided yet.
JoAnn Butler, Attorney at Spink Butler representing the applicant from Boise, Idaho, indicated the
Planning and Zoning Commission hearing was done very well. She reviewed the history of the area
being annexed and zoned as it is today. The proposed zoning is in line with the Comprehensive
Plan. The Comprehensive Plan talks of developments to retain leakage from the community. Ms.
Butler said the Wal-Mart plan will help achieve this goal. They are working with city staff on the
development agreement in compliance with the Rexburg’s Development Code. She thanked the
City’s staff on how well they have worked with the Wal-Mart Team. They would like to request to
change the zone to Regional Business Center.
Deborah Herron, Director Public Affairs at Wal-Mart from Renton, Washington thanked the city’s
Planning and Zoning Commission and asked for approval of the zone change request.
The new store would be a general store and have groceries as well. The old store would be put on
the market. The time line for the completion of a new store is 12-15 months after bids are let; so,
2015 or 2016 would be the completion date for the store.
Mayor Woodland opened the public hearing.
Public Testimony in favor of the proposal (5 minute limit):
Ken Sakota from Rexburg said he and his brother Doug support the Super Wal-Mart store. He
stated the following reasons: The rezoning is consistent with the Comprehensive Plan for Rexburg,
there is a need for more space in the current store, south Rexburg has an RBC Zone, so north
Rexburg should as well for balance. BYU-I is supposedly a walking campus. He did not think
students would walk to Wal-Mart; so, downtown businesses should get more business. When
speaking to the assistant manager at the Wal-Mart in Ammon; their manager said that the new Super
Wal-Mart in Rexburg would hurt the sales in Ammon, because those traveling from Jackson will
most likely shop at the one in Rexburg instead of Ammon. With the new location, the new Super
Wal-Mart will get more business from other cities because of its easy access from the highway.
Glenn Crawford from Rexburg provided a hand-out to the City Council detailing the contributions
provided to the Rexburg community by Wal-Mart. He is the current Assistant Manager of Wal-Mart
in Rexburg. He opened the current store in 1992; at that time the population of Ricks College was
7,943 and the population of Rexburg was approximately 14,000. Now, in 2014 BYU-I has a
population of around 16,000 students, and the approximate population of Rexburg is 30,000. Wal-
Mart has made several changes to try to accommodate the customers and they have gone through a
complete remodel. The population of Rexburg has doubled; Wal-Mart would like to double the size
of their store. The current store is approx. 93,000 sq. ft., they would like to expand 185,000 sq. ft.
The current store has problems with jammed isles. They are too busy and crowded to operate in the
manner they would prefer, and they don’t carry all of the items that are needed; specifically
groceries. He referred to their volunteerism programs. All of their associates are encouraged to be
involved in the community and provide service for worthy causes. Their Associates perform service
in the context “Volunteerism Always Pays”. If they contribute 20 hours to an organization, Wal-
Mart will donate $250 to that organization. He highlighted 2013 for an award the store received (The
Goodness Spark Award) to benefit people in Madison County. He stated that Super Wal-Mart gets a
higher community grant allotment. Also with more Associates, there will be more opportunity for
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Volunteerism Always Pays (VAPS). He encouraged the zone change to the RBC Zone. 150 to 200
additional employees will be hired for the Super Wal-Mart store.
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Lewis Clements from Rexburg (near the proposed site for rezoning) was in favor of the zone
change. He reminded the Mayor and City Council that in 2005 the city asked them to be annexed
into the city, and they were assured that businesses would be encouraged to come to the north end
of town.
Claude Tuckett from Rexburg went to work for Wal-Mart. He has been in business in Rexburg for
the last 63 years, and for the last 18 years he has been with Wal-Mart. He loves Wal-Mart and he is
ready for them to expand. He is in favor of the new Wal-Mart. His last request was that he would
like to be there to snip the ribbon at the grand opening of the new Wal-Mart.
Public Testimony neutral to the proposal (5 minute limit):
Bruce Ard from Rexburg manages Valley Wide near the site for the new Wal-Mart and he is
concerned with his truck traffic on the same street as Wal-Mart; especially during the spring and
summertime.
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Written correspondence: Council Member Mann read a letter in opposition from Georgia Hansen
to the store moving out to the north on 2nd East due to traffic concerns on 2nd East.
January 2, 2014
To Whom It May Concern:
I have followed with mild interest the speculation and developing story about a Super Walmart coming to
Rexburg. I have talked to a few people about the idea and while they seem happy about the possibilities, no one so
far has been terribly excited. However, I suspect it will happen regardless of most townsfolk’s' opinions and/or
emotions.
Before it happens I wish to share an observation and bring up a question I have not heard or seen addressed. In
my opinion 2nd East and Moody Hwy will not support the traffic a Super
Walmart will bring.
I drive one of the many Shuttle Vans you see around the Valley. I travel on 2nd East between five and 20 times
most days. I drive on Moody Hwy. up to five times most days. Some other Shuttle Van drivers traverse these two
roads much more frequently than I do. Sometimes I wait a long time to turn onto either road, especially during
"Rexburg's rush hour." It is easy to imagine the roads becoming dangerous due to driver's impatience.
Developing the farmland will necessitate the building of better roadways for both roads. I strongly believe this point
must be addressed at the beginning of the discussion and incorporated into the project from the beginning.
Actually, if you take a look at 2nd now and speculate about the next two to three years, the anticipated time for
Super Walmart to be open, and the change it would require to the road, the canal, and the existing homes, it
make sense for several reasons including financially to place the Super Walmart at site of the existing current
Walmart. There, the business area is already established.
Georgia Hansen
336s W 5200 S
Rexburg, ID
208.313.7287
Justin Hodges from Rexburg asked for consideration of a traffic signal on 7th North and 2nd East in
the future.
Public Testimony opposed to the proposal (5 minute limit): - NONE
Rebuttal by applicant: NONE
Mayor Woodland closed the public hearing for deliberations.
Deliberations:
Council Member Mann said it is a rezone issue for an area which was targeted for commercial
growth. The city will watch the development very closely to make sure it enhances the City of
Rexburg.
Council Member Benfield said the City Council has been encouraging this area to develop into
commercial growth to help keep business in Rexburg. She referred to the store they owned 20 years
ago; however, they went out of business. She said the current Wal-Mart store brought more business
to their store. Big box stores will bring more business to Rexburg.
Council Member Busby reviewed the impact the new store will have on the streets and traffic. He
asked if another traffic study will need to be done?
Council President Smith referred to topics discussed in Planning and Zoning that need to be
addressed by the Development Agreement.
Council Member Busby asked about the taxing district. Staff indicated the property being re-
zoned is in the Sugar City School District.
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Council Member Merrill said the north end of Rexburg needs to be developed to keep a balance.
Council President Smith moved to approve the zone change as proposed in Ordinance 1111 to
rezone approximately 1450 North 2nd East from Transitional Agriculture 1 (TAG1) and Light
Industrial (LI) to Regional Business Center (RBC) for Wal-Mart Real Estate Business Trust; Council
Member Merrill seconded the motion; Mayor Woodland asked for a roll call vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Merrill
Council Member Busby
Council Member Wolfe
The motion carried
Council Member Busby moved to suspend the rules for Ordinance 1111 to rezone approximately
1450 North 2nd East from Transitional Agriculture 1 (TAG1) and Light Industrial (LI) to Regional
Business Center (RBC) for Wal-Mart Real Estate Business Trust, and consider it third read; Council
Member Benfield seconded the motion; Mayor Woodland asked for a roll call vote:
Those voting aye Those voting nay
Council President Smith Council Member Mann
Council Member Benfield
Council Member Merrill
Council Member Busby
Council Member Wolfe
The motion carried
Council Member Merrill moved to approve and third read Ordinance 1111 to rezone
approximately 1450 North 2nd East from Transitional Agriculture 1 (TAG1) and Light Industrial
(LI) to Regional Business Center (RBC) for Wal-Mart Real Estate Business Trust; Council President
Smith seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Merrill
Council Member Busby
Council Member Wolfe
The motion carried
Items for Consideration: – NONE
Staff Reports:
A. Public Works: – John Millar
1. Approval of the Intercity Wastewater Agreement
WASTEWATER AGREEMENT
between
The City of Rexburg, Idaho
The City of Teton, Idaho, and
Sugar City, Idaho
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This Agreement is entered into this _____ day of January, 2014, between the City of Rexburg,
Sugar City, and Teton (hereinafter jointly referred to as the “Parties”). This agreement is to
supersede all existing written or understood agreements regarding wastewater services between
the three parties, including an existing agreement between the City of Teton, the City of Sugar
City and the City of Rexburg (dated February 26, 1999) that covers the joint use by all parties of
the transmission lines between Sugar City, the City of Teton and Rexburg.
1.0 RECITALS
A. The City of Rexburg owns and operates a wastewater treatment system with capacity t o
treat wastewater flows for Rexburg, Sugar City and the City of Teton, (all of which
currently use the facility).
B. Residences and Industries located in Sugar City and Teton currently contribute
wastewater to the wastewater system which includes industrial wastewater flows. Any
facility that contributes industrial wastewater flows are hereinafter referred to as
industrial users.
C. Industrial User: Any user that discharges anything other than domestic wastewater.
D. The City of Rexburg has implemented and enforces a pretreatment program to control
discharges from all industrial users of its wastewater treatment system pursuant to
requirements set out in 40 CFR Part 403. The City of Rexburg Sewer Use Ordinance No.
1016 (or the latest revision of the sewer use ordinance) and the National Pretreatment
Standards, Code of Federal Regulations, stipulates to Industrial Users within the
wastewater service area to the necessary pretreatment controls, and authorizes the City of
Rexburg to implement and enforce the Sewer Use Ordinance. By this Agreement Sugar
City and Teton City agree to adopt a sewer use ordinance that subjects the industrial users
within its wastewater service area to the necessary pretreatment controls, and authorizes
the City of Rexburg to implement and enforce their adopted sewer use ordinance when it
pertains to industrial users.
E. The City of Rexburg, by this agreement, agrees to accept wastewater from Sugar City and the
City of Teton for final treatment and disposal.
Discussion on the rates Sugar City and Teton charge their customers. The treatment costs are the
same for each entity.
Council Member Busby encouraged the city to monitor and remove cars parked illegally on city
streets. Chief of Police Turman said the cars are given pink warning slip first before siting them.
They are towed as a last result.
Council Member Busby moved to approve the Intercity Wastewater Agreement and allow the
Mayor to sign the agreement; Council Member Benfield seconded the motion; Mayor Woodland
asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Merrill
Council Member Busby
Council Member Wolfe
The motion carried
2. Approval of the purchase of a sorting table for the recycling program– Deferred.
Council Member Mann thanked the Public Works Department for adding sand to the icy streets.
Discussion: Vehicles should be towed if they are on the roads during snow removal.
26
B. Finance Department – Richard Horner
1. Staff is helping auditors work on the audit report. A proposal to change an Urban Renewal
District Boundary is coming; the Impact Fee Committee will be meeting again to review
Impact Fees.
C. Community Development – Val Christensen
Community Development Director Christensen reviewed the annual building permit report for
2013 indicating the final numbers: Building Valuation was $194,573,948; Permit Fees were
$1,208,946.21; Impact Fees were $3,049,186.10.
1. Annual Building Permit Report for valuation and Impact Fees:
27
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Community Development Director Christensen mentioned additional building projects
coming in the future.
2. Commercial Tire is expanding.
3. Idaho Credit Union is coming to Rexburg.
4. Seasons Medical has expanded into a new facility. The old building will be taken
down.
D. Economic Development – Scott Johnson
1. The Broadband Study is complete.
“Moving Forward at the Speed of Light: Fiber Infrastructure for the 21st Century”
Broadband Study - Existing Conditions and Needs Assessment Pg. 2-3
“Over the next thirty years, the businesses, residents, and institutions of the Rexburg region will
spend about $2.3 billion for telecommunications services--in today’s dollars, unadjusted for inflation
and unadjusted for price increases. Some analysts believe that the average household bill
for services delivered via broadband may double in the next ten years, which would make the
thirty year projection easily reach twelve billion. Currently, there exists a substantial opportunity
to capture more of these funds and direct them towards greater job creation and business opportunities
for the region.
In a discussion at a broadband conference in April (2008), FCC Commissioner Deborah Tate
indicated that demand for bandwidth is doubling every two years, and that the FCC expects that
the typical bandwidth needed by businesses and residents in 2015 (just two years) will exceed
50 megabits.
Community livelihood and the economic future in Rexburg and the surrounding counties is dependent
upon the availability of affordable high speed broadband services--at the bandwidths
that will be needed to conduct business in the future (“big” broadband), not at today’s “little”
broadband speeds. Businesses large and small are already heavy users of the Internet, and their
bandwidth needs will increase dramatically as two business trends accelerate:
• Business travel costs are increasing rapidly as the cost of fossil fuel increases.
Both the cost of ordinary commuting to the workplace is increasing as well as
the cost of out of town business travel by air. Businesses are already investing
heavily in HD quality business videoconferencing systems, and will make
more use of them to reduce travel costs. These HD quality business videoconferencing
systems require dramatic increases in bandwidth that are not affordable
or in most cases even available in areas of the Rexburg region today.
• More and more workers and business people are working from home, either on
a part time or a full time basis. New work from home job opportunities are
growing rapidly, but most of those jobs require a wired Internet and a wired
phone connection to qualify. Many corporate and business employees will be
seeking permission to work more from home (e.g. one or two days per week) to
reduce travel costs. Some major businesses in other parts of the U.S. are already
actively planning to have 20% of their workforce work full time from
home to reduce employee travel costs and office energy costs. Corporate employees
working from home require high bandwidth services to be connected to
the office network and to use corporate videoconferencing systems. These corporate
network services will require 35-50 megabit connections within five
years.
The five localities in the Rexburg region covered in this report can take advantage of the emerging
business and residential growth in the counties, while also taking steps to improve the
competitive advantages of the cities. This can only be accomplished if the region has the right
telecommunications infrastructure that will support the needs of existing businesses and also
attract new businesses.”
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The broadband committee will be meeting in January and February to analyze the study and look at
recommendations for moving forward. Economic Development Director extended an invitation to the
council to identify one or two members to participate with that committee.
2. Avant Guard has moved into their new building.
3. There will be a complete Annual Report by the end of the month.
4. The city has a new web site.
Council President Sally Smith suggested that they discuss the street map next meeting and that they
convene earlier next time to view the new website.
Adjourned at 8:58 P.M.
APPROVED:
_______________________________
Richard S. Woodland, Mayor
Attest:
_______________________________
Blair D. Kay, City Clerk