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Home My WebLink AboutCouncil Minutes - May 04, 2016.pdf 1 May 04, 2016 Mayor Jerry Merrill Council Members: President Sally Smith Jordan Busby Donna Benfield Tisha Flora Christopher Mann Brad Wolfe City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Blair D. Kay – City Clerk John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director 9:00 A.M. City Hall A. City Council drive-around to review the newly remodeled fire station, city venues, wastewater plant, animal shelter, streets and city projects. City Council agenda for the drive around on May 04, 2016: 8:30 A.M. Breakfast at the Madison Fire Station prepared by Emergency Services Personnel 9:00 A.M. Tour New Fire Station - Chief Child 9:30 A.M. Tour Museum of Rexburg - Jackie Rawlins 10:00 A.M. Wastewater Plant Project - John Millar (Drive by new shop) 11:00 A.M. Tour Animal Shelter 11:30 A.M. Drive loop around University and 7th South (discuss Mesa Falls project including proposals to add additional housing in the area between South Yellowstone Hwy and South 5th West. 12:00 P.M. – 1:30 P.M. Working Lunch at BYU Idaho 1. Matt Nielson - Discuss School Resource officers/Potential Cost of Airport over the next 5 years 2. Blair - Talk about reducing Standing City Committees 3. Keith Davidson - Discuss 5 year road plan 1:30 P.M. Tour new Science and Technology Building at BYU-I 2:00 P.M. Keith Davidson – Road Tour Scott Johnson – Economic Development Tour 3:00 – 4:15 P.M. Department Head Meeting: Review each City Department’s status. 1. Customer Services 2. Parks 3. Recreation 4. Police 5. Emergency Services 6. Engineering 7. Community Development 8. Economic Development 9. Financial Management 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2313 Fax: 208.359.3022 blairk@rexburg.org www.rexburg.org City Council Meeting May 04, 2016 2 10. GIS 11. Information Technology 12. Human Resources (HR) 13. Cultural Arts 14. Legal 6:30 P.M. City Hall – Pledge to the Flag Victoria Varnido led the pledge. Ian Zollinger said the prayer. Mayor Merrill informed the audience that the City Council has been on their annual drive around today. Roll Call of Council Members: Attending: Council President Smith, Council Member Benfield by phone, Council Member Flora, Council Member Busby, Council Member Mann, Council Member Wolfe, and Mayor Merrill. Public Comment: not scheduled on the agenda (limit 3 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Presentation: None Committee Liaison Assignments for 2016: A. Council Member Mann: Golf Board · Emergency Services Board · GIS Oversight. Development Workshop Board Council Member Mann said he appreciates Council President Smith for the great drive around meeting they had today. The Golf Board met last night. Council Member Busby and Council Member Flora were there to go over the Golf Board Budget. Emergency Services has not met. The Development Workshop has a golf tournament on May 21st. They have been able to graduate several people from the Development Workshop because they have been able to get jobs. B. Council Member Busby: · Airport Board · Traffic & Safety · Trails of Madison County Council Member Busby reported the Airport Board met today and things are moving ahead with the 2016 projects; the seal coat, the crack seal on the runway and the taxi way. Trails of Madison County are still working on the bike park. It is being constructed and the water lines are in. Traffic & Safety meeting just ended and they are still addressing some old business regarding traffic concerns. C. Council Member Benfield: Police · MYAB· Parks & Recreation Council Member Benfield reported that Parks & Recreation has the Teton Dam Marathon coming up on June 4th. They are $5,000 ahead in sponsorship. The pool will open on June 11th. The MYAB was doing a clean-up of rocks at the fields behind Rexburg Rapids today. Recreation sign-ups are going well. The Splash Park and Carousel will open Memorial Day weekend. The baseball season has been good with a smooth transition from Madison Baseball. They have had a good group of umpires that have done a great job. The Yellowstone Cup Soccer Tournament is June 9 to 11. They will be playing at Rexburg Rapids, the Middle School, and Evergreen Park. There will be a big pool party the night before. Scholarship Applications for recreation are up this year. Things have been so quiet in Rexburg that the Police Department has nothing to report. 3 D. Council Member Smith: Legacy Flight Museum · Beautification Committee · M.E.P.I. Council President Smith reported the Legacy Flight Museum met a week ago. They did more planning for the June 18th airshow. June is a big month in Rexburg. The first weekend is the marathon, the second weekend is the soccer tournament and the third weekend is the airshow. It will be a great air show with so many World War II airplanes. MEPI has the business competition coming up next week. There has been a lot of interest in the business competition, including eight high school students who have submitted applications. There is still no Beautification Committee. More information will be coming regarding the Center Street project. E. Council Member Flora: School Board · Rexburg Arts Council/Museum of Rexburg Council Member Flora reported the School Board is busy with end of year testing. They are working on renewing a bond that will go for vote in August. There is one bond expiring and they want to renew the bond to use for operating expenses. She was able to attend the FFA awards banquet for Mayor Merrill and the DARE graduation where they graduated over 400 5th Graders. The museum, thanks to Jackie Rawlins, is making great strides. They are finding wonderful stories to display. City Council visited the museum today and they are doing a great job. Arts Council meets next week. They have so many great events coming in May; anyone can go to the website for more information. Orchestra Concert tonight is doing Star Wars and Alex Boyé is coming on May 19th. Council Member Busby indicated that it is an operational levy not a bond that the school district is seeking. F. Council Member Wolfe: Planning & Zoning · Urban Renewal Agency · IBC Council Member Wolfe reported Planning & Zoning will meet tomorrow. Planning and Zoning met with the Madison County Commissioners last week to submit their recommendation to expand the impact zone. They had condensed it a little and took the north part off. The county didn’t have any problem with the south portion of it but they had some concerns with the northwest portion. They will meet with the county again for further discussion. Staff Reports: A. Finance: Matt Nielson 1. Review recommended fee increases set for May 18th public hearing. Finance Officer Nielson indicated a few fees were added. One is in Eagle Park which has never had a fee before. Boys’ and girls’ basketball had a five dollar increase. A facility fee per person per applicable program was added which is contingent upon another proposal that they are presenting tonight. Soccer field prep has been costing more each year so they want to bump that from seven dollars to ten dollars for the smaller fields and thirteen to twenty for the larger fields. Shop was also up sixty nine dollars. All the other fees were reviewed last meeting. Council Member Busby asked about soccer prep. Is that just getting them ready for the games? Officer Nielson said it is for the painting of the fields not the mowing. They charge a certain amount per game to cover those costs. Parks Director Yeatman said the fields are cut twice a week and lined once a week. RESOLUTION NO. 2016-05 A RESOLUTION OF THE CITY OF REXBURG, IDAHO, ADOPTING A NEW RATE SCHEDULE FOR CERTAIN FEES. WHEREAS, the City Council desires to maintain the overall quality of life experienced by its constituents; a nd WHEREAS, the City Council desires to set certain fees so that they cover the cost of the services provided through the payment of those fees; 4 NOW THEREFORE, be it resolved by the Mayor and the Council of the City of Rexburg, effective May 19th, 2016, that the fees in attached list shall be charged as specified: Department Category Description Current Fee Proposed Fire Impact Fee Multi Family or Dormitory per unit $100.00 $105.00 Fire Impact Fee Non-Residential per 1,000 square feet $90.00 $92.00 Fire Impact Fee Single Family per unit $270.00 $280.00 Parks Camp Site Camp Site Reservation Fee-Eagle Park $10.00 Parks Impact Fee Dormitory per unit $1200.00 $1,295.00 Parks Impact Fee Multi Family per unit $530.00 $590.00 Parks Impact Fee Single Family per unit $1000.00 $1,030.00 Police Impact Fee Non-Residential per 1,000 square feet $330.00 $335.00 Recreation Programs Boys Basketball per person $40.00 $45.00 Recreation Programs Facility Fee per Person per Applicable Program $5.00 Recreation Programs Girls Basketball (Grades 2-8) $40.00 $45.00 Recreation Programs Soccer Field Prep U-11 size and under per Game $7.00 $10.00 Recreation Programs Soccer Field Prep U-12 and Up per Game $13.00 $20.00 Shop Work Order Charges Labor Per Man Hour $69.00 Street Impact Fee Multi Family or Dormitory per unit $880.00 $900.00 Street Impact Fee Non-Residential Per trip per day $23.13 $24.23 Street Impact Fee Single Family per unit $1110.00 $1,160.00 Wastewater In-City Utility Fee Capacity Fee per Dormitory Apartment $1325.00 $1,380.00 Wastewater In-City Utility Fee Capacity Fee per Multi Family Apartment $790.00 $820.00 Wastewater In-City Utility Fee Capacity Fee per Non-Residential gpd over 206 gpd $8.04 $8.20 Wastewater In-City Utility Fee Capacity Fee per Non-Residential Minimum $1400.00 $1,550.00 Wastewater In-City Utility Fee Capacity Fee per Single Family Dwelling $1520.00 $1,550.00 Wastewater Out-of-City Utility Fee Capacity Fee per Dormitory Apartment $1988.00 $2,070.00 Wastewater Out-of-City Utility Fee Capacity Fee per Multi Family Apartment $1185.00 $1,230.00 Wastewater Out-of-City Utility Fee Capacity Fee per Non-Residential gpd over 206 gpd $12.06 $12.30 Wastewater Out-of-City Utility Fee Capacity Fee per Non-Residential Minimum $2100.00 $2,325.00 Wastewater Out-of-City Utility Fee Capacity Fee per Single Family Dwelling $2280.00 $2,325.00 Wastewater Out-of-City Utility Fee Capitalization Fee per gallon per day (Sugar & Teton) $7.85 $6.44 Water In-City Utility Fee Capacity Fee per Non-Residential gpd over 1771 gpd $0.98 $0.99 Water In-City Utility Fee Capacity Fee per Non-Residential Minimum $1725.00 $1,745.00 Water In-City Utility Fee Capacity Fee per Single Family Dwelling $1725.00 $1,745.00 Water Out-of-City Utility Fee Capacity Fee per Non-Residential gpd over 1771 gpd $1.47 $1.49 Water Out-of-City Utility Fee Capacity Fee per Non-Residential Minimum $2588.00 $2,618.00 Water Out-of-City Utility Fee Capacity Fee per Single Family Dwelling $2588.00 $2,618.00 PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR THIS 18th DAY OF MAY, 2015. CITY OF REXBURG Madison County, Idaho By _________________________________ Jerry L. Merrill, Mayor ATTEST: ____________________________________ Blair D. Kay, City Clerk B. Engineering Department: Keith Davidson 1. Approve Bid for Project #BLDG01-16 City Shop Concrete, Electrical and Mechanical Engineer Davidson reviewed the following bids for the concrete, electrical and mechanical projects for the new City Shop. The low bid for the concrete came in at $190,836.12 from Saurey Construction, the low bid for the electrical came in at $56,100.00 from Nelson Electric, and the low bid for the mechanical came in at $61,115.00 from Rexburg Plumbing & Heating. Project # BLDG 01-16 City Shop Concrete Saurey Construction $190,836.12 Depatco Not able to bid 5 Edelmeyer & Sons Not able to bid Bryan Landon Con. Not able to bid City Shop Electrical Nelson Electric $56,100.00 Lon Ricks 79,860.00 Leishman Electric 89,674.00 City Shop Mechanical Rexburg Plumbing & Heating $61,115.00 Bingham Mechanical 74,000.00 Mountain West Mechanical 77,000.00 City Engineer Davidson asked City Council for approval to award the lowest bids. Council Member Busby moved to approve the low bid of $190,836.12 from Saurey Construction for the new City Shop concrete, the low bid of $56,100.00 from Nelson Electric for the new City Shop electrical, and the low bid of $61,115.00 from Rexburg Plumbing & Heating for the new City Shop mechanical; Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Benfield Council Member Busby Council Member Mann Council Member Wolfe The motion carried C. Community Development: Natalie Powell 1. Review the April Building Valuation Report There was no presentation or discussion at this time. Mayor’s Report A. Ratify Proclamation 2016-02 for “Building Safety Month” for May, 2016 Mayor Merrill read the Building Safety Month Proclamation. PROCLAMATION No. 2016 – 02 WHEREAS, our continuing efforts to address the issues of safety, energy efficiency and resilience in buildings that affect our citizens, both in everyday life and in times of natural disaster, give us confidence that our structures are safe and sound; and WHEREAS, our confidence is achieved through the devotion of vigilant guardians - building safety and fire prevention officials, architects, engineers, builders and others in the construction industry who work year-round to ensure the safe construction of buildings; and 6 WHEREAS, modern building codes adopted by the City include safeguards to protect the public from such natural disasters as earthquakes, snowstorms, tornadoes and wildfires; and WHEREAS, Building Safety Month is an opportunity to remind the public of the critical role played by our communities' largely unknown guardians of public safety - our local code officials -who work to assure us safe, efficient and livable buildings; and WHEREAS, Building Safety Month encourages Idahoans to become more aware of the importance of building safety and to take appropriate steps to ensure that the places where we live, learn, work, worship and play are safe; and WHEREAS, by observing Building Safety Month, we ask our citizens to consider projects to improve building safety and sustainability at home and in the community, and to acknowledge the essential service provided to all of us by State and local building departments, fire prevention bureaus and emergency management agencies in protecting lives and property; and NOW, THEREFORE, I, JERRY MERRILL, Mayor of the City of Rexburg Idaho, do hereby proclaim May, 2016 to be “BUILDING SAFETY MONTH” in Rexburg, and I encourage all citizens to join me in this worthy observance. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the Seal of City of Rexburg, Idaho on this 27th day of April in the year of our Lord two thousand and sixteen. City of Rexburg, Madison County, State of Idaho. ______________________________________ Jerry Merrill, Mayor ATTEST: ______________________ Blair D. Kay, City Clerk Mayor Merrill indicated that in light of the recent earthquakes it is important to make sure our buildings are built to standards. He indicated that they have talked to the City Building Inspectors and have asked them to be proactive in helping building contractors to identify deficiencies before they have to tear things out. He appreciates the building inspectors and the great job they do. B. Ratify Arbor Day Proclamation 2016-03 for May 4th, 2016 Mayor Merrill read the Arbor Day Proclamation. Whereas, In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and Arbor Day Proclamation 7 Whereas, the holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Whereas, Arbor Day is now observed throughout the nation and the world, and Whereas, trees can reduce the erosion of our precious topsoil by wind and water, lower our heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and Whereas, trees are a renewable resource giving up paper, wood for our homes, fuel for our fires and countless other wood products, and Whereas, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and Whereas, trees, wherever they are planted, are a source of joy and spiritual renewal, NOW, THEREFORE, I Jerry Merrill Mayor of the City of Rexburg do hereby proclaim May 04, 2016 as Arbor Day in the City of Rexburg and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and Further, I urge all citizens to plant and care for trees to gladden the heart and promote the well - being of this and future generations. Dated this 2nd day of May in the year 2016. Mayor Merrill indicated that they are working to get a better tree program for the City. City Council ratified both proclamations. Public Hearings: None Items for Consideration: A. Discussion on the potential lease of up to 20,000 square feet from the Development Workshop and the purchase of “The Zone” assets/business to use as a public recreation center. Staff/Mayor seeking input from the City Council as to whether to pursue these options. Parks Director Bob Yeatman and Finance Officer Matt Nielson presented their plan to lease or buy the Zone. On the overhead screen, they showed the reasons why they recommend it. 8 Recreation Director Yeatman reviewed the potential new programs and events that could be implemented if they had full use of The Zone. Finance Officer Nielson went over the options and costs below. 9 10 Finance Officer Nielson is seeking a decision by motion from the City Council as to whether staff should proceed in securing these two agreements as described. Council President Smith asked if utilities are included. Finance Officer Nielson said yes, they are included in the lease. She also asked about additional insurance that we would need to provide. Finance Officer Nielson said the Development Workshop would insure the building but we would still have liability insurance coverage through ICRMP. Council Member Mann said in the winter it is cold inside The Zone, why is that? Brandon Bair, owner of The Zone, said they keep the heat down for the players. It can be warmer. It heats quickly but the heater gets loud so they usually heat early and then shut it off. Kelly McKamey asked for public comment. Mayor Merrill said they would like to hear comments right now. Bryan Ball, owner of World Gym, had some questions about the City buying The Zone business. Why a business purchase? Why not just do an asset purchase? Attorney Zollinger said they have not looked at any final contract documents but any contract documents would include a non- assumption of liabilities if we bought it as a business. We want a continuation of the entities that are already renting from The Zone for court rental but have no intention of assuming the liabilities. 11 Mr. Ball indicated he is concerned about the city going in competition with his business. He asked if the subleases will be for profit and will they bring their own insurance. Attorney Zollinger said they would take over the building and incorporate it into the city recreation program. We will not be sub-leasing, but co-sponsoring. For example, Mr. Bair could still use the facility for football camps but under the cities name with Brandon Bair as the star. Attorney Zollinger said they have no intention of getting into any business other than the court space. If The Zone closed down it would adversely affect the City Recreation Program because we have been one of their strongest users for court space over the past several years. We need the court space for our recreation programs. Mr. Ball asked why this location? What about parking spots and sprinkler system? Is there another building that would work better? Attorney Zollinger said this building is fully compliant with parking, sprinklers, etc. Mr. Ball asked how many parking spots there are. Mr. Zollinger said there are around 700 parking stalls. Mayor Merrill told Mr. Ball that he brings up some good points. Council Member Mann asked Mr. Ball if he is opposed to this. Mr. Ball just wants to make sure this is the right location for safety reasons and he doesn’t want something that will directly compete with his business. He said it doesn’t sound like it would compete with him. Attorney Zollinger indicated the City can have daily rentals but there is no option where we could lease a portion of the building on a regular basis. Sub-leasing is the wrong term. We would rent court space to teams as needed. Brandon Bair indicated that the subleases they had already ended. Council Member Busby clarified they are just voting to continue talks but not to finalize anything tonight. Council Member Smith asked how many kids participate in winter recreation programs like basketball. Director Yeatman indicated that about 450 to 550 kids enroll each year with that number constantly increasing. Kelly McKamey voiced his concerns about the contract containing language that states exactly what is allowed in the City Recreational Center. Also, the building being tax exempt creates concerns for the county. He said when it comes to City Government, it always gets bigger not smaller and the City already has plenty of property that is tax exempt. Attorney Zollinger said if this building goes empty it would be tax exempt. The Development Workshop is already tax exempt. The Zone was paying taxes. If another business ends up with it they would pay taxes. Council Member Flora said at first she was against it but she talked to the Recreation Department and listened to the information on the budget and feels that a lot of people are asking for more recreation and she thinks Recreation Director Yeatman can utilize it to pay for itself. If we do start to go under we can go out. Council Member Busby moved to continue negotiations regarding the lease of up to 20,000 square feet from the Development Workshop and the purchase of “The Zone” assets/business to use as a public recreation center; Council Member Smith seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Benfield Council Member Busby Council Member Mann Council Member Wolfe The motion carried 12 Calendared Bills and Tabled Items: A. LAND USE ACTION – BILLS RECOMMENDED/APPROVED IN A LAND USE PUBLIC HEARING PROCEDURE: – NONE B. BILL Introduction: – NONE C. First Reading: – Those items which are being introduced for first reading: - NONE D. Second Reading: Those items which have been first read: NONE E. Third Reading: Those items which have been second read: 1. Ordinance 1142 – Hemming PRO Zone (Project Redevelopment Option) replacing Ordinance No. 1006. Council Member Smith moved to consider Ordinance 1142 approved and third read for the Hemming PRO Zone (Project Redevelopment Option) replacing Ordinance No. 1006. Council Member Wolfe seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Benfield Council Member Busby Council Member Mann Council Member Wolfe The motion carried Mayor’s Business: None Council Member Smith reminded City Council that they need to meet with Planning and Zoning in June. City Council agreed on June 15th at 5:00. Consent Calendar: The consent calendar includes items which require formal City Council Action; however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Approve acceptance of the City Council minutes from April 20, 2016; Planning and Zoning minutes from April 21, 2016 and the Arts Council 4/14/2016. B. Approve the City of Rexburg Bills Council Member Mann moved to approve the Consent Calendar and minutes and pay the bills; Council Member Busby seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Flora Council Member Benfield Council Member Busby Council Member Mann 13 Council Member Wolfe The motion carried Council Member Mann also commended the Mayor Merrill and the City Parks Department for the beautiful job they did in cleaning up around the Rexburg Tabernacle. Mayor Merrill thanked the Fire Department. Due to the lift at the tabernacle not working, the men from the Fire Department are going to be at the concert tonight lifting those in wheelchairs up the stairs. Council Member Wolfe also thanked the Fire Department for the delicious breakfast that they prepared for City Council this morning. Adjourned at 7:33 P.M. APPROVED: ____________________________ Jerry Merrill, Mayor Attest: _______________________________ Mary Flanary, Deputy City Clerk