HomeMy WebLinkAbout2015.07.29 CITY COUNCIL MINUTES
1
July 29, 2015
Mayor Richard Woodland
Council Members:
President Sally Smith Jordan Busby
Donna Benfield Jerry Merrill
Christopher Mann Brad Wolfe City Staff:
Stephen Zollinger – City Attorney
Matt Nielson – Finance Officer
John Millar – Public Works Director
Blair Kay – City Clerk
Val Christensen – Community Development Director
Scott Johnson – Economic Development Director
7:00 P.M. City Hall – Pledge to the Flag
Matt Yang led the pledge.
Natalia Hageman said the prayer.
Roll Call of Council Members:
Attending: Council President Smith, Council Member Benfield, Council Member Wolfe, Council
Member Mann, Council Member Busby, and Mayor Woodland.
Council Member Merrill asked to be excused.
Public Comment on non-controversial issues: not scheduled on the agenda (limit 3 minutes):
Roger Harris from Rexburg talked about the budget proposed for 2016; he indicated the Arts Program
does not have a committee; also, the Arts Promulgation Fund, the Tabernacle, the Romance Theatre, etc.
need further discussion. The Arts Council seems to have been disbanded and they have been forgotten. The
Romance Theatre is not equipped to provide adequate Theatre. Mr. Harris stated the following:
ln regards to the budget for the City of Rexburg which was printed in the Rexburg Standard
Journal this month we have the following questions and comments concerning the arts programs
and the Rexburg Arts Council, which seems to currently be non-functioning. Many patrons of arts
programs, who are citizens and tax payers of Rexburg would like to have clarification on where
money is going in the following categories:
ARTS COUNCIL, ARTS PROMULGATION, ROMANCE THEATRE, TABERNACLE AND
ORCHESTRA
In the past we have had an arts council which was comprised of volunteer musicians, theatre
performers, artists, leaders, teachers and those who want to promote the arts for a well-rounded
"Family Community''. Currently that council seems to have disbanded and been forgotten. In the
past the council has had goals and hopes for the two venues the city owns to be used for artistic
expression for all ages to participate and to attend for cultural education and enrichment. The
Romance theatre is a wonderful place to develop talents, educate and demonstrate what
outstanding people we have in this small community. However, it is not adequately functioning
because we need authentic and safe stage equipment to allow performers to have the necessary
equipment to make their programs workable, polished and something to be proud of. I don't think
one person here would expect the wonderful soccer fields in this community to be used if they
were unfinished, unsafe, not up to regulations, or unkempt. These are the issues we are
struggling with in the Romance and the Tabernacle. These are priceless treasures and should
and could be used as showcases of our "Family Community''. We need leaders trained in the arts
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2313
Fax: 208.359.3022
blairk@rexburg.org
www.rexburg.org
City Council Meeting
July 29, 2015
2
and know the "language" to care for these buildings and help restore, repair, finish the work of
refurbishing and equipping; someone to manage the scheduling, and be on site during events, to
oversee the proper use and care of those facilities. Are you aware that the very expensive
grand piano at the Romance (which was donated) was recently badly damaged on the keyboard?
What a sad state of affairs to have costly treasures ruined because of lack of supervision.
We see that the budget for parks and recreation have a hefty budget with many children and
adults who are active in those programs. We feel there could be as many people enjoying the arts
programs if we could finish the performing venue have some financial assistance from the city
arts funds, receive assistance in obtaining grants, and to PLEASE allow us to organize to have a
functioning and recognized Arts Council with leadership trained in the fine arts.
We would like to see "America's Family Community’ ‘to be well-rounded in all aspects...sports,
education, fine arts, leadership, and building good relationships with citizens and their local
government. Please consider our concerns. We will be asking more questions! We do want some
answers from this budget committee. Thank you.
Mr. Harris asked that the council please consider his concerns. He requested someone with an Arts
Degree to manage the Arts. He has a Master’s Degree in the Arts. He has been watching over the
tabernacle since the city first acquired it and he has 55 years’ experience working in the arts.
Council President Smith responded that she appreciated all that Mr. Harris does. She said the
Arts Council was diminished because of lack of participation. Mr. Harris said that he would be
happy to take on the position of recruiting people for the Arts Council. Council Member Smith said
the City Council is happy with the activities going on in the Arts Venues. The cost to repair and
upgrade everything would be very high. The piano key was broken during Upper Valley Idol. It has
been fixed. The piano is a little large for the Romance. She said that they would like to get someone
to be over the Arts Council but that person also needs to have experience in business management.
Mr. Harris said that he does have business experience.
Mr. Harris said that he has been watching over the venues free of charge but has now been
completely wiped out by the person in charge. He was told that there was a secret goal to get rid of
him and hire someone who wouldn’t create problems. He brought up the recent program called the
“Little Mermaid” at the High School; programs like that should be done in the Romance.
Council Member Busby suggested that Mr. Harris present the names of people he knows who
would be willing to serve on the Arts Council to Council Member Smith and then she can present
them to the Mayor and the Mayor can present them at City Council for approval. He also said that
they will provide the answers to his budget questions. Mr. Harris said that he has complete faith in
Chief Financial Officer Neilson. He just wants someone in charge who knows what they’re doing.
Council Member Wolfe took a quick look at the budget; he indicated over $200,000 was going to
the Arts. He thinks the problem is getting people involved that will get more of the city involved.
That would justify putting more money into the buildings and the things that need to be done.
Presentations: - NONE
Committee Liaison Assignments for 2015:
A. Council Member Christopher Mann: Golf Board · Emergency Services Board · MYAB
Council Member Mann reported his committees have not met.
B. Council Member Jordan Busby: GIS Oversight · Airport Board · Traffic & Safety
Council Member Busby reported the Airport Board met to plan a meeting with the county to
discuss a GDA Report.
C. Council Member Donna Benfield: Police · Trails of Madison County · IBC · Teton Flood Museum
Committee
Council Member Benfield reported she met with Jill Spencer who is retiring October 31, 2015.
Ms. Spencer thought the parade float worked out very well. The float was sponsored by the
3
Historical Society to let people know that on August 13 at 7:00 p.m., Lowell Parkinson will be doing
a presentation for the 50 year anniversary of the Historical Society.
The Police Chief is in Boise for training. The Police Department has two new canines that are
currently being trained.
The Trails Committee is at a standstill with the new bike park because of the location. They are
planning on sending out a survey to see what the community would like, whether it is a bike park or
more bike lanes, etc.
Council Member Busby reported that some people had asked him why the St. Anthony Pioneer
Day Parade has more floats. Council Member Benfield said that is due to LDS Ward participation.
She said they did buy some expensive balloons for the parade this year and they will approach the
LDS Stakes in the area to see if they will encourage their wards to do floats for the parade.
D. Council Member Smith: Legacy Flight Museum · Rexburg Arts Council (Romance Theatre & Tabernacle
Civic Center, Orchestra) · M.E.P.I.
Council President Smith reported the Flight Museum Committee will meet Friday.
E. Council Member Jerry Merrill: School Board · Parks & Recreation · Urban Renewal Agency
Council Member Merrill was excused.
F. Council Member Brad Wolfe: Planning & Zoning · Beautification Committee
Council Member Wolfe reported Planning and Zoning met; otherwise, he did not have a report.
Public Hearings:
A. 7:15 P.M. (BILL No. 1136) – amending the 2015 Appropriation Budget.
Finance Officer Matt Nielson presented the proposal to amend the 2015 Appropriation Budget. The
following spreadsheet details the addition of $9,340,100 to the 2015 Appropriation Budget for Rexburg.
The final number is $69,236,200.
CITY OF REXBURG
BUDGETED REVENUES AND EXPENDITURES
FISCAL YEAR 2015 (Year ended 9/30/2015)
FINAL
FUND ORIGINAL AMENDMENT TOTAL
GENERAL 10,327,800 -137,800 10,190,000 Police-Misc.rev.(Training/Hospital)&remove budget for storage bldg
STREET OPERATIONS 2,687,000 619,000 3,306,000 Increased revenues-Sale of assets/Highway user funds
RECREATION 180,600 0 180,600
TABERNACLE OPERATIONS 133,600 0 133,600
REXBURG TABERNACLE ORCHESTRA 7,800 0 7,800
POLICE IMPACT FEE CAPITAL -41,800 300,000 258,200 Purchase old shop for police storage/training bldg
D.A.R.E. ASSOCIATION 15,900 0 15,900
DRUG INTERDICTION/EDUCATION 11,000 -7,500 3,500 Moved Dare transfer from this fund to general fund
POLICE SMALL GRANTS 50,800 10,000 60,800 Donations received to replace drug dog
POLICE ANIMAL CONTROL 119,400 0 119,400
EMERGENCY SERVICES 3,021,200 -38,400 2,982,800 Savings from PERSI and Health Premiums
JOINT FIRE EQUIPMENT 291,500 0 291,500
MADISON COUNTY FIRE DISTRICT 1,510,000 0 1,510,000
FIRE IMPACT FEE CAPITAL 80,100 0 80,100
ESD PAID CALL 55,700 0 55,700
REVOLVING LOAN 18,000 0 18,000
REXBURG RAPIDS OPERATIONS 547,400 0 547,400
LEGACY FLIGHT MUSEUM 89,600 140,000 229,600 Contributed Assets
SANITATION 1,782,100 0 1,782,100
WATER OPERATIONS 2,856,900 2,930,800 5,787,700 DEQ Loan to increase carryover to cover water project costs
WASTEWATER OPERATIONS 5,635,000 1,635,000 7,270,000 Transfer of reserves to cover wastewater pasteurization project
BUILDING SAFETY & P&Z 1,392,100 214,100 1,606,200 Envision Madison Grant/Overhead for P&Z
GEOGRAPHIC INFORMATION 419,200 0 419,200
4
SYSTEMS
STREET SHOP CONSTRUCTION 1,000,000 0 1,000,000
MAIN FIRE STATION ADDITION 1,000,000 919,400 1,919,400 Finalized budget after receiving bids/change orders
STREET IMPACT FEE 200,000 0 200,000
WATER CAPITAL RESERVE 407,300 0 407,300
SEWER CAPITAL RESERVE 2,396,400 0 2,396,400
ARTS PROMULGATION 132,300 0 132,300
ESD PARAMEDIC CARE UNIT 900,800 0 900,800
PARKS IMPACT FEE CAPITAL 969,100 0 969,100
TRAILS OF MADISON COUNTY 100,000 0 100,000
ROMANCE THEATRE 70,800 6,000 76,800 Storage shed
RIVERSIDE PARK CONSTRUCTION 410,000 1,040,000 1,450,000 Reprioritized projects. Additional funding from Parks Impact/URA
WATER CAPITAL CONSTRUCTION 9,500,000 0 9,500,000
STREET REPAIR 1,544,700 31,400 1,576,100 State Grant-Handicap ramp replacements
STREET NEW CONSTRUCTION 2,200,000 360,000 2,560,000 Widen road @ 2nd E-moved to new fund later for 2 E projects
MAYOR'S YOUTH COMMITTEE 4,500 0 4,500
SEWER/WATER LINE
EXTEN./REPLACEMENT 1,000,000 0 1,000,000
AIRPORT OPERATIONS 20,100 0 20,100
AIRPORT CONSTRUCTION 641,000 323,400 964,400 Increased scope of airport projects-90% FAA funded
GOLF COURSE OPERATIONS 498,300 0 498,300
GOLF COURSE CONSTRUCTION 6,200 0 6,200
SEWER PLANT CONSTRUCTION 3,000,000 0 3,000,000
LID CONSTRUCTION FUNDS 1,700,000 0 1,700,000
LID DEBT SERVICE FUNDS 600,800 0 600,800
REXBURG ARTS COUNCIL 86,500 -300 86,200 Savings from PERSI and Health Premiums
FIBER INITIATIVE CONSTRUCTION 4,100 0 4,100
REXBURG BUSINESS COMPETITION 15,600 0 15,600
NORTH 2ND EAST CONSTRUCTION 0 995,000 995,000 2nd East extension of services for business growth
COMMUNITY SAFETY LIGHTING 258,800 0 258,800
VETERAN'S MEMORIAL TRUST 6,700 0 6,700
SHOP-WITH-A-COP TRUST 22,700 0 22,700
ESD PIPES & DRUMS TRUST 8,500 0 8,500
GRAND TOTAL 59,896,100 9,340,100 69,236,200
Mayor Woodland opened the public hearing.
Written correspondence: - NONE
Public Testimony in favor of the proposal (5 minute limit): NONE
Public Testimony neutral to the proposal (5 minute limit): NONE
Public Testimony opposed to the proposal (5 minute limit): NONE
Mayor Woodland closed the public hearing.
Deliberations:
Mayor Woodland asked for a motion;
Council Member Busby moved to approve the amendments to the 2015 Appropriation Budget as
discussed and first read BILL No. 1136; Council Member Benfield seconded the motion; Mayor
Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Busby
Council Member Wolfe
The motion carried
B. 7:30 P.M. Resolution 2015 – 08 to increase fees for public utilities
5
Finance Officer Matt Nielson presented the proposal to increase the public utility fees. The
average utility bill increase with a ¾ inch meter is 2.3%. The base rates would not increase; just the
volume rates. He passed out a hard copy of different billings based on water meter sizes from ¾
inch to 2 inch. He explained that everyone’s usage is different so it’s hard to say exactly how much
each person’s increase will be. He reviewed several different bills and showed how much of an
increase each one would be. On average, a resident bill would increase $1.90 per month. An
average apartment complex would increase $12.53 per month. An average business would increase
$13.66 per month. Anyone with questions can call the utility department.
RESOLUTION 2015-08
A resolution of the City of Rexburg, Idaho, adopting a new rate schedule for water, sewer, garbage fees.
WHEREAS, the City Council desires to maintain the overall quality of life experienced by its
constituents; and
WHEREAS, the City Council desires to collect from all water, sewer, and garbage users an equitable
user fee that reflects their appropriate share of operating costs, depreciation and debt service;
NOW THEREFORE, be it resolved by the Mayor and the Council of the City of Rexburg, effective
October 1, 2015, the water, sewer, and garbage fees to be charged shall be as follows:
New Monthly Cost:
Garbage 90 Gallon Bin Weekly Pickup $20.54
90 Gallon Bin Every 2nd week Pickup $12.41
90 Gallon Bin Every 4th week Pickup $ 6.32
1.5 Yard Bin Weekly Pickup $47.13
2.0 Yard Bin Weekly Pickup $55.68
3.0 Yard Bin Weekly Pickup $72.82
Water Base Fee for .75” Equivalent & SF 1” Meter no change
Usage Fee per 1,000 Gallons over 6,000 $0.918
Wastewater Base Fee for .75” Equivalent & SF 1” Meter no change
Usage Fee per 1,000 Gallons $ 3.62
Other City Usage Fee per 1,000 Gallon no change
Out of City Limits 30% Surcharge for Water or Sewer no change
PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR THIS ___ DAY OF JULY,
2015.
_______________________________________
RICHARD S. WOODLAND, MAYOR
ATTEST:
_________________________________
BLAIR D. KAY, CITY CLERK
6
7
Mayor Woodland opened the public hearing.
Written correspondence: - NONE
Public Testimony in favor of the proposal (5 minute limit): NONE
Public Testimony neutral to the proposal (5 minute limit): NONE
Public Testimony opposed to the proposal (5 minute limit): NONE
Mayor Woodland closed the public hearing.
Deliberations:
Council Member Mann said that they have tried to keep the increase as low as they could and
appreciates what Mr. Neilson has done.
Mayor Woodland asked for a motion;
Council Member Mann moved to approve Resolution 2015 – 08 to increase fees for public
utilities as discussed; Council Member Wolfe seconded the motion; Mayor Woodland asked for a
vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Busby
Council Member Wolfe
The motion carried
Items for Consideration:
A. BILL 1137 to Rezone – 228, 230, 232 South 4th West; & 251, 265, 273 South 5th West from
Light Industrial (LI)and Medium Density Residential 2 (MDR2) to High Density Residential 1
(HDR1) – Jared Sommer – Deferred to August 05, 2015.
B. Sweetwater Housing Planned Unit Development (PUD) – Approximately 902 Everett
Place - Preliminary Master Plan/Preliminary Plat
Chad Shirley from Rexburg reviewed the Master Plan. He explained that this job was originally
started as an apartment plat and now they are changing it to a condo plat so they can sell them
individually.
8
Planning and Zoning requested a green space plat that was shown on the overhead screen.
Council Member Busby asked about the green space requirement. Community Development
Director Christensen explained that the green space does meet the requirement. Planning and
Zoning was concerned about the buffering between the street and the parking lot. They wanted to
see more buffering like a berm. Mr. Shirley said that there will also be trees there. Council Member
Busby asked about snow removal and water retention. Mr. Shirley said that they have planned for all
of that. A PUD has different requirements for a water system. The plans would not meet lot line
requirements between lots; so, it requires a Home Owners Association for the development to sell
off individual buildings (Four Plex) due to the lack of required setbacks.
Community Development Director Christensen reviewed the proposal for a PUD at 902 Everett
Place: He indicated Planning and Zoning recommended the proposal. He explained the difference
from a condo project is just ownership on the space in the unit from paint to paint.
Planning and Zoning’s Motion:
“Bruce Sutherland amended the motion and motioned to recommend approval to the City Council for the Sweetwater
Housing PUD Preliminary Master Plan/Preliminary Plat to include 12 proposed conditions of approval from
the staff report and striking proposed condition #5 regarding PUD acreage requirements, which
will be discussed separately. Tisha Flora seconded the amended motion. None opposed. Motion Carried.”
Discussion:
Mayor Woodland asked for a motion;
Council Member Wolfe moved to approve the Preliminary Master Plan/Preliminary Plat for the
Sweetwater Housing Planned Unit Development (PUD) at approximately 902 Everett Place; Council
Member Smith seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Busby
Council Member Wolfe
The motion carried
C. Tru North Development Rezone (2012) - Sunset clause extension
Council Member Wolfe stepped down from the Dias due to a conflict.
Community Development Director Christensen reviewed the proposal to extend the three year
Sunset Clause for the Development for Tru North Development which includes Wolfe Lighting and
properties to the north between Main Street and First North; He indicated Planning and Zoning
recommended the proposal. The approved zoning for 16 units per acre would revert back to the
original zoning of Zone change which was from Low Density Residential Two (LDR2), Light
Industrial, and Community Business Center to Mixed Use Two (MU2).
Council Member Busby reviewed the conditions which would stay in place.
Council Member Smith asked if the owners are going to do anything with the property. Community
Development Director Christensen said they would like to eventually, but it has been hard to work with
because of the zoning. The owners can request a change. Some land to the north was recently changed to
High Density Residential.
9
Findings of Fact
City of Rexburg
www.rexburg.org
Phone: 208.359.3020
Fax: 208.359.3022
35 North1st East
Rexburg, ID 83440
On September 19, 2012 in a City Council public hearing Council Member Merrill explained appreciation for
the letters submitted by the residents. The project needs to have conditions that will allow the developer to make a return on
investment. At the same time the conditions should help meet the concerns of the residents. The building next to residents
should be buffered with the purpose of blocking any view into backyards. Council Member Merrill would rather allow a
park to be built off of 3rd West; however it would be important to follow the neighborhoods desire by placing twin homes on
the empty lots. The land should be used in an appropriate way. The project should be scaled down and conditioned to fit the
neighborhood.
Mayor Woodland explained the project can be a benefit to the neighborhood, the city, and every citizen. The project
needs to be tempered to fit the neighborhood.
Council Member Sutherland asked Mr. Watson if making adjustments would be feasible for the project. Mr.
Watson directed the question to City Attorney Stephen Zollinger. City Attorney Zollinger explained the proposal will need
to return in order to discuss substantial adjustments.
Council Member Mann moved to deny the re-zone from Low Density Residential 2, Light Industrial and
Community Business Center to Mixed Use 2 at approximately 245 West 1st North; Council Member Benfield seconded
the motion; Discussion on the developer returning with a more detailed proposal to fit the property. Council Member Merrill
asked the City Council to consider placing conditions on the project instead of completely denying it. The motion would need
to be detracted. The motion was not detracted. Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Busby Council Member Sutherland
Council President Mann Council Member Merrill
10
Council Member Benfield Council Member Smith
Mayor Woodland voted nay to reject the motion.
The motion failed.
Discussion:
Mayor Woodland asked the City Council for a different motion. Council Member Merrill suggested applying conditions
on the project in order to minimize the impact on the neighborhood. Council Member Sutherland explained the least evasive
construction would be to build twin homes on the 3rd West lots. Cory Sorensen explained the lots on 3rd West can be left as
LDR2 to match the neighborhood. This will allow twin homes, single homes, or the lot could be sold.
Council Member Merrill moved to approve the re-zone from Low Density Residential Two, Light Industrial and
Community Business Center to Mixed Use Two at approximately 245 West 1st North with the exception of the two 3rd
West lots be left LDR2 at the depth needed for what will to be built in the LDR2 lots, including the following conditions:
Planning and Zoning conditions:
1) There shall be surface parking only - no parking structure;
2) No access onto 3rd West;
3) No landscaped area along the frontage of the subject property on 3rd West with a depth of not less than fifty (50)
feet (Lots have been left as LDR2); and
4) Thirty-six month sunset clause specifying that the subject property will revert back to current zoning if the project
does not move forward in that period of time.
Additional conditions:
5) Sufficient buffering with landscape for any line of site from a building to a neighboring backyard;
6) 1:1 ratio setback; and
7) Allow no more than 16 units per acre;
Council Member Sutherland seconded the motion; Discussion: Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council Member Merrill Council Member Benfield
Council Member Sutherland Council President Mann
Council Member Smith Council Member Busby
Mayor Woodland voted aye to approve the motion.
The motion carried.
Discussion:
Mayor Woodland asked for a motion;
Council Member Smith moved to extend the Sunset Clause an additional 36 months for the Tru
North Development concerning the rezone of the above mentioned properties in 2012; Council
Member Benfield seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith Council Member Mann
Council Member Benfield
Council Member Busby
Council Member Wolfe
The motion carried
Staff Reports:
A. Public Works: – Public Works Director Millar reported several items:
The 2nd North project is coming to an end. It will be paved next week. The Airport project is under
construction right now. They are redoing the apron and resloping the edges along the runway.
There will be a period of 7 to 8 days when they will need to close the airport.
11
1. Approve bid for Cresthaven curb and gutter replacement:
Public Works Director Millar asked for approval of the low bid to replace some curb and gutter in
the Cresthaven Subdivision which was damaged due to infiltration of storm water under the curb
and gutter. Estimates were close to $25,000 for five lots.
Discussion:
Mayor Woodland asked for a motion;
Council Member Mann moved to approve the low bid for the Cresthaven curb and gutter at
$14,925 from Depatco; Council Member Busby seconded the motion; Mayor Woodland asked for a
vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Busby
Council Member Wolfe
The motion carried
12
2. Approve Engineering Contract for the Water Project.
Public Works Director Millar asked for approval of the Engineering Contract for the Water
Project which will cost about $11.2 million dollars to complete; the project will receive about a
$2,000,000 forgiveness credit, leaving about $9.2 million dollars to repay over the period of the
loan.
It will be divided into three parcels. There are parts that will be done in house. The reservoir is a
standalone item that will be bid separately because of the specialty work. Estimated cost for the
reservoir is 2.5 million. They went with a lump sum contract on that for $210,445 which is 8% of
construction. The remainder of the project which is water lines all over town, 40,000 feet, will be
cost plus 15% as a fixed fee $499,993 with $50,000 reserve for a total of $550,000. The tank will be
$210,000 for a total of $760,000.
Council Member Busby asked for a time frame. Public Works Director Millar said they want to
get part of it out this year. Most of the water lines will be next year. Council Member Busby asked
if we got the agreement where the tanks are going to be set. Mr. Millar said they still need to talk to
the school district. The primary site is on the school district property by the high school and the
Burton Elementary School. This has been discussed with the school before so during construction
of the schools, the city put in quite a bit of water line anticipating it going there.
From March 04, 2015 City Council Minutes:
RESOLUTION NO. 2015-04
BY THE REXBURG CITY COUNCIL:
A RESOLUTION DECLARING THE NEED TO CONSTRUCT AND ACQUIRE WATER
FACILITIES; APPROVING THE PROJECT AND AUTHORIZING THE CONSTRUCTION AND
ACQUISITION OF SAID FACILITIES; PRESCRIBING AN INSTALLMENT PURCHASE AND
TRUST AGREEMENT AND RELATED DOCUMENTS AS THE MOST SUITABLE MANNER
FOR SECURING CONSTRUCTION AND FINANCING OF SAID IMPROVEMENTS;
AUTHORIZING THE FILING OF JUDICIAL CONFIRMATION PROCEEDINGS; DIRECTING
CITY OFFICIALS TO PROCEED WITH SAID FACILITIES AND FINANCING THEREOF AND
WITH THE FILING OF JUDICIAL CONFIRMATION PROCEEDINGS; AND PROVIDING AN
EFFECTIVE DATE.
Staff presentation:
City Attorney Zollinger indicated RESOLUTION NO. 2015-04 will be on the City Council agenda on
March 18th, 2015 for passage. We are starting the process tonight by having public comment. He said we received a
report from Keller Williams & Associates Engineering stating the need for the upgrades. We are asking 11.1 million
dollars for the upgrades in storage capacity, pumping capacity, and upgrade of some of the delivery systems. There are
some areas with sub-standard water delivery in the city. Mayor Woodland agreed there are areas in the city with poor
water delivery.
Discussion:
Mayor Woodland asked for a motion;
Council Member Busby moved to approve the Engineering Contract for $760,000 for the $11.2
million Water Project; Council Member Wolfe seconded the motion; Mayor Woodland asked for a
vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Busby
Council Member Wolfe
13
The motion carried
Council Member Busby asked if the 2nd North project is on budget. Mr. Millar said that it is on
budget. Roger Harris said that it is the best thing that has happened to the street. Public Works
Director Millar said the seal coating is on track to be done by the end of the week.
Discussion about seal coating on city streets.
Council Member Benfield thanked the Parks Department for the care and look of the city parks.
Discussion on street closures plus Slide the City and Color in Motion. Security and liability issues
Council Member Mann asked about $7,000 for a shed for Parks & Rec. It is one shed that will be
shared between Romance Theater and Recreation.
B. Finance Department: CFO Matt Nielson
1. Review June Financial Report
Finance Officer Nielson reviewed the monthly summary report.
14
Discussion:
2. 3rd Quarter Budget Report to be advertised in the newspaper
Finance Officer Nielson reviewed the 3rd Quarter Budget Report. The city budget is doing fine.
The Ambulance District is running behind due to some financial issues to review. They will owe up
to $800,000 by the end of the year. He reviewed the proposed changes to the investment policy.
Discussion on the interest rates the city gets from credit unions which is 2% for two years.
15
16
Discussion:
Calendared Bills and Tabled Items:
A. LAND USE ACTION – BILLS RECOMMENDED/APPROVED IN A LAND USE
PUBLIC HEARING PROCEDURE: – NONE
B. BILL Introduction: – NONE
C. First Reading: Those items which are being introduced for first reading:
1. BILL 1136 amending the 2015Appropriation Budget.
Discussion:
Mayor Woodland asked for a motion;
Council Member Busby moved to consider BILL 1136 amending the 2015Appropriation Budget
as first read; Council Member Benfield seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Busby
Council Member Wolfe
The motion carried
17
D. Second Reading: Those items which have been first read:
1. BILL 1135 for the 2016 Appropriation Budget
Discussion:
Mayor Woodland asked for a motion;
Council Member Busby moved to consider BILL 1135 for the 2016 Appropriation Budget second
read; Council Member Smith seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Busby
Council Member Wolfe
The motion carried
E. Third Reading: Those items which have been second read: – NONE
Mayor’s Business:
Council Member Smith mentioned that council will be going to the shooting range on Tuesday,
August 4th at 6:30. City Clerk Kay will see if they can also tour the BYU-I Ag Center on the same
evening at 5:30.
Consent Calendar: The consent calendar includes items which require formal City Council
Action; however they are typically routine or not of great controversy. Individual Council members
may ask that any specific item be removed from the consent calendar for discussion in greater detail.
Explanatory information is included in the City Council’s agenda packet regarding these items.
A. Minutes from July 08, 2015 meeting
B. Approve the City of Rexburg Bills
Council Member Busby asked about the gas bill at Rexburg Rapids which was for $10,000. CFO,
Nielson said that is normal. He said projections for the end of the season look like a $30,000 deficit.
Council Member Smith moved to approve the Consent Calendar and pay the bills; Council
Member Wolfe seconded the motion; Mayor Woodland asked for a vote:
Those voting aye Those voting nay
Council President Smith None
Council Member Benfield
Council Member Mann
Council Member Busby
Council Member Wolfe
The motion carried
Adjourned at 8:27 P.M.
APPROVED:
____________________________
Richard S. Woodland, Mayor
Attest:
_______________________________
Blair D. Kay, City Clerk