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HomeMy WebLinkAbout2015.12.02 CITY COUNCIL MINUTES 1 December 02, 2015 Mayor Richard Woodland Council Members: President Sally Smith Jordan Busby Donna Benfield Jerry Merrill Christopher Mann Brad Wolfe City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Blair D. Kay – City Clerk John Millar – Public Works Director Val Christensen – Community Development Director Scott Johnson – Economic Development Director 7:00 P.M. City Hall – Pledge to the Flag Tisha Flora led the pledge. A moment of silence in lieu of a prayer was offered for the shooting victims in San Bernardino, California. Roll Call of Council Members: Attending: Council President Smith, Council Member Mann, Council Member Wolfe and Council Member Busby. Mayor Woodland asked to be excused. Council Member Benfield asked to be excused. Council Member Merrill asked to be excused. Public Comment on non-controversial issues: not scheduled on the agenda (limit 3 minutes): Roger Muir expressed his safety concerns with the intersection of North 2nd East and Moody Road, where the new Walmart is being built. He believes the road needs to be striped to keep vehicles in the correct traffic lane. He said his son almost got in a head on accident because the north bound lane goes directly into East bound turn lane. He also stated the lanes are shifted to the west. There is a south bound turn lane to turn left; however to turn to the right a semi- trailer or vehicle with a trailer attached to it will have a difficult time making the turn. There are four residents in the area that own and drive semi-trailers. They haul thousands of tons of grain and hay making the intersection heavily trafficked. He recently was at the intersection in his semi-trailer trying to make the right turn, when two cars sped past him on the right side. He indicated this is a big safety issue that needs to be addressed. Council Member Busby said he knows the area is under construction he asked Public Works Director Millar about the time frame of getting the intersection striped. Public Works Director Millar said it was scheduled to be striped twice; however, the truck used to do the 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2313 Fax: 208.359.3022 blairk@rexburg.org www.rexburg.org City Council Meeting December 02, 2015 2 striping broke down. He will have the City Street Crew work on making the intersection safe until it gets striped. Presentations: A. Swearing in of Three Police Officers for the City of Rexburg – Chief Shane Turman I do solemnly swear (or affirm) that I will support the Constitution of the United States, the Constitution and Laws of the State of Idaho, and the Laws and Ordinances of the City of Rexburg, Idaho, and that I will to the best of my ability, faithfully perform the duties of a Police Officer in the City of Rexburg, Idaho, during my continuance therein, so help me God. Chief Shane Turman introduced the new Police Officers starting with Officer Jason Jenkins, Officer Jamie Parkinson, Officer Daniel Allen and Reserve Officer Colter Angell. Reserve Officer John Bone was not able to attend tonight’s City Council Meeting. Chief Turman said there were 45 applicants tested who were all qualified; the review panel narrowed it down to these five officers. He is grateful for them and looks forward to working with them. He indicated Police Officer Jamie Parkinson and Daniel Allen will leave for ten weeks of post training in January. Police Officer Jason Jenkins is already a certified police officer through the State of Idaho. Council Member Busby asked if Police Officer Angell was the officer that demonstrated the taser gun to City Council. Chief Turman said Officer Angell didn’t just demonstrate how to shoot the taser gun; he was also shot with the gun. City Attorney Zollinger administered the oath of office to the new Police Officers. Committee Liaison Assignments for 2015: A. Council Member Christopher Mann: Golf Board · Emergency Services Board · MYAB Council Member Mann reported Emergency Services Board has not met. The Golf Board canceled their meeting today and will not meet until March. MYAB met at the Rexburg Carousel to set up decorations for the Santa at the Carousel event. There will be free carousel rides, candy canes and the children will have the opportunity to sit on Santa’s lap. Council Member Mann shared the idea of having new City employees introduced at the City Council meetings. He appreciated the new police officers being introduced to them. B. Council Member Jordan Busby: GIS Oversight · Airport Board · Traffic & Safety Council Member Busby reported the GIS Oversight committee did not meet. He said there will be a City Council training meeting with Craig Rindlisbacher regarding GIS mapping at the next City Council meeting. The Airport Board’s meeting was canceled because they did not have a quorum. Council Member Busby stated Traffic & Safety met earlier today. They discussed seeking permission from Mayor Woodland to include information regarding sidewalk snow removal and on street parking during the winter months, in the City’s utility newsletter. He said this would remind the homeowners it is their responsibility to remove the snow from their sidewalks. They would also like to remind City residents about City Ordinance 1030 restricting on street parking starting December 15th to March 1st from 2:00 a.m. to 7:00 a.m. Council Member Busby indicated he learned new information regarding traffic flow in a roundabout. He said generally the right of way defaults to the person on your right; however, in the roundabout you yield to the person on your left who would have the right of way. They will also be conducting multiple traffic studies starting on Center Street and 7th South heading towards East 2nd South by Windsor Manor Apartments. He hopes the traffic studies will show how to alleviate the traffic flows in these locations. C. Council Member Donna Benfield: Police · Trails of Madison County · IBC · Teton Flood Museum Committee Council Member Benfield was excused. 3 D. Council Member Smith: Legacy Flight Museum · Rexburg Arts Council (Romance Theatre & Tabernacle Civic Center, Orchestra) · M.E.P.I. Council President Smith reported the Legacy Flight Museum will meet on Friday morning to begin planning for the airshow. The Arts Council met last month. She said there are a lot of events taking place at the Romance Theatre & Tabernacle. She encouraged all to attend these great events. M.E.P.I. will be meeting next Monday. The executive board has been meeting and they will have a report at the next M.E.P.I. meeting. E. Council Member Jerry Merrill: School Board · Parks & Recreation · Urban Renewal Agency Council Member Merrill was excused. F. Council Member Brad Wolfe: Planning & Zoning · Beautification Committee Council Member Wolfe reported Planning and Zoning met last week. There was discussion regarding the Sweetwater PUD (Planned Unit Development) Final Master Plan/Final Plat it was recommended for approval by the Planning and Zoning Commission. Council Member Wolfe said discussion regarding box type homes or storage container homes was brought up at the last meeting. Planning and Zoning currently doesn’t have any guidelines for these types of homes. He indicated City Staff has been working on the guidelines and will present them at the next Planning and Zoning meeting. Council President Smith asked if Community Development Director Christensen has been approached by developers regarding these types of homes. Community Development Director Christensen indicated there was a developer who approached him with questions about building codes for these types of homes. Council Member Wolfe shared his experience in attending the Madison County Rural Planning Organization Meeting at BYU-Idaho University. He said he was pleased to see Madison County, the City of Rexburg, the City of Sugar City, the Idaho Transportation Department and Brigham Young University Idaho all working together to plan for the future of these cities and to plan for the impact that growth will bring. Council President Smith said seeing these leaders and people come together is a result of Envision Madison. She stated it is great to see these leaders united in planning for these future impacts. Mayor’s Report: -NONE Public Hearings: - NONE Items for Consideration: A. Sweetwater Housing Planned Unit Development (PUD) – Final Master Plan/Final Plat – Approximately 902 Everett Place – Kurt Roland with Eagle Rock Engineering presented the Sweetwater Planned Unit Development Final Master Plan/Final Plat on the overhead screen. He is also representing the owner of this development. Mr. Kurt Roland stated they are proposing a twelve four-plex building development. The architecture of the buildings is exceptional. The reason the developer asked for a Planned Unit Development was because he would like to sell the four-plex buildings individually. Council President Smith asked about the revisions that need to be made. Mr. Roland indicated the revisions had to do with the landscaping plan. They hired a landscaping architect to design the landscape and to design a low flow irrigation sprinkler system. City Attorney Zollinger clarified City Council is approving the Sweetwater Housing Planned Unit Development Final Master Plan/Final Plat. Council Member Mann moved to approve the Sweetwater Housing Planned Unit Development (PUD) Final Master Plan/Final Plat at approximately 902 Everett Place as presented; Council Member Wolfe seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None 4 Council Member Mann Council Member Busby Council Member Wolfe The motion carried A. Public Works: - John Millar Public Works Director Millar reported on the wastewater treatment plant plans. He said modifications were made to the plans; however, they did not make any significant operational changes, therefore the bi-product remains the same. There was painting specification changes to the new wastewater treatment plant structures. There were other specific items that created high costs in the bid process because of a lack of competition between contractors. He indicated the City Engineers have been contacting other suppliers and sub-contractors to see if they can lower some of the costs. The project will rebid on December 18th and he hopes to get lower bids. Council Member Busby asked if the only change is the painting to the structures. Public Works Director Millar stated there are a number of changes, one being to bid the storage building separately. This will help with budgeting. If they are over budget they will delay the building of the storage building until funds are available. Council Member Busby asked if the wastewater treatment plant project is within budget. Public Works Director Millar said they are over the engineers estimate significantly; however, the funds are available to fund the project. They don’t want to remove items that will change the functionality or life of the wastewater plant. He indicated that one issue with the bidding process was that the plant will have a conveyor system that attaches to the sludge thickeners and then run over to the storage building. They only had one supplier submit a bid for the conveyor system and that bid was over $150,000.00. The City Engineers have contacted two other conveyor system suppliers which both bid half of what the first bid was. He said getting competition between suppliers will help with lowering costs. Council President Smith asked if all of the City’s public works projects are on schedule. Public Works Director Millar indicated most of the projects are on schedule. He said the widening of North 2nd East by the new Walmart has been delayed until early spring. They will be working with the contactor to find ways to improve the road. Council President Smith asked about the date Walmart is anticipating opening. He said they anticipate opening January 27th. Council Member Mann asked about the widening of North 2nd East. He would like to go to the site to better understand where the widening is being done. He also wants to make sure Mr. Roger Muir’s safety concerns are addressed. Public Works Director said Moody Road needs to be widened on both sides of the road. On the Walmart side they required Walmart to obtain right of way and to widen the road to the north; however on the south side of the road the City doesn’t have adequate right of way to widen it. The City will either need to purchase right of way or wait until it develops and put the burden on the developer. The west side of the road has a bridge that goes over a ditch; the bridge will need to be widened. The City has very limited right of way on the west side. Public Works Director Millar said when and if the bridge is widened they will need to install sewer lines before the widening takes place. City Attorney Zollinger clarified the safety concerns at the intersection of North 2nd East and Moody Road. The north south traffic is not affected except when a semi-trailer is trying to make a right turn off of 2nd East. He said the main concern at this time is to get the road striped so the vehicles are in the correct lane when they interface each other. The striping of the intersection will address the majority of the traffic problems. He stated the right turn traffic movement coming off of 2nd East on to Moody Road will need to be evaluated. When the signal light is installed it will also help with how the traffic flows at this intersection. 5 Intersection of N. 2nd E and Moody Road. Council Member Wolfe asked if using temporary traffic cones will help to clarify which lanes need to be used. Public Works Director Millar said the current issue with the southbound traffic is Walmart had striping done for a left turn. The City’s portion of the left turn hasn’t been striped which causes the thru traffic to be head on into the existing left turn lane. He indicated the traffic cones should help in directing the traffic to the east until the City’s portion gets striped. B. Finance Department: – Finance Officer Matthew Nielson Finance Officer Nielson reported he didn’t include the regular month end reports because he is finishing up year-end adjustments. He did include a summarized budget report for the year to compare what each department spent compared to their budgets. Finance Officer Nielson reviewed the General Fund Balance Carryover Report on the overhead screen. Finance Officer Nielson said they added $224,400.00 in the General Fund after the $185,000.00 transfer was added and set aside in case the Rexburg/Madison Airport is moved to a different location. He indicated the City is at about 31.3% in budget. The City’s budget should be maintained between 33% and 35%. Finance Officer Nielson referred to the General Fund Transfers-Subsidies Report. He included this report to show that other subsidies are funded by the general fund. 6 Council Member Wolfe asked about Planning and Zoning being subsidized by the General Fund. He asked if the reason for the subsidy was because they don’t have sufficient funds from the building permits. Finance Officer Nielson indicated the funds generated by the building permits is kept in the Community Development Fund. The Community Development fund is used to fund the Building Department expenses not the Planning and Zoning expenses. Finance Officer Nielson also reviewed the Street Fund for Fiscal Year 2015 year-end. He listed the funds associated with public works. The carryover is about $916,000.00; however there is $616,000.00 in receivable; most of these funds will be used for the curve on 2nd West and 1st North. Urban Renewal will pay back the City as funds become available or when the property sells. The Operating Fund has about 5.7 million dollars and about 1.3 million dollars in the Capital Reserve. He said most of the Operating Funds will be used to fund the wastewater treatment plant. He said it is important for Public Works Director Millar to rebid the project to get lower costs. C. Community Development Director: Val Christensen Community Development Director Christensen reviewed the Monthly Valuation Report. He said the Homestead Assisted Living is the main item in the report. The report indicates 7 there is an estimated valuation of $6,828,054.21 and $55,196.00 in building permit fees. There was about $72,000.00 brought in by impact fees. Council Member Mann asked if there are any new developments at the new Walmart location. Community Development Director Christensen said he is not aware of any new developments. Calendared Bills and Tabled Items: A. LAND USE ACTION – BILLS RECOMMENDED/APPROVED IN A LAND USE PUBLIC HEARING PROCEDURE: – NONE B. BILL Introduction: – NONE C. First Reading: None D. Second Reading: Those items which have been first read: - NONE E. Third Reading: Those items which have been second read: Those items which are being introduced for third reading: 1. Ordinance 1134 – Urban Renewal Plan for the North Interchange Urban Renewal Project. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REXBURG, IDAHO, APPROVING THE URBAN RENEWAL PLAN FOR THE NORTH INTERCHANGE URBAN RENEWAL PROJECT, WHICH PLAN INCLUDES REVENUE ALLOCATION FINANCING PROVISIONS; AUTHORIZING THE CITY CLERK TO TRANSMIT A COPY OF THIS ORDINANCE AND OTHER REQUIRED INFORMATION TO COUNTY AND STATE OFFICIALS; APPROVING THE SUMMARY OF THE ORDINANCE; AND PROVIDING AN EFFECTIVE DATE. Discussion: Council Member Mann moved to approve and consider Ordinance 1134 third read for the Urban Renewal Plan for the North Interchange Urban Renewal Project; Council Member Busby seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Mann Council Member Busby Council Member Wolfe The motion carried 2. Ordinance 1138 – LID45 Final Assessment Roll. AN ORDINANCE CONFIRMING THE ASSESSMENT ROLL, FOR LOCAL IMPROVEMENT DISTRICT NO. 45 IN REXBURG, IDAHO, FOR THE PURPOSE OF INSTALLING CERTAIN STREETS, CURBS, GUTTERS, SIDEWALKS, AND OTHER PUBLIC FACILITIES AND PARTS THEREOF WITHIN THE CORPORATE LIMITS OF SAID CITY, TO BE GRADED, RE- GRADED, GRAVELED, PAVED, RE-PAVED AND OTHERWISE IMPROVE THE HEREINAFTER DESCRIBED STREETS WITHIN THE DISTRICT AND TO CONSTRUCT AND RECONSTRUCT SIDEWALKS, CURBS, GUTTERS, DRIVEWAYS, Permit #Permit Type Project Location Parcel #Issued Date Applicant Contractor Est Valuation Building Fees Impact / Other Fees Total Fees 15-00388 Building - Commercial Homestead Assisted Living - Commercial 408 W Main St RPRRXB10282890 11/12/2015 David Thueson Headwaters Construction Co.5,529,606.95$ 35,824.00$ $ 43,107.00 $ 78,931.00 15-00525 Building - Single Family Residence 602 Canyon Springs SFR 602 Canyon Springs RPRSTNB4020430 11/12/2015 Higley Developments Higley Developments 287,421.69$ 3,554.00$ $ 5,775.00 $ 9,329.00 15-00582 Building - Single Family Residence 948 S 2275 W - SFR 948 S 2275 W RPRSMRF3120050 11/9/2015 Kartchner Homes, Inc.Kartchner Homes, Inc.229,079.48$ 2,934.00$ $ 5,775.00 $ 8,709.00 15-00586 Building - Single Family Residence 924 S 2275 W - SFR 924 S 2275 W RPRSMRF3120080 11/18/2015 Kartchner Homes, Inc.Kartchner Homes, Inc.242,268.30$ 3,016.00$ $ 5,775.00 $ 8,791.00 15-00606 Building - Single Family Residence 2350 W 900 S - SFR 2350 W 900 S RPRSMRF3170030 11/2/2015 Kartchner Homes, Inc.Kartchner Homes, Inc.214,270.47$ 2,843.00$ $ 5,775.00 $ 8,618.00 15-00630 Building - Single Family Residence 2351 W 900 S - SFR 2351 W 900 S RPRSMRF3130160 11/20/2015 Kartchner Homes, Inc.Kartchner Homes, Inc.255,007.32$ 3,159.00$ $ 5,775.00 $ 8,934.00 15-00609 Commercial Addition Rigby Rigby Senior Center Car Port Rigby Senior Center RP05N39E234207 11/4/2015 River Ridge Plumbing River Ridge Plumbing 130.00$ $ 130.00 15-00628 Commercial Remodel Taco Bell Building Restoration 22 W Main St RPRRXB10324612 11/12/2015 Paul Davis Restoration Paul Davis Restoration 260.00$ $ 260.00 15-00627 Electrical Only Commercial Taco Bell Electrical Restoration 22 W Main St RPRRXB10324612 11/12/2015 Electrical Support Services Electrical Support Services 1,500.00$ 90.00$ $ 90.00 15-00653 Madison County Mechanical Commercial Arlenco - Gas Line 4774 S Hwy 191 RP0THTN0040310 11/25/2015 All About Home Repair All About Home Repair 65.00$ $ 65.00 15-00658 Madison County Mechanical Commercial 162 North 5200 West - County Mech Only 162 North 5200 West RP06N39E208025 11/30/2015 Mathews Plumbing & Mathews Plumbing & Heating, 280.00$ $ 280.00 15-00379 Madison County Mechanical Residential 1339 S 5th W - County Mech Only 1339 S 5th W RP06N40E316426 11/10/2015 B&S Boiler Inc B&S Boiler Inc 325.00$ $ 325.00 15-00489 Madison County Mechanical Residential 4460 N Salem Rd - County Mechanical 4460 N Salem Rd RP07N40E325403 11/18/2015 Right Now Inc.Right Now Inc.85.00$ $ 85.00 15-00605 Madison County Mechanical Residential 1679 Sagebrush ave - County Mech Only 1679 Sagebrush ave RP0CDRB0040160 11/5/2015 First Call Jewel First Call Jewel 65.00$ $ 65.00 15-00614 Madison County Mechanical Residential 340 N 12th West #42 - Bath Fans 340 N 12th West #42 RPRSMRF3120080 11/4/2015 Sermon Service & Electric Sermon Service & Electric 65.00$ $ 65.00 15-00618 Madison County Mechanical Residential 3773 Wagontrail Rd - Furnace Install 3773 Wagontrail Rd RP0WGNT0020050 11/5/2015 First Call Jewel First Call Jewel 65.00$ $ 65.00 15-00619 Madison County Mechanical Residential 8279 S 400 W - Mech Only 8279 S 400 W RP04N40E061802 11/6/2015 J&B Heating LLC J&B Heating LLC 130.00$ $ 130.00 15-00621 Madison County Mechanical Residential 1659 W 8200 S - County Mech Only 1659 W 8200 S RP04N39E011209 11/9/2015 Conan Heating & AC Conan Heating & AC 65.00$ $ 65.00 15-00624 Madison County Mechanical Residential 162 W 4650 N - Furnace Install 162 W 4650 N RP07N40E311860 11/10/2015 J & B Heating LLC J & B Heating LLC 195.00$ $ 195.00 15-00643 Madison County Mechanical Residential 17767 E 2278 S - Gas Line 17767 E 2278 S RP05N43E063040 11/20/2015 Rexburg Plumbing & Heating Rexburg Plumbing & Heating 65.00$ $ 65.00 15-00654 Madison County Mechanical Residential 2112 W 3800 S - Gas Line 2112 W 3800 S RP05N39E125857 11/25/2015 All About Home Repair All About Home Repair 65.00$ $ 65.00 15-00659 Madison County Mechanical Residential 3534 N 250 E - Mechanical Only 3534 N 250 E RP0SALM0153841 11/30/2015 Neals Heating & Cooling Neals Heating & Cooling 130.00$ $ 130.00 15-00626 Mechanical Commercial Only Taco Bell Mechanical Restoration 22 W Main St RPRRXB10324612 11/12/2015 Sermon Service & Electric Sermon Service & Electric 8,900.00$ 238.00$ $ 238.00 15-00657 Mechanical Residential Only 72 S 1st E - Fireplaces 72 S 1st E RPRRXB10384570 11/25/2015 Cozy Nights Cozy Nights 130.00$ $ 130.00 15-00598 Plumbing Commercial Only Grand Peaks Medical & Dental - Plumbing Only 72 S 1st E RPRRXB10384570 11/13/2015 Centennial Plumbing, LLC Centennial Plumbing, LLC 184.00$ $ 184.00 15-00622 Plumbing Residential Only 307 Apache - Plumbing Only 307 Apache RPRRNDL0033680 11/9/2015 Hill and Son Excavating, LLC Hill and Son Excavating, LLC 65.00$ $ 65.00 15-00631 Plumbing Residential Only 616 Gemini Dr - Backflow Install 616 Gemini Dr RPRSTLA0010100 11/13/2015 Watersmith Sprinklers Watersmith Sprinklers 65.00$ $ 65.00 15-00632 Plumbing Residential Only The Car Shop Backflow Install 234 W 1st N RPRRXB10254160 11/13/2015 Watersmith Sprinklers Watersmith Sprinklers 65.00$ $ 65.00 15-00633 Plumbing Residential Only 300 S Millhollow - Backflow Device Install 300 S Millhollow RPRMHHS0000090 11/13/2015 Watersmith Sprinklers Watersmith Sprinklers 65.00$ $ 65.00 15-00602 SFR Basement Finish 1150 S 2nd E - Basement Finish 1150 S 2nd E RPRSMRF3120080 11/9/2015 Centennial Plumbing, LLC Centennial Plumbing, LLC 60,000.00$ 844.00$ $ 844.00 15-00607 Single Family Residential Remodel 100 S 5th W - Egress Windows 100 S 5th W RPRSMRF3120080 11/3/2015 Chris Kent Inc Chris Kent Inc 130.00$ $ 130.00 $6,828,054.21 $ 55,196.00 $ 71,982.00 $127,178.00 Month: November Year: 2015 Issued Permits Monthly Valuation Report 8 DRAINAGE FACILITIES, OFFSITE STORM SEWER, WATER AND SANITARY SEWER FACILITIES, STREET LIGHTS AND OTHER PUBLIC FACILITIES AND OTHER WORK INCIDENTAL TO ALL OF THE FOREGOING IMPROVEMENTS; ORDERING ASSESSMENTS TO BE MADE IN ACCORDANCE WITH THE ASSESSMENT ROLL AND PRESCRIBING DETAILS CONCERNING SAID ASSESSMENTS; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND DECLARING AN EMERGENCY. Discussion: Council Member Busby moved to approve and consider Ordinance 1138 third read for the LID45 Final Assessment Roll; Council Member Wolfe seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Mann Council Member Busby Council Member Wolfe The motion carried Mayor’s Business:-None Consent Calendar: The consent calendar includes items which require formal City Council Action; however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from November 18, 2015 meeting B. Approve the City of Rexburg Bills Council Member Wolfe moved to approve the Consent Calendar and pay the bills; Council Member Mann seconded the motion; Mayor Woodland asked for a vote: Those voting aye Those voting nay Council President Smith None Council Member Mann Council Member Busby Council Member Wolfe The motion carried Adjourned at 7:41 P.M. APPROVED: ____________________________ Richard S. Woodland, Mayor Attest: _______________________________ Marianna Gonzalez, Deputy City Clerk